HomeMy WebLinkAbout2024-10-07 H03B Centennial Park Parking and Road Paving_Award ContractAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: October 7, 2024
AGENDA ITEM:Consideration of approval of a resolution awarding contract [Centennial
Park Parking and Road Paving Project]
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: The project bid letting was held at Waukee City Hall
on September 24, 2024. The project included a Base Bid option with
two alternates. Three proposals were received for the project and ranged
from a low of $337,893.75 to a high of $423,031.00 that includes base
bid and both alternates. The gap between the apparent low bid and
second place was $68,974.25.
The lowest base bid plus alternates 1 & 2 was submitted by InRoads
LLC in the amount of $337,893.75 which was $1,788.75 above the
engineers’ estimate.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:$377,893.75
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: City staff recommends awarding the contract to InRoads LLC in the
amount of $337,893.75.
ATTACHMENTS: I. Proposed resolution
II. Bid tabulation
III. Engineers Memo and Recommendation
PREPARED BY: Matt Jermier
REVIEWED BY:
H3B
RESOLUTION 2024-
RESOLUTION MAKING AWARD OF CONSTRUCTION
CONTRACT FOR THE CENTENNIAL PARK PARKING &
ROAD PAVING
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WAUKEE, STATE
OF IOWA:
Section 1.That the following bid for the construction of certain public improvements
described in general as the Centennial Park Parking & Road Paving, described in the plans and
specifications heretofore adopted by this Council on October 7, 2024, be and is hereby accepted,
the same being the lowest responsive, responsible bid received for such work, as follows:
Contractor:InRoads, LLC,of Des Moines, IA
Amount of bid:$337,893.75
Portion of project:All construction work
Section 2.That the Mayor and Clerk are hereby directed to execute the contract with the
contractor for the construction of the public improvements, such contract not to be binding on the
City until approved by this Council.
PASSED AND APPROVED this 7th day of October, 2024.
Mayor
ATTEST:
City Clerk
4390 114th Street Urbandale, IA 50322 (515) 270-0848 FAX (515) 270-1067
October 2, 2024
Matt Jermier
Waukee Parks & Recreation Director
City of Waukee
230 W. Hickman Rd.
Waukee, IA 50263
RE: Recommendation of Award
Centennial Park Parking & Road Paving
KM-2405600
Dear Matt,
A public bid letting was held on 9/24/2024 for the Centennial Park Parking & Road Paving project. The
project included a Base Bid option with two alternates. Three proposals were received for the project
and ranged from a low of $337,893.75 to a high of $423,031.00 that includes base bid and both
alternates. The gap between the apparent low bid and second place was $68,974.25. All bid proposals
were read on-site to the audience.
The lowest base bid was submitted by InRoads LLC. for $337,893.75 for Base Bid and Alternates 1 & 2.
This was $1,788.75 above the engineers’ estimate. The bid amounts were as follows: Base Bid –
$171,188.75, Alternate 1 - $120,666.25, Alternate 2 - $46,038.75.
We found a tabulation error within their proposal on line No. 11 of Alternate 2 “Pavement, Asphalt, ST,
2 IN., Base, ¾ IN., PG 58-28S”. The unit cost written was $15.00, but the extended cost reflected a unit
price of $15.50. The unit price was adjusted to reflect the $15.50 cost, as this is consistent with all other
asphalt items in the bid and is consistent with the total bid price of Alternate 2.
I recommend the award of Base Bid, Alternate 1 and Alternate 2 of the project to InRoads LLC.
Sincerely,
KIRKHAM MICHAEL
Armin Vlahovljak P.E.
Project Engineer
City of Waukee
Centennial Park Parking & Road Paving
Bid Tabulation
9/25/2024
Base Bid
Item Code Description Units Quantity Unit Cost Extended Cost Quantity Extended Cost Quantity Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost
1 2010-D-1 TOPSOIL, ON-SITE CY 175 $16.00 $2,800.00 48.00 $768 60 $960 $10.00 $1,750.00 $20.00 $960.00 $15.00 $900.00 $19.00 $3,325 $19.00 $912.00 $19.00 $1,140.00 $15.00 $2,625.00 $15.00 $720.00 $15.00 $900.00
2 2010-D-3 TOPSOIL, OFF-SITE CY 125 $22.00 $2,750.00 0.00 $0 0 $0 $28.00 $3,500.00 $28.00 $0.00 $28.00 $0.00 $40.00 $5,000 $0.00 $0.00 $0.00 $0.00 $40.00 $5,000.00 $0.00 $0.00 $0.00 $0.00
3 2010-E EXCAVATION, CLASS 10 CY 140 $20.00 $2,800.00 300.00 $6,000 5 $100 $10.00 $1,400.00 $10.00 $3,000.00 $50.00 $250.00 $19.00 $2,660 $19.00 $5,700.00 $19.00 $95.00 $20.00 $2,800.00 $15.00 $4,500.00 $100.00 $500.00
4 2010-E EXCAVATION, CLASS 10, WASTE CY 19 $8.00 $152.00 0.00 $0 0 $0 $20.00 $380.00 $20.00 $0.00 $20.00 $0.00 $250.00 $4,750 $0.00 $0.00 $0.00 $0.00 $30.00 $570.00 $0.00 $0.00 $0.00 $0.00
5 2010-I SUBGRADE TREATMENTS, FLY ASH 6-8% SY 2855 $8.00 $22,840.00 1837.00 $14,696 825 $6,600 $7.25 $20,698.75 $7.25 $13,318.25 $7.25 $5,981.25 $9.00 $25,695 $9.00 $16,533.00 $9.00 $7,425.00 $8.50 $24,267.50 $8.50 $15,614.50 $8.50 $7,012.50
6 4020-A-1 STORM SEWER, TRENCHED, HDPE, 15" LF 0 $90.00 $0.00 93.00 $8,370 0 $0 $55.00 $0.00 $55.00 $5,115.00 $55.00 $0.00 $0.00 $0 $75.00 $6,975.00 $0.00 $0.00 $0.00 $0.00 $90.00 $8,370.00 $0.00 $0.00
7 6010-B INTAKE, SW-501 EA 0 $6,500.00 $0.00 2.00 $13,000 0 $0 $3,500.00 $0.00 $3,500.00 $7,000.00 $3,500.00 $0.00 $0.00 $0 $4,375.00 $8,750.00 $0.00 $0.00 $0.00 $0.00 $4,000.00 $8,000.00 $0.00 $0.00
8 6010-G-2 CONNECTION TO EXISTING INTAKE EA 0 $1,000.00 $0.00 1.00 $1,000 0 $0 $1,500.00 $0.00 $1,500.00 $1,500.00 $1,500.00 $0.00 $0.00 $0 $2,500.00 $2,500.00 $0.00 $0.00 $0.00 $0.00 $2,500.00 $2,500.00 $0.00 $0.00
9 7010-E CURB AND GUTTER, 2', 6" LF 0 $35.00 $0.00 219.00 $7,665 0 $0 $32.50 $0.00 $32.50 $7,117.50 $32.50 $0.00 $0.00 $0 $60.00 $13,140.00 $0.00 $0.00 $0.00 $0.00 $37.50 $8,212.50 $0.00 $0.00
10 7020-A PAVEMENT, ASPHALT, ST, 2 IN., BASE, 3/4 IN., PG 58-28S SY 2100 $13.00 $27,300.00 1650.00 $21,450 675 $8,775 $14.00 $29,400.00 $15.25 $25,162.50 $15.50 $10,462.50 $16.00 $33,600 $16.00 $26,400.00 $16.00 $10,800.00 $18.00 $37,800.00 $18.00 $29,700.00 $18.00 $12,150.00
11 7020-A PAVEMENT, ASPHALT, ST, 2 IN., INTERMEDIATE, 1/2 IN., PG 58-28SSY 2100 $13.00 $27,300.00 1650.00 $21,450 675 $8,775 $14.00 $29,400.00 $15.25 $25,162.50 $15.50 $10,462.50 $15.00 $31,500 $15.00 $24,750.00 $15.00 $10,125.00 $17.00 $35,700.00 $17.00 $28,050.00 $17.00 $11,475.00
12 7020-A PAVEMENT, ASPHALT, ST, 2 IN., SURFACE, 1/2 IN., PG 58-28S SY 2100 $15.00 $31,500.00 1650.00 $24,750 675 $10,125 $14.00 $29,400.00 $15.25 $25,162.50 $15.50 $10,462.50 $15.00 $31,500 $15.00 $24,750.00 $15.00 $10,125.00 $17.00 $35,700.00 $17.00 $28,050.00 $17.00 $11,475.00
13 7030-E SIDEWALK, PCC, 4 IN. SY 3 $50.00 $150.00 0.00 $0 0 $0 $300.00 $900.00 $300.00 $0.00 $300.00 $0.00 $600.00 $1,800 $0.00 $0.00 $0.00 $0.00 $250.00 $750.00 $0.00 $0.00 $0.00 $0.00
14 7040-H PAVEMENT REMOVAL, 4 IN. CHIP SEAL SY 2128 $2.00 $4,256.00 0.00 $0 0 $0 $7.50 $15,960.00 $7.50 $0.00 $7.50 $0.00 $11.00 $23,408 $0.00 $0.00 $0.00 $0.00 $8.00 $17,024.00 $0.00 $0.00 $0.00 $0.00
15 7040-H PAVEMENT REMOVAL, HMA SY 0 $10.00 $0.00 0.00 $0 675 $6,750 $8.00 $0.00 $8.00 $0.00 $8.00 $5,400.00 $0.00 $0 $0.00 $0.00 $11.00 $7,425.00 $0.00 $0.00 $0.00 $0.00 $10.00 $6,750.00
16 8010-C PAINTED PAVEMENT MARKINGS, SOLVENT/WATERBORNE STA 0 $225.00 $0.00 7.20 $1,620 0 $0 $90.00 $0.00 $90.00 $648.00 $90.00 $0.00 $0.00 $0 $250.00 $1,800.00 $0.00 $0.00 $0.00 $0.00 $200.00 $1,440.00 $0.00 $0.00
17 8020-G PAINTED SYMBOLS AND LEGENDS, SOLVENT/WATERBORNE EA 0 $225.00 $0.00 2.00 $450 0 $0 $75.00 $0.00 $75.00 $150.00 $75.00 $0.00 $0.00 $0 $180.00 $360.00 $0.00 $0.00 $0.00 $0.00 $150.00 $300.00 $0.00 $0.00
18 8030-A TEMPORARY TRAFFIC CONTROL LS 0 $2,500.00 $0.00 1.00 $2,500 0 $0 $2,250.00 $0.00 $2,250.00 $2,250.00 $2,250.00 $0.00 $0.00 $0 $4,500.00 $4,500.00 $0.00 $0.00 $0.00 $0.00 $5,500.00 $5,500.00 $0.00 $0.00
19 8040-B TRAFFIC SIGNS EA 0 $250.00 $0.00 2.00 $500 0 $0 $110.00 $0.00 $295.00 $590.00 $110.00 $0.00 $0.00 $0 $1,800.00 $3,600.00 $0.00 $0.00 $0.00 $0.00 $750.00 $1,500.00 $0.00 $0.00
20 9010-A HYDRAULIC SEEDING, SEEDING, FERTILIZING, AND MULCHING, TYPE 1AC 1 $6,500.00 $6,500.00 0.25 $1,625 0 $1,625 $6,000.00 $6,000.00 $6,000.00 $1,500.00 $6,000.00 $1,500.00 $7,100.00 $7,100 $7,100.00 $1,775.00 $7,100.00 $1,775.00 $7,500.00 $7,500.00 $7,500.00 $1,875.00 $7,500.00 $1,875.00
21 9040-A-1 SWPPP PREPARATION LS 0 $2,500.00 $0.00 1.00 $2,500 0 $0 $0.00 $0.00 $0.00 $0.00 $0 $0.00 $0.00 $0.00 $0.00 $0.00
22 9040-A-2 SWPPP MANAGEMENT LS 0 $3,500.00 $0.00 1.00 $3,500 0 $0 $0.00 $0.00 $0.00 $0.00 $0 $0.00 $0.00 $0.00 $0.00 $0.00
23 9040-D-1 FILTER SOCK, 12" LF 700 $3.00 $2,100.00 315.00 $945 100 $300 $3.50 $2,450.00 $3.50 $1,102.50 $3.50 $350.00 $4.00 $2,800 $4.00 $1,260.00 $4.00 $400.00 $4.00 $2,800.00 $4.00 $1,260.00 $4.00 $400.00
24 9040-D-2 FILTER SOCK REMOVAL LF 700 $0.50 $350.00 315.00 $158 100 $50 $0.50 $350.00 $0.50 $157.50 $0.50 $50.00 $1.00 $700 $1.00 $315.00 $1.00 $100.00 $1.00 $700.00 $1.00 $315.00 $1.00 $100.00
25 9040-T-1 INLET PROTECTION DEVICE, DROP IN EA 0 $150.00 $0.00 2.00 $300 0 $0 $225.00 $0.00 $225.00 $450.00 $225.00 $0.00 $0.00 $0 $300.00 $600.00 $0.00 $0.00 $0.00 $0.00 $250.00 $500.00 $0.00
26 11,010-A CONSTRUCTION SURVEY LS 1 $5,000.00 $5,000.00 1.00 $5,000 1 $5,000 $6,000.00 $6,000.00 $220.00 $220.00 $220.00 $220.00 $5,650.00 $5,650 $1,800.00 $1,800.00 $950.00 $950.00 $5,000.00 $5,000.00 $10,000.00 $10,000.00 $800.00 $8,000.00
27 11,020-A MOBILIZATION LS 1 $10,000.00 $10,000.00 0.00 $0 0 $0 $23,500.00 $23,500.00 $23,500.00 $0.00 $23,500.00 $0.00 $27,000.00 $27,000 $0.00 $0.00 $0.00 $0.00 $25,000.00 $25,000.00 $0.00 $0.00 $0.00 $0.00
28 11,050-A CONCRETE WASHOUT LS 1 $1,500.00 $1,500.00 1.00 $1,500 0 $0 $100.00 $100.00 $100.00 $100.00 $100.00 $0.00 $1,800.00 $1,800 $1,800.00 $1,800.00 $0.00 $0.00 $750.00 $750.00 $2,000.00 $2,000.00 $0.00 $0.00
$147,298.00 $139,747 $49,060.00 $171,188.75 $120,666.25 $46,038.75 $208,288 $148,220.00 $50,360.00 $203,986.50 $158,407.00 $60,637.50
BASE BID ESTIMATE: $147,298 BASE BID: $171,188.75 BASE BID : $208,288.00 BASE BID ESTIMATE: $203,986.50
ALTERNATE NO. 1 BID:$139,747 ALTERNATE NO. 1 BID:$120,666.25 ALTERNATE NO. 1 BID:$148,220.00 ALTERNATE NO. 1 BID:$158,407.00
ALTERNATE NO. 2 BID:$49,060 ALTERNATE NO. 2 BID:$46,038.75 ALTERNATE NO. 2 BID:$50,360.00 ALTERNATE NO. 2 BID:$60,637.50
TOTAL: $336,105 TOTAL: $337,893.75 TOTAL: $406,868.00 TOTAL: $423,031.00
Base Bid
ALTERNATE 1 ALTERNATE 2
InRoads, LLC
Base Bid
TK Concrete, Inc.
Base Bid ALTERNATE 1 ALTERNATE 2
Grimes AsphaltEngineers Estimate
ALTERNATE 1 ALTERNATE 2 ALTERNATE 1 ALTERNATE 2
10/1/24