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Home My WebLink About2024-11-18 AgendaWAUKEE CITY COUNCIL REGULAR MEETING DATE: MONDAY, NOVEMBER 18, 2024 TIME: 5:30 P.M. PLACE: WAUKEE CITY HALL, 230 W. HICKMAN RD., WAUKEE, IA 50263 **Full City Council meeting packet is available at https://rms.waukee.org/Public/Browse.aspx?id=162574&dbid=0&repo=Waukee *In accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council will be conducted with two different options for public participation: 1) Members of the public wishing to attend in person may do so in the Council Chambers at Waukee City Hall. 2) Members of the public wishing to participate electronically may do so via Zoom at the following link or phone numbers: https://zoom.us/j/352651371 Meeting ID: 352-651-371 Or by phone: +1 646-558-8656 or +1 312-626-6799 or +1 301-715-8592 In-person meetings are subject to change under certain circumstances, including but not limited to higher than average participation or changes in health guidelines. If the meeting shall be held electronically only, notice shall be posted to the City website (Waukee.org) and City social media. Questions regarding meeting format may also be directed to the City Clerk’s office at 515-978-7904. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. OPEN FORUM [Pursuant to City Council Rules of Procedure, presentations under Open Forum shall be limited to three (3) minutes per individual. Please refer to the footnotes on this agenda for more detailed Open Forum procedures**.] E. AGENDA APPROVAL F. PRESENTATIONS: NONE G. PUBLIC HEARINGS: NONE H. PUBLIC HEARING ACTION ITEMS: NONE I. ACTION ITEMS: 1) CONSENT AGENDA PART 1 [All items listed under the Consent Agenda will be considered for approval through one motion and second. There will be no separate discussion of these items unless there is a motion and second by Council for an item or items to be considered as separate action items.] A. Consideration of approval of 11/18/2024 Bill List; 11/08/2024 Payroll B. Consideration of approval of City Council Minutes of 11/04/2024 Regular Meeting C. Consideration of approval of a resolution approving mayor’s appointment of the City of Waukee primary and alternate members to the Polk County Joint 911 Service Board for the Year 2025 D. Receipt and File: 1. Consideration of approval of receipt and file of a Mayor’s Proclamation recognizing Vibrant Music Hall One-Year Anniversary 2. Consideration of approval of receipt and file of the purchase of a 2024 Ram ProMaster Van, included in the FY25 approved budget and via State contract pricing, from Karl of Marshalltown, LLC, in the amount of $50,220.00 [Waukee Police Department] E. Consideration of approval of 5-day Special Class C Retail Alcohol License with Outdoor Service privilege beginning November 25, 2024, for WineTime, LLC, d/b/a WineTime, LLC [1255 S. Warrior Lane, Night Under the Lights Event] F. Consideration of approval of a resolution awarding quote [2024 Downtown Signage Fabrication and Installation Project] G. Contracts, Agreements: 1. Consideration of approval of a resolution approving revised Chapter 28E Agreement for Mutual/Automatic Assistance for Polk County Fire/EMS Services 2. Consideration of approval of a resolution providing notice of intent to terminate 28E Agreement with Heart of Iowa Community Services related to crisis intervention team funding based on State of Iowa mental health realignment 3. Consideration of approval of a resolution approving Andrews Technology (UKG) Software Maintenance Agreement and Order Form 4. Consideration of approval of a resolution approving Contract with O’Leary Enterprises, LLC [Sugar Creek Municipal Golf Course Clubhouse Ceiling Project] 5. Consideration of approval of a resolution approving Agreement for 2025 Bridge Inspection Program with Calhoun-Burns & Associates, Inc. 6. Consideration of approval of a resolution approving Agreement for Professional Consulting Services with JCG Land Services, Inc. [Miscellaneous Right of Way and Easement Acquisition Services, 2025] H. Reports: 1. Consideration of approval of a resolution approving City of Waukee’s State of Iowa 2024 Financial Report, and directing the Finance Director for the City of Waukee to file the report with the Auditor of State 2. Consideration of approval of a motion approving FY2026 Tax Increment Financing (TIF) Indebtedness Certifications to the Dallas County Auditor 3. Consideration of approval of a resolution approving the State of Iowa FY2024 Annual Urban Renewal Report and directing the Finance Director for the City of Waukee to file the report with the Department of Management 4. Consideration of approval of a motion approving the Annual Street Finance Report, and directing the Finance Director to file the report with the Iowa Department of Transportation I. Easements: 1. Consideration of approval of a resolution approving acceptance of Water Main Easement, Storm Sewer Easement, Public Utility Easement [William Fox Farm] 2. Consideration of approval of a resolution approving acceptance of Water Main Easement [Stanbrough Residential, LLC] J. Change Orders, Payment Estimates, Acceptances of Public Improvements, Releases of Retainage: 1. Consideration of approval of Change Order No. 1 to Mannatt’s, Inc., for the Ridge Pointe Parking Lot Reconstruction Project, increasing the contract in the amount of $7,763.00 2. Consideration of approval of Payment Estimate No. 1 to Mannatt’s, Inc., for the Ridge Pointe Parking Lot Reconstruction Project in the amount of $115,827.80 3. Consideration of approval of Payment Estimate No. 11 (Combined) for the Waukee Public Safety Building Project in the amount of $2,187,476.54 4. Consideration of approval of Payment Estimate No. 14 to All-Star Concrete, LLC, for the T Avenue Corridor Improvements Project, W. Hickman Road to NW Douglas Parkway, in the amount of $266,040.41 5. Consideration of approval of Payment Estimate No. 3 to Busy Bee Construction, LLC, for the Transite Water Main Replacement Phase 4 Project in the amount of $202,884.89 6. Consideration of approval of Payment Estimate No. 7 to Synergy Contracting, LLC, for the Bluestem Trunk Sewer Phase 2 Project in the amount of $216,071.51 7. Consideration of approval of Payment Estimate No. 13/release of retainage to Elder Corporation for the Stratford Crossing Park Project in the amount of $93,650.24 K. Fixing Dates for Public Hearings: 1. Consideration of approval of a resolution ordering construction of the Painted Woods West Park Project and fixing a date for hearing thereon and taking of bids therefor 2. Consideration of approval of a resolution ordering construction of the Spring Crest Park Project and fixing a date for hearing thereon and taking of bids therefor 3. Consideration of approval of a resolution ordering construction of the 2025 ADA Sidewalk Improvements Project and fixing a date for hearing thereon and taking of bids therefor 4. Consideration of approval of a resolution ordering construction of the University Avenue Area Improvements Phase 1 Project and fixing a date for hearing thereon and taking of bids therefor L. Consideration of approval of a resolution approving acceptance of Warranty Deed from William Fox Farm Company [NW Sproul Drive right-of-way] 2) CONSENT AGENDA PART 2 [All items listed under the Consent Agenda will be considered for approval through one motion and second. There will be no separate discussion of these items unless there is a motion and second by Council for an item or items to be considered as separate action items.] A. Consideration of approval of 10/25/2024 legal services invoice 3) ORDINANCE:Consideration of approval of an ordinance to amend Chapter 35, Fire Department, by repealing Section 35.07, Constitution, and enacting in lieu thereof Section 35.07, Department Rules [introduction; first, second, third (final) readings] 4) ORDINANCE:Consideration of approval of an ordinance to amend Chapter 56, Waukee Municipal Code, Dangerous and Vicious Animals, to make certain provisions consistent with state law and to update the procedure for appeals [second reading] 5) ORDINANCE:Consideration of approval of an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to R-4 and C-1, a parcel to be known as Commonwealth Place [third (final) reading] 6) ORDINANCE:Consideration of approval of an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to R- 2/PD-1 and R-3, a parcel known as the Shoeman Property [third (final) reading] 7) RESOLUTION: Consideration of approval of a resolution approving final plat for Indi Run Plat 7 8) RESOLUTION: Consideration of approval of a resolution approving final plat for KeeTown Loop Plat 5 9) KeeTown Loop Plat 6 A. RESOLUTION: Consideration of approval of a resolution approving preliminary plat B. RESOLUTION: Consideration of approval of a resolution approving final plat 10) RESOLUTION: Consideration of approval of a resolution certifying the 2024 Special Federal Census for the City of Waukee to the Iowa Secretary of State and the Treasurer of the State of Iowa 11) City of Waukee Natural Gas Utility A. RESOLUTION: Consideration of approval of a resolution establishing the fair market value of the City’s natural gas utility B. RESOLUTION: Consideration of approval of a resolution considering alternatives to sale of the City’s natural gas utility C. RESOLUTION: Consideration of approval of a resolution calling a special election concerning the question of whether the City of Waukee should be authorized to discontinue and dispose of the municipally-owned gas utility, known as Waukee Municipal Gas Utility, by sale J. REPORTS: A. City Administrator Report B. City Attorney Report C. Council Member Reports ADJOURNMENT *Pursuant to §21.4(2) of the Code of Iowa (2024), the City has the right to amend this agenda up until 24 hours before the posted meeting time. The City of Waukee is pleased to provide accommodations to disabled individuals or groups and encourages their participation in city government. Should special accommodations be required, please contact the Clerk's office at 515-978-7904 or email bschuett@waukee.org by 8:00 a.m. the day of the meeting to have reasonable accommodations provided. **Rules of Order and Decorum for the Zoom Meeting** Any member of the public who would like to ask questions or make comments during either the Open Forum or Public Hearing portions of the meeting may participate by using the RAISE HAND feature. Participants must be recognized by the presiding officer and must state their full name and address before addressing the City Council. If you are participating via phone, the raise and lower hand feature can be activated by using *9. After you are recognized, use *6 to unmute your audio. The Chat and Q&A functions will be turned off during the meeting. Questions or comments for the Public Hearing portion of the meeting may also be submitted in advance by emailing bschuett@waukee.org before 5:00 p.m. the day of the meeting. Any questions or comments submitted by this deadline will be read aloud by City staff during that particular Public Hearing.