HomeMy WebLinkAbout2024-04-22 D01B Microsoft Enterprise Agreement RenewalAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: April 22, 2024
AGENDA ITEM:Consideration of approval of a resolution for the renewal of an enterprise
agreement between the City of Waukee, Iowa, and Microsoft Corporation.
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON:
A consent item submitted in the previous consent agenda on April 15th’s
Regular Meeting had included erroneous supportive documents and was in
referenced to an ESRI Enterprise agreement. This consent item is a
resubmission for an agreement with Microsoft Corporation and with corrected
supporting documents.
The City currently utilizes various products and services offered by Microsoft
Corporation, through an existing enterprise agreement due to expire April 30th,
2024. The products and services offered are core to the City’s information
technology operations.
This is an amended enterprise agreement that allows the city to continue
purchasing products and services at contracted prices, already approved, and
set through the State of Iowa’s Master Agreement with Microsoft
Corporation. The City of Waukee is allowed by Microsoft Corporation to have
a separate enterprise agreement tied to the State of Iowa’s Master Agreement
with Microsoft Corporation, but with lowered ceiling requirements.
Procurement will be through Insight Direct USA, Inc., a reseller that is
designated by the State of Iowa to manage the Microsoft Corporation Master
Agreement for the state.
This renewal of the City’s amended enterprise agreement with Microsoft
Corporation will extend for an additional 3 years.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: Staff recommends approval of the resolution approving the
enterprise agreement with Microsoft Corporation.
RECOMMENDATION: Approve the resolution.
D1B
ATTACHMENTS: I. Proposed Resolution
II. Agreement & Invoice
PREPARED BY: Son Le
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
THE CITY OF WAUKEE, IOWA
RESOLUTION 2024-
APPROVING RENEWAL OF MICROSOFT ENTERPRISE AGREEMENT
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized
Municipal Organization; AND,
WHEREAS, the City of Waukee Technology Services Department recommends renewing
the enterprise agreement with Microsoft Corporation to provide products and services; AND,
WHEREAS, the City of Waukee utilizes Microsoft products and services to support the
information technology operations of the city; AND,
NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council that the
Agreement between the City of Waukee, Iowa, and Microsoft Corporation is hereby
approved.
Passed by the City Council of the City of Waukee, Iowa, and approved this the 22nd day of
April 2024.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
R. Charles Bottenberg
Chris Crone
Rob Grove
Anna Bergman Pierce
Ben Sinclair
ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(May2020)Page 1 of 2
Document X20-12883
Program Signature Form
MBA/MBSA number 5-0000011363178
Agreement number 01E74035
Note:Enter the applicable active numbers associated with the documents below. Microsoft requires the
associated active number be indicated here, or listed below as new.
For the purposes of this form, “Customer” can mean the signing entity, Enrolled Affiliate,
Government Partner, Institution, or other party entering into a volume licensing program agreement.
This signature form and all contract documents identified in the table below are entered into between
the Customer and the Microsoft Affiliate signing, as of the effective date identified below.
Contract Document Number or Code
Enterprise Enrollment (Indirect)X20-10636
Sub250 Form W29
Enterprise Amendment M97 (New)
Product Selection Form 2663644.004_PSF
By signing below, Customer and the Microsoft Affiliate agree that both parties (1) have received, read
and understand the above contract documents, including any websites or documents incorporated by
reference and any amendments and (2) agree to be bound by the terms of all such documents.
Customer
Name of Entity (must be legal entity name)* City of Waukee
Signature* {{SIGCU6signature_es_:signer1:signature}}
Printed First and Last Name* {{SIGCU3customerprintedfirstandlastname_es_:signer1:fullname}}
Printed Title {{SIGCU4printedtitle_es_:signer1:title}}
Signature Date* {{SIGCU5_es_:signer1:date}}
Tax ID
* indicates required field
ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(May2020) Page 2 of 2
Document X20-12883
Microsoft Affiliate
Microsoft Corporation
Signature {{SIGROC1signature_es_:signer5:signature}}
Printed First and Last Name {{SIGROC1Microsoftprintedfirstandlastname_es_:signer5:fullname}}
Printed Title {{SIGROC2printedtitle_es_:signer5:title}}
Signature Date {{SIGMAM3_es_:signer5:date}}
(date Microsoft Affiliate countersigns)
Agreement Effective Date
{{*SIGMAM4_es_:signer5:isdate(format="mmm-dd-yyyy")}}
(may be different than Microsoft’s signature date)
Optional 2nd Customer signature or Outsourcer signature (if applicable)
Customer
Name of Entity (must be legal entity name)*
Signature* {{SIG2C5signature_es_:signer2:signature}}
Printed First and Last Name* {{SIG2C2customerprintedfirstandlastname_es_:signer2:fullname}}
Printed Title {{SIG2C3printedtitle_es_:signer2:title}}
Signature Date* {{SIG2C4_es_:signer2:date}}
* indicates required field
Outsourcer
Name of Entity (must be legal entity name)*
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
* indicates required field
If Customer requires additional contacts or is reporting multiple previous Enrollments, include the
appropriate form(s) with this signature form.
After this signature form is signed by the Customer, send it and the Contract Documents to Customer’s
channel partner or Microsoft account manager, who must submit them to the following address. When
the signature form is fully executed by Microsoft, Customer will receive a confirmation copy.
Microsoft Corporation
Dept. 551, Volume Licensing
6880 Sierra Center Parkway
Reno, Nevada 89511
USA
EA20241EnrGov(US)SLG(ENG)(Oct2023)Page 1 of 1010
Document X20-10636
Enterprise Enrollment State and Local
Enterprise Enrollment number
(Microsoft to complete)75819401 Framework ID
(if applicable)
Previous Enrollment number
(Reseller to complete)81993027
This Enrollment must be attached to a signature form to be valid.
This Microsoft Enterprise Enrollment is entered into between the entities as identified in the signature form between the entities as identified in the signature form between the entities as identified in the signature form between the entities as identified in the signature form
as of the effective date.Enrolleded Affiliate represents and warrants it is the same Customer, or an Affiliate of Affiliate represents and warrants it is the same Customer, or an Affiliate of Affiliate represents and warrants it is the same Customer, or an Affiliate of
the Customer, that entered into the Enterprise Agreement identified on the program signature form.the Customer, that entered into the Enterprise Agreement identified on the program signature form.the Customer, that entered into the Enterprise Agreement identified on the program signature form.
This Enrollment consists of: (1) these terms and conditions, (2) the terms of This Enrollment consists of: (1) these terms and conditions, (2) the terms of the Enterprise Agreement the Enterprise Agreement
identified on the signature form, (3) the Product Selection Form, identified on the signature form, (3) the Product Selection Form, (4) the Product Terms, (5) (4) the Product Terms, (5) (4) the Product Terms, (5) any
Supplemental Contact Information Form,Previous Agreement/Enrollment formPrevious Agreement/Enrollment formPrevious Agreement/Enrollment form, and other forms that may
be required,and (6) any order submitted under this Enrollment. This Enrollment may only be entered into mitted under this Enrollment. This Enrollment may only be entered into mitted under this Enrollment. This Enrollment may only be entered into
under a 2011 or later Enterprise Agreement.By entering into this Enrollment, Enrolled Affiliate agrees to By entering into this Enrollment, Enrolled Affiliate agrees to By entering into this Enrollment, Enrolled Affiliate agrees to By entering into this Enrollment, Enrolled Affiliate agrees to
be bound by the terms and conditions of the Enterprise Agreement.ns of the Enterprise Agreement.ns of the Enterprise Agreement.
All terms used but not defined are located at http://www.microsoft.com/licensing/contractshttp://www.microsoft.com/licensing/contractshttp://www.microsoft.com/licensing/contracts. In the event of
any conflict the terms of this Agreement control.greement control.
Effective date.If Enrolled Affiliate is renewing Software Assurance or Subscription Licenses from one or ng Software Assurance or Subscription Licenses from one or ng Software Assurance or Subscription Licenses from one or ng Software Assurance or Subscription Licenses from one or
more previous Enrollments or agreements, then the effective date will be the day after the first prior more previous Enrollments or agreements, then the effective date will be the day after the first prior more previous Enrollments or agreements, then the effective date will be the day after the first prior more previous Enrollments or agreements, then the effective date will be the day after the first prior
Enrollment or agreement expires or terminates. Enrollment or agreement expires or terminates. If this Enrollment is renewed, the effective daIf this Enrollment is renewed, the effective daIf this Enrollment is renewed, the effective date of the
renewal term will be the day after the Expiration Date of the initial term. renewal term will be the day after the Expiration Date of the initial term. renewal term will be the day after the Expiration Date of the initial term. renewal term will be the day after the Expiration Date of the initial term. Otherwise, the effective date will
be the date this Enrollment is accepted by Microsoft. be the date this Enrollment is accepted by Microsoft. be the date this Enrollment is accepted by Microsoft. be the date this Enrollment is accepted by Microsoft. Any reference to “anniversary date” refers to the
anniversary of the effective date of the applicable initial or renewal term forof the applicable initial or renewal term forof the applicable initial or renewal term for each year this Enrollment is in
effect.
Term. ThThe initial term of this Enrollment will expire on the last day of the month, 36 full calendar months is Enrollment will expire on the last day of the month, 36 full calendar months is Enrollment will expire on the last day of the month, 36 full calendar months
from the effective date of the initial termof the initial termof the initial term. The renewal term will expire 36 full calendar months after the
effective date of the reneeffective date of the renewwal term.al term.
Terms and Conditions
1.1.Definitions.Definitions.Definitions.
Terms used but not defined in this Enrollment will have the definition in the Enterprise Agreement. The Terms used but not defined in this Enrollment will have the definition in the Enterprise Agreement. The Terms used but not defined in this Enrollment will have the definition in the Enterprise Agreement. The
following following definitions are used in this Enrollment:definitions are used in this Enrollment:
“Additional Product” means any Product identified as such in the Product Terms and chosen by Enrolled
Affiliate under this Enrollment.
“Community” means the community consisting of one or more of the following: (1) a Government, (2) an
Enrolled Affiliate using eligible Government Community Cloud Services to provide solutions to a
Government or a qualified member of the Community, or (3) a Customer with Customer Data that is subject
to Government regulations for which Customer determines and Microsoft agrees that the use of
Government Community Cloud Services is appropriate to meet Customer’s regulatory requirements.
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Membership in the Community is ultimately at Microsoft’s discretion, which may vary by Government
Community Cloud Service.
“Enterprise Online Service” means any Online Service designated as an Enterprise Online Service in the
Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Online Services are
treated as Online Services, except as noted.
“Enterprise Product” means any Desktop Platform Product that Microsoft designates as an Enterprise
Product in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Products
must be licensed for all Qualified Devices and Qualified Users on an Enterprise -wide basis under this
program.
“Expiration Date” means the date upon which the Enrollment expires.
“Federal Agency” means a bureau, office, agency, department or other entity of the United States “Federal Agency” means a bureau, office, agency, department or other entity of the United States “Federal Agency” means a bureau, office, agency, department or other entity of the United States
Government.
“Government” means a Federal Agency, State/Local Entity, or Tribal Entity acting in its governmental “Government” means a Federal Agency, State/Local Entity, or Tribal Entity acting in its governmental “Government” means a Federal Agency, State/Local Entity, or Tribal Entity acting in its governmental “Government” means a Federal Agency, State/Local Entity, or Tribal Entity acting in its governmental
capacity.
“Government Community Cloud Services” means Microsoft Online Services that are provisioned in rvices” means Microsoft Online Services that are provisioned in rvices” means Microsoft Online Services that are provisioned in
Microsoft’s multi-tenant data centers for exclusive use by or for the Community and offered in accordance tenant data centers for exclusive use by or for the Community and offered in accordance
with the National Institute of Standards and Technology (NIST) Special Publication 800with the National Institute of Standards and Technology (NIST) Special Publication 800with the National Institute of Standards and Technology (NIST) Special Publication 800 -145. Microsoft
Online Services that are Government Community Cloud Services are designated as such in the Use RightsOnline Services that are Government Community Cloud Services are designated as such in the Use RightsOnline Services that are Government Community Cloud Services are designated as such in the Use Rights
and Product Terms.
“Industry Device” (also known as line of business device) means any device that: (1) is not useable in its “Industry Device” (also known as line of business device) means any device that: (1) is not useable in its “Industry Device” (also known as line of business device) means any device that: (1) is not useable in its “Industry Device” (also known as line of business device) means any device that: (1) is not useable in its
deployed configuration as a general purpose personal computing device (such as a personal computer), a nfiguration as a general purpose personal computing device (such as a personal computer), a nfiguration as a general purpose personal computing device (such as a personal computer), a
multi-function server, or a commercially viable substitute for one of these systems; and (2) only employs an function server, or a commercially viable substitute for one of these systems; and (2) only employs an
industry or task-specific software program (e.g. a compspecific software program (e.g. a computeruter-aided design program used by an architect or aided design program used by an architect or
a point of sale program) (“Industry Program”). The device may include features and functions derived from a point of sale program) (“Industry Program”). The device may include features and functions derived from a point of sale program) (“Industry Program”). The device may include features and functions derived from
Microsoft software or third-party software. If the device performs desktop functions (such as emaiparty software. If the device performs desktop functions (such as emaiparty software. If the device performs desktop functions (such as emaiparty software. If the device performs desktop functions (such as emai l, word
processing, spreadsheets, database, network or Internet browsing, or scheduling, or personal finance), processing, spreadsheets, database, network or Internet browsing, or scheduling, or personal finance), processing, spreadsheets, database, network or Internet browsing, or scheduling, or personal finance), processing, spreadsheets, database, network or Internet browsing, or scheduling, or personal finance),
then the desktop functions: (1) may only be used for the purpose of supporting the Industry Program then the desktop functions: (1) may only be used for the purpose of supporting the Industry Program then the desktop functions: (1) may only be used for the purpose of supporting the Industry Program then the desktop functions: (1) may only be used for the purpose of supporting the Industry Program
functionality; and (2) must be technically infunctionality; and (2) must be technically infunctionality; and (2) must be technically integrated with the Industry Program or employ technically tegrated with the Industry Program or employ technically tegrated with the Industry Program or employ technically
enforced policies or architecture to operate only when used with the Industry Program functionality.enforced policies or architecture to operate only when used with the Industry Program functionality.enforced policies or architecture to operate only when used with the Industry Program functionality.enforced policies or architecture to operate only when used with the Industry Program functionality.
“Managed Device” means any device on which any Affiliate in the Enterprise directly or indirectly “Managed Device” means any device on which any Affiliate in the Enterprise directly or indirectly “Managed Device” means any device on which any Affiliate in the Enterprise directly or indirectly “Managed Device” means any device on which any Affiliate in the Enterprise directly or indirectly controls
one or more operating system environments. Examples of Managed Devices can be found in the Product one or more operating system environments. Examples of Managed Devices can be found in the Product one or more operating system environments. Examples of Managed Devices can be found in the Product
Terms.
“Qualified Device” means any device that is used by or for the benefit of Enrolled Affiliate’s Enterprise and “Qualified Device” means any device that is used by or for the benefit of Enrolled Affiliate’s Enterprise and “Qualified Device” means any device that is used by or for the benefit of Enrolled Affiliate’s Enterprise and “Qualified Device” means any device that is used by or for the benefit of Enrolled Affiliate’s Enterprise and
is: (1) a personal desktop compis: (1) a personal desktop compis: (1) a personal desktop computer, portable computer, workstation, or similar device capable of running uter, portable computer, workstation, or similar device capable of running
Windows Pro locally (in a physical or virtual operating system environment), locally (in a physical or virtual operating system environment), locally (in a physical or virtual operating system environment), oror (2) a device used to access
a virtual desktop infrastructure (“VDI”). Qualified Devices do not inclua virtual desktop infrastructure (“VDI”). Qualified Devices do not inclua virtual desktop infrastructure (“VDI”). Qualified Devices do not inclua virtual desktop infrastructure (“VDI”). Qualified Devices do not includede any device that is: (1) designated
as a server and not used as a personal computer, (2) an Industry Device,as a server and not used as a personal computer, (2) an Industry Device,as a server and not used as a personal computer, (2) an Industry Device,oror (3) not a Managed Device. At
its option, the Enrolled Affiliate may designate any device excluded above (e.g., Industry Device) its option, the Enrolled Affiliate may designate any device excluded above (e.g., Industry Device) its option, the Enrolled Affiliate may designate any device excluded above (e.g., Industry Device) its option, the Enrolled Affiliate may designate any device excluded above (e.g., Industry Device) that is
used by or for the benefit of the Enrolled Affiliate’s Enterprise by or for the benefit of the Enrolled Affiliate’s Enterprise by or for the benefit of the Enrolled Affiliate’s Enterprise as a Qualified Device for all or a subset of
Enterprise Products or Online Services the Enrolled Affiliate has selected.Enterprise Products or Online Services the Enrolled Affiliate has selected.Enterprise Products or Online Services the Enrolled Affiliate has selected.Enterprise Products or Online Services the Enrolled Affiliate has selected.
“Qualified User” means a person (e.g., employee, consultant, contingent st“Qualified User” means a person (e.g., employee, consultant, contingent st“Qualified User” means a person (e.g., employee, consultant, contingent st aff) who: (1) is a user of a
Qualified Device, or (2) accesses any server software requiring an Enterprise Product Client Access Qualified Device, or (2) accesses any server software requiring an Enterprise Product Client Access
License or any Enterprise Online Service. It does not include a person who accesses server software or License or any Enterprise Online Service. It does not include a person who accesses server software or
an Online Service solely under a License identified in the Qualified User exemptions in the Product Terms.
“Reseller” means an entity authorized by Microsoft to resell Licenses under this program and engaged by
an Enrolled Affiliate to provide pre-and post-transaction assistance related to this agreement;
“Reserved License” means for an Online Service identified as eligible for true-ups in the Product Terms,
the License reserved by Enrolled Affiliate prior to use and for which Microsoft will make the Online Se rvice
available for activation.
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"State/Local Entity" means (1) any agency of a state or local government in the United States, or (2) any
United States county, borough, commonwealth, city, municipality, town, township, special purpose district,
or other similar type of governmental instrumentality established by the laws of Customer’s state and
located within Customer’s state’s jurisdiction and geographic boundaries.
“Tribal Entity” means a federally recognized tribal entity performing tribal governmental functions and
eligible for funding and services from the U.S. Department of Interior by virtue of its status as an Indian
tribe.
“Use Rights” means, with respect to any licensing program, the use rights or terms of service for each
Product and version published for that licensing program at the Volume Licensing Site and updated from Product and version published for that licensing program at the Volume Licensing Site and updated from
time to time. The Use Rights include the Product-Specific License Terms, the License Model terms, the Specific License Terms, the License Model terms, the
Universal License Terms, the Data Protection Terms, and the Other Legal Terms. The Use Rights Data Protection Terms, and the Other Legal Terms. The Use Rights Data Protection Terms, and the Other Legal Terms. The Use Rights
supersede the terms of any end user license agreement (on -screen or otherwise) that accompanies a screen or otherwise) that accompanies a screen or otherwise) that accompanies a
Product.
“Volume Licensing Site” means http://www.microsoft.com/licensing/contracts or a successor site.or a successor site.or a successor site.or a successor site.
2.2.Order requirements.
a.a.Minimum order requirements.Enrolled Affiliate’s Enterprise must have a minimum of 250 Enrolled Affiliate’s Enterprise must have a minimum of 250
Qualified Users or Qualified Devices. The initial order must include at leQualified Users or Qualified Devices. The initial order must include at leQualified Users or Qualified Devices. The initial order must include at le ast 250 Licenses for
Enterprise Products or Enterprise Online Services.
(i)Enterprise commitment. Enrolled AffiliateEnrolled Affiliate mustmust order order order enough Licenses to cover all
Qualified Users or Qualified Devices, depending on the License Type, Qualified Users or Qualified Devices, depending on the License Type, Qualified Users or Qualified Devices, depending on the License Type, with one or more
Enterprise Products or a mix of Enterprise Products and the corresponding Enterprise Enterprise Products or a mix of Enterprise Products and the corresponding Enterprise Enterprise Products or a mix of Enterprise Products and the corresponding Enterprise
Online Services (as long as all Qualified Devices not covered by a License are on(as long as all Qualified Devices not covered by a License are on(as long as all Qualified Devices not covered by a License are only used
by users covered with a user License)by users covered with a user License)by users covered with a user License).
(ii)Enterprise Online ServicesEnterprise Online Services onlyonlyonly. . If If no Enterprise Product is ordered,no Enterprise Product is ordered,then Enrolled
Affiliate need only maintain at least 250 Subscription Licensesmaintain at least 250 Subscription Licensesmaintain at least 250 Subscription Licensesmaintain at least 250 Subscription Licensesmaintain at least 250 Subscription Licenses for Enterprise Online
Services.
b.b.Additional Products.Products.Upon satisfying the minimum order requirements above, Enrolled Upon satisfying the minimum order requirements above, Enrolled Upon satisfying the minimum order requirements above, Enrolled
Affiliate may order Additional Products.Affiliate may order Additional Products.Affiliate may order Additional Products.
c.c.Use Rights for Enterprise Products. Use Rights for Enterprise Products. Use Rights for Enterprise Products. For Enterprise Products, if a new Product version has
more restrictive use rights than the version that more restrictive use rights than the version that more restrictive use rights than the version that is current at the start of the applicable initial or
renewal term of the Enrollment, those more restrictive use rights will not apply to Enrolled renewal term of the Enrollment, those more restrictive use rights will not apply to Enrolled renewal term of the Enrollment, those more restrictive use rights will not apply to Enrolled
Affiliate’s use of that Product during that term.Affiliate’s use of that Product during that term.Affiliate’s use of that Product during that term.
d.d.Country of usage.Country of usage.Country of usage.Enrolled Affiliate must specify the countries where Licenses will be used
on its initial order and on any additional orders.on its initial order and on any additional orders.on its initial order and on any additional orders.on its initial order and on any additional orders.
e.e.Resellers. Resellers. Enrolled Affiliate must choose and maintain a Reseller authorized in the United
States. Enrolled Affiliate will acquire its Licenses through its chosen ResellerStates. Enrolled Affiliate will acquire its Licenses through its chosen ResellerStates. Enrolled Affiliate will acquire its Licenses through its chosen Reseller Orders must be
submitted to the Reseller who will transmit the order to Microsoft. The Reseller and Enrolled submitted to the Reseller who will transmit the order to Microsoft. The Reseller and Enrolled
Affiliate determine pricing and payment terms as between them, and Microsoft will invoice the Affiliate determine pricing and payment terms as between them, and Microsoft will invoice the Affiliate determine pricing and payment terms as between them, and Microsoft will invoice the
Reseller based on those terms. Reseller based on those terms. Throughout this Agreement the term “price” refers to reference
price. Resellers and other third parties do not have authority to bind or impose any obligation
or liability on Microsoft.
f.f.Adding Products.
(i)Adding new Products not previously ordered. New Enterprise Products or Enterprise
Online Services may be added at any time by contacting a Microsoft Account Manager or
Reseller. New Additional Products, other than Online Services, may be used if an order is
placed in the month the Product is first used. For Additional Products that are Online
Services, an initial order for the Online Service is required prior to use.
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(ii)Adding Licenses for previously ordered Products.Additional Licenses for previously
ordered Products other than Online Services may be added at any time but must be
included in the next true-up order. Additional Licenses for Online Services must be ordered
prior to use, unless the Online Services are (1) identified as eligible for true -up in the
Product Terms or (2) included as part of other Licenses.
g.g.True-up requirements.Enrolled Affiliate must submit an annual true-up order that accounts
for any changes since the initial order or last order. If there are no changes, then an update
statement must be submitted instead of a true-up order.
(i)Enterprise Products.For Enterprise Products,Enrolled Affiliate must determine the Enrolled Affiliate must determine the
number of Qualified Devices and Qualified Users (if ordering user -based Licenses) at the based Licenses) at the
time the true up order is placed and must order additional Licenses for all Qualified Devices up order is placed and must order additional Licenses for all Qualified Devices up order is placed and must order additional Licenses for all Qualified Devices
and Qualified Users that are not already covered by existing Licenses, including any ified Users that are not already covered by existing Licenses, including any ified Users that are not already covered by existing Licenses, including any
Enterprise Online Services.
(ii)Additional Products. For Additional Products that have been previously orderedProducts that have been previously orderedProducts that have been previously orderedProducts that have been previously ordered under
this Enrollment, Enrolled Affiliate must determine the maximum numaximum numaximum number of mber of mber of Additional
Products used since the latter of the initial order, the last truesince the latter of the initial order, the last truesince the latter of the initial order, the last true-up order, or the prior up order, or the prior up order, or the prior
anniversary date and submit a true-up order that accounts for any increaseup order that accounts for any increaseup order that accounts for any increase.
(iii)Online Services. For Online Services identified as eligible for trueFor Online Services identified as eligible for trueFor Online Services identified as eligible for true -up in the Product
Terms, Enrolled Affiliate may place a reservation orderation order for for for the additional Licenses prior to the additional Licenses prior to
use and payment may be deferred until the next trueand payment may be deferred until the next trueand payment may be deferred until the next true -up orderup order. Microsoft will provide a
report of Reserved Licenses ordered but not yet invoicedordered but not yet invoicedordered but not yet invoiced to Enrolled Affiliate and its
Reseller. Reserved Licenses will be invoiced Reseller. Reserved Licenses will be invoiced retrospectively retrospectively toto the month in which they
were ordered.
(iv)Subscription License reductions. Enrolled Affiliate may reduce the quantity of Enrolled Affiliate may reduce the quantity of
Subscription Licenses at the Enrollment anniversary date on a prospective basis if Enrollment anniversary date on a prospective basis if Enrollment anniversary date on a prospective basis if
permitted in the Product TermsProduct Terms, as follows:, as follows:, as follows:
1)1)For Subscription Licenses that are part of an EnterpriseFor Subscription Licenses that are part of an EnterpriseFor Subscription Licenses that are part of an EnterpriseFor Subscription Licenses that are part of an EnterpriseFor Subscription Licenses that are part of an Enterprise-wide purchase, Licenses may
be reduced if the total quantity of Licenses and Software Assurance for abe reduced if the total quantity of Licenses and Software Assurance for abe reduced if the total quantity of Licenses and Software Assurance for a n applicable
group meets or exceeds the quantity of Qualified Devices and Qualified Users (if group meets or exceeds the quantity of Qualified Devices and Qualified Users (if group meets or exceeds the quantity of Qualified Devices and Qualified Users (if
ordering user-based Licenses) identified on the Product Selection Form, and includes based Licenses) identified on the Product Selection Form, and includes based Licenses) identified on the Product Selection Form, and includes based Licenses) identified on the Product Selection Form, and includes
any additional Qualified Devices and Qualified Users added in any prior trueany additional Qualified Devices and Qualified Users added in any prior trueany additional Qualified Devices and Qualified Users added in any prior trueany additional Qualified Devices and Qualified Users added in any prior true -up orders.
Step up Licenses do not count towards this total count.up Licenses do not count towards this total count.up Licenses do not count towards this total count.
2)2)For Enterprise Online Services For Enterprise Online Services For Enterprise Online Services in a given Product pool that are not a part of an
EnterpriseEnterpriseEnterprise-wide purchase, Licenses can be reduced as long as wide purchase, Licenses can be reduced as long as wide purchase, Licenses can be reduced as long as (a) the initial order
minimum requirements are maintainedminimum requirements are maintainedminimum requirements are maintained and (b) all then-active users of each Online
Service are included the total quantity of Licenses remaining afteService are included the total quantity of Licenses remaining afteService are included the total quantity of Licenses remaining afte r the reduction.An
Enrolled AEnrolled AEnrolled Affiliate may reduce Licenses for Online Services on or before the Enrollment
anniversary date and place a reservation order for such licenses within 90 days after anniversary date and place a reservation order for such licenses within 90 days after anniversary date and place a reservation order for such licenses within 90 days after
the anniversary date; however, any licenses ordered as describethe anniversary date; however, any licenses ordered as describe d in this section will
be invoiced to the Enrolled Affiliate for the time period the licenses were made
available.
3)3)For Additional Products available as Subscription Licenses, Enrolled Affiliate may
reduce the Licenses. If the License count is reduced to zero, then Enrolled Affiliate’s
use of the applicable Subscription License will be cancelled.
Invoices will be adjusted to reflect any reductions in Subscription Licenses at the true -up
order Enrollment anniversary date and effective as of such date.
(v)Update statement. An update statement must be submitted instead of a true-up order if,
since the initial order or last true-up order, Enrolled Affiliate’s Enterprise: (1) has not
changed the number of Qualified Devices and Qualified Users licensed w ith Enterprise
Products or Enterprise Online Services; and (2) has not increased its usage of Additional
EA20241EnrGov(US)SLG(ENG)(Oct2023)Page 5 of 1010
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Products. This update statement must be signed by Enrolled Affiliat e’s authorized
representative.
(vi)True-up order period. The true up order or update statement must be received by
Microsoft between 60 and 30 days prior to each Enrollment anniversary date. The third -
year true-up order or update statement is due within 30 days prior to the Expiration Date,
and any license reservations within this 30 day period will not be accepted. Enrolled Affiliate
may submit true-up orders more often to account for increases in Product usage, but an
annual true-up order or update statement must still be submitted during the annual order
period.
(vii)Late true-up order. If the true up order or update statement is not received when dueis not received when due,
Microsoft may invoice Reseller for all Reserved Licenses not previously icenses not previously invoiced invoiced and
Subscription License reductions cannot be reported until the following Enrollment Subscription License reductions cannot be reported until the following Enrollment Subscription License reductions cannot be reported until the following Enrollment
anniversary date (or at Enrollment renewal, as applicable).
h.h.Step-up Licenses. For Licenses eligible for a step-up under this Enrollment, Enrolled Affiliate up under this Enrollment, Enrolled Affiliate up under this Enrollment, Enrolled Affiliate up under this Enrollment, Enrolled Affiliate
may step-up to a higher edition or suite as follows:
(i)For step-up Licenses included on an initial order, Enrolled Affiliate up Licenses included on an initial order, Enrolled Affiliate may order according to may order according to
the true-up process.
(ii)If step-up Licenses are not included on an initial order, Enrolled Affiliate may stepup Licenses are not included on an initial order, Enrolled Affiliate may stepup Licenses are not included on an initial order, Enrolled Affiliate may step-up
initially by following the process described in the Section titled “Adding new Products not initially by following the process described in the Section titled “Adding new Products not initially by following the process described in the Section titled “Adding new Products not
previously ordered,” then for additional step-up Licenses, by following the trueup Licenses, by following the trueup Licenses, by following the true-up order
process.
i.i.Clerical errors.Microsoft may correct clerical errors in this Enrollment, and any documents Microsoft may correct clerical errors in this Enrollment, and any documents Microsoft may correct clerical errors in this Enrollment, and any documents
submitted with or under this Enrollment, by providing notice by email and a reasonable submitted with or under this Enrollment, by providing notice by email and a reasonable submitted with or under this Enrollment, by providing notice by email and a reasonable
opportunity for Enrolled Affiliate to object to the correction. Clerical errors include minor nity for Enrolled Affiliate to object to the correction. Clerical errors include minor nity for Enrolled Affiliate to object to the correction. Clerical errors include minor nity for Enrolled Affiliate to object to the correction. Clerical errors include minor
mistakes, unintentional additions and omissions. This provision does not apply to material mistakes, unintentional additions and omissions. This provision does not apply to material mistakes, unintentional additions and omissions. This provision does not apply to material mistakes, unintentional additions and omissions. This provision does not apply to material
terms, such as the identity, quantity or price of a Product ordered.terms, such as the identity, quantity or price of a Product ordered.terms, such as the identity, quantity or price of a Product ordered.terms, such as the identity, quantity or price of a Product ordered.
j.j.Verifying compliance. Microsoft may, in its discretion and at its expense, verify compliance Microsoft may, in its discretion and at its expense, verify compliance Microsoft may, in its discretion and at its expense, verify compliance Microsoft may, in its discretion and at its expense, verify compliance
with this Enrollment as set forth in the Enterprise Agreement.with this Enrollment as set forth in the Enterprise Agreement.with this Enrollment as set forth in the Enterprise Agreement.with this Enrollment as set forth in the Enterprise Agreement.
3.3.Pricing.
a.a.Price Levels. For both the initial and any renewal term Enrolled Affiliate’s Price Level for For both the initial and any renewal term Enrolled Affiliate’s Price Level for For both the initial and any renewal term Enrolled Affiliate’s Price Level for all
Products ordered under this Enrollment will be Level “D” throughout the term of the Enrollment.Products ordered under this Enrollment will be Level “D” throughout the term of the Enrollment.Products ordered under this Enrollment will be Level “D” throughout the term of the Enrollment.
b.b.Setting Prices. Setting Prices. Setting Prices. Unless otherwise expressly agreed to by the parties and exceptUnless otherwise expressly agreed to by the parties and except for Online
Services designated in the Product Terms as being exempt from fixServices designated in the Product Terms as being exempt from fixServices designated in the Product Terms as being exempt from fix ed pricing, Enrolled
Affiliate’s prices for each Product or Service will be established by its Reseller.Affiliate’s prices for each Product or Service will be established by its Reseller.Affiliate’s prices for each Product or Service will be established by its Reseller.Affiliate’s prices for each Product or Service will be established by its Reseller.As long as
Enrolled Affiliate continues to qualify for the same price level, Microsoft’s prices for Resellers Enrolled Affiliate continues to qualify for the same price level, Microsoft’s prices for Resellers Enrolled Affiliate continues to qualify for the same price level, Microsoft’s prices for Resellers
for each Product or Service ordered will for each Product or Service ordered will for each Product or Service ordered will be fixed throughout the applicable initial or renewal
Enrollment term. Microsoft’s pricesEnrollment term. Microsoft’s pricesEnrollment term. Microsoft’s prices to Resellers are reestablished at the beginning of the
renewal term.renewal term.
4.4.Payment terms.Payment terms.
For the initial or renewal order, Microsoft will invoice Enrolled Affiliate’s Reseller in three equal annual
installments.The first installment will be invoiced upon Microsoft’s acceptance of this Enrollment and
remaining installments will be invoiced on each subsequent Enrollment anniversary date. Subsequent
orders are invoiced upon acceptance of the order and Enrolled Affiliate may elect to pay annually or upfront
for Online Services and upfront for all other Licenses.
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5.5.End of Enrollment term and termination.
a.a.General.At the Expiration Date, Enrolled Affiliate must immediately order and pay for Licenses
for Products it has used but has not previously submitted an order, except as otherwis e
provided in this Enrollment.
b.b.Renewal option. At the Expiration Date of the initial term, Enrolled Affiliate can renew
Products by renewing this Enrollment for one additional 36-month term or byby signing a new
Enrollment. Microsoft must receive a Renewal Form,Product Selection Form,and renewal
order prior to or at the Expiration Date. Microsoft will not unreasonably reject any reneworder prior to or at the Expiration Date. Microsoft will not unreasonably reject any renew al.
Microsoft may make changes to this program that will make it necessary for Customer and its to this program that will make it necessary for Customer and its
Enrolled Affiliates to enter into new agreements and Enrollments at renewal.
c.c.If Enrolled Affiliate elects not to renew.
(i)Software Assurance.If Enrolled Affiliate elects not to renew Software Assurance for any te elects not to renew Software Assurance for any te elects not to renew Software Assurance for any
Product under its Enrollment, then Enrolled Affiliate will not be permitted to order Software Product under its Enrollment, then Enrolled Affiliate will not be permitted to order Software Product under its Enrollment, then Enrolled Affiliate will not be permitted to order Software Product under its Enrollment, then Enrolled Affiliate will not be permitted to order Software Product under its Enrollment, then Enrolled Affiliate will not be permitted to order Software
Assurance later without first acquiring a new License with Software Assurancea new License with Software Assurancea new License with Software Assurancea new License with Software Assurance.
(ii)Online Services eligible for an Extended Term. For Online Services identified as eligible For Online Services identified as eligible For Online Services identified as eligible For Online Services identified as eligible
for an Extended Term in the Product Terms, the following options are available at the end , the following options are available at the end , the following options are available at the end
of the Enrollment initial or renewal term.
1)1)Extended Term. Licenses for Online Services will automatically expire in accordance Licenses for Online Services will automatically expire in accordance Licenses for Online Services will automatically expire in accordance
with the terms of the Enrollment. An extended term with the terms of the Enrollment. An extended term with the terms of the Enrollment. An extended term option option that allows Online Services
to continue month-toto-month (“Extended Term”) is available. During the Extended month (“Extended Term”) is available. During the Extended month (“Extended Term”) is available. During the Extended month (“Extended Term”) is available. During the Extended
Term, Online Services will be invoiced monthly at the thenwill be invoiced monthly at the thenwill be invoiced monthly at the then-current published price as
of the Expiration Date plus a 3% administrative feeExpiration Date plus a 3% administrative feeExpiration Date plus a 3% administrative fee for up to one year. If Enrolled
Affiliate wants an Extended Term, Enrolled Affiliate Enrolled Affiliate Enrolled Affiliate must submit a request to Microsoft
at least 30 days prprior to the Expiration Date.ior to the Expiration Date.ior to the Expiration Date.ior to the Expiration Date.
2)2)Cancellation during Extended Term.Cancellation during Extended Term.Cancellation during Extended Term.Cancellation during Extended Term.At any time during the first twelve months of
the Extended Term, Enrolled Affiliate may terminate the Extended Term by submitting the Extended Term, Enrolled Affiliate may terminate the Extended Term by submitting the Extended Term, Enrolled Affiliate may terminate the Extended Term by submitting the Extended Term, Enrolled Affiliate may terminate the Extended Term by submitting the Extended Term, Enrolled Affiliate may terminate the Extended Term by submitting
a notice of cancellation to Microsoft for each Online Service.a notice of cancellation to Microsoft for each Online Service.a notice of cancellation to Microsoft for each Online Service.Thereafter, Microsoft may
condition the continued use of each Online Service on the acceptance of new terms condition the continued use of each Online Service on the acceptance of new terms condition the continued use of each Online Service on the acceptance of new terms
by the Enrolled Affiliate. Enrolled Affiliate will be notified in writing of any new terms at by the Enrolled Affiliate. Enrolled Affiliate will be notified in writing of any new terms at by the Enrolled Affiliate. Enrolled Affiliate will be notified in writing of any new terms at by the Enrolled Affiliate. Enrolled Affiliate will be notified in writing of any new terms at
least 60 days before any such changes take effect.least 60 days before any such changes take effect.least 60 days before any such changes take effect.EnEnrolled Affiliate acknowledges
and agrees and agrees thatthat after the notice described in this sectionafter the notice described in this sectionafter the notice described in this section, its continued use of each
Online Service after the effective date provided inOnline Service after the effective date provided in the notice will constitute its
acceptance of the new terms. Ifacceptance of the new terms. Ifacceptance of the new terms. If Enrolled Affiliate does not agree to the new terms, it
must stop using the Online Services and terminate the Extended Term as provided in must stop using the Online Services and terminate the Extended Term as provided in must stop using the Online Services and terminate the Extended Term as provided in
this section. Enrolled Affiliate’s termination under this this section. Enrolled Affiliate’s termination under this this section. Enrolled Affiliate’s termination under this this section. Enrolled Affiliate’s termination under this section will be effective at the
end of the month following 30 days after Microsoft has received the notice.end of the month following 30 days after Microsoft has received the notice.end of the month following 30 days after Microsoft has received the notice.
(iii)Subscription Licenses and Subscription Licenses and Subscription Licenses and Online Services not eligible for an Extended Term. If
Enrolled Affiliate elects not to renew, the Licenses will be canceEnrolled Affiliate elects not to renew, the Licenses will be cance lled and will terminate as
of the Expiration Date.of the Expiration Date.of the Expiration Date.Any associated media must be uninstalled and destroyed and
Enrolled Affiliate’s Enterprise must discontinue use. Microsoft may request written Enrolled Affiliate’s Enterprise must discontinue use. Microsoft may request written
certification to verify compliance.
d.d.d.Termination for cause. Any termination for cause of this Enrollment will be subject to the
“Termination for cause” section of the Agreement.In addition, it shall be a breach of this
Enrollment if Enrolled Affiliate or any Affiliate in the Enterprise that uses Government
Community Cloud Services fails to meet and maintain the conditions of membership in the
definition of Community.
e.e.Early termination. Any early termination of this Enrollment will be subject to the “Early
Termination” Section of the Enterprise Agreement.
EA20241EnrGov(US)SLG(ENG)(Oct2023)Page 7 of 1010
Document X20-10636
For Subscription Licenses, in the event of a breach by Microsoft, or if Microsoft terminates an
Online Service for regulatory reasons, Microsoft will issue Reseller a credit for any amount paid
in advance for the period after termination.
6.6.Government Community Cloud.
a.a.Community requirements.If Enrolled Affiliate purchases Government Community Cloud
Services, Enrolled Affiliate certifies that it is a member of the Community and agrees to use
Government Community Cloud Services solely in its capacity as a mem ber of the Community ber of the Community
and, for eligible Government Community Cloud Services, for the benefit of end users that are and, for eligible Government Community Cloud Services, for the benefit of end users that are
members of the Community. Use of Government Community Cloud Services by an entity that members of the Community. Use of Government Community Cloud Services by an entity that
is not a member of the Community or to provide services to non-Community members is strictly Community members is strictly Community members is strictly
prohibited and could result in termination of Enrolled Affiliate’s license(s) for Government prohibited and could result in termination of Enrolled Affiliate’s license(s) for Government prohibited and could result in termination of Enrolled Affiliate’s license(s) for Government
Community Cloud Services without notice. Enrolled Affiliate acknowledges that only Community Cloud Services without notice. Enrolled Affiliate acknowledges that only Community Cloud Services without notice. Enrolled Affiliate acknowledges that only
Community members may use Government Community Cloud Services.munity Cloud Services.munity Cloud Services.
b.b.All terms and conditions applicable to non-Government Community Cloud Services also apply Government Community Cloud Services also apply Government Community Cloud Services also apply
to their corresponding Government Community Cloud Services, except as otherwise noted in to their corresponding Government Community Cloud Services, except as otherwise noted in to their corresponding Government Community Cloud Services, except as otherwise noted in to their corresponding Government Community Cloud Services, except as otherwise noted in
the Use Rights, Product Terms,and this Enrollment
c.c.Enrolled Affiliate may not deploy or use Government Community Cloud Services and Enrolled Affiliate may not deploy or use Government Community Cloud Services and Enrolled Affiliate may not deploy or use Government Community Cloud Services and
corresponding non-Government Community Cloud Services in the same domain.Government Community Cloud Services in the same domain.Government Community Cloud Services in the same domain.
d.d.Use Rights for Government Community Cloud Services. for Government Community Cloud Services. for Government Community Cloud Services. For Government Community
Cloud Services, notwithstanding anything to the contrary in the Use Rightsces, notwithstanding anything to the contrary in the Use Rightsces, notwithstanding anything to the contrary in the Use Rights:
(i)Government Community Cloud Services will be offered only within the United States.Government Community Cloud Services will be offered only within the United States.Government Community Cloud Services will be offered only within the United States.
(ii)Additional European Terms, as set forth in the Use Rights,, as set forth in the Use Rights,, as set forth in the Use Rights,will not apply.
(iii)References to geographic areas in the Use Rights with respect to the location of Customer geographic areas in the Use Rights with respect to the location of Customer geographic areas in the Use Rights with respect to the location of Customer geographic areas in the Use Rights with respect to the location of Customer
Data at rest, as set forth in the Use Rights, refer only to the United States.Data at rest, as set forth in the Use Rights, refer only to the United States.Data at rest, as set forth in the Use Rights, refer only to the United States.Data at rest, as set forth in the Use Rights, refer only to the United States.
EA20241EnrGov(US)SLG(ENG)(Oct2023)Page 8 of 1010
Document X20-10636
Enrollment Details
1.1.Enrolled Affiliate’s Enterprise.
Identify which Agency Affiliates are included in the Enterprise. (Required) Enrolled Affiliate’s Enterprise
must consist of entire offices, bureaus, agencies, departments or other entities of Enrolled Affiliate, not
partial offices, bureaus, agencies, or departments, or other partial entitie s.s.Check only one box in this
section. If no boxes are checked, Microsoft will deem the Enterprise to include the Enrolled Affiliate only. If
more than one box is checked, Microsoft will deem the Enterprise to include the largest number of Affiliatesmore than one box is checked, Microsoft will deem the Enterprise to include the largest number of Affiliates :
%Enrolled Affiliate only
'Enrolled Affiliate and the following Affiliate(s):
Unless specifically identified above, all Affiliates of Customer, either existing at the execution of this Unless specifically identified above, all Affiliates of Customer, either existing at the execution of this Unless specifically identified above, all Affiliates of Customer, either existing at the execution of this Unless specifically identified above, all Affiliates of Customer, either existing at the execution of this
Enrollment or created or acquired after the execution of this Enrollment, will be excluded from the execution of this Enrollment, will be excluded from the execution of this Enrollment, will be excluded from the
Enterprise. To request that an additional Affiliate be included in Customer’s Enterprise, Customer must Enterprise. To request that an additional Affiliate be included in Customer’s Enterprise, Customer must Enterprise. To request that an additional Affiliate be included in Customer’s Enterprise, Customer must Enterprise. To request that an additional Affiliate be included in Customer’s Enterprise, Customer must
identify an Affiliate to Microsoft in writing and provide any required documentation. Microsoft identify an Affiliate to Microsoft in writing and provide any required documentation. Microsoft identify an Affiliate to Microsoft in writing and provide any required documentation. Microsoft will reasonably
review requests under this paragraph and may approve the inclusion of an Affiliate in Customerreview requests under this paragraph and may approve the inclusion of an Affiliate in Customer s Enterprise
in its sole discretion.
1.1.Contact information.
Each party will notify the other in writing if any of the information in the followingEach party will notify the other in writing if any of the information in the followingEach party will notify the other in writing if any of the information in the following contact information page(s)
changes. The asterisks (*) indicate required fields. By providing contact information, Enrolled Affiliate changes. The asterisks (*) indicate required fields. By providing contact information, Enrolled Affiliate changes. The asterisks (*) indicate required fields. By providing contact information, Enrolled Affiliate
consents to its use for purposes of administering this Enrollment by Microsoft, its Affiliates, and other parties consents to its use for purposes of administering this Enrollment by Microsoft, its Affiliates, and other parties consents to its use for purposes of administering this Enrollment by Microsoft, its Affiliates, and other parties consents to its use for purposes of administering this Enrollment by Microsoft, its Affiliates, and other parties
that help administer this Enrollment. The personal information provided in connection with this Enrollment help administer this Enrollment. The personal information provided in connection with this Enrollment help administer this Enrollment. The personal information provided in connection with this Enrollment help administer this Enrollment. The personal information provided in connection with this Enrollment
will be used and protected in accordance with the privacy statement available at will be used and protected in accordance with the privacy statement available at will be used and protected in accordance with the privacy statement available at will be used and protected in accordance with the privacy statement available at
https://www.microsoft.com/licensing/servicecenter//www.microsoft.com/licensing/servicecenter//www.microsoft.com/licensing/servicecenter
a.a.Primary contact.This contact is the primary contact for the Enrollment from within Enrolled This contact is the primary contact for the Enrollment from within Enrolled This contact is the primary contact for the Enrollment from within Enrolled This contact is the primary contact for the Enrollment from within Enrolled
Affiliate’s Enterprise. This contact is also an Online Administrator for the Volume Licensing Affiliate’s Enterprise. This contact is also an Online Administrator for the Volume Licensing Affiliate’s Enterprise. This contact is also an Online Administrator for the Volume Licensing Affiliate’s Enterprise. This contact is also an Online Administrator for the Volume Licensing
Service Center and may grant online access to others.Service Center and may grant online access to others.Service Center and may grant online access to others.Service Center and may grant online access to others.The primary contact will be the default
contact for all purposes unless separate contacts are identified for specific purposescontact for all purposes unless separate contacts are identified for specific purposescontact for all purposes unless separate contacts are identified for specific purposes
Name of entity (must be legal entity name)*Name of entity (must be legal entity name)*Name of entity (must be legal entity name)*City of Waukee
Contact nameContact nameContact name:FirstFirst*Son Middle Last*Le.
Contact email address*Contact email address*Contact email address*sle@waukee.org
Street address*treet address*treet address*805 University Ave
City*City*WaukeeWaukeeWaukee
State*State*IAIA
Postal code*Postal code*Postal code*50263-8707 -
((PPlease provide the zip + 4, e.g. xxxxxlease provide the zip + 4, e.g. xxxxx xxxx)
Country*Country*Country*United States
Phone*Phone*515 978-7950
Tax ID
* indicates required fields
b.b.Notices contact and Online Administrator.This contact (1) receives the contractual notices,
(2) is the Online Administrator for the Volume Licensing Service Center and may grant online
access to others, and (3) is authorized to order Reserved Licenses for eligible Online Servies,
including adding or reassigning Licenses and stepping-upup prior to a true-up order.
'Same as primary contact (default if no information is provided below, even if the box is not
checked).
EA20241EnrGov(US)SLG(ENG)(Oct2023)Page 9 of 1010
Document X20-10636
Contact name:First*Rachel Middle Last*Bruns
Contact email address*rbruns@waukee.org
Street address*230 W Hickman Rd
City*Waukee
State*IAIA
Postal code*50263-5004 -
(Please provide the zip + 4, e.g. xxxxx xxxx)
Country*United States
Phone*515 978-7900
Language preference.Choose the language for notices. English
'This contact is a third party (not the Enrolled Affiliate). Warning: This contact receives This contact is a third party (not the Enrolled Affiliate). Warning: This contact receives
personally identifiable information of the Customer and its Affiliates.
* indicates required fields
c.c.Online Services Manager. This contact is authorized to manage the Online Services ordered This contact is authorized to manage the Online Services ordered This contact is authorized to manage the Online Services ordered This contact is authorized to manage the Online Services ordered
under the Enrollment and (for applicable Online Services) to add or reassign Licensesto add or reassign Licensesto add or reassign Licensesto add or reassign Licenses and
step-upup prior to a true-up order.
Same as notices contact and Online Administrator (default if no information is provided (default if no information is provided (default if no information is provided
below, even if box is not checked)
Contact name: First*Son Middle Last*Le.
Contact email address* sle@waukee.org
Phone* 515 978-7950
'This contact is from a third party organization (not the entity). Warning: This contact This contact is from a third party organization (not the entity). Warning: This contact This contact is from a third party organization (not the entity). Warning: This contact
receives personally identifiable information of the entity.receives personally identifiable information of the entity.receives personally identifiable information of the entity.
* indicates required fields
d.d.Reseller information. Reseller contact for this Enrollment is:Reseller contact for this Enrollment is:Reseller contact for this Enrollment is:Reseller contact for this Enrollment is:
Reseller company name* Insight Direct USA, Inc.Insight Direct USA, Inc.Insight Direct USA, Inc.Insight Direct USA, Inc.
Street address (PO boxes will not be accepted)* Street address (PO boxes will not be accepted)* Street address (PO boxes will not be accepted)* Street address (PO boxes will not be accepted)* 2701 E. Insight Way
City* Chandler
State* AZAZ
Postal code* 85286-19301930
Country* United StatesUnited States
Contact name* SoftwareSoftware *Contract Support*Contract Support*Contract Support
Phone* 800 624624-050305030503
Contact email address* Contact email address* Contact email address* Contact email address* contractsupport@insight.com
* indicates required fields* indicates required fields* indicates required fields
By signing below, the Reseller identified above By signing below, the Reseller identified above By signing below, the Reseller identified above By signing below, the Reseller identified above confirms that all information provided in this
Enrollment Enrollment Enrollment is correct.is correct.
Signature*Signature*Software *Contract Support
Printed name* Printed name* Software *Contract Support
Printed title*
Date*
* indicates required fields
Changing a Reseller.If Microsoft or the Reseller chooses to discontinue doing business with
each other, Enrolled Affiliate must choose a replacement Reseller. If Enrolled Affiliate or the
Reseller intends to terminate their relationship, the initiating party must notify Microsoft and the
other party using a form provided by Microsoft at least 90 days prior to the date on which the
change is to take effect.
EA20241EnrGov(US)SLG(ENG)(Oct2023)Page 1010 of 1010
Document X20-10636
e.e.If Enrolled Affiliate requires a separate contact for any of the following, attach the Supplemental
Contact Information form. Otherwise, the notices contact and Online Administrator remains
the default.
(i)Additional notices contact
(ii)Software Assurance manager
(iii)Subscriptions manager
(iv)Customer Support Manager (CSM) contact
1.1.Financing elections.
Is a purchase under this Enrollment being financed through MS Financing? 'Yes, %No.
If a purchase under this Enrollment is financed through MS Financing, and Enrolled Affiliate chooses not to If a purchase under this Enrollment is financed through MS Financing, and Enrolled Affiliate chooses not to If a purchase under this Enrollment is financed through MS Financing, and Enrolled Affiliate chooses not to If a purchase under this Enrollment is financed through MS Financing, and Enrolled Affiliate chooses not to
finance any associated taxes, it must pay these taxes directly to Microsoft.
PrevEnrAgrForm(WWWW)(ENGNG)(Oct2019)Page 1 of 1
Document X20-12873
Previous Enrollment(s)/Agreement(s)Form
Entity Name:City of Waukee
Contract that this form is attached to:State Local Government
For the purposes of this form, “entity” can mean the signing entity, Customer, Enrolled Affiliate,
Government Partner, Institution, or other party entering into a volume licensing program agreement.
Please provide a description of the previous Enrollment(s), Agreement(s), Purchasing Account(s),
and/or Affiliate Registration(s) being renewed or consolidated into the new contract identified above.
a.a.Entity may select below any previous contract(s) from which to transfer MSDN subscribers
to this new contract. Entity shall ensure that each MSDN subscriber transferred is either
properly licensed under the new contract or is removed.
b.b.Entity may select below only one previous contract from which to transfer the Software
Assurance (SA) Benefit contact details, i.e., benefits contact (not the SA manager) and the
program codes, to this new contract.
c.c.An Open License cannot be used to transfer either the SA Benefit details or MSDN
subscribers.
d.d.The date of the earliest expiring Enrollment/Agreement that contains SA or Online Services
will be the effective date of the new contract (or SA coverage period for Select Plus).
e.e.Please insert the number of the earliest expiring Enrollment/Agreement with SA or Online
Services in the appropriate fields of the new contract.
Enrollment/Agreement/
Purchasing Account/Affiliate /Affiliate
Registration Description
Enrollment/Agreement/
Purchasing Account/Affiliate
Registration Public CustomerRegistration Public Customer
Number
Transfer
SA Benefit
Contact
Transfer
MSDN
Subscribers
Standard Enrollment 81993027 X X
EAEnrAmend(NA)(ENG)(May2018)Sub 250 Program
W2929
O
Page 1 of 2
Enterprise
Sub 250 Program
Amendment ID W29
The parties agree that the Enrollment is amended as follows:
1.1.On the first page of the Enrollment, the following is added after the
second paragraph:
By entering into this Enrollment, the Enrolled Affiliate agrees that (1) it also has 25 or more Qualified Enrolled Affiliate agrees that (1) it also has 25 or more Qualified
Devices or Qualified Users; or (2) as a condition of entering into this Enrollment with 25 -249 Qualified 249 Qualified 249 Qualified
Devices or Qualified Users, Enrolled Affiliate has elected not to receive CD ROMs aDevices or Qualified Users, Enrolled Affiliate has elected not to receive CD ROMs aDevices or Qualified Users, Enrolled Affiliate has elected not to receive CD ROMs a s part of the s part of the s part of the
Enrollment and therefore no CD ROMs will automatically be shipped. If Enrolled Affiliate is enrolling Enrollment and therefore no CD ROMs will automatically be shipped. If Enrolled Affiliate is enrolling Enrollment and therefore no CD ROMs will automatically be shipped. If Enrolled Affiliate is enrolling
with 25-249 Qualified Devices or Qualified Users and it would like to receive CD ROM Kits and updates, 249 Qualified Devices or Qualified Users and it would like to receive CD ROM Kits and updates, 249 Qualified Devices or Qualified Users and it would like to receive CD ROM Kits and updates, 249 Qualified Devices or Qualified Users and it would like to receive CD ROM Kits and updates,
Enrolled Affiliate may order these through its Reseller for a fee.
The submission of this Amendment can only be placed against a 2011 Enterprise Agreement or an The submission of this Amendment can only be placed against a 2011 Enterprise Agreement or an The submission of this Amendment can only be placed against a 2011 Enterprise Agreement or an
Enrollment that has the Updated EA Amendment terms and conditions applied. The submittal of this Enrollment that has the Updated EA Amendment terms and conditions applied. The submittal of this Enrollment that has the Updated EA Amendment terms and conditions applied. The submittal of this
Amendment may not be contingent on submittal of a new Enterprise Agreement.submittal of a new Enterprise Agreement.
2.2.Section 2a of the Enrollment titled “Order Requirements”, is a of the Enrollment titled “Order Requirements”, is a of the Enrollment titled “Order Requirements”, is
hereby amended and restated in its entirety with the following:hereby amended and restated in its entirety with the following:hereby amended and restated in its entirety with the following:
a.a.Minimum Order Requirements.Enrolled Affiliate’s Enterprise must have a minimum of Enrolled Affiliate’s Enterprise must have a minimum of
25 Qualified Users or Qualified Devices.alified Users or Qualified Devices.
(i)Initial Order.Initial order must include at least 25 Licenses from one of the four groups Initial order must include at least 25 Licenses from one of the four groups Initial order must include at least 25 Licenses from one of the four groups Initial order must include at least 25 Licenses from one of the four groups
outlined in the Product Selection Form.outlined in the Product Selection Form.outlined in the Product Selection Form.outlined in the Product Selection Form.
(ii)If choosing Enterprise Products.If choosing Enterprise Products.If choosing Enterprise Products.If choosing Enterprise Products in a specific group If choosing Enterprise Products in a specific group
outlined in the Product Selection Form, Enrolled Affiliate’s initial order must include an outlined in the Product Selection Form, Enrolled Affiliate’s initial order must include an outlined in the Product Selection Form, Enrolled Affiliate’s initial order must include an
Enterprise-wide selection of one or more Enterprise Products or a mix of Enterprise wide selection of one or more Enterprise Products or a mix of Enterprise wide selection of one or more Enterprise Products or a mix of Enterprise wide selection of one or more Enterprise Products or a mix of Enterprise
Products and corresponding Products and corresponding Products and corresponding Enterprise Online Services for that group.
(iii)Additional Products.Additional Products.Additional Products.Upon satisfying the minimum order requirements above,
Enrolled Affiliate may order Additional Products.Enrolled Affiliate may order Additional Products.Enrolled Affiliate may order Additional Products.
(iv)Country of Usage.Country of Usage.Country of Usage.Country of Usage.Enrolled Affiliate must specify the countries where Licenses will
be used on its initial order and on any additional orders.used on its initial order and on any additional orders.used on its initial order and on any additional orders.used on its initial order and on any additional orders.
(v)Enterprise Online Services only.Enterprise Online Services only.Enterprise Online Services only.Enterprise Online Services only.If no Enterprise Product is ordered, then Enrolled
Affiliate needAffiliate needAffiliate need only maintain at least 25 Subscription Licenses for Enterprise Online
Services.Services.
3.3.3.3.Software Assurance rSoftware Assurance rSoftware Assurance renewal.
Renewing Software Assurance:Renewing Software Assurance:If Enrolled Affiliate will be renewing Products
Software Assurance coverage from a separate agreement, check this box.%
By checking the above box, a new section is added to the Enrollment entitled “Software Assurance
Addition.”
Software Assurance Addition.Enrolled Affiliate is permitted to and will include in its initial order under
this Enrollment Software Assurance quantities from eligible Program’s identified in the table below, even
though Enrolled Affiliate is not otherwise eligible to order such Software Assurance without
simultaneously ordering a License.
EAEnrAmend(NA)(ENG)(May2018)Sub 250 Program
W2929
O
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Enrolled Affiliate agrees that any perpetual Licenses received through the New Software Assurance
shall supersede and replace the underlying Licenses, and the underlying Licenses are not to be
transferred separately from any Licenses received through the New Software Assurance. Any remaining
payment obligations with respect to the underlying Licenses shall continue in effect.
Program License ID Number Expiration Date
Enterprise 81993027 4/30/2024
AmendmentApp v4.0 M97 B
Page 1 of 2
Amendment to Contract Documents
Enrollment Number 5-0000011363178
This amendment (“Amendment”) is entered into between the parties identified on the attached program
signature form. It amends the Enrollment or Agreement identified above.All terms used but not defined
in this Amendment will have the same meanings provided in that Enrollment or Agreement.
Enterprise Enrollment
Invoice for Quoted Price
Amendment ID M97
SKU Number SKU Description Existing Quantity Incremental
quantities
AAD-63092 M365 F3 Unified GCC
Sub Per User
122 3
M9T-00002 O365 Extra File Storage
GCC Sub Add-on Extra
Storage 1 GB
1000 0
1O5-00001 Power Automate
Premium GCC Sub Per
User
1 0
7MS-00001 Project P3 GCC Sub Per
Use
2 0
T2N-00001 O365 G5 GCC Sub Per
User
5 0
AAD-34704 M365 G3 Unified FUSL
GCC Sub Per Use
110 0
AmendmentApp v4.0 M97 B
Page 2 of 2
SKU Number SKU Description Existing Quantity Incremental
quantities
NYH-00001 Teams AC with Dial Out
US/CA GCC Sub Add-on
0 235
Except for changes made by this Amendment, the Enrollment or Agreement identified above remains
unchanged and in full force and effect. If there is any conflict between any provision in this Amendment
and any provision in the Enrollment or Agreement identified above, this Amendment shall control.
Microsoft Internal Use Only:
(M97)EnrAmend(Ind)(InvoiceforQuotedPrice)(
WW)(ENG)(Jan2023)v2(IU).docx
M97 B
This Amendment must be attached to a signature form to be valid.
Enterprise Enrollment Product Selection Form Microsoft | Volume Licensing
Language:
Qualified Devices Qualified Users
110 115
O365 G5 GCC
M365 G3 GCC USL Unified
5
110
Microsoft 365 Enterprise
Products Enterprise Quantity
Quantity
Enrolled Affiliate’s Price Level:
Additional Product Server Pool: Unless otherwise indicated in associated contract documents, Price level set using the highest
quantity from Group 2 or 3.D
Office 365 Plans
Proposal ID
2663644.004
Enrollment Number
Enrolled Affiliate’s Enterprise Products and Enterprise Online Services summary for the initial order:
110 110
English (United States)
Profile
Enterprise User Licenses
CAL Licensing ModelDevice / User Ratio
1.0
Enrolled Affiliate’s Product Quantities:
Price Group 1 2 3 4
Enterprise Products Office Professional Plus + M365 Apps
for Enterprise + Office 365 (Plans E3
and E5) + Microsoft 365 Enterprise
Client Access
License + Office 365
(Plans E1, E3 and
E5) + Microsoft 365
Enterprise
Client Access
License + Windows
Intune + EMS USL +
Microsoft 365
Enterprise
Win E3 + Win E5 +
Win VDA + Microsoft
365 Enterprise
115 115
Product Offering / Pool Price Level
Enterprise Products and Enterprise Online Services USLs: Unless otherwise indicated in associated contract documents, Price
level set using the highest quantity from Groups 1 through 4.D
Additional Product Application Pool: Unless otherwise indicated in associated contract documents, Price level set using quantity
from Group 1.D
EA-EASProdSelForm(WW)(ENG)
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MS Quote
Enterprise Enrollment Product Selection Form Microsoft | Volume Licensing
Note 2: If Enrolled Affiliate does not order an Enterprise Product or Enterprise Online Service associated with an applicable Product pool, the price level
for Additional Products in the same pool will be price level “A” throughout the term of the Enrollment. Refer to the Qualifying Government Entity
Addendum pricing provision for more details on price leveling.
Notes
Additional Product Systems Pool: Unless otherwise indicated in associated contract documents, Price level set using quantity
from Group 4.D
Unless otherwise indicated in the associated contract documents, the price level for each Product offering / pool is set as described above, based upon
the quantity to price level mapping below:
Quantity of Licenses and Software Assurance Price Level
2,399 and below A
Note 1: Enterprise Online Services may not be available in all locations. Please see the Product List for a list of locations where these may be
purchased.
2,400 to 5,999 B
6,000 to 14,999 C
15,000 and above D
EA-EASProdSelForm(WW)(ENG)
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MS Quote