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Home My WebLink About2024-06-03 I01E_03 Professional Consulting Svcs Agr Amend 1_Prairie Rose TrailAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: June 3, 2024 AGENDA ITEM:Consideration of approval of a resolution approving Amendment No. 1 to Agreement for Professional Consulting Services with Snyder & Associates, Inc. [Prairie Rose Trail Project] FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: Contract amendment 1 covers those services provided by Snyder staff outside of the original contract scope including additional hydraulic analysis for two trail connections requiring structures to cross the stream, a tree planting plan, additional sidewalk and trail design work for infill sections along NW 2nd Street and NW Douglas Parkway and trail alignment redesign to accommodate the Habitat for Humanity Affordable Housing project’s entrance onto NW Douglas Parkway. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: City agrees to pay the Consultant an additional Not to Exceed amount of $44,000, including any authorized reimbursable expenses, pursuant to the Schedule of Fees set forth in Attachment 3 of the agreement. The total contract Not to Exceed amount increased from $285,400 to $329,400. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Resolution. ATTACHMENTS: I. Resolution II. Amendment No. 1 to Agreement for Professional Consulting Services PREPARED BY: Rudy Koester REVIEWED BY: Rudy Koester RK I1E3 THE CITY OF WAUKEE, IOWA RESOLUTION 2024-___ APPROVING AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH SNYDER & ASSOCIATES, INC. [PRAIRIE ROSE TRAIL] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, on July 24, 2023, the City retained the services of Snyder & Associates, Inc. for the Prairie Rose Trail Project, (RES 2023-317); AND, WHEREAS, the scope of services is amended to include additional services to complete hydraulic analysis for two trail connections requiring structures to cross the stream, a tree planting plan, additional sidewalk and trail design work for infill sections along NW 2nd Street and NW Douglas Parkway and trail alignment redesign to accommodate the Habitat for Humanity Affordable Housing project’s entrance onto NW Douglas Parkway amending the contract fee to $329,400.00; AND, NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that Amendment No. 1 to the Agreement for Professional Consulting Services between Snyder & Associates, Inc. and the City of Waukee, Iowa [Prairie Rose Trail] is hereby approved. Passed by the City Council of the City of Waukee, Iowa, and approved the 3rd day of June, 2024. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN Anna Bergman Pierce R. Charles Bottenberg Chris Crone Rob Grove Ben Sinclair Rev 04-16-19 Page 1 of 1 V:\Projects\2023\123.0957.01\Administration\SuppAgr_2024-05-22_PrairieRoseTrail_SuppAgreement01.docm SUPPLEMENTAL AGREEMENT FOR ADDITIONAL SERVICES # 01 To: Snyder & Associates, Inc. 2727 SW Snyder Blvd. Ankeny, IA 50023 Attn: Rob Haaland Phone: 515-964-2020 Fax: 515-964-7938 This is authorization for Snyder & Associates, Inc. to proceed with the following described additional services. Client: City of Waukee, 805 University Avenue, Waukee, IA 50263 Project Name: Prairie Rose Trail S&A Project Number: 123.0957.01 Original Agreement Date: July 24, 2023 DESCRIPTION OF ADDITIONAL SERVICES: Additional Design Services. Lump Sum in the amount of: $ Hourly plus expenses per original agreement or attached fee schedule, not to exceed budget: $44,000.00 Document attached: Scope of Services The undersigned, on behalf of the Client, understands and agrees that the services described in this Supplemental are additional services, scope of which is not contained within the original scope of services defined in the original agreement. The Additional Services in this Supplemental are subject to the general conditions contained in the original Professional Services Agreement. (Client) SNYDER & ASSOCIATES, INC. (Professional) (Type or Print Name above line) By: By: (Authorized Agent) (Authorized Agent) Mark A. Land, P.E., CFM (Printed or typed signature) (Printed or typed signature) Date: Date: May 22, 2024 Route executed to: RJH ATTACHMENT 1 SCOPE OF SERVICES The work to be performed by the Consultant under this agreement shall encompass and include detailed work, services, materials, equipment and supplies necessary to complete analysis and design for the project. I. GENERAL The project includes construction of approximately 6,100-feet of trail between U.S. Highway 6 (Hickman Road) and NW Douglas Parkway. The south ½ of the trail alignment will be constructed on new alignment within existing City of Waukee property. Grading for the north ½ of the trail has been completed as part of a separate project, alignment in this area will follow the grading. Stream re-alignment may be beneficial for trail construction, this project will include wetland/stream delineation and permitting as such. The proposed improvements will be designed in 2023 with construction anticipated to begin in late 2023 or early 2024. This addendum to the project includes design services for additions or changes to the design as detailed in the following sections. II. BASIC SERVICES A. Design Services The Consultant shall perform the following design services to facilitate the construction of the project. a. Hydraulic analysis of the trail connections for NW Gracewood Drive and NW Pike Circle. The hydraulic analysis will be reviewed for 100-yr and 50-yr high water stormwater volume for use in determining trail elevation, structure size, and site grading adjacent to the structures. b. Review of options for drainage features for trail connections for NW Gracewood Drive and NW Pike Circle. Options to be discussed with city staff for preferences. Reviewed structures include bridges, box culverts, and multiple RCP’s. The review will include cost estimates and impact comparisons of each option. The information will be conveyed to the client for final selection of the drainage feature. The selected options will be included in the construction plans. c. Design of tree planting plans for Prairie Rose Trail. Design to include review of space along Prairie Rose Trail, review and selection of tree species that grow well in Waukee and spacing for layout. The tree planting layout will be included in the construction plans. d. Design of sidewalk and trail in-fill locations in the area of Prairie Rose Trail. The design will include grading and trail design for the following locations. The design will be included in the construction plans. i. 5-foot wide sidewalk along the east side of NW 2nd Street from NW Venture Dr to approximately 1200 ft north of NW Venture Drive, ii. 10-foot wide trail along the north side of NW Douglas Parkway from approximately 300 ft west of NW 2nd Avenue to approximately 600 ft west of NW 2nd Avenue, and iii. Maintenance ramp connections to NW Gracewood Drive and NW Pike Circle. e. Redesign of Prairie Rose Trail north of NW Douglas Parkway. The redesign will include realignment of the designed trail, redeveloping a profile, revised grading and stormwater management changes for the following locations. The redesign will be provided as revised plan sheets. i. Realignment of the trail west of the storm water basin for drainage along the west side of the trail. ii. Realignment of the trail for the Habitat for Humanity site. III. Compensation A. In consideration of the professional services provided herein, the City agrees to pay the Consultant the following sum NOT-TO-EXCEED, including any authorized reimbursable expenses, pursuant to the Schedule of Fees set forth in the original agreement. Basic Services of the Consultant A. Hydraulic analysis $22,500 B. Trail Connections review and design $4,700 C. Tree Planting Plan $4,300 D. Sidewalk and trail infill design $4,500 E. Trail redesign North of NW Douglas Parkway $8,000 TOTAL $44,000 (Hourly Rate + Expenses)