The URL can be used to link to this page

Home My WebLink About2024-06-17 AgendaWAUKEE CITY COUNCIL REGULAR MEETING DATE: MONDAY, JUNE 17, 2024 TIME: 5:30 P.M. PLACE: WAUKEE CITY HALL, 230 W. HICKMAN RD., WAUKEE, IA 50263 **Full City Council meeting packet is available at https://rms.waukee.org/Public/Browse.aspx?id=162574&dbid=0&repo=Waukee *In accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council will be conducted with two different options for public participation: 1) Members of the public wishing to attend in person may do so in the Council Chambers at Waukee City Hall. 2) Members of the public wishing to participate electronically may do so via Zoom at the following link or phone numbers: https://zoom.us/j/352651371 Meeting ID: 352-651-371 Or by phone: +1 646-558-8656 or +1 312-626-6799 or +1 301-715-8592 In-person meetings are subject to change under certain circumstances, including but not limited to higher than average participation or changes in health guidelines. If the meeting shall be held electronically only, notice shall be posted to the City website (Waukee.org) and City social media. Questions regarding meeting format may also be directed to the City Clerk’s office at 515-978-7904. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. OPEN FORUM [Pursuant to City Council Rules of Procedure, presentations under Open Forum shall be limited to three (3) minutes per individual. Please refer to the footnotes on this agenda for more detailed Open Forum procedures**.] E. AGENDA APPROVAL F. PRESENTATIONS: 1) Waukee Police Department CALEA recognition G. PUBLIC HEARINGS: 1) On the authorization of the issuance of Bonds or Capital Loan Notes to evidence the obligation of the City thereunder [Not to Exceed $4,000,000 General Obligation Bonds or Capital Loan Notes (ECP)] 2) On the authorization of the issuance of Bonds or Capital Loan Notes to evidence the obligation of the City thereunder [Not to Exceed $9,000,000 General Obligation Urban Renewal Bonds or Capital Loan Notes (UR)] 3) On the proposed reallocation of Unspent Proceeds [General Obligation Bonds, Series 2023B] 4) On plans, specifications, form of contract and estimate of cost [Transite Water Main Replacement Phase 4 Project] H. PUBLIC HEARING ACTION ITEMS: 1) RESOLUTION: Consideration of approval of a resolution instituting proceedings to take additional action for the issuance of Not to Exceed $4,000,000 General Obligation Bonds or Capital Loan Notes (ECP) 2) RESOLUTION: Consideration of approval of a resolution instituting proceedings to take additional action on the issuance of Not to Exceed $9,000,000 General Obligation Urban Renewal Bonds or Capital Loan Notes (UR) 3) RESOLUTION: Consideration of approval of a resolution instituting proceedings to take additional action on the reallocation of certain unspent proceeds of the General Obligation Bonds, Series 2023B 4) Transite Water Main Replacement Phase 4 Project A. RESOLUTION: Consideration of approval of a resolution approving plans, specifications, form of contract and estimate of cost B. RESOLUTION: Consideration of approval of a resolution awarding contract I. ACTION ITEMS: 1) CONSENT AGENDA [All items listed under the Consent Agenda will be considered for approval through one motion and second. There will be no separate discussion of these items unless there is a motion and second by Council for an item or items to be considered as separate action items.] A. Consideration of approval of 06/17/2024 Bill List; 06/047/2024 Payroll B. Consideration of approval of City Council Minutes of 05/30/2024 Work Session, 05/31/2024 Work Session, 06/03/2024 Regular Meeting, 06/10/2024 Work Session C. Consideration of approval of receipt and file of Board of Adjustment Minutes of 06/06/2024 Meeting D. Consideration of approval of renewal of Fiscal Year 2025 Iowa Retail Permit Applications for Cigarette/Tobacco/Nicotine/Vapor E. Retail Alcohol License Applications, Renewals: 1. Consideration of approval of 5-day Special Class C Retail Alcohol License with Outdoor Service privilege, beginning July 16, 2024, for BEERCOE, LLC, d/b/a Beercoe [1255 S. Warrior Lane, Waukee Art Festival] 2. Consideration of approval of renewal of 12-month Class C Retail Alcohol License with Catering and Outdoor Service privileges for Central Standard Waukee, LLC, d/b/a Central Standard [1222 SE University Avenue], pending fire marshal approval 3. Consideration of approval of renewal of 12-month Class C Retail Alcohol License with Outdoor Service privilege for Hy-Vee, Inc., d/b/a Hy-Vee Market Grille [1005 E. Hickman Road] 4. Consideration of approval of ownership updates associated with Class E Retail Alcohol License for Kum & Go, LC, d/b/a Kum & Go #59 [400 Prairie Bluff Drive] 5. Consideration of approval of ownership updates associated with Class E Retail Alcohol License for Kum & Go, LC, d/b/a Kum & Go #75 [350 SE University Avenue] 6. Consideration of approval of ownership updates associated with Class E Retail Alcohol License for Kum & Go, LC, d/b/a Kum & Go #540 [3105 Grand Prairie Parkway] 7. Consideration of approval of ownership updates associated with Class E Retail Alcohol License for Kum & Go, LC, d/b/a Kum & Go #1202 [650 W. Hickman Road] F. Block Party Permit, Temporary Street Closure Applications: 1. Consideration of approval of a resolution approving the temporary closing of Snyder Street from Aidan Street to Emerson Lane on Saturday, June 29, 2024, with an alternate date of Saturday, July 6, 2024, between the hours of 2:00 p.m. and 11:00 p.m. for the purpose of a neighborhood block party 2. Consideration of approval of a resolution approving the temporary closing of NE Bowman Drive from 485 NE Bowman Drive to 515 NE Bowman Drive on Wednesday, July 3, 2024, between the hours of 4:30 p.m. and 11:45 p.m. for the purpose of a neighborhood block party 3. Consideration of approval of a resolution approving the temporary closing of SE Carefree Lane from SE Melrose Drive south to SE Marshall Drive on Thursday, July 4, 2024, between the hours of 4:00 p.m. and 11:45 p.m. for the purpose of a neighborhood block party 4. Consideration of approval of a resolution approving the temporary closing of SE Willowbrook Drive from 2590 SE Willowbrook Drive to 2615 SE Willowbrook Drive on Saturday, July 20, 2024, between the hours of 3:00 p.m. and 7:00 p.m. for the purpose of a neighborhood block party G. Contracts, Agreements: 1. Consideration of approval of a resolution approving extended terms of Client Satisfaction Offer with Global Payments Integrated for Merchant Services 2. Consideration of approval of a resolution approving Agreement for Professional Consulting Services with I+S Group, Inc. [Ridge Pointe Park Parking Lot Reconstruction Project] 3. Consideration of approval of a resolution approving Amendment No. 1 to Agreement for Professional Consulting Services with Genus Landscape Architects [Painted Woods + Spring Crest Neighborhood Parks Projects] 4. Consideration of approval of a resolution approving Engineering Services Agreement Amendment No. 2 with Foth Infrastructure and Environment, LLC [Kettlestone Burt Property Environmental Services] 5. Consideration of approval of a resolution approving Supplemental Agreement for Additional Services No. 3 with Snyder & Associates, Inc. [Ute Avenue and Ashworth Road Intersection Improvement Project] 6. Consideration of approval of a resolution approving contract and bond [Traffic Signal Enhancements, Waukee School & Trail Crossing Improvements Project] 7. Consideration of approval of a resolution accepting Development Agreement Certificate of Completion [Central Iowa Hospital Corporation] 8. Consideration of approval of a resolution accepting Development Agreement Developer Certification of Approved Costs [Central Iowa Hospital Corporation] 9. Consideration of approval of a resolution approving Promotion and Marketing Agreement [Waukee Area Chamber of Commerce] 10. Consideration of approval of a resolution approving 28E Agreement with Heart of Iowa Regional Transit Agency (HIRTA) 11. Consideration of approval of a resolution approving Amended and Substituted 28E Agreement between Waukee Family YMCA and the City of Waukee, Iowa 12. Consideration of approval of a resolution approving Second Amended and Substituted 28E Agreement between Waukee Area Christian Services and the City of Waukee, Iowa 13. Consideration of approval of a resolution approving FY2025 funding pursuant to an Amended and Substituted 28E Agreement with Waukee Family YMCA 14. Consideration of approval of a resolution approving FY2025 funding pursuant to a Second Amended and Substituted 28E Agreement with Waukee Area Christian Services 15. Consideration of approval of a resolution approving FY2025 funding pursuant to a 28E Agreement with Waukee Area Arts Council, Inc. 16. Consideration of approval of a resolution approving FY2025 funding pursuant to a 28E Agreement with Central Iowa Shelter and Services, Inc. 17. Consideration of approval of a resolution approving various Agreements Concerning Construction of Fence H. Change Orders, Payment Estimates, Acceptance of Public Improvements, Releases of Retainage: 1. Consideration of approval of Change Order No. 6 to Elder Corporation for the Stratford Crossing Park Project increasing the contract in the amount of $16,550.00 2. Consideration of approval of Payment Estimate No. 2 to Absolute Group for the Prairie Rose Trail Project in the amount of $18,767.35 3. Consideration of approval of Change Order No. 4/Construction Management Services Agreement to Ryan Companies, US, Inc., for the Waukee Public Safety Building Project, amended Schedule of Fees 4. Consideration of approval of Change Order No. 3 (Combined) for the Waukee Public Safety Building Project, increasing the contract in the amount of $21,816.91 5. Consideration of approval of Payment Estimate No. 6 (Combined) for the Waukee Public Safety Building Project in the amount of $1,067,850.73 6. Consideration of approval of Change Order No. 7 to All-Star Concrete, LLC, for the T Avenue Corridor Improvement Project, W. Hickman Road to NW Douglas Parkway, increasing the contract in the amount of $3,930.00 7. Consideration of approval of Payment Estimate No. 9 to All-Star Concrete, LLC, for the T Avenue Corridor Improvement Project, W. Hickman Road to NW Douglas Parkway, in the amount of $1,090,398.70 8. Consideration of approval of Payment Estimate No. 2 to Alliance Construction for the SE Archer Avenue Extension Project in the amount of $11,642.25 9. Consideration of approval of Change Order No. 3 to S.J. Louis Construction, Inc., for the Northeast Outfall Sewer Project increasing the contract in the amount of $13,480.00 10. Consideration of approval of Payment Estimate No. 15 to S. J. Louis Construction, Inc., for the Northeast Outfall Sewer Project in the amount of $195,698.10 11. Consideration of approval of Payment Estimate No. 3 to Synergy Contracting, LLC, for the Bluestem Trunk Sewer Phase 2 Project in the amount of $151,004.40 12. Consideration of approval of release of retainage to Iowa Signal, Inc., for the NW Douglas Parkway Traffic Signals Project, NW 10th Street and N Warrior Lane, in the amount of $34,735.33 13. Consideration of approval of release of retainage to Iowa Signal, Inc., for the Kettlestone Area Traffic Signals Project in the amount of $34,102.74 14. Consideration of approval of release of retainage to Busy Bee Construction, LLC, for the Transite Water Main Replacement Phase 3 Project in the amount of $33,858.14 I. Fixing Dates for Public Hearings: 1. Consideration of approval of a motion setting July 15, 2024, as the date of public hearing on an ordinance to amend Chapter 165, Zoning Regulations, Definitions and General Regulations, by amending Section 165.02, Definitions, and to amend Chapter 169, Zoning Regulations, District Regulations, by amending Section 169.07, R-1 Single Family Residential District 2. Consideration of approval of a motion setting July 15, 2024, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by amending the existing PD-1 (Planned Development Overlay District) for certain property therein and rezoning certain property from K-RC (Kettlestone Retail Community District) to K-RC (Kettlestone Retail Community District) / PD-1 (Planned Development Overlay District) [KeeTown Loop] J. Consideration of approval of a resolution amending address [Lot 1, Williams Pointe Commercial Plat 1] K. Consideration of approval of a resolution approving expanded City of Waukee Bereavement Leave Policy L. Consideration of approval of a resolution approving amendments to City of Waukee Employee Handbook [4.6 Supplemental Pay, 5.12 Family Bereavement Leave and 5.20 Volunteer Paid Time Off] M. Consideration of approval of a resolution adopting Iowa League of Cities Record Retention Manual for Iowa Cities 2) MAYOR’S APPOINTMENT AND RESOLUTION: Consideration of approval of a resolution approving the mayor’s appointment of citizen members to the Library Board of Trustees for three- year terms to end June 30, 2027; and an unexpired term to end June 30, 2026 3) ORDINANCE:Consideration of approval of an ordinance to amend Chapter 55, Animal Protection and Control, by amending Section 55.01, Definitions, and inserting a new Section 55.04, Number of Animals and Domestic Fowl Limited, and renumbering subsequent sections within Chapter 55 [introduction; first reading] 4) ORDINANCE:Consideration of approval of an ordinance to amend Chapter 103, Post-Construction Stormwater Management, City of Waukee, Iowa, by amending Section 103.02, Applicability and Procedure for Post-Construction as specified [introduction; first reading] 5) ORDINANCE:Consideration of approval of an ordinance to amend Chapter 165, Zoning Regulations, Definitions and General Regulations, by amending Section 165.15; Fences, Walls, and Hedges [second reading] 6) ORDINANCE:Consideration of approval of an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from K-OF to K-RC, a parcel known as Community Choice Credit Union Waukee [second reading] 7) New Horizon Academy/Parkside Commercial Plat 1 A. RESOLUTION: Consideration of approval of a resolution approving preliminary plat for New Horizon Academy B. RESOLUTION: Consideration of approval of a resolution approving final plat for Parkside Commercial Plat 1 C. RESOLUTION: Consideration of approval of a resolution approving site plan for New Horizon Academy [905 NW Douglas Parkway] 8) RESOLUTION: Consideration of approval of a resolution approving temporary use permit for Bellino Fireworks [1005 E. Hickman Road] 9) RESOLUTION: Consideration of approval of a resolution approving temporary use permit for Bellino Fireworks [200 SE Laurel Street] 10) RESOLUTION: Consideration of approval of a resolution approving the purchase of a 2027 Ambulance from Foster Coach Sales of Sterling, IL, in the amount of $364,034.00 [Waukee Fire Department] 11) RESOLUTION: Consideration of approval of a resolution adopting and allocating funds for an outdoor Fitness Court® as part of the 2025 National Fitness Campaign 12) RESOLUTION: Consideration of approval of a resolution authorizing the acceptance of a Public Art Grant Award and executing an agreement with Bravo Greater Des Moines J. REPORTS: A. City Administrator Report B. City Attorney Report C. Council Member Reports K. CLOSED SESSION: Pursuant to Code of Iowa §21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session L. RESOLUTION: Consideration of approval of a resolution approving the City Administrator employment evaluation and salary adjustment ADJOURNMENT *Pursuant to §21.4(2) of the Code of Iowa (2024), the City has the right to amend this agenda up until 24 hours before the posted meeting time. The City of Waukee is pleased to provide accommodations to disabled individuals or groups and encourages their participation in city government. Should special accommodations be required, please contact the Clerk's office at 515-978-7904 or email bschuett@waukee.org by 8:00 a.m. the day of the meeting to have reasonable accommodations provided. **Rules of Order and Decorum for the Zoom Meeting** Any member of the public who would like to ask questions or make comments during either the Open Forum or Public Hearing portions of the meeting may participate by using the RAISE HAND feature. Participants must be recognized by the presiding officer and must state their full name and address before addressing the City Council. If you are participating via phone, the raise and lower hand feature can be activated by using *9. After you are recognized, use *6 to unmute your audio. The Chat and Q&A functions will be turned off during the meeting. Questions or comments for the Public Hearing portion of the meeting may also be submitted in advance by emailing bschuett@waukee.org before 5:00 p.m. the day of the meeting. Any questions or comments submitted by this deadline will be read aloud by City staff during that particular Public Hearing.