HomeMy WebLinkAbout2024-03-18 H05B Hickman Rd and 161st St-SE Legacy Pointe Blvd Phase 2_Consent to Awarding ContractAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: March 18, 2024
AGENDA ITEM:Consideration of approval of resolution consenting to the City of Clive’s
making award of construction contract [Hickman Road (US 6) & 161st
Street/SE Legacy Pointe Blvd. Intersection Improvements Phase 2
Project]
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: The bids are for the construction of certain roadway
improvements in Clive and Waukee on the south leg of the intersection of US Highway 6
(Hickman Road) and NW 161st Street/SE Legacy Pointe Boulevard. The improvements include
widening of the current two-lane roadway configuration of SE Legacy Pointe Boulevard to a full
boulevard section with grass median and sidewalks.
Bids were received on March 7, 2024, with nine general contractors submitting bids. The
engineer’s estimate for the project was $811,000.00, The apparent low bid was submitted by
Sternquist Construction of Indianola, Iowa for $559,455.00. This bid is approximately 31% below
the engineer’s estimate.
The cost estimate for the project is $863,700.00. The allocation of the Total Project Cost Between
Clive and Waukee shall be 53% for Clive ($457,761.00) and 47% for Waukee ($405,939.00).
Final costs will be determined at the conclusion of the project and Clive will invoice Waukee for
Waukee’s portion based on actual costs incurred.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: Staff recommends approval of the resolution awarding
contract.
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Bid Summary
II. Letter of Recommendation
PREPARED BY:Beth Richardson
REVIEWED BY:Rudy Koester RK
H5B
RESOLUTION 2024-
RESOLUTION CONSENTING TO THE CITY OF CLIVE’S
MAKING AWARD OF CONSTRUCTION CONTRACT FOR
THE HICKMAN ROAD (US 6) & 161ST STREET/SE LEGACY
POINTE BLVD INTERSECTION IMPROVEMENTS - PHASE 2
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WAUKEE, STATE
OF IOWA:
Section 1.That the City of Waukee consents to the following bid for the construction of
certain public improvements described in general as the Hickman Road (US 6) & 161st Street/SE
Legacy Pointe Blvd Intersection Improvements - Phase 2, described in the plans and specifications
heretofore adopted by this Council on March 18, 2024, being accepted by the City of Clive, the
same being the lowest responsive, responsible bid received for such work, as follows:
Contractor:Sternquist Construction of Indianola, IA
Amount of bid:$559,455.00
Portion of project:All construction work
Section 2.That the Clerk is hereby directed to notify the City of Clive that the City of
Waukee consents to the City of Clive’s execution of the contract with the contractor for the
construction of the public improvements, such contract not to be binding on the City until approved
by this Council.
PASSED AND APPROVED this 18th day of March, 2024.
Mayor
ATTEST:
City Clerk
V:\Projects\2022\122.0596.01\Deliverables\LTR_2024-03-14_AwardRecommendation.docx
March 14, 2024
Mr. Jim Hagelie Mr. Rudy Koester
Engineering Services Administrator Public Works Director
City of Clive City of Waukee
2123 NW 111th Street 805 University Avenue
Clive, IA 50325 Waukee, IA 50263
RE: RECEIPT OF BIDS AND RECOMMENDATION OF AWARD
Hickman Road & NW 161st St/Legacy Pointe Blvd Phase 2 Intersection Improvement
Project
Dear Jim and Rudy:
Bids were received for the Hickman Road & NW 161st St/Legacy Pointe Blvd Phase 2
Intersection Improvement Project project at 2:00 p.m. on Thursday, March 7, 2024. Nine bids
were received and opened ranging from $559,455.00 to $824,075.40 for the project. Our opinion
of probable construction cost was $811,000.00. The low bid was submitted by Sternquist
Construction of Indianola, Iowa.
There were a few inconsistencies of bidders math and the unit prices were used in calculations
according to bidding guidelines. This does not affect the outcome of the bid. The low bidder is a
paving contractor and therefore able to self-perform a large component of the work. They also
have experience with similar sized projects in the area and for the City of Waukee.
We recommend awarding the contract for the project to the low bidder, Sternquist Construction.
They have a long history of successful projects and are fully capable of successfully carrying out
the requirements of the contract.
Due to this project being a joint venture between the Cities of Clive and Waukee, the following
is the resulting share each agency for the construction project:
· City of Clive $324,700.90
· City of Waukee $234,754.10
Sincerely,
SNYDER & ASSOCIATES, INC.
Rob Haaland, P.E., PTOE
Project Manager