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Home My WebLink About2024-10-07 I08B NW 10th St Crack & Seat_Pmt Est 1AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: October 7, 2024 AGENDA ITEM:Consideration of approval of Payment Estimate No. 1 to Grimes Asphalt and Paving Company for the NW 10th Street Crack and Seat, NW Douglas Parkway to 260th Street project in the amount of $1,333,266.45. FORMAT:Motion SYNOPSIS INCLUDING PRO & CON: Grimes Asphalt and Paving Company requested Payment Estimate No. 1 for the work completed on the NW 10th Street Crack and Seat, NW Douglas Parkway to 260th Street Project in the amount of $1,333,266.45. Foth Infrastructure has reviewed the payment estimate and recommends payment. The partial payment is for the pay period May 31, 2024 to September 30, 2024. All work on the project has been completed except for pavement markings on the added extension to Meredith. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: The City of Waukee will be responsible for $624,694.64 and Dallas County for $708,571.82 of the approved payment amount. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve Payment Estimate No. 1 ATTACHMENTS: I. Payment Estimate No. 1 II. Letter of Recommendation PREPARED BY:Lisa Bauman REVIEWED BY:Sara Kappos SKK PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: I8B 8191 Birchwood Court, Suite L Johnston, IA 50131 Phone: (515) 254-1393 September 30, 2024 Sara Kappos, P.E. Assistant Public Works Director 805 University Avenue Waukee, IA 50263 RE: Change Order #1 & Pay Request #1 10th Street Crack and Seat – NW Douglas Parkway to 260th Street Dear Mrs. Kappos: Attached please find a detailed Pay Request and Change Order for City Council approval on October 7, 2024. Submitted Quantity: All items completed on the contract are included in this estimate so far. The only item remaining is pavement markings on the added extension to Meredith. We have reviewed the submitted quantities, and they appear to be in order with what has been constructed in the field. If City Staff concurs with this payment, we recommend the City of Waukee pay Grimes Asphalt of Des Moines, Iowa the amount of $1,333,266.45 for the work completed to date. Change Description: This change order includes the work required to extend Meredith Drive west of NW 10th Street approximately an additional 500' with HMA . The line items include the work to reshape the existing gravel roadway, asphalt pave and stripe with Durable markings. The agreement for this additional work is for the city to invoice the adjacent property owner for $25,000 and split the remainder with Dallas county. This works out to a 0.737 : 0.263 split. This is broken down in detail on the accompanying change order. We have reviewed the submitted quotes from Grimes Asphalt and they appear to be in order with current industry pricing. If City Staff concurs with this pricing, we recommend the City of Waukee Increase the contract price in the amount of $52,751.00 to complete the additional work associated with Change Order #1. If you have any questions, please contact me. Sincerely, Foth Infrastructure & Environment, LLC Rob Kline, P.E. Lead Civil Engineer Encl: Pay Request #1 & Change Order #1 dated 09/30/2024 Department of Public Works 805 University Avenue Waukee, Iowa 50263 Phone (515) 987-4363 Contractor: Division 1 Division 2 Item Item Div. 1 Div. 2 Unit Div. 1 Div. 2 Div. 1 Qty.Div. 2 Qty.Div. 1 Val.Div. 2 Val.Total Value No.Code Qty.Qty.Price Cost Cost Completed Completed Completed Completed Completed DIVISION 1 - GENERAL 1.1 NOT USED $0.00 $0.00 $0.00 $0.00 $0.00 DIVISION 2 - EARTHWORK, SUBGRADE AND SUBBASE 2.1 2010-D-1003 TOPSOIL, OFF-SITE CY 420.0 0.0 $50.00 $21,000.00 $0.00 0.00 0.00 $0.00 $0.00 $0.00 2.2 2010-G-1012 SUBGRADE PREPARATION, 12 IN.SY 0.0 280.0 $2.75 $0.00 $770.00 0.00 280.00 $0.00 $770.00 $770.00 2.3 Special CLASS 13 EXCAVATION CY 76.6441 27.3559 $64.00 $4,905.22 $1,750.78 0.0000 0.0000 $0.00 $0.00 $0.00 DIVISION 3 - TRENCH AND TRENCHLESS CONSTRUCTION 3.1 NOT USED $0.00 $0.00 $0.00 $0.00 $0.00 DIVISION 4 - SEWERS AND DRAINS 4.1 4040-A-1004 SUBDRAIN, PVC, 4 IN.LF 8781.0 11034.0 $5.77 $50,666.37 $63,666.18 8781.00 11034.00 $50,666.37 $63,666.18 $114,332.55 4.2 4040-D-1000 SUBDRAIN, OUTLET, CMP EA 22.0 33.0 $275.00 $6,050.00 $9,075.00 22.00 33.00 $6,050.00 $9,075.00 $15,125.00 DIVISION 5 - WATER MAIN AND APPURTENANCES 5.1 NOT USED $0.00 $0.00 $0.00 $0.00 $0.00 DIVISION 6 - STRUCTURES FOR SANITARY AND STORM SEWER 6.1 NOT USED $0.00 $0.00 $0.00 $0.00 $0.00 DIVISION 7 - STREETS & RELATED WORK 7.1 7010-E-1003 CURB AND GUTTER, 3 FT, 10 IN. LF 370.0 0.0 $32.00 $11,840.00 $0.00 370.00 0.00 $11,840.00 $0.00 $11,840.00 7.2 SPECIAL 12 IN. CIP PCC BLOCK BEHIND EXISTING CURB LF 256.0 0.0 $26.00 $6,656.00 $0.00 256.00 0.00 $6,656.00 $0.00 $6,656.00 7.3 7010-J-1004 GRANULAR SURFACING TON 1500.0 1742.0 $36.50 $54,750.00 $63,583.00 2303.27 2703.83 $84,069.36 $98,689.80 $182,759.15 7.4 7020-I-1000 ASPHALT PAVEMENT SAMPLES AND TESTING LS 0.5 0.5 $550.00 $275.00 $275.00 0.00 0.00 $0.00 $0.00 $0.00 7.5 7020-A-1000 HMA PAVEMENT, HIGH TRAFFIC, SURFACE COURSE, PG 58-28H, 1/2" MIXTON1034.0 1257.0 $93.00 $96,162.00 $116,901.00 1056.00 1279.00 $98,208.00 $118,947.00 $217,155.00 7.6 7020-A-1010 HMA PAVEMENT, STANDARD TRAFFIC, INTERMEDIATE COURSE, PG 58-28S, 1/2" MIXTON2217.0 2630.0 $86.00 $190,662.00 $226,180.00 2725.50 3232.00 $234,393.00 $277,952.00 $512,345.00 7.7 7020-A-1021 HMA OVERLAY, INTERLAYER BASE COURSE, PG 58-34E, 3/8" MIXTON 645.0 801.0 $121.00 $78,045.00 $96,921.00 805.90 1000.40 $97,513.90 $121,048.40 $218,562.30 7.8 7030-H-3000 DRIVEWAY, GRANULAR, CLASS-A CRUSHED STONE, DRIVEWAY OR ROADWAY, 4 IN.TON 18.0 31.0 $36.50 $657.00 $1,131.50 0.00 0.00 $0.00 $0.00 $0.00 7.9 7040-A-1008 FULL DEPTH PATCHES, HMA, 8 IN.SY 215.0 266.0 $45.00 $9,675.00 $11,970.00 0.00 0.00 $0.00 $0.00 $0.00 7.10 7040-B-1006 SUBBASE OVER-EXCAVATION TON 68.0 84.0 $56.00 $3,808.00 $4,704.00 0.00 0.00 $0.00 $0.00 $0.00 7.11 7040-G-1000 MILLING SY 296.0 183.0 $11.00 $3,256.00 $2,013.00 296.00 183.00 $3,256.00 $2,013.00 $5,269.00 7.12 7040-H-1000 PAVEMENT REMOVAL SY 771.0 0.0 $16.50 $12,721.50 $0.00 771.00 0.00 $12,721.50 $0.00 $12,721.50 7.13 7092-A-1000 CRACK AND SEAT OF PCC PAVEMENT SY 10735.8 13305.3 $1.15 $12,346.17 $15,301.10 10735.80 13305.30 $12,346.17 $15,301.10 $27,647.27 7.14 7092-C-1000 FULL DEPTH SAW CUT LF 308.0 308.0 $3.50 $1,078.00 $1,078.00 550.00 550.00 $1,925.00 $1,925.00 $3,850.00 7.15 7092-H-1000 JOINT CONTROL FABRIC LF 308.0 308.0 $2.50 $770.00 $770.00 0.00 0.00 $0.00 $0.00 $0.00 7.16 SPECIAL HMA PAVEMENT, 1/2" INTERMEDIATE AND SURFACE MIX, 6 IN.TON 305.8394 109.1606 $105.00 $32,113.14 $11,461.86 0.0000 0.0000 $0.00 $0.00 $0.00 5/20/2024 Estimated Completion Date 8/9/2024 Pay Period Pay Request Number Date Contract ID 5/31/2024 to 9/30/2024 1 10/2/2024 5550 NE 22nd Street Des Moines, Iowa 50313 (515)266-5173 City of Waukee Dallas County PAY REQUEST Purchase Order Number: Original Contract Amount & Date $1,254,457.62 5/6/2024 Notice to Proceed Date BID ITEMS Description Unit 1 Project Title:NW 10th Street Crack and Seat NW Douglas Parkway to 260th Street Project Number:0023W034.00Project File Number: Grimes Asphalt and Paving Corporation c:\pw_workdir\pw_ie\fvd_amw2\d0752359\PA1_2024_0930_Waukee 10th Crack and Seat.xlsb PA1_2024_0930_Waukee 10th Crack and Seat.xlsb Page 1 of 3 DIVISION 8 - TRAFFIC SIGNALS AND TRAFFIC CONTROL 8.1 8020-C-1000 PAINTED PAVEMENT MARKINGS, DURABLE STA 137.9400 132.8600 $90.00 $12,414.60 $11,957.40 123.0000 127.6000 $11,070.00 $11,484.00 $22,554.00 8.2 8020-M-1000 GROOVES CUT FOR PAVEMENT MARKINGS STA 137.9400 132.8600 $36.00 $4,965.84 $4,782.96 123.0000 127.6000 $4,428.00 $4,593.60 $9,021.60 8.3 8030-A-1000 TEMPORARY TRAFFIC CONTROL LS 0.5 0.5 $17,600.00 $8,800.00 $8,800.00 0.50 0.50 $8,800.00 $8,800.00 $17,600.00 8.4 8040-A-1000 TRAFFIC SIGNS, R6-1R, 54" x 18"EA 2.0 0.0 $500.00 $1,000.00 $0.00 0.00 0.00 $0.00 $0.00 $0.00 8.5 8040-I-1000 REMOVE AND REINSTALL TRAFFIC SIGNS EA 1.0 0.0 $400.00 $400.00 $0.00 0.00 0.00 $0.00 $0.00 $0.00 8.6 8040-J-1000 REMOVE AND SALVAGE TRAFFIC SIGN ASSEMBLY EA 3.0 0.0 $200.00 $600.00 $0.00 0.00 0.00 $0.00 $0.00 $0.00 DIVISION 9 - SITEWORK AND LANDSCAPING 9.1 9010-A-1100 HYDRAULIC SEEDING, FERTILIZING & MULCHING, TYPE 6 (SALT-RESISTANT MIXTURE)AC 0.2 0.0 $14,500.00 $2,900.00 $0.00 0.14 0.00 $2,030.00 $0.00 $2,030.00 9.2 9040-T-1000 INLET PROTECTION DEVICE, DROP-IN TYPE EA 12.0 0.0 $175.00 $2,100.00 $0.00 0.00 0.00 $0.00 $0.00 $0.00 9.3 9040-T-2000 INLET PROTECTION DEVICE, MAINTENANCE EA 12.0 0.0 $25.00 $300.00 $0.00 0.00 0.00 $0.00 $0.00 $0.00 DIVISION 10 - DEMOLITION 10.1 NOT USED $0.00 $0.00 $0.00 $0.00 $0.00 DIVISION 11 - MISCELLANEOUS 11.1 11020-A-1000 MOBILIZATION LS 0.5 0.5 $22,200.00 $11,100.00 $11,100.00 0.50 0.50 $11,100.00 $11,100.00 $22,200.00 11.2 11030-A-1000 MAINTENANCE OF POSTAL SERVICE LS 0.5 0.5 $500.00 $250.00 $250.00 0.50 0.50 $250.00 $250.00 $500.00 11.3 11030-B-1000 MAINTENANCE OF SOLID WASTE COLLECTION LS 0.5 0.5 $500.00 $250.00 $250.00 0.50 0.50 $250.00 $250.00 $500.00 DIVISION 12 - STRUCTURES 12.1 NOT USED $0.00 $0.00 $0.00 $0.00 $0.00 $664,691.78 $657,573.30 $745,865.07SUBTOTAL$642,516.84 $1,403,438.37 c:\pw_workdir\pw_ie\fvd_amw2\d0752359\PA1_2024_0930_Waukee 10th Crack and Seat.xlsb PA1_2024_0930_Waukee 10th Crack and Seat.xlsb Page 2 of 3 Div. 1 Div. 2 Div. 1 Div. 2 Ext. Cost Ext. Cost $0.00 $0.00 $0.00 The amount Pay Request 5 Pay Request 6 Pay Request 8 Pay Request 9 SUBTOTAL Description # of Units Total Units Total CostUnit Price Pay Request 2 Pay Request 3 Retainage 5.0% Amount Due This Request Percent Complete Percent of Contract Period Utilized (In Calendar Days, Based on Notice to Proceed Date & Contract Completion Date) is recommended for approval for payment in accordance with the terms of the Contract.$1,333,266.45 Pay Request 4 Pay Request 1 107.4% $1,333,266.45 166.7% $0.00 Total Earned Less Retainage Pay Request 7 Approved Change Order 1 Approved Change Order 2 Approved Change Order 3 Revised Contract Price $52,751.00 Total Previously Approved $0.00 $1,333,266.45 $1,403,438.37 $70,171.92 Total Previously Approved (list each) $1,403,438.37 Contract Price Total Approved $1,254,457.62 $0.00 $0.00 $1,307,208.62 Materials Stored Pay Request 10 Total Completed PAY REQUEST SUMMARY MATERIALS STORED SUMMARY c:\pw_workdir\pw_ie\fvd_amw2\d0752359\PA1_2024_0930_Waukee 10th Crack and Seat.xlsb PA1_2024_0930_Waukee 10th Crack and Seat.xlsb Page 3 of 3