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HomeMy WebLinkAbout2024-07-01 I01G_03 Ridge Pointe Park Parking Lot Reconstruction_Geotechnical ServicesAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: July 1, 2024 AGENDA ITEM:Consideration of approval of resolution for services with TEAM Services Geotechnical and Construction Material Consultants for geotechnical engineering for Ridge Pointe parking lot replacement project. FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: The Parks & Recreation Department is working with TEAM Services to provide geotechnical engineering services for the Ridge Pointe Park parking lot replacement. This project is funded in the FY25 CIP budget. The contract for services is in the amount of $2,080.00. Staff recommends approval of this agreement for services with TEAM Services. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $2,080.00 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve Agreement. ATTACHMENTS: I. Agreement PREPARED BY:Josh VandeKamp, Assistant Parks & Recreation Director REVIEWED BY: Matt Jermier, Parks & Recreation Director I1G3 THE CITY OF WAUKEE, IOWA RESOLUTION 2024- APPROVING PROPOSAL FOR SUBSURFACE EXPLORATION WITH TEAM SERVICES [RIDGE POINTE PARK PARKING LOT RECONSTRUCTION PROJECT] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, the City desires to retain the consultant services of TEAM Services for geotechnical engineering services for the Ridge Pointe Park Parking Lot Reconstruction Project; AND, WHEREAS, the project will consist of an asphalt overlay of the parking lot; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the Proposal for Subsurface Exploration with TEAM Services [Ridge Pointe Park Parking Lot Reconstruction Project] is hereby approved. Passed by the City Council of the City of Waukee, Iowa, and approved the 1st day of July, 2024. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN R. Charles Bottenberg Chris Crone Rob Grove Anna Bergman Pierce Ben Sinclair Page 1 of 3 717 SE 6th Street • Des Moines, Iowa, 50309 • ph: 515-460-4722 • email: staff@teamsvcs.com Des Moines ▪ Fort Dodge ▪ Spirit Lake ▪ Mason City ▪ Cedar Rapids ▪ Waterloo ▪ Davenport June 27, 2024 City of Waukee 805 University Ave. Waukee, IA 50263 Attn: Josh VandeKamp and Matt Jermier Re: Proposal for Subsurface Exploration Ridge Pointe Parking Lot Waukee, Iowa Project No. 3-6650 Dear Mr. VandeKamp and Mr. Jermier: Thank you for giving us the opportunity to provide our professional geotechnical engineering services for the subject project. This proposal documents our understanding of the project and presents a detailed estimate of our scope of services, a projected schedule and a fee estimate. Project Information -- Project information has been provided by Nick Frederiksen from ISG. The project will consist of reconstruction of the parking lot at Ridge Pointe Park. It is reported that there are concerns that the subgrade may not have satisfactory stiffness, specifically on the south end of the parking lot. A document was provided that included an aerial photograph of the parking lot with approximate boring locations. Scope of Services – As requested, we propose to drill a total of 2 borings. Borings will extend to a depth of 7 feet below existing grades, or to auger refusal, whichever is less. Groundwater levels will be observed during drilling operations. Borings will be backfilled with the auger cuttings and the pavement will be patched . Sampling will be in accordance with our standard procedures wherein a representative amount of Shelby tube samples (ASTM D -1587) are obtained in cohesive soils, and split-barrel samples (ASTM D -1586) are obtained in other cohesive soil intervals, granular materials, miscellaneous fill, and weathered rock or other very stiff or hard materials. Soil samples will be obtained at approximately 2½ foot intervals. Jar samples of materials from the upper foot are routinely collected from the augers. TEAM Services Geotechnical and Construction Material Consultants Proposal for Subsurface Exploration Ridge Pointe Parking Lot TEAM Proposal No. 3-6650 June 27 , 2024 Page 2 of 3 Samples will be tested in accordance with our laboratory testing program where hand penetrometer, water content, and density tests will be performed on representative portions of Shelby tube samples and water content tests will be performed on split -barrel samples. All tests and drilling operations will be performed in general accordance with the applicable ASTM procedures. A report will be prepared under the supervision of a licensed engineer addressing the available project information, our exploratory and laboratory testing procedures and results, and providing geotechnical engineering recommendations for pavement support or design. Fees -- We will perform the above geotechnical services for a lump-sum fee estimate of $2,080. An invoice will be submitted upon completion of our services. Unless otherwise instructed, invoices will be submitted to your attention. Conditions -- Items to be provided by the client include the right of entry to conduct the exploration and the location of any private utilities existing in the area. We will call Iowa One Call for public utility location. Utilities not owned by subscribers to Iowa One Call should be identified to us. If there are any other restrictions or special requirements regarding this site or exploration, these should also be known prior to commencing field work. Performance Schedule -- We anticipate starting field work within approximately 7 to 10 working days after notice to proceed, weather permitting. Basic laboratory testing typically takes a few days to complete. Our completed engineering report should be submitted within 10 working days following completion of field work and basic laboratory testing. TEAM Services is happy to provide preliminary information prior to submission of the final report, upon request. TEAM SERVICES TERMS AND CONDITIONS PAYMENT TERMS _ Payment is due upon receipt of our invoice. If payment is not received within thirty days from the invoice date, Client agrees to pay a finance charge on the principal amount of the past due account of one and one-half percent per month. If one and one-half percent per month exceeds the maximum allowed by law, the charge shall automatically be reduced to the maximum legally allowable. Client agrees to pay all costs associated with collection of overdue invoices, including reasonable attorney’s fees. In the event Client requests termination of the services prior to completion, a termination charge in an amount not to exceed thirty per cent of all charges incurred through the date services are stopped plus any shutdown costs may, at the discretion of TEAM Services be made. If during the execution of the services, TEAM Services is required to stop operations as a result of changes in the scope of services such as requests by the Client or requirements of third parties, additional charges will be applicable. INSURANCE _ TEAM Services maintains Workers' Compensation and Employer's Liability Insurance in conformance with applicable state law. In addition, we maintain Comprehensive General Liability Insurance and Automobile Liability Insurance with limits of $1,000,000/$1,000,000, Professional Liability Insurance in the amount of $2,000,000 (per claim & aggregate), and Pollution Liability Insurance in the amount of $1,000,000. A certificate of insurance can be supplied evidencing such coverage which contains a clause providing that ten days written notice be given prior to cancellation. Cost of the above coverage is included in our quoted fees. If additional coverage or increased limits of liability are required, TEAM Services will endeavor to obtain the requested insurance and charge separately for costs associated with additional coverage or increased limits. STANDARD OF CARE _ The only warranty or guarantee made by TEAM Services in connection with the services performed hereunder, is that we will use that degree of care and skill ordinarily exercised under similar conditions by reputable members of our profession practicing in the same or similar locality. No other warranty, expressed or implied, is made or intended by our proposal for consulting services or by our furnishing oral or written reports. LIMITATION OF LIABILITY – Client agrees that TEAM Services’ liability of any damage on account of any error, omission or other professional negligence will be limited to a sum not to exceed $50,000 or TEAM Services fee, whichever is greater. If client prefers to have higher limits on professional liability TEAM Services agrees to increase the limits up to a maximum of $1,000,000 upon Client’s written request at the time of accepting our proposal provided that Client agrees to Pay an additional consideration of two percent of our total fee, or $200, whichever is greater. The additional charge for the higher liability limits is because of the greater risk assumed and is not strictly a charge for additional professional liability insurance. SAMPLING OR TESTING LOCATION _ The fees included in this proposal do not include costs associated with surveying of the site or the accurate horizontal and vertical locations of tests. Field tests or boring locations described in TEAM Services' report or shown on sketches are based on specific information furnished by others or estimates made in the field by our technicians. Such dimensions, depths or elevations should be considered as approximations unless otherwise stated in the report. RIGHT_OF_ENTRY _ Unless otherwise agreed, Client will furnish right of entry on the property for us to make the planned borings, surveys, tests, and/or explorations. We will take reasonable precautions to minimize damage to the property caused by our operations, but we have not included in our fee the cost of restoration of damage which may result. If Client desires us to restore the property to its former condition, we will accomplish this and add the cost to our fee. DAMAGE TO EXISTING MANMADE OBJECTS _ It shall be the responsibility of the Client or his duly authorized representative to disclose the presence and accurate location of all hidden or obscure man-made objects relative to field tests or boring locations. TEAM Services' field personnel are trained to recognize clearly identifiable stakes or markings in the field and without special written instructions to initiate field testing drilling and/or sampling within a reasonable distance of each designated location. If TEAM Services is cautioned, advised or given data in writing that reveal the presence or potential presence of underground or overground obstructions, such as utilities, TEAM Services will give special instructions to its field personnel. As evidenced by Client's acceptance of this proposal, Client agrees to indemnify and save harmless from all claims, suits, losses, personal injuries, death and property liability resulting from unusual subsurface conditions or damages to subsurface structures, owned by Client or third parties, occurring in the performance of the proposed services, whose presence and exact locations were not revealed to TEAM Services in writing, and to reimburse TEAM Services for expenses in connection with any such claims or suits, including reasonable attorney's fees. SAMPLE DISPOSAL AGREEMENT _ Unless otherwise requested, test specimens or samples will be disposed of immediately upon completion of tests and drilling samples or other specimens will be disposed of 60 days after submission of our report. Upon written request, TEAM Services will retain test specimens or drilling samples for a mutually acceptable storage charge and period of time. OWNERSHIP OF DOCUMENTS _ All documents, including, but not limited to, drawings, specifications, reports, boring logs, field notes, laboratory test data, calculations and estimates, prepared by TEAM Services are instruments of service pursuant to this Agreement, shall be the sole property of TEAM Services. Client agrees that all documents of any nature furnished to Client or Client's agents or designees, if not paid for, will be returned upon demand and will not be used by Client for any purpose whatsoever. Client further agrees that under no circumstances shall any documents produced by, pursuant to this Agreement, be used at any location or for any project not expressly provided for in this Agreement without the written permission of TEAM Services. At the request and expense of Client, TEAM Services will provide Client with copies of documents created in the performance of the work for a period not exceeding five years following submission of the report contemplated by this Agreement. SAFETY _ Should TEAM Services provide periodic observations or monitoring services at the job site during construction, Client agrees that in accordance with generally accepted construction practices, the contractor will be solely and completely responsible for working conditions on the job site, including safety of all persons and property during the performance of the work and compliance with OSHA regulations, and that these requirements will apply continuously and not be limited to normal working hours. Any monitoring of the contractor's procedures conducted by TEAM Services is not intended to include review of the adequacy of the contractor's safety measures in, on, adjacent to, or near the construction site. SITE VISITS _ Client agrees that TEAM Services will not be expected to make exhaustive or continuous on-site inspections but that periodic observations appropriate to the construction stage shall be performed. It is further agreed that TEAM Services will not assume responsibility for the contractor's means, methods, techniques, sequences or procedures of construction, and it is understood that field services provided by TEAM Services will not relieve the contractor of his responsibilities for performing the work in accordance with the plans and specifications. The words "supervision," "inspection," or "control" are used to mean periodic observation of the work and the conducting of tests by TEAM Services to verify substantial compliance with the plans, specifications and design concepts. Continuous inspections by our employees does not mean that TEAM Services is observing placement of all materials. Full-time inspections mean that an employee of TEAM Services has been assigned for eight-hour days during regular business hours. GOVERNING LAW _ This agreement shall be governed in all respects by the laws of the State of Iowa.