HomeMy WebLinkAbout2025-01-06 I01H_04 NE Outfall Sewer_Release RetainageAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: January 6, 2025
AGENDA ITEM:Consideration of approval of Release of Retainage to S.J. Louis Construction, Inc.,
for the NE Outfall Sewer project in the amount of $80,000.00.
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: All punch-list items have been completed and the prime
contractor, S.J. Louis Construction, Inc. has provided lien waiver documents for each sub-contractor and
supplier.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:$80,000.00
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: Veenstra & Kimm has reviewed the public improvements for the
Northeast Outfall Sewer and find it in substantial conformance with the project plans and specifications.
RECOMMENDATION: Approve the Release of Retainage to S.J. Louis Construction, Inc., for the NE
Outfall Sewer project in the amount of $80,000.00
ATTACHMENTS: I. Letter of Recommendation
PREPARED BY:Lisa Bauman
REVIEWED BY:Sara Kappos SKK
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
I1H4
August 14, 2024
Rudy Koester
Public Works Director
City of Waukee
805 University Avenue
Waukee, Iowa 50263
WAUKEE, IOWA
NORTHEAST OUTFALL SEWER
CHANGE ORDER NO. 4
PAY ESTIMATE NO. 17 (FINAL)
EARLY RELEASE OF RETAINAGE
Enclosed are three signed copies of Change Order No. 4 and Pay Estimate No. 17 (Final) in
accordance with the contract between the City of Waukee and S.J. Louis Construction, Inc. for
the Northeast Outfall Sewer project. The partial payment estimate is for the period of July 1,
2024 to July 31, 2024.
Change Order No. 4 is for a deduct for a broken pump and to adjust plan quantities to the as‐
constructed quantities. Change Order No. 4 increases the price for the project by a total of
$199,446.80. We recommend approval of Change Order No. 4 by the City Council of the City of
Waukee.
S.J. Louis Construction, Inc. is also requesting early partial release of the retainage on the
Northeast Outfall Sewer project. Enclosed is the sworn statement notice from S.J. Louis
Construction, Inc. as required by Iowa Code Section 573.28.
We have checked and recommend approval of Pay Estimate No. 17 (Final). We recommended
payment to S.J. Louis Construction, Inc. in the amount of $538,605.68. Pay Estimate No. 17
(Final) is for Change Order No 4 and for partial release of retainage.
Retaining retainage in the amount of $80,000.00 is recommended for payment 30 days after the
project has been accepted by the City.
Please sign all copies of Change Order No. 4 and Pay Estimate No. 17 (Final) in the spaces
provided. Please return one set of signed copies to Veenstra & Kimm, Inc. and forward one set
of copies to S.J. Louis Construction, Inc. with payment.
If you have any questions or comments, please contact us at 515‐225‐8000.
VEENSTRA & KIMM, INC.
Andy Willcuts
ARW
275354
cc: Sara Kappos, City of Waukee – w/enclosure (email)
Becky Schuett, City of Waukee – w/enclosure (email)
Lisa Bauman, City of Waukee – w/enclosure (email)
Rachel Bruns, City of Waukee – w/enclosure (email)
Tracy Lovetinsky, City of Waukee – w/enclosure (email)
275354 Page 1 of 2
August 14, 2024 CHANGE ORDER NO. 4
WAUKEE, IOWA
NORTHEST OUTFALL SEWER
Change Order No. 4 is to document modifications to the construction contract as shown below:
Item Description Unit Quantity Unit Price Total Price
5.1 Broken Pump Deduct LS 1 ($43,000.00) ($43,000.00)
($43,000.00)
Change Order No. 4 is also to adjust the plan quantities to the as‐constructed quantities as shown
below:
Item Description Unit Quantity Unit Price Total Price
1.5 6" PCC Trail SY 746.00 $85.00 $63,410.00
1.6 Rock Excavation CY 4,065.00 $1.00 $4,065.00
1.7 Stabilizing Material TONS 705.00 $95.00 $66,975.00
1.12 Rip‐Rap TONS 375.68 $110.00 $41,324.80
1.13 Field Drain Lines LF 215.00 $90.00 $19,350.00
1.14 Rolled Erosion Control Product,
Type 2
SY 516.00 $2.50 $1,290.00
1.15 12" Water Main in Open Cut LF 36.00 $300.00 $10,800.00
1.17 8" Sanitary Sewer in Place LF ‐10.00 $750.00 ($7,500.00)
1.19 18" Sanitary Sewer in Place LF 6.00 $785.00 $4,710.00
1.20 21" Sanitary Sewer in Place LF ‐2.00 $895.00 ($1,790.00)
1.21 24" Sanitary Sewer in Place LF ‐11.00 $450.00 ($4,950.00)
1.22 30" Sanitary Sewer in Place LF ‐16.00 $353.00 ($5,648.00)
275354 Page 2 of 2
Item Description Unit Quantity Unit Price Total Price
1.23 30" Sanitary Sewer Trenchless LF 5.00 $1,990.00 $9,950.00
1.26 60" Manhole EA 3.00 $17,000.00 $51,000.00
1.27 84" Manhole EA ‐1.00 $26,000.00 ($26,000.00)
1.28 60" Manhole Extra Depth VF 35.00 $800.00 $28,000.00
1.29 84" Manhole Extra Depth VF ‐5.00 $1,300.00 ($6,500.00)
1.30 Subdrain 6" to 8" LF ‐55.00 $50.00 ($2,750.00)
1.32 Salvage and Reinstall Storm
Sewer, 12" to 36"
LF ‐70.00 $47.00 ($3,290.00)
$242,446.80
Change Order No. 4 increases the contract price by a total of $199,446.80.
S.J. LOUIS CONSTRUCTION, INC. CITY OF WAUKEE, IOWA
By By
Title Title
Date Date
VEENSTRA & KIMM, INC. ATTEST:
By By
Title Project Engineer Title
Date Date
Original Contract Amount:
QUANTITY VALUE
ESTIMATED AUTHORIZED COMPLETED COMPLETED
ITEM NO. DESCRIPTION UNIT (ORIG. CONT.) (INCL. C.O.'S) TO DATE UNIT PRICE TO DATE
1.1 Mobilization LS 1.00 1.00 1.00 $140,000.00 $140,000.00
1.2 Erosion Control & SWPPP LS 1.00 1.00 1.00 $153,000.00 $153,000.00
1.3 Traffic Control LS 1.00 1.00 1.00 $15,000.00 $15,000.00
1.4 Clearing and Grubbing LS 1.00 1.00 1.00 $139,424.00 $139,424.00
1.5 6" PCC Trail SY 3,025.00 3771.00 3771.00 $85.00 $320,535.00
1.6 Rock Excavation CY 2,000.00 6065.00 6065.00 $1.00 $6,065.00
1.7 Stabilizing Material TONS 980.00 1685.00 1685.00 $95.00 $160,075.00
1.8 Steel Sheeting Left in Place SF 2,785.00 2,785.00 2785.00 $50.00 $139,250.00
1.9 Seeding LS 1.00 1.00 1.00 $75,090.00 $75,090.00
1.10 Tree Ea. 434.00 434.00 434.00 $470.00 $203,980.00
1.11 Tree Protection Ea. 43.00 43.00 43.00 $335.00 $14,405.00
1.12 Rip‐Rap TONS 1,330.00 1705.68 1705.68 $110.00 $187,624.80
1.13 Field Drain Lines LF 200.00 415.00 415.00 $90.00 $37,350.00
1.14 Rolled Erosion Control Product, Type 2 SY 1,050.00 1566.00 1566.00 $2.50 $3,915.00
1.15 12" Water Main in Open Cut LF 342.00 378.00 378.00 $300.00 $113,400.00
1.16 12" Gate Valve EA 1.00 2.00 2.00 $5,500.00 $11,000.00
1.17 8" Sanitary Sewer in Place LF 45.00 35.00 35.00 $750.00 $26,250.00
1.18 12" Sanitary Sewer in Place LF 15.00 15.00 15.00 $760.00 $11,400.00
1.19 18" Sanitary Sewer in Place LF 121.00 127.00 127.00 $785.00 $99,695.00
1.20 21" Sanitary Sewer in Place LF 30.00 28.00 28.00 $895.00 $25,060.00
1.21 24" Sanitary Sewer in Place LF 125.00 114.00 114.00 $450.00 $51,300.00
1.22 30" Sanitary Sewer in Place LF 17,442.00 17,426.00 17,426.00 $353.00 $6,151,378.00
1.23 30" Sanitary Sewer Trenchless LF 475.00 480.00 480.00 $1,990.00 $955,200.00
1.24 30" Sanitary Sewer Augered in Place in Steel Casting LF 250.00 250.00 250.00 $1,615.00 $403,750.00
1.25 36" Sanitary Sewer in Place LF 194.00 194.00 194.00 $375.00 $72,750.00
1.26 60" Manhole EA 60.00 63.00 63.00 $17,000.00 $1,071,000.00
1.27 84" Manhole EA 3.00 2.00 2.00 $26,000.00 $52,000.00
1.28 60" Manhole Extra Depth VF 315.00 350.00 350.00 $800.00 $280,000.00
1.29 84" Manhole Extra Depth VF 13.00 8.00 8.00 $1,300.00 $10,400.00
1.30 Subdrain 6" to 8" LF 2,995.00 2940.00 2940.00 $50.00 $147,000.00
1.31 Subdrain Cleanout EA 16.00 16.00 16.00 $990.00 $15,840.00
1.32 Salvage and Reinstall Storm Sewer, 12" to 36" LF 300.00 230.00 230.00 $47.00 $10,810.00
1.33 Connection to Existing Manhole EA 2.00 2.00 2.00 $18,000.00 $36,000.00
1.34 Sanitary Sewer Abandonment LS 1.00 1.00 1.00 $38,000.00 $38,000.00
1.35 Lift Station Demolition LS 1.00 1.00 1.00 $50,000.00 $50,000.00
11,227,946.80$
ESTIMATE OF CONSTRUCTION COMPLETED
PARTIAL PAYMENT NO. 17 (FINAL)
Date: 8/14/2024
$10,980,000.00
BID ITEMS
PROJECT TITLE: NORTHEAST OUTFALL SEWER
Contractor: S. J. Louis Construction, Inc.
Pay Period: July 1, 2024 to July 31, 2024
Total Value Completed ‐ Original Contract
275354 Page 1 of 3
QUANTITY VALUE
ESTIMATED AUTHORIZED COMPLETED COMPLETED
ITEM NO. DESCRIPTION UNIT (ORIG. CONT.) (INCL. C.O.'S) TO DATE UNIT PRICE TO DATE
BID ITEMS
2.1 Disposal of Rubble LS 0.00 1.00 1.00 $4,700.00 $4,700.00
2.2 156th Street Manhole Raise LS 0.00 1.00 1.00 $13,800.00 $13,800.00
2.3 Water Main Relocation Offset LS 0.00 1.00 1.00 $6,800.00 $6,800.00
2.4 156th Street Fiber Removal LS 0.00 1.00 1.00 $4,804.56 $4,804.56
30,104.56$
3.1 30" Sanitary Sewer, Extra Depth Installation LF 0.00 2946.20 2946.20 $83.00 $244,534.60
244,534.60$
4.1 156th Street Bridge Barrier Rail Repair LS 0.00 1.00 1.00 $13,480.00 $13,480.00
$13,480.00Total Value Completed ‐ Change Order No. 3
Total Value Completed ‐ Change Order No. 1
Total Value Completed ‐ Change Order No. 2
275354 Page 2 of 3
Total Completed
$11,227,946.80
Total Completed
$30,104.56
$244,534.60
$13,480.00
‐$43,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$245,119.16
Total Completed
$11,473,065.96
Total Completed
$0.00
$11,473,065.96
$80,000.00
$11,393,065.96
$10,854,460.28
$538,605.68
$538,605.68 is recommended for approval for payment in accordance with the terms of the Contract.
The amount of $80,000.00 is payable 30 days after final acceptance of the project.
$10,980,000.00
$11,473,065.96
$538,605.68
$11,393,065.96
$80,000.00
100.0%
S. J. Louis Construction, Inc.
Signature Signature Signature
Name Name Name
Title Project Engineer Title Title
Date Date Date
Total Approved
14 $264,541.75April 1, 2024 to April 31, 2024
June 1, 2023 to June 30, 2023
July 1, 2023 to July 31, 2023
April 1, 2023 to April 30, 2023
May 1, 2023 to May 31, 2023
January 1, 2024 to January 31, 2024 $133,851.20
13
August 1, 2023 to August 31, 2023
September 1, 2023 to September 30, 2023
$1,863,094.69
$2,056,511.70
$0.00
Total Approved
$11,473,065.96
Total Materials Stored
Retainage
Total Earned Less Retainage
Total Completed Plus Materials Stored
Total Change Orders
$0.00
Revised Contract Price
$493,065.96
APPROVED CHANGE ORDERS
$0.00
$244,534.60
$13,480.00
$199,446.80
$0.00
4
5
Change Order No.
1
Total Approved
$35,604.56
$120,695.79
Recommended By:
October 1, 2023 to October 31, 2023
Contractor:
Note: The amount
6
7
4
5
8
2
3
$66,363.20
$533,844.99
February 28, 2023 to March 31, 2023
Period
$1,114,165.22
March 1, 2024 to March 31, 2024
16 June 1, 2024 to June 30, 2025 $23,192.83
Partial Payment No.
APPROVED PARTIAL PAYMENTS
$1,514,106.14
$759,824.35
12 February 1, 2024 to February 29, 2024 $589,978.09
$0.00
15
Veenstra & Kimm, Inc.
9
10
Total Previously Approved
City of Waukee
Approved by:
CONTRACT SUMMARY
November 1, 2023 to November 30, 2023
December 1, 2023 to December 31, 2023
$402,339.06
BALANCE
ORIGINAL CONTRACT AMOUNT
TOTAL PARTIAL PAYMENTS INCL THIS PAYMENT
PERCENT COMPLETE
TOTAL CONTRACT AMOUNT PLUS CHANGE ORDERS
THIS PARTIAL PAYMENT
$628,430.94
Amount Due This Request
11
$587,822.23
May 1, 2024 to May 31, 2024 $195,698.10
SUMMARY
Bid Item Subtotal $10,980,000.00
Original Contract
1
Description/Notes
Rubble Disposal, Water Main Relocation, Manhole Raise, Fiber Removal
Extra Depth Sanitary Sewer Installation
156th Street Bridge Barrier Rail Repair
Pump deduct, Adjust to as‐constructed quantities
2
3
6
7
9
10
8 $0.00
275354 Page 3 of 3
July 19th, 2024
Andy Willcuts
Veenstra & Kimm, Inc.
3000 Westown Parkway
West Des Moines, IA 50266
RE: Waukee, IA – Northeast Outfall Sewer
Early Release of Retainage
Mr. Willcuts,
S.J. Louis Construction, Inc. (SJ Louis) acknowledges an early release of retainage will be considered by the
City of Waukee upon formal request. SJ Louis has fulfilled the statutory requirements pursuant to the
Code of Iowa for early release of retainage and the information is included within.
On Monday, June 24th, 2024, SJ Louis notified its suppliers and subcontractors of its intent to submit a
request for early release of retained funds. The following statement was sent to suppliers and
subcontractors twenty-five (25) calendar days as of the date of this letter:
It is required by Iowa code section 573.28 that we notify our subcontractors and
suppliers that we are requesting an early release of retainage. The notice reads as
follows:
NOTICE OF CONTRACTOR’S REQUEST FOR EARLY RELEASE OF RETAINED FUNDS
You are hereby notified that SJ Louis Construction Inc will be requesting an early release
of funds on a public improvement project or a highway, bridge, or culvert project
designated as Waukee, IA – Northeast Outfall Sewer for which you have or may have
provided labor or materials. The request will be made pursuant to Iowa Code section
573.28. The request may be filed with the City of Waukee after ten calendar days from
the date of this notice. The purpose of the request is to have the City of Waukee release
and pay funds for all work that has been performed and charged to the City of Waukee
as of the date of this notice. This notice is provided in accordance with Iowa Code
section 573.28.
Thank you
In accordance with The Code of Iowa, SJ Louis herby certifies that notification has been provided to
suppliers and subcontractors of its intent to request early release of retainage for the Northeast Outfall
Sewer. SJ Louis provided notice to suppliers and subcontractors on Monday, June 24th, 2024. SJ Louis
understands that it has successfully completed over 99% of the Contract-required Work. Presently, Work
that remains to be completed primarily entails concrete replacement and minor cleanup. Our assessment
of the remaining Work places the approximate total value at $65,000.
Considering the projected value of the remaining Work, SJ Louis respectfully requests to reduce the
current retainage amount to $130,000, equivalent to approximately one percent of the Completed Work.
Andy Willcuts
July 19th, 2024
Page 2
Please don’t hesitate to reach out with any questions or concerns regarding the information provided in
this letter.
Sincerely,
Zach Jocelyn
Project Manager
Office: 320-253-9291
Cell: 320-241-5415
Email: zachj@sjlouis.com
Enclosures: Certification Statement