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HomeMy WebLinkAbout2024-07-15 I05 Centennial Park Playground Replacement_Accept QuoteAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE:July 15, 2024 AGENDA ITEM:Consideration of approval of a resolution accepting a quote for the purchase of playground equipment, surfacing, and site amenities [Centennial Park Playground Replacement Project] FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: The attached proposal is the authorization to order the playground equipment, surfacing, shade structures and site amenities for the Centennial Park Playground Replacement Project. The purchase of this equipment will be through the SourceWell Cooperative Purchasing Program which is an intergovernmental cooperative purchasing program in which the City of Waukee is a member. All bidding laws have been met by the group and prices were established for the 2024 calendar year. The lead time on this equipment is approximately 6 weeks and will be ready for installation early September 2024. Payment will be made one the installation is approved. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:$649,512.00 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Resolution ATTACHMENTS: I. Proposed Resolution II. Quote PREPARED BY: Matt Jermier REVIEWED BY: I5 THE CITY OF WAUKEE, IOWA RESOLUTION 2024- ACCEPTING QUOTE FOR THE PURCHASE OF PLAYGROUND EQUIPMENT, SURFACING, AND SITE AMENITIES [CENTENNIAL PARK PLAYGROUND REPLACEMENT PROJECT] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Iowa is a duly organized municipality within Dallas County; AND, WHEREAS, Waukee Parks and Recreation Department staff recommend accepting a quote through the SourceWell Cooperative Purchasing Program (the “Program”) in the amount of $649,512.00 for playground equipment, surfacing and site amenities for the Centennial Park Playground Replacement Project; AND, WHEREAS, the Program is an intergovernmental cooperative purchasing program of which the City of Waukee is a member; AND, WHEREAS, all bidding laws have been met by the Program and prices were established for the 2024 calendar year. NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 15th day of July, 2024, that the quote for the Centennial Park Playground Replacement Project is hereby approved. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN R. Charles Bottenberg Chris Crone Rob Grove Anna Bergman Pierce Ben Sinclair Contract Date: 7-10-24 Sales Rep: Aaron Sligh Sales Rep Phone #: 515-250-6234 Sales Rep Email: aaron@play-prorec.com Customer Information: Bill To:Ship To: Name:Name: Address:Address: Contact:Contact: Phone:Phone: Email Grand Total Product certified to meet ASTM standards for impact-attenuation & ADA accessibility. All Purchase Orders & Checks to: PlayPower LT Farmington Inc. PO Box 734155 Dallas, TX 75373-4155 Products & Scope of Work Please approve the below amount for Purchase and Order. This contract between the above named "bill to" party agrees to pay: Playpower LT Farmington, Inc. within the net 30 payment terms of receipt of equipment. All items pper estimate #1447 dated 7-10-24d 7-10-24 including Playground equipment, Site Amenities, Surfacing, Freight & Installation $649,512.00 Sourcewell Contract #: 010521-LTS Estimate Ref: #1447 Email: Please Provide updated: Federal Form W9, Tax Exemption Certificate Acceptance of Proposal: The above pricing, specifications & conditions are hereby accepted in the entirety of this agreement by the signed Customer. Play-Pro Recreation is authorized to generate product and perform work as of the date of this agreement. Failure to issue a Purchase order or provide a signature within 30 days within this agreement makes this agreement and its condtions null and void. _________________________________ _________________________________ Customer Signature:: ________________________________ Date:: ___________________________________ Play-Pro Recreation Representative Play-Pro Recreation PO Box 71024 Clive, IA 50325 US office@play-prorec.com Estimate 1447 ADDRESS SHIP TO Waukee Parks and Recreation Waukee Parks and Recreation DATE 07/10/2024 TOTAL $649,512.00 JOB NAME SALES SALES REP Centennial Park ATS ATS DATE DESCRIPTION QTY RATE AMOUNT Equipment Playground as Drawn 1 459,849.00 459,849.00 Installation Installation of playground and shade 1 84,609.00 84,609.00 Installation New concrete pad for site furnishings and concrete curb around playground 1 21,974.00 21,974.00 Shade Equipment 4 shades shipped 1 28,900.00 28,900.00 Surfacing Turf Surfacing for proper fall heights 1 166,800.00 166,800.00 Installation Stone base for Turf 1 27,800.00 27,800.00 Freight & Shipping Freight 1 4,200.00 4,200.00 Installation Excavation and removal of spoils and drainage 1 4,000.00 4,000.00 Discount Discount on playground for Waukee Parks and Recreation 1 -160,947.00 -160,947.00 Removal and Transporation of existing playground is FREE Equipment 6 contemporary benches and 4 tables, 2 of which are ADA 1 16,436.00 16,436.00 Discount Discount on site furnishings 1 -4,109.00 -4,109.00 SUBTOTAL 649,512.00 TAX 0.00 TOTAL $649,512.00 THANK YOU. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY CONTRACTOR REGISTRATION CERTIFICATE STATE OF IOWA Dept. of Inspections, Appeals, & Licensing 6200 Park Avenue Suite 100, Des Moines, IA 50321-1371 Phone: 515-242–5871 | FAX: 515-725-2427 www.iowacontractor.gov | contractor.registration@iwd.iowa.gov DATE ISSUED: 06/26/2024 DATE EXPIRES: 06/26/2025 REGISTRATION NUMBER: C147736 PLAY-PRO RECREATION 1055 S WILDFIRE AVE WEST DES MOINES, IA 50266 Larry Johnson, Director