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Home My WebLink About2024-10-21 I01E_02 Waukee Public Safety_Change Order 8_Ryan Contract\AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: October 21, 2024 AGENDA ITEM:Consideration of approval of Change Order No. 8 Construction Management Services Agreement to Ryan Companies, US, Inc., for the Waukee Public Safety Building Project, amended Schedule of Fees FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON:Change Order No. 8 relates to the cost of professional fees for the construction Management Services contract with Ryan Companies which is based upon a percentage of the cost of the total project. The change reflects an accounting update based upon the approval of Change Order No. 7 for additional work associated with the project. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:The net result of this Change Order increases the contract price in the amount of $608.00. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Change Order. ATTACHMENTS: I. Change Order No. 8 PREPARED BY: Brad Deets, City Administrator REVIEWED BY: I1E2 Ryan Companies 111 E Grand Avenue, Suite 200 Des Moines, IA 50309 ph: 515-309-8500 ryancompanies.com October 21, 2024 Brad Deets, City Administrator City of Waukee 230 W. Hickman Road Waukee, IA 50263 Re: Waukee Public Safety Building Construction Management Proposal as per AIA C132 Agreement: CO No. 8 Dear Brad: Thank you for the opportunity to work with you and your team on the Waukee Public Safety Building project. We respectfully submit the following Change Order No. 8 to our agreement for Construction Management Services dated December 18, 2023. This change order reflects an accounting update on the construction management fee as a percentage of the cost of work based on executed AIA Document C132-2019 dated December 18, 2023 (the “CMA Agreement”). Attachment 3 Schedule of Fees to the CMA Agreement is updated to the Attachment 3 hereto. The cost change associated with this CO No. 8 is $608.00 (3.25% fee on Fee on Cost of Work (Prime Contracts) Prime CO No. 7). Thanks again for the opportunity to be a part of this exciting project. Sincerely, RYAN COMPANIES US, INC. Jill Boetger Project Manager Docusign Envelope ID: 3EDC8A60-59CB-4EB1-9FC6-28712928FC97 Ryan Companies 111 E Grand Avenue, Suite 200 Des Moines, IA 50309 ph: 515-309-8500 ryancompanies.com Cc: Matt Van Loon, Ryan Co. Ryan Pigneri, Ryan Co. Angie Pfannkuch, Sidekick Development Agreed to this ___________ day of October, 2024. City of Waukee, Iowa Ryan Companies US, Inc. By:______________________ By:______________________ Its: City Administrator Its: Matt Hillis, VP of Construction Docusign Envelope ID: 3EDC8A60-59CB-4EB1-9FC6-28712928FC97 Ryan Companies US, Inc Waukee Public Safety Facility CMa Fee and Anticipated Staffing / General Conditions Costs 10.21.2024 CMa Fees Proposed CMa and Change Order Fee 3.25% Fee on Cost of Work (Prime Contracts)3.25% 28,868,515$ 938,227$ Based on 11.21.23 Bid Effort Fee on Ryan Co. Management Time & GCs 3.25% 1,617,514$ 52,569$ Fee on Cost of Work (Prime Contracts) Prime CO No. 1 3.25% 38,675$ 1,257$ Ryan Co. CO No. 2 (03.18.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 2 3.25% 15,620$ 508$ Ryan Co. CO No. 3 (05.06.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 3 3.25% 21,130$ 687$ Ryan Co. CO No. 4 (06.17.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 4 3.25% 2,895$ 94$ Ryan Co. CO No. 5 (07.15.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 5 3.25% 67,171$ 2,183$ Ryan Co. CO No. 6 (08.19.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 6 3.25% 9,831$ 320$ Ryan Co. CO No. 7 (09.16.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 7 3.25% 18,705$ 608$ Ryan Co. CO No. 8 (10.21.2024) Subtotal 996,452$ PRECONSTRUCTION SERVICES Unit Rate Unit Qty Cost Comments Preconstruction Management 137$ hr 555 75,880$ Average (6) hrs week July Budget 22,000$ ea 1 22,000$ Assumes (4) week effort Schematic Design+/Design Document-33,000$ ea 1 33,000$ Assumes (6) week effort. VE Process. Construction Documents 33,000$ ea 1 33,000$ Assumes (6) week effort. Bid Set/GMP. Subtotal 163,880$ CONSTRUCTION SERVICES Unit Rate Unit Qty Cost Comments Superintendent 117.00$ hr 3,293 385,281$ Onsite full time Assistant Superintendent 96.00$ hr 2,080 199,680$ Onsite full time after structure Project Manager 137.00$ hr 1,603 219,611$ Onsite as needed Project Engineer 76.00$ hr 2,600 197,600$ Onsite full time Subtotal 1,002,172$ Unit Rate Unit Qty Cost Comments Project Manager 137.00$ hr 1,603 219,611$ Adjust Ryan PM II to full time. Onsite as needed VDC Manager 158.00$ hr 192 30,336$ Subtotal 249,947$ GENERAL CONDITIONS Unit Rate Unit Qty Cost Comments Site Mobilization / Set-up / Staging / Trailer 2,200.00$ mo 20 44,000$ PM / Superintendent Cellular Phones 375.00$ mo 20 7,500$ Field Office Furniture / Printer / Copier / Supplies 450.00$ mo 20 9,000$ Field Office Computers / Monitors / Plan Stations 550.00$ mo 20 11,000$ Superintendent Fuel 500.00$ mo 20 10,000$ Jobsite Travel/Mileage 200.00$ mo 20 4,000$ Project Signage 450.00$ ls 1 450$ Water/Ice/Cups 275.00$ mo 20 5,500$ Portable Toilets 600.00$ mo 20 12,000$ Postage & Currier Service 60.00$ mo 20 1,200$ As-Built Documents (Mark-ups & Recording) 500.00$ ls 1 500$ Construction Debris /Recycling Dumpsters 475.00$ ea 95 45,125$ First Aid Services 50.00$ mo 20 1,000$ Safety Supplies 125.00$ mo 20 2,500$ Technology / Software Fees 0.20% % 1,319,827$ 2,640$ General Liability Insurance 1.15% % 1,319,827$ 15,178$ Subtotal 171,593$ Unit Rate Unit Qty Cost Comments Site Mobilization / Set-up / Staging / Trailer 1,350.00$ mo 15 20,250$ Change from single to 24x60 trailer PM / Superintendent Cellular Phones 125.00$ mo 15 1,875$ Jobsite Connectivity for Added Staff Safety Inspector - 3rd Party / OSHA 275.00$ mo 15 4,125$ Technology / Software Fees 0.20% % 272,072$ 544$ General Liability Insurance 1.15% % 272,072$ 3,129$ Subtotal 29,923$ Anticipated Staffing and General Conditions Budget: 2,613,967$ Budget Summary CHANGE ORDER NO. 1: ADDITIONAL GENERAL CONDITIONS CHANGE ORDER NO. 1: ADDITIONAL CONSTRUCTION SERVICES ATTACHMENT 3: SCHEDULE OF FEES Docusign Envelope ID: 3EDC8A60-59CB-4EB1-9FC6-28712928FC97