Loading...
HomeMy WebLinkAbout2024-10-07 H04B Sugar Creek Golf Course Parking Lot_Award ContractAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: October 7, 2024 AGENDA ITEM:Consideration of approval of a resolution awarding contract [Sugar Creek Golf Course Parking Lot Project] FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: The project bid letting was held at Waukee City Hall on September 24, 2024. The project included a Base Bid option with two alternates. Four proposals were received for the project and ranged from a low of $342,051.15 to a high of $442,818.00 that includes base bid and both alternates. The gap between the apparent low bid and second place was $54,007.95. The lowest base bid plus alternates 1 & 2 was submitted by InRoads LLC in the amount of $342,051.15 which was $40,168.85 below the engineers’ estimate. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:$342,051.15 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: City staff recommends awarding the contract to InRoads LLC in the amount of $342,051.15. ATTACHMENTS: I. Proposed resolution II. Bid tabulation III. Engineers Memo and Recommendation PREPARED BY: Matt Jermier REVIEWED BY: H4B RESOLUTION 2024- RESOLUTION MAKING AWARD OF CONSTRUCTION CONTRACT FOR THE SUGAR CREEK GOLF COURSE PARKING LOT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WAUKEE, STATE OF IOWA: Section 1.That the following bid for the construction of certain public improvements described in general as the Sugar Creek Golf Course Parking Lot, described in the plans and specifications heretofore adopted by this Council on October 7, 2024, be and is hereby accepted, the same being the lowest responsive, responsible bid received for such work, as follows: Contractor:InRoads, LLC,of Des Moines, IA Amount of bid:$342,051.15 Portion of project:All construction work Section 2.That the Mayor and Clerk are hereby directed to execute the contract with the contractor for the construction of the public improvements, such contract not to be binding on the City until approved by this Council. PASSED AND APPROVED this 7th day of October, 2024. Mayor ATTEST: City Clerk 4390 114th Street  Urbandale, IA 50322  (515) 270-0848  FAX (515) 270-1067 October 2, 2024 Matt Jermier Waukee Parks & Recreation Director City of Waukee 230 W. Hickman Rd. Waukee, IA 50263 RE: Recommendation of Award Sugar Creek Golf Course Parking Lot KM-2405601 Dear Matt, A public bid letting was held on 9/24/2024 for the Sugar Creek Golf Course Parking Lot project. The project included a Base Bid option with two alternates. Four proposals were received for the project and ranged from a low of $342,051.15 to a high of $442,818.00 that includes base bid and both alternates. The gap between the apparent low bid and second place was $54,007.95. All bid proposals were read on-site to the audience. The lowest base bid was submitted by InRoads LLC. for $342,051.15 for Base Bid and Alternates 1 & 2. This was $40,168.85 below the engineers’ estimate. The bid amounts were as follows: Base Bid – $272,717.75, Alternate 1 - $52,050.65, Alternate 2 - $17,282.75. No errors were found in the tabulations. I recommend the award of Base Bid, Alternate 1 and Alternate 2 of the project to InRoads LLC. Sincerely, KIRKHAM MICHAEL Armin Vlahovljak P.E. Project Engineer City of Waukee Sugar Creek Golf Course Parking Lot Bid Tabulation 9/25/2024 Base Bid BASE BID Item Code Description Unit Cost QTY Extended Cost Qty Extended Cost Qty Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost 1 2010-D-1 TOPSOIL, ON-SITE CY $16.00 75 $1,200 0 $0.00 0 $0.00 $11.00 $825.00 $11.00 $0.00 $11.00 $0.00 $55.50 $4,162.50 $0.00 $0.00 $0.00 $0.00 $20.00 $1,500 $0.00 $0.00 $0.00 $0.00 $32.00 $2,400 $0.00 $0.00 $0.00 $0.00 2 2010-E EXCAVATION, CLASS 10, WASTE CY $20.00 1650 $33,000 170 $3,400.00 45 $900.00 $13.00 $21,450.00 $15.00 $2,550.00 $15.00 $675.00 $13.50 $22,275.00 $16.75 $2,847.50 $22.50 $1,012.50 $14.00 $23,100 $15.00 $2,550.00 $15.00 $675.00 $32.00 $52,800 $32.00 $5,440.00 $32.00 $1,440.00 3 2010-I SUBGRADE TREATMENTS, FLY ASH 6-8%SY $8.00 4331 $34,648 865 $6,920.00 275 $2,200.00 $5.25 $22,737.75 $5.25 $4,541.25 $5.25 $1,443.75 $5.75 $24,903.25 $6.00 $5,190.00 $5.85 $1,608.75 $6.00 $25,986 $6.00 $5,190.00 $7.00 $1,925.00 $7.00 $30,317 $7.00 $6,055.00 $7.00 $1,925.00 4 7010-E CURB AND GUTTER, 2', 6"LF $35.00 516.0 $18,060 0 $0.00 0 $0.00 $29.50 $15,222.00 $29.50 $0.00 $29.50 $0.00 $55.25 $28,509.00 $0.00 $0.00 $0.00 $0.00 $35.00 $18,060 $0.00 $0.00 $0.00 $0.00 $54.00 $27,864 $0.00 $0.00 $0.00 $0.00 5 7020-A PAVEMENT, ASPHALT, ST, 2 IN., BASE, 3/4 IN., PG 58-28S SY $13.00 4014 $52,182 752 $9,776.00 266 $3,458.00 $13.00 $52,182.00 $15.00 $11,280.00 $18.00 $4,788.00 $13.25 $53,185.50 $17.00 $12,784.00 $23.50 $6,251.00 $14.00 $56,196 $18.50 $13,912.00 $27.00 $7,182.00 $15.25 $61,214 $15.25 $11,468.00 $15.50 $4,123.00 6 7020-A PAVEMENT, ASPHALT, ST, 2 IN., INTERMEDIATE, 1/2 IN., PG 58-28S SY $13.00 4014 $52,182 752 $9,776.00 266 $3,458.00 $13.00 $52,182.00 $15.00 $11,280.00 $18.00 $4,788.00 $13.50 $54,189.00 $17.50 $13,160.00 $24.75 $6,583.50 $14.00 $56,196 $18.75 $14,100.00 $28.00 $7,448.00 $13.75 $55,193 $13.75 $10,340.00 $13.75 $3,657.50 7 7020-A PAVEMENT, ASPHALT, ST, 2 IN., SURFACE, 1/2 IN., PG 58- 28S SY $15.00 4014 $60,210 752 $11,280.00 266 $3,990.00 $13.00 $52,182.00 $15.00 $11,280.00 $18.00 $4,788.00 $13.50 $54,189.00 $17.50 $13,160.00 $24.75 $6,583.50 $14.00 $56,196 $18.75 $14,100.00 $28.00 $7,448.00 $13.75 $55,193 $13.75 $10,340.00 $13.75 $3,657.50 8 7030-E SIDEWALK, PCC, 4 IN., CLASS A SY $75.00 146 $10,950 0 $0.00 0 $0.00 $87.00 $12,702.00 $87.00 $0.00 $87.00 $0.00 $71.50 $10,439.00 $0.00 $0.00 $0.00 $0.00 $60.00 $8,760 $0.00 $0.00 $0.00 $0.00 $116.00 $16,936 $0.00 $0.00 $0.00 $0.00 9 7030-G DETECTABLE WARNINGS SF $50.00 22 $1,100 0 $0.00 0 $0.00 $75.00 $1,650.00 $75.00 $0.00 $75.00 $0.00 $55.50 $1,221.00 $0.00 $0.00 $0.00 $0.00 $50.00 $1,100 $0.00 $0.00 $0.00 $0.00 $206.00 $4,532 $0.00 $0.00 $0.00 $0.00 10 7040-H PAVEMENT REMOVAL SY $10.00 79 $790 0 $0.00 0 $0.00 $20.00 $1,580.00 $20.00 $0.00 $20.00 $0.00 $33.50 $2,646.50 $0.00 $0.00 $0.00 $0.00 $15.00 $1,185 $0.00 $0.00 $0.00 $0.00 $35.00 $2,765 $0.00 $0.00 $0.00 $0.00 11 8010-C PAINTED PAVEMENT MARKINGS, SOLVENT/WATERBORNE STA $175.00 19.5 $3,413 0 $0.00 0 $0.00 $80.00 $1,560.00 $80.00 $0.00 $80.00 $0.00 $89.00 $1,735.50 $0.00 $0.00 $0.00 $0.00 $120.00 $2,340 $0.00 $0.00 $0.00 $0.00 $250.00 $4,875 $0.00 $0.00 $0.00 $0.00 12 8020-G PAINTED SYMBOLS AND LEGENDS, SOLVENT/WATERBORNE EA $225.00 4 $900 0 $0.00 0 $0.00 $60.00 $240.00 $60.00 $0.00 $60.00 $0.00 $66.75 $267.00 $0.00 $0.00 $0.00 $0.00 $125.00 $500 $0.00 $0.00 $0.00 $0.00 $200.00 $800 $0.00 $0.00 $0.00 $0.00 13 8030-A TEMPORARY TRAFFIC CONTROL LS $2,500.00 1 $2,500 0 $0.00 0 $0.00 $2,500.00 $2,500.00 $2,500.00 $0.00 $2,500.00 $0.00 $6,600.00 $6,600.00 $0.00 $0.00 $0.00 $0.00 $2,000.00 $2,000 $0.00 $0.00 $0.00 $0.00 $7,200.00 $7,200 $0.00 $0.00 $0.00 $0.00 14 8040-B TRAFFIC SIGNS EA $150.00 4 $600 0 $0.00 0 $0.00 $110.00 $440.00 $110.00 $0.00 $110.00 $0.00 $445.00 $1,780.00 $0.00 $0.00 $0.00 $0.00 $155.00 $620 $0.00 $0.00 $0.00 $0.00 $480.00 $1,920 $0.00 $0.00 $0.00 $0.00 15 9010-A HYDRAULIC SEEDING, SEEDING, FERTILIZING, AND MULCHING, TYPE 1 AC $7,500.00 0.5 $3,750 0 $0.00 0 $0.00 $7,000.00 $3,500.00 $7,000.00 $0.00 $7,000.00 $0.00 $8,850.00 $4,425.00 $0.00 $0.00 $0.00 $0.00 $8,000.00 $4,000 $0.00 $0.00 $0.00 $0.00 $8,750.00 $4,375 $0.00 $0.00 $0.00 $0.00 16 9040-A-1 SWPPP PREPARATION LS $2,500.00 1 $2,500 0 $0.00 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0 $0.00 $0.00 $0 $0.00 $0.00 17 9040-A-2 SWPPP MANAGEMENT LS $3,500.00 1 $3,500 0 $0.00 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0 $0.00 $0.00 $0 $0.00 $0.00 18 9040-D-1 FILTER SOCK, 12"LF $3.00 560 $1,680 0 $0.00 0 $0.00 $3.50 $1,960.00 $3.50 $0.00 $3.50 $0.00 $2.75 $1,540.00 $0.00 $0.00 $0.00 $0.00 $4.50 $2,520 $0.00 $0.00 $0.00 $0.00 $4.20 $2,352 $0.00 $0.00 $0.00 $0.00 19 9040-D-2 FILTER SOCK REMOVAL LF $0.50 560 $280 0 $0.00 0 $0.00 $0.50 $280.00 $0.50 $0.00 $0.50 $0.00 $0.56 $313.60 $0.00 $0.00 $0.00 $0.00 $1.00 $560 $0.00 $0.00 $0.00 $0.00 $1.00 $560 $0.00 $0.00 $0.00 $0.00 20 9040-J RIP-RAP, 6" EROSION STONE TON $85.00 11.5 $978 0 $0.00 0 $0.00 $350.00 $4,025.00 $350.00 $0.00 $350.00 $0.00 $95.00 $1,092.50 $0.00 $0.00 $0.00 $0.00 $100.00 $1,150 $0.00 $0.00 $0.00 $0.00 $465.00 $5,348 $0.00 $0.00 $0.00 $0.00 21 9060-A-2 CHAIN LINK FENCE , COMMERCIAL, BLACK VINYL, 48"LF $45.00 0 $0 180 $8,100.00 0 $0.00 $45.90 $0.00 $45.90 $8,262.00 $45.90 $0.00 $0.00 $0.00 $49.50 $8,910.00 $0.00 $0.00 $0.00 $0 $54.50 $9,810.00 $0.00 $0.00 $0.00 $0 $54.00 $9,720.00 $0.00 $0.00 22 9060-E REMOVAL OF FENCE LF $3.00 0 $0 180 $540.00 0 $0.00 $11.43 $0.00 $11.43 $2,057.40 $11.43 $0.00 $0.00 $0.00 $6.50 $1,170.00 $0.00 $0.00 $0.00 $0 $7.00 $1,260.00 $0.00 $0.00 $0.00 $0 $7.00 $1,260.00 $0.00 $0.00 23 9070-A MODULAR BLOCK RETAINING WALL SF $50.00 50 $2,500 0 $0.00 0 $0.00 $75.00 $3,750.00 $75.00 $0.00 $75.00 $0.00 $83.50 $4,175.00 $0.00 $0.00 $0.00 $0.00 $60.00 $3,000 $0.00 $0.00 $0.00 $0.00 $89.00 $4,450 $0.00 $0.00 $0.00 $0.00 24 11,010-A CONSTRUCTION SURVEY LS $5,000.00 1 $5,000 1 $5,000.00 1 $5,000.00 $3,000.00 $3,000.00 $800.00 $800.00 $800.00 $800.00 $7,775.00 $7,775.00 $2,250.00 $2,250.00 $1,125.00 $1,125.00 $4,000.00 $4,000 $6,500.00 $6,500.00 $4,000.00 $4,000.00 $3,600.00 $3,600 $950.00 $950.00 $950.00 $950.00 25 11,020-A MOBILIZATION LS $15,000.00 1 $15,000 0 $0.00 0 $0.00 $17,750.00 $17,750.00 $2,500.00 $0.00 $2,500.00 $0.00 $26,350.00 $26,350.00 $0.00 $0.00 $0.00 $0.00 $30,500.00 $30,500 $0.00 $0.00 $0.00 $0.00 $25,000.00 $25,000 $0.00 $0.00 $0.00 $0.00 26 11,050-A CONCRETE WASHOUT LS $1,500.00 1 $1,500 0 $0.00 0 $0.00 $1,000.00 $1,000.00 $2,500.00 $0.00 $2,500.00 $0.00 $1,650.00 $1,650.00 $0.00 $0.00 $0.00 $0.00 $1,500.00 $1,500 $0.00 $0.00 $0.00 $0.00 $1,800.00 $1,800 $0.00 $0.00 $0.00 $0.00 $308,422 $54,792.00 $19,006.00 $272,717.75 $52,050.65 $17,282.75 $313,423.35 $59,471.50 $23,164.25 $300,969 $67,422.00 $28,678.00 $371,492 $55,573.00 $15,753.00 BASE BID ESTIMATE: $308,422 BASE BID: $272,717.75 BASE BID: $313,423.35 BASE BID: $300,969.00 BASE BID: $371,492.00 ALTERNATE NO. 1 ESTIMATE: $54,792 ALTERNATE BID NO. 1: $52,050.65 ALTERNATE BID NO. 1: $59,471.50 ALTERNATE BID NO. 1: $67,422.00 ALTERNATE BID NO. 1: $55,573.00 ALTERNATE NO. 2 ESTIMATE: $19,006 ALTERNATE BID NO. 2: $17,282.75 ALTERNATE BID NO. 2: $23,164.25 ALTERNATE BID NO. 2: $28,678.00 ALTERNATE BID NO. 2: $15,753.00 TOTAL: $382,220 TOTAL: $342,051.15 TOTAL: $396,059.10 TOTAL: $397,069.00 TOTAL: $442,818.00 ALTERNATE 1 ALTERNATE 2ALTERNATE 1 ALTERNATE 2 Grimes Asphalt and Paving ALTERNATE 1 ALTERNATE 2BASE BID TK Concrete BASE BIDBASE BID Engineer's Estimate ALTERNATE 1 ALTERNATE 2 InRoads, LLC OMG Midwest DBA Des Moines Asphalt and Paving ALTERNATE 1 ALTERNATE 2 10/1/24