HomeMy WebLinkAbout2024-10-21 I05 Professional Consulting Services Agr Amend 1, University Ave ExtensionAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: October 21, 2024
AGENDA ITEM:Consideration of approval of a resolution approving First Amendment to
Agreement for Professional Consulting Services with Shive-Hattery, Inc.
[University Avenue Extension Project]
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: The project includes reconstruction and realignment of
approximately 3,600 linear feet of 6th Street south of Gray Avenue, including a relocated intersection
with University Avenue and bridge over the future Civic Campus lake. The project also includes 700
linear feet of 10th Street north of University Avenue to be constructed, as well as 6,100 linear feet of
asphalt overlay on 310th Street and U Avenue/11th Street. A total of six (6) pedestrian underpasses are
anticipated to be included within the project as a whole.
The project includes water quantity and water quality improvements near the improved roadways.
A stream restoration is planned to be included from S Warrior Lane south to the Sugar Creek Golf
Course, and a stormwater management and recreation lake is planned for the Civic Campus property.
The lake will provide water quantity and quality improvements for the watershed and will also serve as
a borrow location for earthen material needed to construct the adjacent roadways.
Improvements will be made to Warrior Park. The existing neighborhood park will be expanded along
with the replacement of existing amenities. Master planning of new park amenities as well as
implementation of those amenities in coordination with the roadway construction is anticipated.
The project is anticipated to be constructed in up to nine bid packages. For the purposes of the scope of
services, all bid packages are assumed to be local letting with no outside funding administration.
1. Warrior Lane Phase 2: Park Road to Waukee Middle School (completed)
2.University Avenue and 10th Street intersection
3.10th Street: University Avenue to 600 feet south
4.Warrior Lane Phase 3: Broderick Drive to Park Road
5.University Avenue: 10th Street to S Warrior Lane, 6th Street, Civic Campus Lake
6.1230 Warrior Lane Site Improvements
7.SE University Avenue: S Warrior Lane to SE LA Grant Parkway
8.Warrior Park Improvements
9.University Avenue Aesthetics
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: Compensation for the scope of
services included in this amendment 1 is Not To Exceed $7,638,000.00.
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the Resolution.
I5
ATTACHMENTS: I. Resolution
II. Amendment 1 to Professional Consulting Services Agreement
PREPARED BY: Lisa Bauman
REVIEWED BY: Rudy Koester RK
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
THE CITY OF WAUKEE, IOWA
RESOLUTION 2024-___
APPROVING AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL
CONSULTING SERVICES WITH SHIVE-HATTERY, INC.
[UNIVERSITY AVENUE EXTENSION PROJECT]
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, on September 21, 2020, the City retained the services of Shive-Hattery, Inc. for the
University Avenue Extension Phase 1 Project, (RES 2020-357); AND,
WHEREAS, the scope of services is amended to include additional design and construction
services for the University Avenue Extension Project by increasing the contract fee by
$4,089,000.00 for a new total contract amount of $7,638,000.00; AND,
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that
Amendment No. 1 to the Agreement for Professional Consulting Services between
Shive-Hattery, Inc. and the City of Waukee, Iowa [University Avenue Extension Project] is
hereby approved.
Passed by the City Council of the City of Waukee, Iowa, and approved the 21st day of October,
2024.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
R. Charles Bottenberg
Chris Crone
Rob Grove
Anna Bergman Pierce
Ben Sinclair
Project 4203290
AMENDMENT TO AGREEMENT
between SHIVE-HATTERY, INC. AND THE CLIENT
ATTN: Rudy Koester
CLIENT: City of Waukee
805 University Ave
Waukee, IA 50263
PROJECT: University Avenue Extension
PROJECT LOCATION: Waukee, IA
ORIGINAL AGREEMENT DATE: September 21, 2020
AMENDMENT NO.: 1
AMENDMENT DATE: August 25, 2024
City of Waukee and Shive-Hattery, Inc. (S-H) agree to amend the Original Agreement as follows:
PROJECT DESCRIPTION
The Project Description is revised as follows:
ADD
The project includes reconstruction and realignment of approximately 3600 linear feet of 6th Street south
of Gray Avenue, including a relocated intersection with University Avenue and bridge over the future
Civic Campus lake. 700 linear feet of 10th Street north of University Avenue will also be constructed, as
well as 6100 linear feet of asphalt overlay on 310th Street and U Avenue/11th Street. Pedestrian
underpasses are planned to be included at the intersection of University Avenue and 6th Street as well
as the intersection of University Avenue and 10th Street. A total of 6 pedestrian underpasses are
anticipated to be included within the project as a whole.
The project includes water quantity and water quality improvements near the improved roadways. A
stream restoration is planned to be included from S Warrior Lane south to Sugar Creek Golf Course,
and a stormwater management and recreational lake is planned for the future Civic Campus property.
The lake will provide water quality and quantity improvements for the watershed and will also serve as a
borrow location for earthen material needed to construct the adjacent roadways.
Improvements will be made to Warrior Park. This existing neighborhood park will be expanded along
with the replacement of existing amenities. Master planning of new park amenities as well as
implementation of those amenities in coordination with the roadway construction is anticipated.
The project is anticipated to be constructed in up to nine bid packages. For the purposes of this scope
of services, all bid packages are assumed to be local lettings with no outside funding administration.
1. Warrior Lane Phase 2: Park Road to Waukee Middle School (completed)
2. University Avenue and 10th Street intersection
3. 10th Street: University Avenue to 600 feet south
4. Warrior Lane Phase 3: Broderick Drive to Park Road
5. University Avenue: 10th Street to S Warrior Lane; 6th Street; Civic Campus Lake
6. 1230 Warrior Lane Site Improvements
7. SE University Avenue: S Warrior Lane to SE LA Grant Parkway
8. Warrior Park Improvements
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Project 4203290 | August 25, 2024
9. University Avenue Aesthetics
SCOPE OF SERVICES
Tasks for the Scope of Services are revised as follows:
I. Basic Services of the Consultant
1. Project Management
A. Progress Meetings and Progress Reporting shall be extended through the
design phases of the project as amended in the following Schedule section.
2. Location Study and Corridor Planning
A. Location Study to include University Avenue being constructed south of
existing water tower
B. Location Study to include Civic Campus Lake
C. Location Study to include grade separated pedestrian underpasses at 6th
Street and 10th Street
D. Location Study to include grade separated pedestrian underpass of S Warrior
Lane crossing at 1230 S Warrior Lane (winery parcel) instead of through
Brandon’s Reserve development. Study through Brandon’s Reserve
development was previously completed with the preliminary design of Warrior
Lane (under separate agreement).
3. Surveys and Mapping
A. Additional topographic and boundary survey of the scope items included in
this revised scope of services.
B. Additional topographic and boundary survey for areas where development
has occurred since project initiation, including developments along University
Avenue west of Waukee Public Works Building and within Brandon’s Reserve
neighborhood.
C. Topographic survey of the existing Waukee Public Works Building site to
accommodate the addition of a cold storage building.
D. Staking of locations required for City of Waukee Gas and Fiber Optic utility
lines as needed for relocations associated with bid packages outlined in the
project description section.
E. Additional permanent acquisition plats
1) University Avenue/10th Street Intersection
2) 3rd Street Water Tower
3) 1070 1st Place
4. Right-of-Way Acquisition Services
A. Right-of-way acquisition services shall be removed from the scope of
services and shall be provided by others.
5. Traffic Studies and Traffic Engineering
A. No changes
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Project 4203290 | August 25, 2024
6. Funding Assistance
A. Consultant shall complete grant preparation assistance for FY 22 and FY 23
Community Funded Project/Member Directed Funding Grant applications.
B. Consultant shall complete grant preparation for FY 23, FY 24, FY 25 RAISE
Grant applications.
7. Conceptual Plan Development
A. Consultant will prepare additional conceptual plans for the following:
3600’ of 6th Street south of Gray Avenue, 600’ of 10th Street south and 900’
north of University Avenue, S Warrior Lane between University Avenue and
Broderick Drive, Warrior Park, Civic Campus Lake, 6th Street bridge over civic
campus lake.
8. Preliminary Design and Plans
A. Consultant will prepare additional Preliminary Designs and plans for the
following improvements.
1) 700’ of S Warrior Lane south of University Avenue
2) 3600’ of 6th Street south of Gray Avenue including type, size, and
location plan for bridge over civic campus lake. The bridge is
anticipated to be approximately 3 spans, 250’ long in total.
3) 600’ of 10th Street south and 900’ north of University Avenue
4) 6100’ of HMA Overlay on 310th Street and U Avenue/11th Street
5) Civic Campus Lake
6) Stream Restoration – S Warrior Lane to Golf Course
7) Waukee Middle School Parking Lot Improvements
8) Grade separated underpasses at 6th Street and 10th Street
B. Preliminary plans for the bid packages outlined in the project description
section shall include the plan sheets as shown in the original scope of
services.
C. Preliminary design for the Civic Campus Lake and Stream Restoration shall
include:
1) The Consultant shall prepare plans and specifications for a 20-25 acre
Civic Campus Lake, shoreline stabilization, outlet works, drawdown
structures, irrigation system, and associated utility improvements
located west of 6th Street. The proposed road embankment is
anticipated to be utilized as the dam. Excavation in the lake footprint
will be utilized as fill material for the proposed roadway project.
2) The Consultant shall prepare plans and specifications for
restoration/stabilization of approximately 3300 linear feet of stream.
a. A stream assessment will be completed including surveying of
typical riffle and pool cross sections, stream longitudinal profile,
stream pavement and bar sampling/sieve analysis, and stream
classification to inform the stream restoration design.
b. Stream assessment information will be used to develop a
HEC-RAS software model to inform design considerations.
c. Model will also be used to verify that stream base flood
elevation rise will be limited to city property and not increase
flood hazards to proposed amenities and existing
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Project 4203290 | August 25, 2024
infrastructure. Documentation of the final model will be
provided to the City and the DNR as required.
d. Design will utilize the Iowa River Restoration Toolbox to
evaluate restoration goals and strategies for implementation
and incorporation into project plans and specifications.
9. Park Master Plan and Preliminary Design of Site Improvements
A. Consultant will prepare additional master plan and preliminary design of site
improvements for Warrior Park. The existing park is anticipated to be
renovated and expanded south to University Avenue, east to the extension of
3rd Street, and west to Waukee Cemetery.
1) Warrior Park master plan and preliminary design tasks and deliverables
shall include items shown in the original scope of services for park
master plan and preliminary design.
10. Subsurface Exploration
A. Additional subsurface exploration required for the improvements in the
revised scope of services.
B. The additional exploration includes: 25 soil borings 15 to 50 feet deep (6
lake/borrow, 3 sewer realignment, 10 embankment/dam, 6 pedestrian
underpass/bridge)
11. Utility Coordination
A. Additional utility coordination required due to the expanded scope of services
included herein.
B. Coordination and development of routing for temporary MidAmerican Energy
electric facilities connecting south of planned improvements at University
Avenue/10th Street intersection.
12. Final Plans and Specifications
A. Consultant will prepare additional Final Plans and Specifications for the
following improvements.
1) 700’ of S Warrior Lane south of University Avenue
2) 3600’ of 6th Street south of Gray Avenue and bridge over the civic
campus lake.
3) 600’ of 10th Street south and 900’ north of University Avenue
4) 6100’ of HMA Overlay on 310th Street and U Avenue/11th Street
5) Civic Campus Lake
6) Stream Restoration – S Warrior Lane to Golf Course
7) Waukee Middle School Parking Lot Improvements
8) Grade separated pedestrian underpasses at 6th Street and 10th Street
B. Final Plans and Specifications for the bid packages outlined in the project
description section shall include the plans sheets as shown in the original
scope of services.
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Project 4203290 | August 25, 2024
13. City Site Plan Approval Documents
A. Consultant will prepare additional city site plan approval documents for
improvements to Warrior Park. The existing park is anticipated to be
renovated and expanded south to University Avenue, east to the extension of
3rd Street, and west to Waukee Cemetery.
1) City site plan approval documents shall include items shown in the
original scope of services.
14. Final Plans and Specifications for Site Improvements
A. Consultant will prepare final plans and specifications for site improvements
for Warrior Park. The existing park is anticipated to be renovated and
expanded south to University Avenue, east to the extension of 3rd Street, and
west to Waukee Cemetery.
1) Final plans and specifications for site improvements shall include items
shown in the original scope of services.
2) In addition, final design shall include coordination and selection of pre-
fabricated or pre-engineered shelters, coordination and selection of
playground components, and recreational trail routing. Aquatic or wet
play components are not included.
15. Permitting
A. Consultant shall prepare Joint Permit Application and submit documentation
to apply for Nationwide #14 US Army Corps of Engineers Section 404 permit
for the three (3) roadway culvert crossings at University Avenue/10th Street,
University Avenue/1200’ west of S Warrior Lane, and S Warrior Lane/500’
north of University Avenue.
B. Consultant shall prepare Joint Permit Application and submit documentation
to apply for Regional General Permit #40 US Army Corps of Engineers
Section 404 permit for stream restoration/stabilization work between S
Warrior Lane and Sugar Creek Golf Course.
1) This Joint Permit Application will also include coordination and
application for:
a. Iowa DNR Floodplain Permit
i. We have assumed Iowa DNR will allow a rise in the
base flood elevation within City property and flowage
easements.
b. Iowa DNR Section 401 Water Quality Certification
C. Consultant shall prepare Joint Permit Application and submit documentation
to apply for individual US Army Corps of Engineers Section 404 permit for the
Civic Campus lake portion of the project.
1) This Joint Permit Application will also include coordination and
application for:
a. Iowa DNR Dam Safety Permit, including dam breach analysis
to define hazard classification for the proposed dam structure
b. Iowa DNR Water Storage Permit
c. Iowa DNR Floodplain Permit
d. Iowa DNR Section 401 Water Quality Certification
D. Phase 1 Cultural Resources Survey shall be completed (by Subconsultant)
E. Phase 1 Environmental Site Assessment shall be completed for project area
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Project 4203290 | August 25, 2024
F. Threatened and Endangered Species Review shall be conducted for project
area
G. Wetland and Waters of the United States (WUS) surveys shall be expanded
to include the additional scope of services contained herein.
H. After permit application submittals, Consultant will:
1) Contact USACE to determine if any additional submittals are required
2) Complete any additional environmental submittals and studies as
required. Additional investigations beyond those listed in the scope of
services will be considered an Additional Service.
3) Submit any final design materials and maintain regular contact with
USACE until permit decision is obtained.
16. Bidding
A. Consultant shall develop quoting documents for City’s use in soliciting
competitive quotations for fabrication and installation of community marker
signage at Warrior Lane Phase 1 roundabout and Warrior Lane Phase 2
roadway median.
17. Public Outreach
A. Consultant shall develop educational watershed displays highlighting
watersheds and stormwater treatment practices within Waukee.
II. Construction Services
1. Construction Administration
A. Construction administration services shall be provided for additional
improvements contained in this scope of services. Construction
administration services are assumed to be provided according to the
schedule included below. For budgeting purposes anticipated duration for
each of the construction packages are as follows:
1) University Avenue and 10th Street intersection ....................... 16 months
2) 10th Street: University Avenue to 600 feet south ...................... 9 months
3) Warrior Lane Phase 3: Broderick Drive to Park Road ............ 22 months
4) University Avenue: 10th Street to S Warrior Lane;
6th Street; Civic Campus Lake ................................................ 30 months
5) 1230 Warrior Lane Site Improvements ..................................... 9 months
6) SE University Avenue: S Warrior Lane to
SE LA Grant Parkway ............................................................. 15 months
7) Warrior Park Improvements .................................................... 15 months
8) University Avenue Aesthetics ................................................... 9 months
B. Construction administration shall consist of the items included in the original
construction scope of services.
C. Field survey of pedestrian curb ramps for purpose of record documents shall
be completed.
2. Resident Construction Observation services are not included.
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Project 4203290 | August 25, 2024
SCHEDULE
The Schedule is revised as follows:
Final Design - University Avenue and 10th Street intersection ........................................................... 2024
Final Design - 10th Street: University Avenue to 600 feet south .......................................................... 2025
Final Design - Warrior Lane Phase 3: Broderick Drive to Park Road ................................................. 2025
Final Design - University Avenue: 10th Street to S Warrior Lane; 6th Street; Civic Campus Lake ...... 2026
Final Design - 1230 Warrior Lane Site Improvements ........................................................................ 2026
Final Design - SE University Avenue: S Warrior Lane to SE LA Grant Parkway ................................ 2027
Final Design - Warrior Park Improvements ......................................................................................... 2027
Final Design - University Avenue Aesthetics ............................................................................. 2027-2028
Construction Administration - University Ave and 10th Street intersection .......................................... 2025
Construction Administration - 10th Street: University Avenue to 600 feet south ................................. 2026
Construction Administration - Warrior Lane Phase 3: Broderick Drive to Park Road ................ 2026-2027
Construction Administration - University Avenue: 10th Street to S Warrior Lane;
6th Street; Civic Campus Lake ..................................................... 2027-2028
Construction Administration - 1230 Warrior Lane Site Improvements ................................................ 2028
Construction Administration - SE University Avenue: S Warrior Lane to SE LA Grant Parkway ........ 2028
Construction Administration - Warrior Park Improvements ................................................................. 2029
Construction Administration - University Avenue Aesthetics ............................................................. 2029
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Project 4203290 | August 25, 2024
COMPENSATION
The Compensation for the scope of services included in this amendment is as follows:
Description Fee Type Fee Estimated
Expenses Total
Basic Services of the Consultant Hourly w/Max $2,360,150 Included $2,770,150
Construction Services Hourly w/Max $1,260,000 Included $1,410,000
Credit - Land Acquisition Services Expense --- ($91,150) ($91,150)
TOTAL $4,089,000
ADDITIONAL SERVICES
The Additional Services are revised as follows:
ADD
The following are additional services you may require for your project. We can provide these services,
but they are not part of this agreement at this time.
1. Environmental testing associated with demolition of existing buildings.
2. Design of hardscaping or other amenities associated with Civic Campus Lake other than items
identified in the scope of services above.
3. Additional design or construction administration associated with state-aid or federal-aid funding
for project bid packages.
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Project 4203290 | August 25, 2024
AGREEMENT
When accepted by both parties, this Amendment will amend the Original Agreement and is subject to all
other terms and conditions of the Original Agreement. Original, facsimile, electronic signatures or other
electronic acceptance by the parties (and returned to Shive-Hattery) are deemed acceptable for binding
the parties to the Amendment. The Client representative signing this Amendment warrants that he or
she is authorized to enter into this Amendment on behalf of the Client.
Sincerely,
SHIVE-HATTERY, INC.
Nathan Hardisty, PE
Project Manager
nhardisty@shive-hattery.com
AMENDMENT ACCEPTED AND SERVICES AUTHORIZED TO PROCEED
CLIENT: City of Waukee
BY: TITLE:
(signature)
PRINTED NAME: DATE ACCEPTED:
10/15/2024