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Home My WebLink About2024-08-19 Regular Agenda145=� ►�4 Waukee WAUKEE CITY COUNCIL THE KEY TO GOOD 11VING REGULAR MEETING t DATE: MONDAY, AUGUST 19, 2024 TIME: 5:30 P.M. PLACE: WAUKEE CITY HALL, 230 W. HICKMAN RD., WAUKEE, IA 50263 "Full City Council meeting packet is available at https://rms.waukee.org/Public/Browse.aspx?id=162574&dbid=0&repo=Waukee *In accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council will be conducted with two different options for public participation: 1) Members of the public wishing to attend in person may do so in the Council Chambers at Waukee City Hall. 2) Members of the public wishing to participate electronically may do so via Zoom at the following link or phone numbers: https://zoom.us/o/352651371 Meeting ID: 352-651-371 Or by phone: +1 646-558-8656 or +1 312-626-6799 or +1 301-715-8592 In -person meetings are subject to change under certain circumstances, including but not limited to higher than average participation or changes in health guidelines. If the meeting shall be held electronically only, notice shall be posted to the City website (Waukee.org) and City social media. Questions regarding meeting format may also be directed to the City Clerk's office at 515-978-7904. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. OPEN FORUM [Pursuant to City Council Rules of Procedure, presentations under Open Forum shall be limited to three (3) minutes per individual. Please refer to the footnotes on this agenda for more detailed Open Forum procedures**.] E. AGENDA APPROVAL F. PRESENTATIONS: NONE G. PUBLIC HEARINGS: 1) On an ordinance amendment to Chapter 160, Site and Building Development Standards, by amending Chapter 160.07, Site and Building Design Standards 2) On the vacation of a monument sign easement [Painted Woods West Plat 1] 3) On the vacation of a landscape buffer easement [Waukee Crossing Plat 2] H. PUBLIC HEARING ACTION ITEMS: 1) ORDINANCE: Consideration of approval of an ordinance amendment to Chapter 160, Site and Building Development Standards, by amending Chapter 160.07, Site and Building Design Standards [introduction; first reading] 2) RESOLUTION: Consideration of approval of a resolution approving the vacation of a monument sign easement [Painted Woods West Plat 1] 3) RESOLUTION: Consideration of approval of a resolution approving the vacation of a landscape buffer easement [Waukee Crossing Plat 2] I. ACTION ITEMS: 1) CONSENT AGENDA PART 1 [All items listed under the Consent Agenda will be considered for approval through one motion and second. There will be no separate discussion of these items unless there is a motion and second by Council for an item or items to be considered as separate action items.] A. Consideration of approval of 08/19/2024 Bill List; 08/02/2024, 08/16/2024 Payrolls B. Consideration of approval of City Council Minutes of 08/05/2024 Regular Meeting, 08/12/2024 Special Meeting C. Consideration of approval of receipt and file of the purchase of a 2024 Chrysler Voyager from Stew Hanson Dodge City of Des Moines, IA, via State DOT Bidding in the amount of $39,938.00 [Waukee Public Library] D. Consideration of approval of renewal of 12-month Class C Retail Alcohol License for Los Tres Amigos, Inc., d/b/a Los Tres Amigos [63 NE Carefree Lane], pending fire marshal approval E. Contracts Agreements, Quotes: 1. Consideration of approval of a resolution approving Training Expense Reimbursement Agreement with Ethan Reaman [Waukee Police Department] 2. Consideration of approval of a resolution approving Buyout/Training Expense Reimbursement Agreement with Melvin Herrara [Waukee Police Department] 3. Consideration of approval of a resolution approving and authorizing execution of a City Consent to Assignment of Economic Development Grants by and among the City of Waukee, Iowa; The Quarter at Waukee, LLC; and Community State Bank 4. Consideration of approval of a resolution approving Licensing and Indemnity Agreement with Alices, LC [Outlot Z, Prairie Crossing Plat 11 5. Consideration of approval of a resolution awarding quote [Ridge Pointe Park Pavilion Roofing Replacement Project] F. Change Orders, Payment Estimates, Acceptance of Public Improvements, Releases of Retainage: 1. Consideration of approval of Change Order No. 5 (Combined) for the Waukee Public Safety Building Project, increasing the contract in the amount of $67,170.62 2. Consideration of approval of Change Order No. 6/Construction Management Services Agreement to Ryan Companies, US, Inc., for the Waukee Public Safety Building Project, amended Schedule of Fees 3. Consideration of approval of Payment Estimate No. 8 (Combined) for the Waukee Public Safety Building Project in the amount of $2,634,876.14 4. Consideration of approval of Change Order No. 8 to All -Star Concrete, LLC, for the T Avenue Corridor Improvements Project, W. Hickman Road to NW Douglas Parkway, increasing the contract in the amount of $3,200.00 5. Consideration of approval of Payment Estimate No. 11 to All -Star Concrete, LLC, for the T Avenue Corridor Improvements Project, W. Hickman Road to NW Douglas Parkway, in the amount of $402,326.38 6. Consideration of approval of Payment Estimate No. 3 to Absolute Group for the Prairie Rose Trail Project in the amount of $192,484.23 7. Consideration of approval of Change Order No. 1 to Alliance Construction Group for the SE Archer Avenue Extension Project, SE Laurel Street to E. Hickman Road, decreasing the contract in the amount of $19,420.00 8. Consideration of approval of Payment Estimate No. 3 (Final) to Alliance Construction Group for the SE Archer Avenue Extension Project, SE Laurel Street to E. Hickman Road, in the amount of $5,788.59 9. Consideration of approval of a resolution accepting public improvements [SE Archer Avenue Extension Project, SE Laurel Street to E. Hickman Road] 10. Consideration of approval of Change Order No. 1 to MPS Engineers, PC, for the 2023 ADA Sidewalk Improvements Project, increasing the contract in the amount of $3,004.89 11. Consideration of approval of Payment Estimate No. 4 (Final) to MPS Engineers, PC, for the 2023 ADA Sidewalk Improvements Project in the amount of $32,444.88 12. Consideration of approval of a resolution accepting public improvements [2023 ADA Sidewalk Improvements Project] 13. Consideration of approval of a resolution accepting public improvements [Converge NW Plat 1 Public Improvements] G. Easements: 1. SE Westown Parkway: a) Consideration of approval of a resolution approving Public Utility Easement from Caliber Land Company, LLC b) Consideration of approval of a resolution approving Public Utility Easement from CC Equity, LLC H. General Obligation Bonds: 1. $12,165,000 General Obligation Bonds, Series 2024A: a) Consideration of approval of a resolution appointing Paying Agent, Bond Registrar, and Transfer Agent, Approving the Paying Agent and Bond Registrar and Transfer Agent Agreement and Authorizing the Execution of the Agreement b) Consideration of approval of a resolution authorizing and providing for the issuance, and levying a tax to pay the Bonds; Approval of the Tax Exemption Certificate and Continuing Disclosure Certificate 2. $11,590,000 General Obligation Local Option Sales Tax Bonds, Series 20246: a) Consideration of approval of a resolution appointing Paying Agent, Bond Registrar, and Transfer Agent, Approving the Paying Agent and Bond Registrar and Transfer Agent Agreement and Authorizing the Execution of the Agreement b) Consideration of approval of a resolution authorizing and providing for the issuance, and levying a tax to pay the Bonds; Approval of the Tax Exemption Certificate and Continuing Disclosure Certificate I. Consideration of approval of a resolution approving FY2024 Transfers -Part II J. Consideration of approval of a resolution authorizing the City of Waukee, Iowa, to submit sites to a Regional Joint Application for Funding from the Federal Highway Administration's Charging & Fueling Infrastructure Discretionary Grant Program K. Consideration of approval of a resolution ordering construction of the Ridge Pointe Parking Lot Reconstruction Project and fixing a date for hearing thereon and taking of bids therefor 2) CONSENT AGENDA PART 2 [All items listed under the Consent Agenda will be considered for approval through one motion and second. There will be no separate discussion of these items unless there is a motion and second by Council for an item or items to be considered as separate action items.] A. Consideration of approval of 07/25/2024 legal services invoice 3) ORDINANCE: Consideration of approval of an ordinance amending the Code of Ordinance of the City of Waukee, Iowa, by incorporating 2024 State of Iowa legislative changes [introduction; first reading] 4) ORDINANCE: Consideration of approval of an ordinance to amend Chapter 165, Zoning Regulations, Definitions and General Regulations, by amending Section 165.02, Definitions, and to amend Chapter 169, Zoning Regulations, District Regulations, by amending Section 169.07, R-1 Single Family Residential District [third (final) reading] 5) ORDINANCE: Consideration of approval of an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by amending the existing PD-1 district for certain property therein and rezoning certain property from K-RC to K-RC/PD-1, a property known as KeeTown Loop [third (final) reading] 6) Kettlestone Central DWR Plat 1 A. RESOLUTION: Consideration of approval of a resolution approving final plat B. RESOLUTION: Consideration of approval of a resolution approving site plan for Kettlestone Central - DWR [1340 SE Westown Parkway] 7) RESOLUTION: Consideration of approval of a resolution approving site plan for The Peak at Kettlestone Apartments Phase 2 8) Morgan West Plat 1 A. RESOLUTION: Consideration of approval of a resolution approving preliminary plat B. RESOLUTION: Consideration of approval of a resolution approving construction drawings C. RESOLUTION: Consideration of approval of a resolution approving final plat 9) RESOLUTION: Consideration of approval of a resolution approving site plan for Project Morgan Prairie Pothole Wetland Restoration 10) Northeast Outfall Sewer Project A. MOTION: Consideration of approval of Change Order No. 4 to S.J. Louis Construction, Inc., increasing the contract in the amount of $199,446.80 B. MOTION: Consideration of approval of Payment Estimate No. 17 (Final)/Early Partial Release of Retainage to S.J. Louis Construction, Inc., in the amount of $538,605.68 11) 2024 Serenity Drive Pavement Replacement Project A. MOTION: Consideration of approval of Change Order No. 2 to Absolute Group, increasing the contract in the amount of $52,476.12 B. MOTION: Consideration of approval of Payment Estimate No. 2 (Final) to Absolute Group in the amount of $10,991.50 C. RESOLUTION: Consideration of approval of a resolution accepting public improvements J. REPORTS: A. City Administrator Report B. City Attorney Report C. Council Member Reports ADJOURNMENT *Pursuant to §21.4(2) of the Code of Iowa (2024), the City has the right to amend this agenda up until 24 hours before the posted meeting time. The City of Waukee is pleased to provide accommodations to disabled individuals or groups and encourages their participation in city government. Should special accommodations be required, please contact the Clerk's office at 515-978-7904 or email bschuettawaukee.org by 8:00 a.m. the day of the meeting to have reasonable accommodations provided. ""Rules of Order and Decorum for the Zoom Meeting — Any member of the public who would like to ask questions or make comments during either the Open Forum or Public Hearing portions of the meeting may participate by using the RAISE HAND feature. Participants must be recognized by the presiding officer and must state their full name and address before addressing the City Council. If you are participating via phone, the raise and lower hand feature can be activated by using '9. After you are recognized, use *6 to unmute your audio. The Chat and Q&A functions will be turned off during the meeting. Questions or comments for the Public Hearing portion of the meeting may also be submitted in advance by emailing bschuett(a)waukee.org before 5:00 p.m. the day of the meeting. Any questions or comments submitted by this deadline will be read aloud by City staff during that particular Public Hearing.