HomeMy WebLinkAbout2024-06-03 H03B General Fund Purchase Agreement_PD TasersAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: June 3, 2024
AGENDA ITEM:Consideration of approval of a resolution authorizing a Master Services
and Purchasing Agreement and pledging the General Fund as security
thereof
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON:
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:$156,621.60
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Proposed Resolution
II. Axon Agreement
PREPARED BY:Becky Schuett
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
H3B
RESOLUTION 2024-
RESOLUTION AUTHORIZING ACTION FOR A MASTER
SERVICES AND PURCHASING AGREEMENT PAYABLE
FROM THE GENERAL FUND IN THE PRINCIPAL AMOUNT
OF $156,621.60 FOR PERSONAL PROPERTY FOR USE BY
THE CITY
WHEREAS, the City of Waukee, State of Iowa (the "City"), is in need of funds to pay
costs of purchasing equipment for the police department, and it is deemed necessary and
advisable that the Master Services and Purchasing Agreement in the principal amount of
$156,621.60 be entered into for such purpose; and
WHEREAS, pursuant to notice published as required by Sections 384.24A and 384.25 of
the Code of Iowa, as amended (the "Code"), this Council has held a public meeting and hearing
upon the proposal to institute proceedings for the authorization of a Master Services and
Purchasing Agreement in the amount of $156,621.60 payable from the General Fund, and the
Council is therefore now authorized to proceed with the authorization of the Agreement; and
WHEREAS, Axon Enterprise, Inc. ("Axon") has agreed to sell to the City the Equipment,
pursuant to the terms of the Master Services and Purchasing Agreement, between the City and
Axon; and
WHEREAS, the Master Services and Purchasing Agreement shall be payable from the
General Fund of the City, and annual payments due on the proposed Master Services and
Purchasing Agreement and all other general fund loan agreements in force on the date of
authorization will not exceed ten (10) percent of the last certified General Fund budget amount;
and
WHEREAS, the Master Services and Purchasing Agreement shall begin on the date the
City acquires the Equipment, and the Resolution approves, authorizes, and confirms the Master
Services and Purchasing; and
WHEREAS, it appears that such instruments are in appropriate form and are appropriate
instruments for the purposes intended.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WAUKEE, STATE OF IOWA:
Section 1. Definitions. The following terms shall have the following meanings in this
Resolution unless the text expressly or by necessary implication requires otherwise:
"Axon" shall mean Axon Enterprise, Inc., an Arizona Corporation.
"Equipment" shall mean the equipment for the police department, as more
particularly described in the Agreement.
"Issuer" or "City" shall mean the City of Waukee, State of Iowa.
"Master Services and Purchasing Agreement" or "Agreement" shall mean, the
agreement for the purchase of police equipment, by and between the City and Axon.
"Resolution" shall mean this resolution authorizing the Agreement, and general
fund payments thereunder.
Section 2. Authority and Purpose. The Agreement authorized by this Resolution shall be
authorized pursuant to Sections 384.24A and 384.25 of the Code of Iowa, and in compliance
with all applicable provisions of the Constitution and laws of the State of Iowa. The Agreement
is hereby authorized in the principal amount of $156,621.60 for the purpose of paying costs of
equipping the police department.
Section 3. Approval of Agreement. Axon shall provide the Equipment to the City
pursuant to the Agreement, which provides for the payment by the City in the amounts and in
installments as specified therein. The form and content of the Agreement, the provisions of
which are incorporated herein by reference, hereby are in all respects authorized, approved, and
confirmed; and from and after the execution and delivery of the Agreement, the Mayor and the
City Clerk are hereby authorized, empowered and directed to do all such acts and things and
execute all such documents as may be necessary to carry out and comply with the provisions of
the Agreement as executed, and as they may deem necessary or appropriate in order to
implement and carry out the intent and purposes of this Resolution.
Section 4. Pledge of General Fund; Other Funds to be Used.
(a) Pledge of Funds. That for the purpose of providing funds to pay the
payments due under the Agreement herein authorized, there shall be paid from funds in
the General Fund for each future year the following amounts:
AMOUNT
FISCAL YEAR (JULY 1 TO JUNE 30)
YEAR OF COLLECTION
$31,324.32 2024/2025
$31,324.32 2025/2026
$31,324.32
$31,324.32
2026/2027
2027/2028
$31,324.32 2028/2029
(b) Other Funds. Nothing herein restricts the ability of the City to transfer other
available funds into the General Fund for purposes of satisfying the Agreement.
(c) Additional City Funds Available. Payments coming due at any time when the
funds in the General Fund shall be insufficient to pay the same shall be promptly paid
when due from current funds of the City available for that purpose and reimbursement
shall be made from such special fund in the amounts thus advanced.
Section 5. Loan Fund. Monies in the General Fund shall be converted into a special fund
therein to be known as the "2024 EQUIPMENT LOAN FUND NO. 1" (the "Loan Fund"), which
is hereby pledged for and shall be used only for the payments of the Agreement.
Section 6. Resolution a Contract. The provisions of this Resolution shall constitute a
contract between the Issuer and the holder or holders of the Agreement, and after the
authorization of the Agreement no change, variation, or alteration of any kind in the provisions
of this Resolution shall be made in any manner, except as provided in the next succeeding
Section, until such time as all of the Agreement, shall have been satisfied and discharged as
provided in the Agreement.
Section 7. Severability Clause. If any section, paragraph, clause or provision of this
Resolution be held invalid, such invalidity shall not affect any of the remaining provisions
hereof, and this Resolution shall become effective immediately upon its passage and approval.
Section 8. Repeal of Conflicting Resolutions. All resolutions in conflict herewith are
hereby repealed.
PASSED AND APPROVED this 3rd day of June, 2024.
Mayor
ATTEST:
City Clerk
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Issued:04/29/2024
Quote Expiration:06/28/2024
Estimated Contract Start Date:12/01/2024
Account Number:469095
Payment Terms:N30
Delivery Method:
SHIP TOTO BILL TOTO SALES REPRESENTATIVE PRIMARY CONTACT
WaukeeWaukee PolicePolice Dept.Dept.-IAIA
1300 SESE LaLa Grant Pkwy
Waukee,Waukee,
IAIA
50263-875550263-8755
USAUSA
WaukeeWaukee PolicePolice Dept.Dept.-IAIA
13001300 SESE LaLa GrantGrant PkwyPkwy
Waukee
IAIA
50263-8755
USAUSA
Email:
KennyKenny ThomasThomas
Phone:(704)375-1936
Email:kethomas@axon.com
Fax:
ChadChad McCluskeyMcCluskey
Phone:(515)987-1073
Email:emccluskey@waukee.orgemccluskey@waukee.org
Fax:
Quote Summary Discount Summary
Program Length 6060 Months Average Savings Per Year $11,049.44
TOTAL COST $156,621.60$156,621.60
ESTIMATED TOTAL W/W/TAX $156,621.60$156,621.60 TOTAL SAVINGS $55,247.20
Axon Enterprise,Inc.
17800 N 85th St.
Scottsdale,Arizona 85255
United States
VAT:86-0741227
Domestic:(800)978-2737
International:+1.800.978.2737
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Payment Summary
Date Subtotal Tax Total
Nov 2024 $31,324.32 $0.00 $31,324.32
Nov 2025 $31,324.32 $0.00 $31,324.32
Nov 2026 $31,324.32 $0.00 $31,324.32
Nov 2027 $31,324.32 $0.00 $31,324.32
Nov 2028 $31,324.32 $0.00 $31,324.32
Total $156,621.60 $0.00 $156,621.60
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Quote Unbundled Price:$211,868.80
Quote List Price:$177,978.40
Quote Subtotal:$156,621.60
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total
Program
C00010 BUNDLE -TASER 10 CERTIFICATION 36 60 $96.93 $81.24 $72.51 $156,621.60 $0.00 $156,621.60
A la Carte Services
101208 AXON TASER 10 -2 DAY INSTRUCTOR COURSE -INSIDE
SALES 1 $2,500.00 $0.00 $0.00 $0.00 $0.00
Total $156,621.60 $0.00 $156,621.60
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Delivery Schedule
Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date
BUNDLE -TASER 10 CERTIFICATION 100390 AXON TASER 10 -HANDLE -YELLOW CLASS 3R 36 2 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 100390 AXON TASER 10 -HANDLE -YELLOW CLASS 3R 1 2 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 100393 AXON TASER 10 -MAGAZINE -LIVE DUTY BLACK 36 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 100393 AXON TASER 10 -MAGAZINE -LIVE DUTY BLACK 1 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 100394 AXON TASER 10 -MAGAZINE -HALT TRAINING BLUE 4 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 100395 AXON TASER 10 -MAGAZINE -LIVE TRAINING PURPLE 3 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 100396 AXON TASER 10 -MAGAZINE -INERT RED 30 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 100399 TASER 10 LIVE CARTRIDGE 720 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 100400 AXON TASER 10 -CARTRIDGE -HALT 220 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 100401 AXON TASER 10 -CARTRIDGE -INERT 300 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 100611 AXON TASER 10 -SAFARILAND HOLSTER -RH 33 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 100613 AXON TASER 10 -SAFARILAND HOLSTER -LH 3 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 100623 AXON TASER -TRAINING -ENHANCED HALT SUIT V2 1 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 20018 AXON TASER -BATTERY PACK -TACTICAL 36 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 20018 AXON TASER -BATTERY PACK -TACTICAL 1 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 20018 AXON TASER -BATTERY PACK -TACTICAL 7 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 70033 AXON -DOCK WALL MOUNT -BRACKET ASSY 1 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 71019 AXON BODY -DOCK POWERCORD -NORTH AMERICA 1 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 74200 AXON TASER -DOCK -SIX BAY PLUS CORE 1 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 80087 AXON TASER -TARGET -CONDUCTIVE PROFESSIONAL RUGGEDIZED 1 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 80090 AXON TASER -TARGET FRAME -PROFESSIONAL 27.5 IN X 75 IN 1 1 11/01/2024
BUNDLE -TASER 10 CERTIFICATION 100399 TASER 10 LIVE CARTRIDGE 110 1 11/01/2025
BUNDLE -TASER 10 CERTIFICATION 100400 AXON TASER 10 -CARTRIDGE -HALT 290 1 11/01/2025
BUNDLE -TASER 10 CERTIFICATION 100399 TASER 10 LIVE CARTRIDGE 110 1 11/01/2026
BUNDLE -TASER 10 CERTIFICATION 100400 AXON TASER 10 -CARTRIDGE -HALT 290 1 11/01/2026
BUNDLE -TASER 10 CERTIFICATION 100399 TASER 10 LIVE CARTRIDGE 110 1 11/01/2027
BUNDLE -TASER 10 CERTIFICATION 100400 AXON TASER 10 -CARTRIDGE -HALT 290 1 11/01/2027
BUNDLE -TASER 10 CERTIFICATION 100399 TASER 10 LIVE CARTRIDGE 110 1 11/01/2028
BUNDLE -TASER 10 CERTIFICATION 100400 AXON TASER 10 -CARTRIDGE -HALT 290 1 11/01/2028
Software
Bundle Item Description QTY Estimated Start Date Estimated End Date
BUNDLE -TASER 10 CERTIFICATION 101180 AXON TASER -DATA SCIENCE PROGRAM 36 12/01/2024 11/30/2029
BUNDLE -TASER 10 CERTIFICATION 20248 AXON TASER -EVIDENCE.COM LICENSE 36 12/01/2024 11/30/2029
BUNDLE -TASER 10 CERTIFICATION 20248 AXON TASER -EVIDENCE.COM LICENSE 1 12/01/2024 11/30/2029
Services
Bundle Item Description QTY
BUNDLE -TASER 10 CERTIFICATION 100751 AXON TASER 10 -REPLACEMENT ACCESS PROGRAM -DUTY CARTRIDGE 36
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Services
Bundle Item Description QTY
BUNDLE -TASER 10 CERTIFICATION 101193 AXON TASER -ON DEMAND CERTIFICATION 1
A la Carte 101208 AXON TASER 10 -2 DAY INSTRUCTOR COURSE -INSIDE SALES 1
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date
BUNDLE -TASER 10 CERTIFICATION 100704 AXON TASER 10 -EXT WARRANTY -HANDLE 36 11/01/2025 11/30/2029
BUNDLE -TASER 10 CERTIFICATION 100704 AXON TASER 10 -EXT WARRANTY -HANDLE 1 11/01/2025 11/30/2029
BUNDLE -TASER 10 CERTIFICATION 80374 AXON TASER 7 -EXT WARRANTY -BATTERY PACK 36 11/01/2025 11/30/2029
BUNDLE -TASER 10 CERTIFICATION 80374 AXON TASER 7 -EXT WARRANTY -BATTERY PACK 1 11/01/2025 11/30/2029
BUNDLE -TASER 10 CERTIFICATION 80374 AXON TASER 7 -EXT WARRANTY -BATTERY PACK 7 11/01/2025 11/30/2029
BUNDLE -TASER 10 CERTIFICATION 80396 AXON TASER 7 -EXT WARRANTY -DOCK SIX BAY 1 11/01/2025 11/30/2029
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Shipping Locations
Location Number Street City State Zip Country
1 1300 SE La Grant Pkwy Waukee IA 50263-8755 USA
2 1300 SE La Grant Pkwy Waukee IA 50263-8755 USA
Payment Details
Nov 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1 C00010 BUNDLE -TASER 10 CERTIFICATION 36 $31,324.32 $0.00 $31,324.32
Total $31,324.32 $0.00 $31,324.32
Dec 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Invoice Upon Fulfillment 101208 AXON TASER 10 -2 DAY INSTRUCTOR COURSE -INSIDE SALES 1 $0.00 $0.00 $0.00
Total $0.00 $0.00 $0.00
Nov 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 C00010 BUNDLE -TASER 10 CERTIFICATION 36 $31,324.32 $0.00 $31,324.32
Total $31,324.32 $0.00 $31,324.32
Nov 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 C00010 BUNDLE -TASER 10 CERTIFICATION 36 $31,324.32 $0.00 $31,324.32
Total $31,324.32 $0.00 $31,324.32
Nov 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 C00010 BUNDLE -TASER 10 CERTIFICATION 36 $31,324.32 $0.00 $31,324.32
Total $31,324.32 $0.00 $31,324.32
Nov 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 C00010 BUNDLE -TASER 10 CERTIFICATION 36 $31,324.32 $0.00 $31,324.32
Total $31,324.32 $0.00 $31,324.32
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Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing.If a tax exemption certificate should be applied,please submit
prior to invoicing.
Standard Terms and Conditions
Axon Enterprise Inc.Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement
(posted at https://www.axon.com/sales-terms-and-conditions),as well as the attached Statement of Work (SOW)for Axon Fleet and/or Axon Interview
Room purchase,if applicable.In the event you and Axon have entered into a prior agreement to govern all future purchases,that agreement shall govern to
the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix
as described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix,which includes the sharing of de-identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions),is incorporated herein by
reference.By signing below,you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions.By signing below,you represent that you
are lawfully able to enter into contracts.If you are signing on behalf of an entity (including but not limited to the company,municipality,or government agency
for whom you work),you represent to Axon that you have legal authority to bind that entity.If you do not have this authority,please do not sign this Quote.
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\s1\\d1\
Signature Date Signed
4/29/2024