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HomeMy WebLinkAbout2024-08-05 I01G_10 Professional Consulting Services Agr_Pavement Management Program Update\AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: August 5, 2024 AGENDA ITEM:Consideration of approval of a resolution approving Agreement for Professional Consulting Services with JEO Consulting Group, Inc. [Pavement Management Program Update] FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: City staff has requested JEO Consulting Inc. to perform an update to Waukee’s pavement management program created in 2022. A report will be created summarizing the current data from the Iowa Pavement Management Program (IPMP), noting any changes to the IPMP data from 2021 and 2023 data, and then use the 2023 data to update the existing 10-year Pavement Management Plan. Total timeline is estimated as three months to complete the update. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: City agrees to pay the Consultant a Not-to-Exceed sum of $16,400.00, including any authorized reimbursable expenses, pursuant to the Schedule of Fees set forth in Attachment 3 of the agreement. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Resolution. ATTACHMENTS: I. Resolution II. Agreement for Professional Consulting Services with JEO Consulting Group, Inc. PREPARED BY: Beth Richardson REVIEWED BY: Rudy Koester RK I1G10 THE CITY OF WAUKEE, IOWA RESOLUTION 2024- APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH JEO CONSULTING GROUP, INC. [PAVEMENT MANAGEMENT PROGRAM UPDATE] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, the City desires to retain the consultant services of JEO Consulting Group, Inc. for the Pavement Management Program Update; AND, WHEREAS, the scope of services includes an update to Waukee’s pavement management program, including a report to summarize the current Iowa Pavement Management Program, changes between the 2021 data and the newly released 2023 data and an update to the 10 year Waukee Pavement Management Plan; AND, NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the Agreement for Professional Consulting Services between JEO Consulting Group, Inc. and the City of Waukee, Iowa [Pavement Management Program Update] is hereby approved. Passed by the City Council of the City of Waukee, Iowa, and approved on the 5th day of August, 2024. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN R. Charles Bottenberg Chris Crone Rob Grove Anna Bergman Pierce Ben Sinclair 1 AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES Pavement Management Program Update City Project No. _______ This Agreement is made and entered into this _ _ day of _ _______, 2024, by and between City of Waukee, a municipal corporation, hereinafter referred to as "City," and _JEO Consulting Group, Inc._, (Fed. ID #_470444475 _), a _ C corporation incorporated and licensed under the laws of the State of Iowa, party of the second part, hereinafter referred to as "Consultant" as follows: THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS DESCRIBED IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE PROFESSIONAL SERVICES AND FURNISH THE NECESSARY DOCUMENTATION FOR THE PROJECT AS GENERALLY DESCRIBED IN THIS AGREEMENT. 1. SCOPE OF SERVICES Services provided under this Agreement shall be as further described in Attachment 1, Scope of Services. 2. SCHEDULE The schedule of the professional services to be performed shall conform to the Schedule set forth in Attachment 2. Any deviations from the Schedule shall be approved by the authorized City representative. The City agrees that the Consultant is not responsible for delays arising from a change in the scope of services, a change in the scale of the Project or delays resulting from causes not directly or indirectly related to the actions of the Consultant. 3. COMPENSATION A. In consideration of the professional services provided herein, the City agrees to pay the Consultant the following sum NOT-TO-EXCEED, including any authorized reimbursable expenses, pursuant to the Schedule of Fees set forth in Attachment 3. Task Fee ¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬ Task 1 – Project Management Subtotal $2,800 Task 2 – Inventory Audit Subtotal $1,300 Task 3 – Condition Assessment Subtotal $2,600 Task 4 – Treatment Strategies Subtotal $1,700 Task 5 – Software Update Subtotal $4,300 Task 6 – CIP & Report Subtotal $3,700 ¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬ Total $16,400 2 B. The Consultant shall invoice the City monthly for services, any reimbursable expenses and any approved amendments to this Agreement, based upon services actually completed at the time of the invoice. Final payment shall be due and payable within 30 days of the City's acceptance of Consultant's submission of final deliverables in accordance with the Scope of Services. C. In consideration of the compensation paid to the Consultant, the Consultant agrees to perform all professional services to the satisfaction of the City by performing the professional services in a manner consistent with that degree of care and skill ordinarily exercised by members of Consultant's profession currently practicing under similar circumstances. If the performance of this Agreement involves the services of others or the furnishing of equipment, supplies, or materials, the Consultant agrees to pay for the same in full. 4. INSURANCE A. Consultant understands and agrees that Consultant shall have no right of coverage under any and all existing or future City comprehensive, self or personal injury policies. Consultant shall provide insurance coverage for and on behalf of Consultant that will sufficiently protect Consultant or Consultant' representative(s) in connection with the professional services which are to be provided by Consultant pursuant to this Agreement, including protection from claims for bodily injury, death, property damage, and lost income. Consultant shall provide worker's compensation insurance coverage for Consultant and all Consultant's personnel. Consultant shall file applicable insurance certificates with the City, and shall also provide evidence of the following additional coverage. B. The Consultant shall provide evidence of comprehensive general liability coverage and contractual liability insurance by an insurance company licensed to do business in the State of Iowa in the limits of at least $1,000,000 each personal injury accident and/or death; $1,000,000 general aggregate personal injury and/or death; and $1,000,000 for each property damage accident. The evidence shall designate the City as an additional insured, and that it cannot be canceled or materially altered without giving the City at least thirty (30) days written notice by registered mail, return receipt requested. C. The Consultant shall also provide evidence of automobile liability coverage in the limits of at least $1,000,000 bodily injury and property damage combined. The evidence shall designate the City as an additional insured, and that it cannot be cancelled or materially altered without giving the City at least thirty (30) days written notice by registered mail, return receipt requested. D. The Consultant shall provide evidence of professional liability insurance, by an insurance company licensed to do business in the State of Iowa, in the limit of $1,000,000 for claims arising out of the professional liability of the Consultant. Consultant shall provide City written notice within five (5) days by registered mail, return receipt requested of the cancellation or material alteration of the professional liability policy. 3 E. Failure of Consultant to maintain any of the insurance coverages set forth above shall constitute a material breach of this Agreement. 5. NOTICE Any notice to the parties required under this agreement shall be in writing, delivered to the person designated below, by United States mail or in hand delivery, at the indicated address unless otherwise designated in writing. FOR THE CITY: FOR THE CONSULTANT: Name: City of Waukee Name: JEO Consulting Group, Inc. Attn: Rudy Koester Attn: JEREMY KAEMMER, PE, AICP Title: Director of Public Works Title: Senior Transportaiton Engineer Address: 230 W. Hickman Road Address: 1615 SW Main Street, Suite 205 City, State: Waukee, IA 50263 City, State: Ankeny, IA 50023 6. GENERAL COMPLIANCE In the conduct of the professional services contemplated hereunder, the Consultant shall comply with applicable state, federal, and local law, rules, and regulations, technical standards, or specifications issued by the City. Consultant must qualify for and obtain any required licenses prior to commencement of work, including any professional licenses necessary to perform work within the State of Iowa. 7. STANDARD OF CARE Services provided by the Consultant under this Agreement shall be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. 8. INDEPENDENT CONTRACTOR Consultant understands and agrees that the Consultant and Consultant's employees and representatives are not City employees. Consultant shall be solely responsible for payment of salaries, wages, payroll taxes, unemployment benefits, or any other form of compensation or benefit to Consultant or Consultant's employees, representatives or other personnel performing the professional services specified herein, whether it be of a direct or indirect nature. Further, it is expressly understood and agreed that for such purposes neither Consultant nor Consultant's employees, representatives or other personnel shall be entitled to any City payroll, insurance, unemployment, worker's compensation, retirement, or any other benefits whatsoever. 9. NON-DISCRIMINATION 4 Consultant will not discriminate against any employee of applicant for employment because of race, color, sex, national origin, religion, age, handicap, or veteran status. Consultant will, where appropriate or required, take affirmative action to ensure that applicants are employed, and that employees are treated, during employment, without regard to their race, color, sex, or national origin, religion, age, handicap, or veteran status. Consultant will cooperate with the City in using Consultant's best efforts to ensure that Disadvantaged Business Enterprises are afforded the maximum opportunity to compete for subcontracts of work under this Agreement. 10. HOLD HARMLESS Consultant agrees to indemnify and hold harmless the City, its officers, agents, and employees from any and all claims, settlements and judgments, to include all reasonable investigative fees, attorney's fees, and court costs for any damage or loss which is due to or arises from a breach of this Agreement, or from negligent acts, errors or omissions in the performance of professional services under this Agreement and those of its sub consultants or anyone for whom Consultant is legally liable. 11. ASSIGNMENT Consultant shall not assign or otherwise transfer this Agreement or any right or obligations therein without first receiving prior written consent of the City. 12. APPROPRIATION OF FUNDS The funds appropriated for this Agreement are equal to or exceed the compensation to be paid to Consultant. The City's continuing obligations under this Agreement may be subject to appropriation of funding by the City Council. In the event that sufficient funding is not appropriated in whole or in part for continued performance of the City's obligations under this Agreement, or if appropriated funding is not expended due to City spending limitations, the City may terminate this Agreement without further compensation to the Consultant. To the greatest extent allowed by law, the City shall compensate Consultant as provided in Section 18(6) of this Agreement. 13. AUTHORIZED AMENDMENTS TO AGREEMENT A. The Consultant and the City acknowledge and agree that no amendment to this Agreement or other form, order or directive may be issued by the City which requires additional compensable work to be performed if such work causes the aggregate amount payable under the amendment, order or directive to exceed the amount appropriated for this Agreement as listed in Section 3, above, unless the Consultant has been given a written assurance by the City that lawful appropriation to cover the costs of the additional work has been made. B. The Consultant and the City further acknowledge and agree that no amendment to this Agreement or other form, order or directive which requires additional compensable work 5 to be performed under this Agreement shall be issued by the City unless funds are available to pay such additional costs, and the Consultant shall not be entitled to any additional compensation for any additional compensable work performed under this Agreement. The Consultant expressly waives any right to additional compensation, whether in law or equity, unless prior to commencing the additional work the Consultant was given a written amendment, order or directive describing the additional compensable work to be performed and setting forth the amount of compensation to be paid, such amendment, order or directive to be signed by the authorized City representative. It is the Consultant's sole responsibility to know, determine, and ascertain the authority of the City representative signing any amendment, directive or order. 14. OWNERSHIP OF CONSULTING DOCUMENTS All sketches, tracings, plans, specifications, reports, and other data prepared under this Agreement shall become the property of the City; a reproducible set shall be delivered to the City at no additional cost to the City upon completion of the plans or termination of the services of the Consultant. All drawings and data shall be transmitted in a durable material, with electronic files provided when feasible to do so. The Consultant's liability for use of the sketches, tracings, plans, specifications, reports, and other data prepared under this Agreement shall be limited to the Project. 15. INTERPRETATION No amendment or modification of this Agreement shall be valid unless expressed in writing and executed by the parties hereto in the same manner as the execution of the Agreement. This is a completely integrated Agreement and contains the entire agreement of the parties; any prior written or oral agreements shall be of no force or effect and shall not be binding upon either party. The laws of the State of Iowa shall govern and any judicial action under the terms of this Agreement shall be exclusively within the jurisdiction of the district court for Dallas County, Iowa. 16. COMPLIANCE WITH FEDERAL LAW To the extent any federal appropriation has or will be provided for the Project, or any federal requirement is imposed on the Project, Consultant agrees that Consultant will comply with all relevant laws, rules and regulations imposed on City and/or Consultant necessary for receipt of the federal appropriation. Consultant shall provide appropriate certification regarding Consultant's compliance. 17. SOLICITATION AND PERFORMANCE A. The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working for the Consultant, to solicit or secure this Agreement, and that the Consultant has not paid or agreed to pay any company or person 6 other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or contingent fee. B. The Consultant shall not engage the services of any person or persons in the employ of the City at the time of commencing such services without the written consent of the City. 18. SUSPENSION AND TERMINATION OF AGREEMENT A. The right is reserved by the City to suspend this Agreement at any time. Such suspension may be effected by the City giving written notice to the Consultant, and shall be effective as of the date established in the suspension notice. Payment for Consultant's services shall be made by the City for services performed to the date established in the suspension notice. Should the City reinstate the work after notice of suspension, such reinstatement may be accomplished by thirty (30) days written notice within a period of six (6) months after such suspension, unless this period is extended by written consent of the Consultant. B. Upon ten (10) days written notice to the Consultant, the City may terminate the Agreement at any time if it is found that reasons beyond the control of either the City or Consultant make it impossible or against the City's interest to complete the Agreement. In such case, the Consultant shall have no claims against the City except for the value of the work performed up to the date the Agreement is terminated. C. The City may also terminate this Agreement at any time if it is found that the Consultant has violated any material term or condition of this Agreement or that Consultant has failed to maintain workers' compensation insurance or other insurance provided for in this Agreement. In the event of such default by the Consultant, the City may give ten (10) days written notice to the Consultant of the City's intent to terminate the Agreement. Consultant shall have ten (10) days from notification to remedy the conditions constituting the default. D. In the event that this Agreement is terminated in accordance with paragraph C of this section, the City may take possession of any work and may complete any work by whatever means the City may select. The cost of completing said work shall be deducted from the balance which would have been due to the Consultant had the Agreement not been terminated and work completed in accordance with contract documents. E. The Consultant may terminate this Agreement if it is found that the City has violated any material term or condition of this Agreement. In the event of such default by the City, the Consultant shall give ten (10) days written notice to the City of the Consultant's intent to terminate the Agreement. City shall have ten (10) days from notification to remedy the conditions constituting the default. 19. TAXES The Consultant shall pay all sales and use taxes required to be paid to the State of Iowa on the work covered by this Agreement. The Consultant shall execute and deliver and shall 7 cause any sub-consultant or subcontractor to execute and deliver to the City certificates as required to permit the City to make application for refunds of said sales and use taxes as applicable. The City is a municipal corporation and not subject to state and local tax, use tax, or federal excise taxes. 20. SEVERABILITY If any portion of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Agreement shall continue in full force and effect. 21. MISCELLANEOUS HEADINGS Title to articles, paragraphs, and subparagraphs are for information purposes only and shall not be considered a substantive part of this Agreement. 22. FURTHER ASSURANCES Each party hereby agrees to execute and deliver such additional instruments and documents and to take all such other action as the other party may reasonably request from time to time in order to effect the provisions and purposes of this Agreement. 23. COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall constitute an original document, no other counterpart needing to be produced, and all of which when taken together shall constitute the same instrument. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized officers or agents on the day and year first above written. CONSULTANT CITY OF WAUKEE By: ________________________________ By: __________________________ Name: __Jeremy Kaemmer_____________ Courtney Clarke, Mayor Title: ___Senior Transportation Engineer__ 8 ATTACHMENT 1 SCOPE OF SERVICES The work to be performed by the Consultant under this agreement shall encompass and include detailed work, services, materials, equipment and supplies necessary to complete analysis and design for the project. PROJECT DESCRIPTION The City of Waukee, IA (CLIENT) owns and maintains approximately 62 centerline miles of streets which consist of concrete, asphalt, and asphalt overlay. The city has requested JEO Consulting Inc. (CONSULTANT) to perform an update to the dTIMS BA pavement management system created in 2022. A report will be created summarizing the current data from the Iowa Pavement Management Program, noting any changes to the IPMP data, and then used to update the existing 10-year Pavement Management Plan. PROJECT APPROACH The project will consist of: 1. Project Management tasks for directing and supporting Consultant Efforts as well as coordinating with the Client. 2. Reviewing existing GIS inventory of the street system for accuracy and completeness. 3. Evaluating the pavement conditions of the roadway network IPMP data. 4. Re-examine major/minor rehabilitation and reconstruction alternatives, including triggers, effects, and costs to be used in the data analysis, projections, and estimating their life cycle costs (LCC). 5. Updating the existing dTIMS BA system with the new data and relevant treatment changes. 6. Creating a 10-year Pavement Capital Improvement Plan with the agreed upon budgets and goals. 9 1. PROJECT TASKS 2. PROJECT MANAGEMENT 2.1. General Management 2.1.1. The project manager for the Consultant will be responsible for general coordination with the Owner regarding project activities, meetings, invoicing, and deliverables. This task includes inter-office administration and coordination of the project including periodic interoffice meetings, which will be attended by the project manager and task managers, as well as general day-to-day administrative tasks. 2.1.1.1. Prepare meeting minutes and action items. 2.1.1.2. Track progress: monitor and maintain monthly project schedules. 2.1.1.3. Distribution of documents and coordination of responses. 2.1.1.4. Notifications as needed. 2.1.1.5. Billing - monthly status reports / billing should include earned value calculations showing percent spent, percent completed, and scheduled percent completed. 2.2. Schedule/Work-Plan 2.2.1. Prepare written instructions for project staff, provide background, names of contacts, communications procedures, responsibilities, schedule and budget information, and other important elements for the project. Establish project schedule critical dates, milestones, and deliverables. Prepare a detailed work plan with specific staff assignments, by task, corresponding to the schedule. 2.3. Meetings 2.3.1. Meetings will primarily be Hybrid with some staff attending in-person and others participating remotely, using Microsoft Teams or equivalent software. 2.3.2. Proposed Meetings Include: 2.3.2.1. Project Kickoff 2.3.2.2. Draft Plan Review 2.3.2.3. Presentation to Mayor, City Council and City Staff 2.3.2.4. Bi-Weekly internal meetings (3-month duration) 3. AUDIT INVENTORY 3.1. Review GIS Resources 3.1.1. Review City GIS data and IPMP data sources. Recent construction information will be considered, including written documentation. This data will be merged into a usable format within ArcView GIS. 10 4. ANALYZE PAVEMENT CONDITION 4.1. IPMP Data Review 4.1.1. The Consultant will use publicly available data prepared by Iowa State University for the Iowa Pavement Management Program (IPMP) 4.2. Data Verification 4.2.1. Field personnel will conduct limited visual field inspections, comprised of approximately 5-10% of the roadway system, to validate/verify the pavement condition analysis. This includes selective field verification, collected video and available information. 4.3. Existing Conditions Memo 4.3.1. Prepare a memorandum detailing the collected pavement conditions. This shall include descriptive statistics, maps/graphics, as well as provide commentary on any unique distresses exhibited by the data. 5. EVALUATE PAVEMENT TREATMENT STRATEGIES 5.1. Review Preferred Rehabilitation Treatment Methods 5.1.1. Review current City maintenance practices in conjunction with major literature regarding current best practices for pavement preservation and minor and major rehabilitation. Suggest best-management-practices in an updated “Toolbox” of treatment types that identifies proper conditions for various treatment applications. 5.1.2. Assemble a list of treatment-related factors necessary in determining feasibility. This list may include the City’s experience with the use of the treatment, future maintenance requirements, local contractors’ experience with the treatment, availability of needed equipment and materials. 5.2. Typical Treatment Costs 5.2.1. Provide opinions of estimated construction costs for each treatment alternative analyzed. The Client will provide several years of history of bid tabulations to assist in these calculations. Other resources leveraged will include industry or contractor contacts, bid history from nearby municipalities, and the bid reference information provided by Iowa DOT BidX platform. These costs will not include design, engineering, or other administrative costs. 6. UPDATE DTIMS BUSINESS ANALYTICS 6.1. Software Update 6.1.1. Consultant will ensure that the current software version is up to date, with most recently available through the IPMP. 6.1.2. New data from the 2023 data collection will be processed, formatted, and uploaded to the software to update pavement conditions and their associated projections. 6.1.3. Updates will be performed to cost information and treatment selection criteria and then the program will be run to re-examine previous cost scenarios as well as develop the 10 Year plan. 11 7. DEVELOP CAPITAL IMPROVEMENT PROGRAM & REPORT 7.1. Pavement Management Report 7.1.1. Prepare a pavement management program update report that summarizes the data collection and analysis, treatment strategies for minor/major rehabilitation and reconstruction, the prioritization of the improvements, and the recommended improvements. The report will include map(s) showing condition ratings for all paved roadways. 7.2. Capital Improvement Plan (CIP) 7.2.1. With input from City staff, prepare a 10-year plan, programming anticipated funds. Prepare a magnitude of costs for design and construction of the recommended improvements. The initial task will not include preparation of detailed cost estimates. Funds will be programmed annually, and expenditures broken down by year. 7.2.2. After the prioritization of the improvements, conduct site reviews for the near- term projects included in the 10-year plan. 8. DELIVERABLES 8.1. The items to be delivered at the end of this contract include: 8.1.1. Meeting Agendas and Minutes 8.1.2. Updated dTIMS BA Model. 8.1.3. City Council Meeting Presentation Power Point 8.1.4. Pavement Management Program (10-Year CIP & Report) 8.1.5. Report Maps in GIS shapefile format 9. EXCLUSIONS 9.1. Public engagement activities or Public Hearings. 9.2. Additional meetings or updates beyond those listed above. 9.3. Preparation of a website, brochure, or other promotional materials. 9.4. Underground utility analysis. 9.5. GIS-based mapping portal or dashboards. 9.6. Field review of individual projects. 9.7. Design services of individual projects 9.8. Field inspection of related infrastructure including storm sewer, water, sanitary sewer. electrical, traffic signals, drainage structures and bridges. 9.9. Development of Specifications and Construction Standards. 9.10. Periodic updates to the 10-year plan. 9.11. Bidding/Negotiation Services. 9.12. Construction Administration/Inspection. 9.13. Construction Survey. 9.14. Environmental Compliance (NEPA) nor Archaeology Investigations, Architectural Inspections, or other Cultural Resource Services (SHPO). 9.15. Subsurface utility exploration (potholing/GPR) 9.16. ROW negotiation, easement plats, or other property procurements. 9.17. Meetings beyond those suggested within this scope of services. 9.18. Any other items not outlined in the scope of services. 12 10. SERVICES BY OTHERS 10.1. Iowa Pavement Management Program 10.1.1. Access to software and relevant updates. 10.1.2. Data delivery for pavement assessments. 10.1.3. Video/Imagery Dashboard 11. CLIENT RESPONSIBILITIES 11.1.1. Provide a meeting room for face-to-face meetings. 11.1.2. Provide representative to participate in meetings, whether in-person or via web- conference 11.1.3. Provide available Geographic Information System (GIS) data and/or hard copy street maps. 11.1.4. Provide available pavement thickness, type, and age data. 11.1.5. Provide recent street paving, rehabilitation construction and maintenance contract information. 13 ATTACHMENT 2 PROJECT SCHEDULE The time of completion of the scope of services under this Agreement shall be as follows: CONTRACT TIME The information in this proposal and fee estimate is valid until August 30, 2024. After that time, the scope of services and estimated fee are subject to adjustment. Anticipated Schedule A. Project Management 3 Months from NTP B. Kickoff 1 week from NTP C. Existing Conditions Analysis 1 Month from NTP D. CIP & Pavement Management Report 3 Months from NTP 14 ATTACHMENT 3 SCHEDULE OF FEES CONSULTANT’S 2024 STANDARD HOURLY RATE SCHEDULE CLASSIFICATION HOURLY RATE Project Manager $217 Lead Engineer $217 Project Engineer $148 Staff Engineer $105 Administrative Assistant $80 REIMBURSABLE EXPENSES Typical reimbursable expenses are included in the lump-sum and include: • Mileage for trips required to complete the work defined above. • Long-distance phone calls. • Meals, lodging, & other travel expenses. • Software. Copies/prints, and faxes.