HomeMy WebLinkAbout2024-10-07 I08A NW 10th St Crack & Seat_Change Order 1AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: October 7, 2024
AGENDA ITEM:Consideration of approval of Change Order No. 1 to Grimes Asphalt and
Paving Corporation for the NW 10th Street Crack and Seat, NW Douglas
Parkway to 260th Street increasing the contract amount by $52,751.00.
FORMAT:Motion
SYNOPSIS INCLUDING PRO & CON: The change order includes work required to extend
Meredith Drive west of NW 10th Street approximately an additional 500’ with HMA. This work
specifically includes reshaping existing gravel roadway, asphalt paving, groove cutting for
pavement markings, and striping. The agreement for this additional work is for the City of
Waukee to invoice the adjacent property owner for $25,000.00 and split the remaining balance
with Dallas County.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: The net result of this
Change Order increases the contract price in the amount of $52,751.00. The City of Waukee will
be responsible for $38,875.49 and Dallas County for $13,875.51.
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the change order.
ATTACHMENTS: I. Change Order No. 1
II. Letter of Recommendation
PREPARED BY:Lisa Bauman
REVIEWED BY:Sara Kappos SKK
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
I8A
8191 Birchwood Court, Suite L Johnston, IA 50131 Phone: (515) 254-1393
September 30, 2024
Sara Kappos, P.E.
Assistant Public Works Director
805 University Avenue
Waukee, IA 50263
RE: Change Order #1 & Pay Request #1
10th Street Crack and Seat – NW Douglas Parkway to 260th Street
Dear Mrs. Kappos:
Attached please find a detailed Pay Request and Change Order for City Council approval on
October 7, 2024.
Submitted Quantity:
All items completed on the contract are included in this estimate so far. The only item remaining
is pavement markings on the added extension to Meredith.
We have reviewed the submitted quantities, and they appear to be in order with what has been
constructed in the field. If City Staff concurs with this payment, we recommend the City of
Waukee pay Grimes Asphalt of Des Moines, Iowa the amount of $1,333,266.45 for the work
completed to date.
Change Description:
This change order includes the work required to extend Meredith Drive west of NW 10th Street
approximately an additional 500' with HMA . The line items include the work to reshape the
existing gravel roadway, asphalt pave and stripe with Durable markings. The agreement for this
additional work is for the city to invoice the adjacent property owner for $25,000 and split the
remainder with Dallas county. This works out to a 0.737 : 0.263 split. This is broken down in
detail on the accompanying change order.
We have reviewed the submitted quotes from Grimes Asphalt and they appear to be in order with
current industry pricing. If City Staff concurs with this pricing, we recommend the City of Waukee
Increase the contract price in the amount of $52,751.00 to complete the additional work
associated with Change Order #1.
If you have any questions, please contact me.
Sincerely,
Foth Infrastructure & Environment, LLC
Rob Kline, P.E.
Lead Civil Engineer
Encl: Pay Request #1 & Change Order #1 dated 09/30/2024
CHANGE ORDER 01
Distribution:
Owner - Finance ____
Owner - Public Works ____
Engineer ____
Contractor ____
Contractor:Grimes Asphalt and Paving Corporation
5550 NE 22nd Street
Des Moines, Iowa 50313 $1,254,457.62 May 6, 2024
2.3 1 Special CY $64.00 76.6441 $4,905.22
2.3 2 Special CY $64.00 27.3559 $1,750.78
7.16 1 Special TON $105.00 305.8394 $32,113.13
7.16 2 Special TON $105.00 109.1606 $11,461.87
8.1 1 8020-C-1000 STA $90.00 14.7392 $1,326.53
8.1 2 8020-C-1000 STA $90.00 5.2608 $473.47
8.2 1 8020-M-1000 STA $36.00 14.7392 $530.61
8.2 2 8020-M-1000 STA $36.00 5.2608 $189.39
$52,751.00
$1,254,457.62
$0.00
$1,254,457.62
$52,751.00
$1,307,208.62
0 Days
Recommended By:
Grimes Asphalt and Paving Corporation
Signature:
Name: Matt Younker
Title: Project Manager
Date:
Owner:City of Waukee
□ ≤$500 Department Director X_______________________________________Date___________________
□ $501 to $2,500 City Administrator X_______________________________________Date___________________
□ Date___________________
□ >$2,501 City Council approved or ratified at Council meeting on Date___________________
THE CONTRACT IS CHANGED AS FOLLOWS: This change order includes the work required to extend Meredith Drive west of NW 10th Street approximately an additional 500' with
HMA. The following line items include the work to reshape the existing gravel roadway, asphalt pave and stripe. The agreement for this additional work is for the city to invoice the
adjacent property owner for $25,000 and split the remainder with Dallas county. This works out to a 0.737 : 0.263 split.
NW 10th Street Crack and Seat
NW Douglas Parkway to 260th Street
1
23W034.00
Waukee Project File Number
September 30, 2024
Foth Project File Number
Orig. Contract Amount & Date
Date
Change Order Number
Project Title
Department of Public Works
805 University Avenue
Waukee, IA 50263
(515) 987-7920 Fax (515) 987-3979
Date:
Name: Brad Deets
Checked By: Prepared By:
Date:
The Contract Time will be increased by
CHANGE ORDER SUMMARY
NOT VALID UNTIL SIGNED BY THE CONTRACTOR, OWNER'S REPRESENTATIVE (if applicable) AND OWNER
The Original Contract Sum was
Title: Lead Civil Engineer Title: City Administrator
Name: Rob Kline, P.E.
Value Adjustment
The new Contract Sum including this Change Order will be
Signature:
Quantity
AdjustmentUnit Price
City of Waukee
Description Unit
PAINTED PAVEMENT MARKINGS, DURABLE
Signature:
The Contract Sum will be increased by this Change Order in the amount of
Net Change by previously authorized Change Orders
Foth Infrastructure & Environment, LLC
The Contract Sum prior to This Change Order was
Division Item Code
Class 13 Excavation
HMA PAVEMENT, 1/2" INTERMEDIATE AND SURFACE MIX, 6 IN.
GROOVES CUT FOR PAVEMENT MARKINGS
Class 13 Excavation
HMA PAVEMENT, 1/2" INTERMEDIATE AND SURFACE MIX, 6 IN.
PAINTED PAVEMENT MARKINGS, DURABLE
GROOVES CUT FOR PAVEMENT MARKINGS
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