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Home My WebLink About2024-03-18 I01I_01 Traffic Signal Enhancements-School and Trail Crossings_Set PHAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: March 18, 2024 AGENDA ITEM:Consideration of approval of a resolution ordering construction of the Traffic Signal Enhancements, Waukee School & Trail Crossing Improvements Project and fixing a date for hearing thereon and taking of bids therefor FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: The project includes modification to existing right turn signal indications (where the movement crosses a trail) and left turn signal modifications (to allow for Flashing Yellow Arrow operations) at 18 traffic signalized intersections and installation of rectangular rapid flashing beacon crossing assemblies at four school crossings. The Traffic Signal Enhancement, Waukee School and Trail Crossing Improvements Project is located at various locations in Waukee, more specifically at intersections along W and E Hickman Road from 10th Street to SE Alice’s Road, along Grand Prairie Parkway from E Hickman Road to SE Kettlestone Boulevard, along SE University Avenue from SE LA Grant Parkway to SE Alice’s Road, along 6th Street from Northview Drive to Waukee Avenue and along Ashworth Road near Serenity Drive. This project is part of the approved FY 2024-28 CIP and draft FY 2025-29 CIP with a total project budget of $720,000. The project schedule entails taking bids on April 16, 2024 through the Iowa Department of Transportation’s bid process and reporting of bids at the regular scheduled City Council meeting on May 6, 2024. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Resolution ATTACHMENTS: I. Notice of Public Hearing II. Resolution PREPARED BY:Beth Richardson REVIEWED BY:Rudy Koester RK I1I1 RESOLUTION 2024- RESOLUTION ORDERING CONSTRUCTION OF THE TRAFFIC SIGNAL ENHANCEMENTS, WAUKEE SCHOOL & TRAIL CROSSING IMPROVEMENTS, AND FIXING A DATE FOR HEARING THEREON AND TAKING OF BIDS THEREFOR WHEREAS, it is deemed advisable and necessary to construct certain public improvements described in general as the Traffic Signal Enhancements, Waukee School & Trail Crossing Improvements; and WHEREAS, the City has caused to be prepared plans, specifications and form of contract, together with estimate of cost, which are now on file in the office of the City Clerk for public inspection, for the construction of the public improvements; and WHEREAS, the plans, specifications and form of contract are deemed suitable for the making of the public improvements; and WHEREAS, before the plans, specifications, form of contract and estimate of cost may be adopted, and a contract for the construction of the public improvements is entered into, it is necessary, pursuant to Chapter 26, Code of Iowa, to hold a public hearing and to advertise for bids: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WAUKEE, STATE OF IOWA: Section 1.That it is hereby determined that it is necessary and advisable to construct certain public improvements described in general as the Traffic Signal Enhancements, Waukee School & Trail Crossing Improvements, in the manner set forth in the plans and specifications and form of contract, above referred to, the cost thereof to be paid in accordance with the provisions as set out in the posted Notice to Bidders and published Notice of Public Hearing; the public improvements being more generally described as follows: Modification to existing right turn signal indications when the movement crosses a trail at 18 traffic signalized intersections and installation of rectangular rapid flashing beacon crossing assemblies at four school crossings. The Traffic Signal Enhancement, Waukee School and Trail Crossing Improvements Project is located at various locations in Waukee, more specifically at intersections along W and E Hickman Road from 10th Street to SE Alice’s Road, along SE Alice’s Road from E Hickman Road to SE Kettlestone Boulevard, along SE University Avenue from SE LA Grant Parkway to SE Alice’s Road, along 6th Street from Northview Drive to Waukee Avenue and along Ashworth Road near Serenity Drive. Section 2.That the amount of the bid security to accompany each bid shall be in an amount which shall conform to the provisions of the notice to bidders approved as a part of the specifications. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements. Pursuant to joint agreement with the Highway Division, Department of Transportation, the bids will be received and opened under the supervision of the Division at Office of Contracts, 800 Lincoln Way, in the City of Ames, Iowa, at 10:00 A.M. on April 16, 2024. The Contracts Engineer, Office of Contracts, Iowa Department of Transportation or his authorized representative is hereby named to attend at the opening of bids on behalf of the City. Thereupon the bids will be referred to the City Council for action upon the bids at a meeting to be held at the City Council, Council Chambers, City Hall, 230 West Hickman Road, Waukee, Iowa, on the 6th day of May, 2024, at 5:30 P.M. Notice to Bidders is to be posted once in a relevant contractor plan room service with statewide circulation and a relevant construction lead generating service with statewide circulation and on an internet site sponsored by either the City or a statewide association that represents the City. Posting shall be not less than thirteen clear days nor more than forty-five days prior to the date fixed for the letting. That the City Council hold a public hearing on the matter of the adoption of proposed plans, specifications and form of contract for the making of the improvements, which documents are now on file in the office of the City Clerk, the hearing to be held at the Council Chambers, City Hall, 230 West Hickman Road, Waukee, Iowa, on the 6th day of May, 2024, at 5:30 P.M., and that the City Clerk give notice of the hearing by publication once in a local legal newspaper, printed wholly in the English language, not less than four clear days nor more than twenty days prior to the date fixed therefor. PASSED AND APPROVED this 18th day of March, 2024. Mayor ATTEST: City Clerk NOTICE OF PUBLIC HEARING NOTICE OF PUBLIC HEARING ON PLANS AND SPECIFICATIONS, PROPOSED FORM OF CONTRACT AND ESTIMATE OF COST FOR CONSTRUCTION OF TRAFFIC SIGNAL ENHANCEMENT, WAUKEE SCHOOL AND TRAIL CROSSING IMPROVEMENTS PROJECT FOR THE CITY OF WAUKEE, IOWA. The City Council of Waukee, Iowa, will hold a public hearing on the proposed Plans, Specifications, Form of Contract and Estimate of Costs for the construction of the above referenced public improvements at 5:30 P.M. on May 6, 2024. At said hearing, any interested person may appear and file objections thereto or to the cost of the improvements. The work to be done is as follows: Modification to existing right turn signal indications when the movement crosses a trail at 18 traffic signalized intersections and installation of rectangular rapid flashing beacon crossing assemblies at four school crossings. The Traffic Signal Enhancement, Waukee School and Trail Crossing Improvements Project is located at various locations in Waukee, more specifically at intersections along W and E Hickman Road from 10th Street to SE Alice’s Road, along SE Alice’s Road from E Hickman Road to SE Kettlestone Boulevard, along SE University Avenue from SE LA Grant Parkway to SE Alice’s Road, along 6th Street from Northview Drive to Waukee Avenue and along Ashworth Road near Serenity Drive. In accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council will be conducted with two different options for public participation: 1) Members of the public wishing to attend in person may do so in the Council Chambers at Waukee City Hall. 2) Members of the public wishing to participate electronically may do so via Zoom at the following link or phone numbers: https://zoom.us/j/352651371 Meeting ID: 352-651-371 Or by phone: +1 646-558-8656 or +1 312-626-6799 or +1 301-715-8592 In-person meetings are subject to change under certain circumstances, including but not limited to higher than average participation or changes in health guidelines. If the meeting shall be held electronically only, notice shall be posted to the City website (Waukee.org) and City social media. Questions regarding meeting format may also be directed to the City Clerk’s office at 515-978-7904. All persons wishing to observe or participate in this meeting may do so via Zoom or telephone. Please contact the City Clerk’s office at 978-7904 or bschuett@waukee.org if you have questions or electronic accessibility issues. This notice is given by order of the Council of the City of Waukee, Iowa. CITY OF WAUKEE, IOWA Courtney Clarke, Mayor ATTEST: Rebecca D. Schuett, City Clerk