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Home My WebLink About2024-12-16 I01F_02 Waukee Public Safety_Change Order 9_Ryan Contract\AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: December 16, 2024 AGENDA ITEM:Consideration of approval of Change Order No. 9 Construction Management Services Agreement to Ryan Companies, US, Inc., for the Waukee Public Safety Building Project, amended Schedule of Fees FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON:Change Order No. 8 relates to the cost of professional fees for the construction Management Services contract with Ryan Companies which is based upon a percentage of the cost of the total project. The change reflects an accounting update based upon the approval of Change Order No. 8 for additional work associated with the project as well as for costs related to fan rental charges and temporary power charges due to a service delay on permanent power installation. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:The net result of this Change Order increases the contract price in the amount of $39,689.00. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Change Order. ATTACHMENTS: I. Construction Management Change Order No. 9 PREPARED BY: Brad Deets, City Administrator REVIEWED BY: I1F2 Ryan Companies 111 E Grand Avenue, Suite 200 Des Moines, IA 50309 ph: 515-309-8500 ryancompanies.com December 16, 2024 Brad Deets, City Administrator City of Waukee 230 W. Hickman Road Waukee, IA 50263 Re: Waukee Public Safety Building Construction Management Proposal as per AIA C132 Agreement: CO No. 9 Dear Brad: Thank you for the opportunity to work with you and your team on the Waukee Public Safety Building project. We respectfully submit the following Change Order No. 9 to our agreement for Construction Management Services dated December 18, 2023. This change order reflects an accounting update on the construction management fee as a percentage of the cost of work based on executed AIA Document C132-2019 dated December 18, 2023 (the “CMA Agreement”). Attachment 3 Schedule of Fees to the CMA Agreement is updated to the Attachment 3 hereto. The cost change associated with this CO No. 9 is $39,689.00. It includes 3.25% fee on Prime CO 8 cost of work, fan rental charges, and temporary power charges due to the MEC service delay. Thanks again for the opportunity to be a part of this exciting project. Sincerely, RYAN COMPANIES US, INC. Jill Boetger Project Manager Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 Ryan Companies 111 E Grand Avenue, Suite 200 Des Moines, IA 50309 ph: 515-309-8500 ryancompanies.com Cc: Matt Van Loon, Ryan Co. Ryan Pigneri, Ryan Co. Beth Bertlshofer, Ryan Co. Angie Pfannkuch, Sidekick Development Agreed to this ___________ day of December, 2024. City of Waukee, Iowa Ryan Companies US, Inc. By:______________________ By:______________________ Its: City Administrator Its: Matt Hillis, VP of Construction Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 Ryan Companies US, Inc Waukee Public Safety Facility CMa Fee and Anticipated Staffing / General Conditions Costs 12.16.2024 CMa Fees Proposed CMa and Change Order Fee 3.25% Fee on Cost of Work (Prime Contracts)3.25% 28,868,515$ 938,227$ Based on 11.21.23 Bid Effort Fee on Ryan Co. Management Time & GCs 3.25% 1,617,514$ 52,569$ Fee on Cost of Work (Prime Contracts) Prime CO No. 1 3.25% 38,675$ 1,257$ Ryan Co. CO No. 2 (03.18.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 2 3.25% 15,620$ 508$ Ryan Co. CO No. 3 (05.06.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 3 3.25% 21,130$ 687$ Ryan Co. CO No. 4 (06.17.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 4 3.25% 2,895$ 94$ Ryan Co. CO No. 5 (07.15.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 5 3.25% 67,171$ 2,183$ Ryan Co. CO No. 6 (08.19.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 6 3.25% 9,831$ 320$ Ryan Co. CO No. 7 (09.16.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 7 3.25% 18,705$ 608$ Ryan Co. CO No. 8 (10.21.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 8 3.25% 23,749$ 772$ Ryan Co. CO No. 9 (12.16.2024) Subtotal 997,224$ PRECONSTRUCTION SERVICES Unit Rate Unit Qty Cost Comments Preconstruction Management 137$ hr 555 75,880$ Average (6) hrs week July Budget 22,000$ ea 1 22,000$ Assumes (4) week effort Schematic Design+/Design Document-33,000$ ea 1 33,000$ Assumes (6) week effort. VE Process. Construction Documents 33,000$ ea 1 33,000$ Assumes (6) week effort. Bid Set/GMP. Subtotal 163,880$ CONSTRUCTION SERVICES Unit Rate Unit Qty Cost Comments Superintendent 117.00$ hr 3,293 385,281$ Onsite full time Assistant Superintendent 96.00$ hr 2,080 199,680$ Onsite full time after structure Project Manager 137.00$ hr 1,603 219,611$ Onsite as needed Project Engineer 76.00$ hr 2,600 197,600$ Onsite full time Subtotal 1,002,172$ Unit Rate Unit Qty Cost Comments Project Manager 137.00$ hr 1,603 219,611$ Adjust Ryan PM II to full time. Onsite as needed VDC Manager 158.00$ hr 192 30,336$ Subtotal 249,947$ GENERAL CONDITIONS Unit Rate Unit Qty Cost Comments Site Mobilization / Set-up / Staging / Trailer 2,200.00$ mo 20 44,000$ PM / Superintendent Cellular Phones 375.00$ mo 20 7,500$ Field Office Furniture / Printer / Copier / Supplies 450.00$ mo 20 9,000$ Field Office Computers / Monitors / Plan Stations 550.00$ mo 20 11,000$ Superintendent Fuel 500.00$ mo 20 10,000$ Jobsite Travel/Mileage 200.00$ mo 20 4,000$ Project Signage 450.00$ ls 1 450$ Water/Ice/Cups 275.00$ mo 20 5,500$ Portable Toilets 600.00$ mo 20 12,000$ Postage & Currier Service 60.00$ mo 20 1,200$ As-Built Documents (Mark-ups & Recording) 500.00$ ls 1 500$ Construction Debris /Recycling Dumpsters 475.00$ ea 95 45,125$ First Aid Services 50.00$ mo 20 1,000$ Safety Supplies 125.00$ mo 20 2,500$ Technology / Software Fees 0.20% % 1,319,827$ 2,640$ General Liability Insurance 1.15% % 1,319,827$ 15,178$ Subtotal 171,593$ Unit Rate Unit Qty Cost Comments Site Mobilization / Set-up / Staging / Trailer 1,350.00$ mo 15 20,250$ Change from single to 24x60 trailer PM / Superintendent Cellular Phones 125.00$ mo 15 1,875$ Jobsite Connectivity for Added Staff Safety Inspector - 3rd Party / OSHA 275.00$ mo 15 4,125$ Technology / Software Fees 0.20% % 272,072$ 544$ General Liability Insurance 1.15% % 272,072$ 3,129$ Subtotal 29,923$ Unit Rate Unit Qty Cost Comments Ryan Fan Rental 55.57$ day 11 611$ 4 fans Temporary Generator & Fuel Extension 38,306.00$ ls 1 38,306$ Primary power activated 11/14/2024 Subtotal 38,917$ Anticipated Staffing and General Conditions Budget:2,653,656$ CHANGE ORDER NO. 9: FAN RENTAL & TEMP GENERATOR Budget Summary CHANGE ORDER NO. 1: ADDITIONAL GENERAL CONDITIONS CHANGE ORDER NO. 1: ADDITIONAL CONSTRUCTION SERVICES ATTACHMENT 3: SCHEDULE OF FEES Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 Waukee Public Safety - Change Request Summary 10/29/2024 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 45.0 DDVI No response $0.00 45.1 Jordison Construction No response $0.00 45.2 Enterprise Precast No response $0.00 45.3 TSF Structures No response $0.00 45.4 Northwest Steel No response $0.00 45.5 Forman Ford No response $0.00 45.6 Academy Roofing No response $0.00 45.7 Ford Metro No response $0.00 45.8 Skold Door No response $0.00 45.9 Hilsabeck Schacht No response $0.00 45.10 Elite Fire Sprinkler No response $0.00 45.11 Kruck Plumbing and Heating No response $0.00 45.12 Van Maanen No response $0.00 45.13 TriCity Electric No response $0.00 45.14 Wenthold No response $0.00 45.15 Absolute No response $0.00 45.16 Jordison Construction No response $0.00 45.17 Alpha Landscapes No response $0.00 45.18 Ryan (4) High velocity fan rental, 11-days.$592.00 $592.00 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)$19.24 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $611.24 Change Request 045 Summary: Rental of high velocity fans to dry out the building pad due to excessive weather conditions. Change Request 045 Subtotal Change Request 045 Cost Change Total Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 Cost location Inventory number Cost center Cost code Date arrived Workdays on site Current cost IA-Waukee Public Safety Facility - 6173000 FHV2 6173000 Aug 26, 2024 11:56:16 a 11 148 IA-Waukee Public Safety Facility - 6173000 FHV3 6173000 Aug 26, 2024 11:56:16 a 11 148 IA-Waukee Public Safety Facility - 6173000 FHV5 6173000 Aug 26, 2024 11:56:16 a 11 148 IA-Waukee Public Safety Facility - 6173000 FHV4 6173000 Aug 26, 2024 11:56:16 a 11 148 IA-Waukee Public Safety Facility - 6173000 AED2 6173000 014020-M Jun 27, 2024 10:39:12 a 23 100 Monthly Total 692.00$ 006173000.11430.015350 = $192.00 006173000.11420.014020 = $100.00 FAN RENTAL = $592 Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 Waukee Public Safety - Change Request Summary 12/5/2024 Ryan Companies US, Inc. Change Request Scope Comments Cost Change 37.1 Trailer Generator w/ Fuel Cell (56kw) September $4,265.02 37.2 Trailer Generator w/ Fuel Cell (56kw) October $4,265.02 37.3 Trailer Generator w/ Fuel Cell (56kw) November (Final)$4,441.57 37.4 Building Generator w/ Fuel Cell (20kw) August $2,036.03 37.5 Building Generator w/ Fuel Cell (20kw) September $1,636.03 37.6 Building Generator w/ Fuel Cell (20kw) October (10/2 to 10/4)$1,014.97 37.7 Building Generator w/ Fuel Cell (56kw) October $8,061.10 37.8 Building Fuel Cell November (Final)$1,003.66 37.9 Building Generator (56kw) November (Final)$6,364.48 37.10 Agriland Fuel September $1,546.25 37.11 Agriland Fuel October $985.54 37.12 Ryan Fuel October $256.00 37.13 Ryan Fuel November $1,225.00 $37,100.67 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)$1,205.77 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $38,306.44 Change Request 037 Summary: Generator and fuel extension due to primary service delay. MEC activated meter on 11/14/2024. Change Request 037 Subtotal Change Request 037 Cost Change Total Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 One‐Ryan ‐> Construction ‐> Documents ‐> zz_Yard Job #Cost Code Total 1710 53010.000000 135.00 006002000 11420.015350 80.00 006087000 11420.015012 3296.00 006173000 11420.014020 100.00 006173000 11420.015140 256.00 006611200 11420.015012 1012.00 006662000 11420.015012 595.00 006725000 11420.015620 172.00 006725000 11420.015012 2601.00 006725200 11420.015012 1989.00 006777000 11420.015012 100.00 006777000 11420.015620 392.00 006777000 11420.014020 474.00 006801000 11420.015012 1740.00 006801200 11420.015012 280.00 007030000 11420.015012 440.00 007040000 11420.014020 1020.00 007040000 11420.015012 7059.00 007040200 11420.915140 344.00 007040200 11420.971901 15821.00 007104002 11420.015012 600.00 007117201 11420.512015 192.00 007117201 11420.015012 710.00 007139000 11420.014020 96.00 007139000 11420.015012 1505.00 007328000 11420.014020 386.00 007328000 11420.015012 2340.00 007328200 11420.015012 740.00 007332200 11420.015012 2655.00 007333200 11420.014020 36.00 007333200 11420.015012 1540.00 007382000 11420.540100 38.00 007382000 11420.014020 200.00 007400200 11420.015012 6442.50 007442000 11420.015012 1055.00 To find individual job backup, please follow the below path in OneDrive‐Ryan (Sharepoint) NXS# 101 ‐ 147178 Invoice # 102024DESYARD October 2024 DES MOINES YARD Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 007468000 11420.015012 200.00 007478200 11420.015012 70.00 007483200 11420.015012 528.00 007498000 11420.015012 480.00 TOTAL DEBIT $57,719.50 1723.40040 CREDIT ($53,978.50) 1723.41111 CREDIT ($3,568.00) 1725.54010 CREDIT ($38.00) 1725.54280 CREDIT ($135.00) ($57,719.50) Difference $0.00 TOTAL CREDIT Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 One-Ryan -> Construction -> Documents -> zz_Yard Job # Cost Code Total 004638000 11420.014020 120.00 004638000 11430.015350 970.00 006002000 11420.015350 80.00 006087000 11420.015012 3296.00 006173000 11420.014020 100.00 006173000 11420.015140 1225.00 006469000 11420.015012 190.00 006615200 11420.015012 495.00 006662000 11420.015012 595.00 006686000 11420.014020 72.00 006686000 11430.015350 153.00 006725000 11420.015620 315.00 006725000 11420.015012 1168.00 006725200 11420.015012 2192.00 006777000 11420.015012 100.00 006777000 11420.015620 350.00 006801000 11420.015140 63.00 006801000 11420.015012 1800.00 006801200 11420.015012 1144.00 007030000 11420.015012 40.00 007040000 11420.014020 675.00 007040000 11420.015012 4735.00 007040200 11420.915140 266.00 007040200 11420.971901 30098.00 007104002 11420.015012 160.00 007139000 11420.015012 925.00 007328000 11420.014020 150.00 007328000 11420.015012 675.00 007328200 11420.015012 1198.00 007332200 11420.015012 2695.00 007333200 11420.015012 1120.00 007468000 11420.015012 200.00 007478200 11420.015012 184.00 007483200 11420.015012 400.00 007498000 11420.015012 480.00 To find individual job backup, please follow the below path in OneDrive-Ryan (Sharepoint) NXS# 101 - 147178 Invoice # 112024DESYARD November 2024 DES MOINES YARD Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8 TOTAL DEBIT $58,429.00 1723.40040 CREDIT ($55,193.00) 1723.41111 CREDIT ($3,236.00) 1725.54010 CREDIT $0.00 1725.54280 CREDIT $0.00 ($58,429.00) Difference $0.00 TOTAL CREDIT Docusign Envelope ID: 6E8D2AEE-C3DE-46D4-A21C-AC9C16B922C8