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Home My WebLink About2024-05-20 AgendaWAUKEE CITY COUNCIL REGULAR MEETING DATE: MONDAY, MAY 20, 2024 TIME: 5:30 P.M. PLACE: WAUKEE CITY HALL, 230 W. HICKMAN RD., WAUKEE, IA 50263 **Full City Council meeting packet is available at https://rms.waukee.org/Public/Browse.aspx?id=162574&dbid=0&repo=Waukee *In accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council will be conducted with two different options for public participation: 1) Members of the public wishing to attend in person may do so in the Council Chambers at Waukee City Hall. 2) Members of the public wishing to participate electronically may do so via Zoom at the following link or phone numbers: https://zoom.us/j/352651371 Meeting ID: 352-651-371 Or by phone: +1 646-558-8656 or +1 312-626-6799 or +1 301-715-8592 In-person meetings are subject to change under certain circumstances, including but not limited to higher than average participation or changes in health guidelines. If the meeting shall be held electronically only, notice shall be posted to the City website (Waukee.org) and City social media. Questions regarding meeting format may also be directed to the City Clerk’s office at 515-978-7904. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. OPEN FORUM [Pursuant to City Council Rules of Procedure, presentations under Open Forum shall be limited to three (3) minutes per individual. Please refer to the footnotes on this agenda for more detailed Open Forum procedures**.] E. AGENDA APPROVAL F. PRESENTATIONS: NONE G. PUBLIC HEARINGS: 1) On the authorization of a Lease Agreement payable from the General Fund, in the amount of not to exceed $90,000 [postage equipment] 2) On a proposed budget amendment for the City of Waukee for Fiscal Year 2024 H. PUBLIC HEARING ACTION ITEMS: 1) Lease Agreement (General Fund) A. RESOLUTION: Consideration of approval of a resolution instituting proceedings to take additional action for the authorization of a Lease Agreement for postage equipment (General Fund) in the amount of not to exceed $90,000 B. RESOLUTION: Consideration of approval of a resolution authorizing a Lease Agreement and pledging the General Fund as security thereof 2) RESOLUTION: Consideration of approval of a resolution approving budget amendment for the City of Waukee for Fiscal Year 2024 I. ACTION ITEMS: 1) CONSENT AGENDA PART 1 [All items listed under the Consent Agenda will be considered for approval through one motion and second. There will be no separate discussion of these items unless there is a motion and second by Council for an item or items to be considered as separate action items.] A. Consideration of approval of 05/20/2024 Bill List; 05/10/2024 Payroll B. Consideration of approval of City Council Minutes of 05/06/2024 Regular Meeting, 05/13/2024 Work Session C. Receipt and File: 1. Consideration of approval of receipt and file of Board of Adjustment Minutes of 05/09/2024 meeting 2. Consideration of approval of receipt and file of a Mayor’s Proclamation recognizing May 19-25, 2024, as National Public Works Week 3. Consideration of approval of receipt and file of Mayor’s Proclamation recognizing June 7, 2024, as National Gun Violence Awareness Day D. Consideration of approval of a resolution approving quote from Midwest Storage Solutions, Inc. [Waukee Public Safety] E. Easements: 1. Consideration of approval of a resolution approving Sanitary Sewer Easement [Dallas County Conservation Board] 2. Consideration of approval of a resolution approving Public Overland Flowage Easement [Maple Grove Place, LLC] F. Contracts, Agreements: 1. Consideration of approval of a resolution approving Amendment No. 1 to Agreement for Professional Consulting Services with Shive-Hattery, Inc. [Downtown Signage Project] 2. Consideration of approval of a resolution approving Purchase Agreement with Datavizion [Waukee Public Safety Facility, Equipment and Professional Services] 3. Consideration of approval of a resolution approving Purchase Agreement and Easements between Roger U. Schlaefer and Marjorie A. Hammer Living Trust and the City of Waukee [University Avenue Extension Project] G. Change Orders, Payment Estimates, Acceptance of Public Improvements, Releases of Retainage: 1. Consideration of approval of Change Order No. 5 to Elder Corporation for the Stratford Crossing Park Project, increasing the contract in the amount of $1,700.00 2. Consideration of approval of Payment Estimate No. 1 to Absolute Group for the Prairie Rose Trail Project in the amount of $194,941.23 3. Consideration of approval of Payment Estimate No. 5 (Combined) for the Waukee Public Safety Building Project in the amount of $994,992.51 4. Consideration of approval of Payment Estimate No. 1 to Alliance Construction for the SE Archer Avenue Extension Project in the amount of $149,672.98 5. Consideration of approval of Payment Estimate No. 11 to Landmark Structures for the 3rd Street Elevated Storage Tank Replacement Project in the amount of $259,027.00 6. Consideration of approval of Change Order No. 6 to WRH, Inc., for the Lift Station No. 2 Rehabilitation Project, increasing the contract in the amount of $1,755.93 7. Consideration of approval of Payment Estimate No. 19 to WRH, Inc., for the Lift Station No. 2 Rehabilitation Project in the amount of $139,349.93 8. Consideration of approval of Payment Estimate No. 14 to S.J. Louis Construction, Inc., for the Northeast Outfall Sewer Project in the amount of $264,541.75 9. Consideration of approval of Payment Estimate No. 2 to Synergy Contracting, LLC, for the Bluestem Trunk Sewer Phase 2 Project in the amount of $6,184.50 10. Consideration of approval of Payment Estimate No. 12 to Rognes Corporation for the West Area Trunk Sewer Extension Phase 2 Project in the amount of $43,857.47 11. Consideration of approval of a resolution accepting public improvements [Ashworth North Plat 3 Regional Detention Pond] H. Fixing Dates for Public Hearings: 1. Consideration of approval of a resolution fixing date of public hearing on the authorization of a $156,621.60 Master Services and Purchasing Agreement, payable from the General Fund 2. Consideration of approval of a resolution ordering construction of the Transite Water Main Replacement Phase 4 Project and fixing a date for hearing thereon and taking of bids therefor I. Consideration of approval of a resolution declaring an Official Intent under Treasury Regulation 1.150-2 to issue debt to reimburse the City for certain original expenditures paid in connection with specified projects 2) CONSENT AGENDA PART 2 [All items listed under the Consent Agenda will be considered for approval through one motion and second. There will be no separate discussion of these items unless there is a motion and second by Council for an item or items to be considered as separate action items.] A. Consideration of approval of 04/25/2024 legal services invoice 3) ORDINANCE:Consideration of approval of an ordinance to amend Chapter 65, Stop or Yield Required, City of Waukee, Iowa, by amending Section 65.01, Through Streets; Stop Intersections; and by amending Section 65.03, Four-Way Stop Intersections [introduction; first reading] 4) ORDINANCE:Consideration of approval of an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from R-4 to R-2, R-4 to R-2/PD-1, R-2 to R-4, R-2 to R-2/PD-1, and R-2/PD-1 to R-2, a property known as Autumn Valley West [second reading] 5) ORDINANCE:Consideration of approval of an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from R-4 to R-3 and C-1; and from A-1 to C-1, a parcel to be known as Hope Springs [third (final) reading] 6) ORDINANCE:Consideration of approval of an ordinance to amend Chapter 92, Water Rates, by amending Section 92.04, Irrigation Water Rates, as specified [third (final) reading] 7) ORDINANCE:Consideration of approval of an ordinance to amend Chapter 100, Stormwater Management Utility, by amending Section 100.05, Stormwater Service Rates and Charges, as specified [third (final) reading] 8) ORDINANCE:Consideration of approval of an ordinance to amend Chapter 106, Collection of Solid Waste, by amending Section 106.10, Collection Charges, as specified [third (final) reading] 9) ORDINANCE:Consideration of approval of an ordinance to amend Chapter 110, Natural Gas Service Rates and Charges, by amending Section 110.02, Collection Charges, as specified [third (final) reading] 10) RESOLUTION: Consideration of approval of a resolution approving final plat for Stratford Pointe Plat 2 11) RESOLUTION: Consideration of approval of a resolution approving site plan for Slim Chickens [965 SE Alice’s Road] 12) RESOLUTION: Consideration of approval of a resolution approving site plan for Hawaiian Bros [1005 SE Alice’s Road] 13) RESOLUTION: Consideration of approval of a resolution approving site plan for Willard Garage [35 NE Venture Drive] 14) RESOLUTION: Consideration of approval of a resolution approving revised site plan for Central Plaza II [1165 SE University Avenue] 15) T Avenue Corridor Improvements Project, W. Hickman Road to NW Douglas Parkway A. MOTION: Consideration of approval of Change Order No. 6 to All-Star Concrete, LLC, increasing the contract in the amount of $98,171.80 B. MOTION: Consideration of approval of Payment Estimate No. 8 to All-Star Concrete, LLC, in the amount of $1,201,313.78 J. REPORTS: A. City Administrator Report B. City Attorney Report C. Council Member Reports ADJOURNMENT *Pursuant to §21.4(2) of the Code of Iowa (2024), the City has the right to amend this agenda up until 24 hours before the posted meeting time. The City of Waukee is pleased to provide accommodations to disabled individuals or groups and encourages their participation in city government. Should special accommodations be required, please contact the Clerk's office at 515-978-7904 or email bschuett@waukee.org by 8:00 a.m. the day of the meeting to have reasonable accommodations provided. **Rules of Order and Decorum for the Zoom Meeting** Any member of the public who would like to ask questions or make comments during either the Open Forum or Public Hearing portions of the meeting may participate by using the RAISE HAND feature. Participants must be recognized by the presiding officer and must state their full name and address before addressing the City Council. If you are participating via phone, the raise and lower hand feature can be activated by using *9. After you are recognized, use *6 to unmute your audio. The Chat and Q&A functions will be turned off during the meeting. Questions or comments for the Public Hearing portion of the meeting may also be submitted in advance by emailing bschuett@waukee.org before 5:00 p.m. the day of the meeting. Any questions or comments submitted by this deadline will be read aloud by City staff during that particular Public Hearing.