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HomeMy WebLinkAbout2024-08-19 I01F_01 Public Safety Building_Change Order 5AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: August 19, 2024 AGENDA ITEM:Consideration of approval of Change Order No. 5 (Combined) for the Waukee Public Safety Building Project, increasing the contract in the amount of $67,170.62 FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Change Order No. 5 relates to costs associated with additional scope that was missed in the original bid documents related to security cabling ($37,531.10), revised IT rack layout and equipment changes ($22,657.19) and additional power and data locations based upon the needs of the police department ($6,982.33). FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: The net result of this Change Order increases the contract price in the amount of $67,170.62 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the change order. ATTACHMENTS: I. Change Order No. 5 PREPARED BY:Brad Deets, City Administrator REVIEWED BY: PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: I1F1 Ryan Companies 111 East Grand Avenue, Suite 200 Des Moines, Iowa 50309 ph: 515-309-8500 ryancompanies.com August 19, 2024 Brad Deets, City Administrator City of Waukee 230 W. Hickman Road Waukee, IA 50263 Re: Waukee Public Safety Building: Change Order No. 5: Multiple Pricing Request Approvals Dear Brad: Change Order No. 5 for the Waukee Public Safety Building includes the following revisions: · WPS CR025: Addition of security cabling scope. ADD of $37,531.10 · WPS CR032: PR-09: Revised IT rack layout and equipment changes. ADD of $22,657.19 · WPS CR033: PR-10: Power and data changes for Owner printers. ADD of $6,982.33 Ryan Companies recommends approval of the Prime Contractors for Change Order No. 5 at a combined value of $67,170.62. Please see attached Change Order No. 5 individual change orders and associated back up for each individual change request (CR) for additional information. If you have any questions or comments regarding this information, please contact me at your convenience. Thank you. Sincerely, RYAN COMPANIES US, INC. Jill Boetger Project Manager Enclosed: WPS Prime CO No. 5_DRAFT Ryan Companies 111 East Grand Avenue, Suite 200 Des Moines, Iowa 50309 ph: 515-309-8500 ryancompanies.com CC: Matt Van Loon, Ryan Companies Ryan Pigneri, Ryan Companies Angie Pfannkuch, Sidekick Development Danielle Hermann, OPN Architects Aaron Twedt, OPN Architects Alex Streyffeler, OPN Architects Document G731™ – 2019 Change Order, Construction Manager as Adviser Edition AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:35:30 ET on 08/08/2024 under Order No.4104251064 which expires on 03/14/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA46) 1 PROJECT: (name and address)CONTRACT INFORMATION:CHANGE ORDER INFORMATION: Waukee Public Safety Facility (WPS)Contract For: Bid Package #13 Electrical & Communications      Change Order Number: WPS CO 05 (Van Maanen No. 4 815 NW 20th Street Waukee, IA 50263 Date: 12.18.2023 Date: 08.08.2024 OWNER: (name and address)ARCHITECT: (name and address)CONSTRUCTION MANAGER: (name and address) City of Waukee OPN Architects      Ryan Companies US, Inc. 230 W Hickman Road Waukee, IA 50263      100 Court Avenue, #100 Des Moines, IA 50309 111 East Grand Avenue, Des Moines, IA 50309 CONTRACTOR: (name and address) Van Maanen Electric, Inc. 500 Iowa Speedway Dr. Newton, IA 50208 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Scope modifications will include: WPS CR025: Provide and install cabling for the integrated security and access control scopes. Value of $37,531.10 WPS CR032: PR-09 - Technology rack changes, UPS sizing, and electrical feeding UPS. Value of $22,657.19 WPS CR033: PR-10 - Add power and data for Owner provided printers. Value of $6,982.33 The original Contract Sum was $4,711,425.00 Net change by previously authorized Change Orders $56,894.59 The Contract Sum prior to this Change Order was $4,768,319.59 The Contract Sum will be increased by this Change Order in the amount of $67,170.62 The new Contract Sum including this Change Order will be $4,835,490.21 The Contract Time will be increased by Zero (0) days. The Contractor’s Work shall be substantially complete on June 5, 2025. NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONSTRUCTION MANAGER, CONTRACTOR, AND OWNER. OPN Architects Ryan Companies US, Inc. ARCHITECT (Firm name)CONSTRUCTION MANAGER (Firm name) SIGNATURE SIGNATURE Danielle Hermann, Principal Ryan Pigneri, Project Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE DATE:DATE: Van Maanen Electric, Inc. City of Waukee Iowa CONTRACTOR (Firm name)OWNER (Firm name) Docusign Envelope ID: 27A7204D-E107-4494-8BF4-053A76903508 8/13/20248/13/2024 AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:35:30 ET on 08/08/2024 under Order No.4104251064 which expires on 03/14/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA46) 2 SIGNATURE SIGNATURE PRINTED NAME AND TITLE PRINTED NAME AND TITLE Brad Deets, City Administrator DATE:DATE: Docusign Envelope ID: 27A7204D-E107-4494-8BF4-053A76903508 Project Manager 8/14/2024 Scott Handeland Waukee Public Safety - Change Request Summary 8/1/2024 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 25.0 DDVI $0.00 25.1 Jordison Construction $0.00 25.2 Enterprise Precast $0.00 25.3 TSF Structures $0.00 25.4 Northwest Steel $0.00 25.5 Forman Ford $0.00 25.6 Academy Roofing $0.00 25.7 Ford Metro $0.00 25.8 Skold Door $0.00 25.9 Hilsabeck Schacht $0.00 25.10 Elite Fire Sprinkler $0.00 25.11 Kruck Plumbing and Heating $0.00 25.12 Van Maanen Provide and install cabling for the integrated security and access control scopes. $37,531.10 25.13 TriCity Electric $0.00 25.14 Wenthold $0.00 25.15 Absolute $0.00 25.16 Jordison Construction $0.00 25.17 Alpha Landscapes $0.00 $37,531.10 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)$1,219.76 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $38,750.86 Change Request 025 Summary: Security cabling scope gap. Bid package stated the security cabling would be furnished by Owner's Contractor, but Baker Group excluded this portion of the Security & Access Control system. Pricing requests were sent out for a competitively bid process to Van Maanen, Tri-City, and Baker Group. Van Maanen is the qualified low bidder. Change Request 025 Subtotal Change Request 025 Cost Change Total w PROPOSAL REQUEST – PR NO. 09 Please submit an itemized proposal for changes in the Contract Sum and Contract Time for proposed modifications to the Contract Documents described herein. This is not a Change Order, a Construction Change Directive or a direction to proceed with the w ork described in the proposed modifications. Proceeding with the Work prior to authorization indicates your acknowledgement that there will be no change in the Contract Sum or Contract Time. Description: Revisions to rack equipment layouts based on owner feedback. 1. REVISED RACK EQUIPMENT LAYOUTS BASED ON OWNER EQUIPMENT UPDATES. A. Revise equipment locations in rack elevations. B. Revise size of UPS units, power requirements, and PDU types. Drawings Impacted: E211A, E211B, E211C, E602, T201 and T202. Attachments: E211A, E211B, E211C, E602, T201, T202. OPN Architects, Inc. Date: 07/01/2024 Project: Waukee Public Safety Facility Project number: 21841001 Client: City of Waukee Construction Manager: Ryan Companies Waukee Public Safety - Change Request Summary 8/6/2024 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 32.0 DDVI No response $0.00 32.1 Jordison Construction No response $0.00 32.2 Enterprise Precast No response $0.00 32.3 TSF Structures No response $0.00 32.4 Northwest Steel No response $0.00 32.5 Forman Ford No response $0.00 32.6 Academy Roofing No response $0.00 32.7 Ford Metro No response $0.00 32.8 Skold Door No response $0.00 32.9 Hilsabeck Schacht No response $0.00 32.10 Elite Fire Sprinkler No response $0.00 32.11 Kruck Plumbing and Heating No response $0.00 32.12 Van Maanen Technology rack changes, UPS sizing, and electrical feeding UPS.$22,657.19 32.13 TriCity Electric No response $0.00 32.14 Wenthold No response $0.00 32.15 Absolute No response $0.00 32.16 Jordison Construction No response $0.00 32.17 Alpha Landscapes No response $0.00 $22,657.19 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)$736.36 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $23,393.55 Change Request 032 Summary: PR-09, Revised rack equipment layout Change Request 032 Subtotal Change Request 032 Cost Change Total Proposal Waukee Public Safety Building - Telecom Cabling - PR-09 Proposal Quote # 050525 Version 1 Prepared for: Van Maanen Electric Inc Prepared by: Robert Jaeger 4617 121st Street Urbandale, IA 50323 System Summary City of Waukee - Waukee Public Safety Building   Proposal Request – PR-09   Description: Revisions to rack equipment layout based on owner feedback.   1.Revised rack equipment layouts based on owner equipment updates. a.Revise size of UPS units, power requirements, and PDU types.   * Drawings Impacted: T201 & T202   System Implementation The following scope of work defines the specific tasks and responsibilities required of each party to successfully complete the  above referenced project. It also identifies specific conditions and clarifications upon which this proposal is derived. CEC Responsibilities: 1.Revise the size of the UPS units & PDU types as per PR-09 request. Customer Responsibilities: 1.Provide hard-wired connection to new UPS/PDU units for power.  Page: 2 of 5Quote #050525 v1 cecinfo.com | IA | (515) 289-3707 Hardware Qty Remove these items: VP9562 Horizontal Basic PDU - -10 5-20 -2 VPON3202 Horizontal Rack PDU - -8 5-20, -2 L6-30 -1 GXT5LI- 5000MVRT3UXL N Liebert® GXT Lithium-Ion 5000VA, 120V/208V Online UPS -1 GXT5LI- 3000LVRT2UXL Liebert® GXT5 Lithium-Ion UPS 3000VA/2700W/120V -2 Add these items: VP4N6003 Vertical Rack PDU (18-C13/19, 12-5/20, 3-L14-30)3 7900 PDU Mounting Brackets 3 GXT5LI- 8000MVRT4UXL N Liebert® GXT Lithium-Ion 8000VA, 120V/208V Online UPS 1 GXT5LI- 6000MVRT3UXL N Liebert® GXT Lithium-Ion 6000VA, 120V/208V Online UPS 2 Shipping Shipping & Handling 1 Subtotal:$19,860.92 Page: 3 of 5Quote #050525 v1 cecinfo.com | IA | (515) 289-3707 Waukee Public Safety Building - Telecom Cabling - PR-09 Proposal Prepared by:Prepared for:Quote Information: Communications Engineering Company Van Maanen Electric Inc Quote #: 050525 Robert Jaeger (319) 294-9000 Fax (515) 289-3713 rjaeger@cecinfo.com P. O. Box 1131 500 Iowa Speedway Drive Newton, IA 50208 Scott Handeland (515) 619-1730 shandeland@vanmaanenelectric.com Version: 1 Proposal Delivery Date: 08/05/2024 Proposal Expiration Date: 09/14/2024 Quote Summary Amount Hardware $19,860.92 Installation Services $105.00 Estimated Tax:$0.00 Total:$19,965.92 A deposit of 40% is required at the time of purchase for all orders over $10,000. Progress payments for material delivered and labor expended will be invoiced monthly. Invoice terms are NET 30 with approved credit. This Proposal for sale of equipment or performance of services by CEC is subject to, and expressly conditioned upon CEC Standard Terms and Conditions. (http://www.cecinfo.com/terms) CEC Standard Terms and Conditions cannot be waived or altered without the express written consent of CEC Corporate Officer. By signing this Proposal, Customer expressly agrees to be bound by the terms of this Proposal and the CEC Standard Terms and Conditions. If the parties have entered into a valid Master Service Agreement, for the services provided, that agreement supersedes the acceptance of the currently listed CEC ST&Cs. Information contained in this proposal, including part numbers, installation details, pricing information, and engineering drawings shall be considered Proprietary and Confidential, and shall not be duplicated or shared with persons other than the intended recipient(s) referenced above. Page: 4 of 5Quote #050525 v1 cecinfo.com | IA | (515) 289-3707 Communications Engineering Company Van Maanen Electric Inc Signature: Name:Robert Jaeger Title:Sales Executive Date:08/05/2024 Signature: Name:Scott Handeland Date: PO Number: To accept please sign and return all pages of this document, or e-sign via the Order Porter web link. Page: 5 of 5Quote #050525 v1 cecinfo.com | IA | (515) 289-3707 w PROPOSAL REQUEST – PR NO. 10 Please submit an itemized proposal for changes in the Contract Sum and Contract Time for proposed modifications to the Contract Documents described herein. This is not a Change Order, a Construction Change Directive or a direction to proceed with the w ork described in the proposed modifications. Proceeding with the Work prior to authorization indicates your acknowledgement that there will be no change in the Contract Sum or Contract Time. Description: 1. ADDED OWNER PRINTERS. A. Add data outlets in rooms for added printers. B. Revise circuits and panel board schedules. Drawings Impacted: E211B, E602 and T111B. 2. ADDED OWNER REQUESTED DATA. A. Add power and data outlet above counter in Armory. Drawings Impacted: E211C and T111C. Attachments: E211B, E211C, E602, T111B, T111C. OPN Architects, Inc. Date: 07/16/2024 Project: Waukee Public Safety Facility Project number: 21841001 Client: City of Waukee Construction Manager: Ryan Companies Waukee Public Safety - Change Request Summary 8/5/2024 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 33.0 DDVI No response $0.00 33.1 Jordison Construction No response $0.00 33.2 Enterprise Precast No response $0.00 33.3 TSF Structures No response $0.00 33.4 Northwest Steel No response $0.00 33.5 Forman Ford No response $0.00 33.6 Academy Roofing No response $0.00 33.7 Ford Metro No response $0.00 33.8 Skold Door No response $0.00 33.9 Hilsabeck Schacht No response $0.00 33.10 Elite Fire Sprinkler No response $0.00 33.11 Kruck Plumbing and Heating No response $0.00 33.12 Van Maanen Add power and data for Owner provided printers. $6,982.33 33.13 TriCity Electric No response $0.00 33.14 Wenthold No response $0.00 33.15 Absolute No response $0.00 33.16 Jordison Construction No response $0.00 33.17 Alpha Landscapes No response $0.00 $6,982.33 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)$226.93 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $7,209.26 Change Request 033 Summary: PR-10 Power and data changes for Owner provided printers Change Request 033 Subtotal Change Request 033 Cost Change Total