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Home My WebLink About2025-01-20 Regular Agenda�2 D ► O Waukee WAUKEE CITY COUNCIL L 64 � D !' REGULAR MEETING I-� � THE KEY TO GOOD LIVING DATE: MONDAY, JANUARY 20, 2025 TIME: 5:30 P.M. PLACE: WAUKEE CITY HALL, 230 W. HICKMAN RD., WAUKEE, IA 50263 **Full City Council meeting packet is available at https://rms.waukee.org/Public/Browse.aspx?id=162574&dbid=0&repo=Waukee *In accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council will be conducted with two different options for public participation: 1) Members of the public wishing to attend in person may do so in the Council Chambers at Waukee City Hall. 2) Members of the public wishing to participate electronically may do so via Zoom at the following link or phone numbers: https://zoom.us/ffi/352651 371 Meeting ID: 352-651-371 Or by phone: +1 646-558-8656 or +1 312-626-6799 or +1 301-715-8592 In -person meetings are subject to change under certain circumstances, including but not limited to higher than average participation or changes in health guidelines. If the meeting shall be held electronically only, notice shall be posted to the City website (Waukee.org) and City social media. Questions regarding meeting format may also be directed to the City Clerk's office at 515-978-7904. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. OPEN FORUM [Pursuant to City Council Rules of Procedure, presentations under Open Forum shall be limited to three (3) minutes per individual. Total input on any subject may be limited to a fixed period by the presiding officer.] E. AGENDA APPROVAL F. PRESENTATIONS: NONE G. PUBLIC HEARINGS: 1) On plans, specifications, form of contract and estimate of cost [Painted Woods West Park Project] 2) On plans, specifications, form of contract and estimate of cost [Spring Crest Park Project] 3) On the authorization of a Loan and Disbursement Agreement and the issuance of Notes to evidence the obligation of the City thereunder [Not to exceed $929,000 Sewer Revenue Capital Loan Notes] H. PUBLIC HEARING ACTION ITEMS: 1) Painted Woods West Park Project A. RESOLUTION: Consideration of approval of a resolution approving plans, specifications, form of contract and estimate of cost B. RESOLUTION: Consideration of approval of a resolution awarding contract C. RESOLUTION: Consideration of approval of a resolution approving contract and bond 2) Spring Crest Park Project A. RESOLUTION: Consideration of approval of a resolution approving plans, specifications, form of contract and estimate of cost B. RESOLUTION: Consideration of approval of a resolution awarding contract C. RESOLUTION: Consideration of approval of a resolution approving contract and bond 3) RESOLUTION: Consideration of approval of a resolution instituting proceedings to take additional action [Not to exceed $929,000 Sewer Revenue Capital Loan Notes] ACTION ITEMS: 1) CONSENT AGENDA [Items listed as part of the Consent Agenda are considered for approval through a single motion and second. There is no discussion of individual items unless a motion is made and seconded by City Council for separate consideration.] A. Consideration of approval of 01/20/2025 Bill List; 01/17/2025 Payroll B. Consideration of approval of City Council Minutes of 01/06/2025 Regular Meeting, 01/13/2025 Work Session C. Consideration of approval of motion approving 12/25/2024 legal services invoice D. Consideration of approval of receipt and file of a Mayor's Proclamation of Slavery and Human Trafficking Prevention and Awareness Month E. Contracts, Agreements: 1. Consideration of approval of a resolution approving Overhead Door Maintenance Services Proposal [Waukee Public Works Facility] 2. Consideration of approval of a resolution approving Amended Service Provider Agreement with Stratus Building Solutions [Custodial Services] 3. Consideration of approval of a resolution approving Ahlers & Cooney, P.C., Engagement Agreement, 2025 Public Improvement Contract Proceedings 4. Consideration of approval of a resolution approving contract and bond [University Avenue Area Improvements Phase 1 Project] 5. Consideration of approval of a resolution approving Farm Lease — Fixed Cash Rent [Mike Erdman] 6. Consideration of approval of a resolution approving Partial Release of Development Agreement with Temple Holdings, LP [NW Douglas Parkway Agreement] F. Change Orders, Payment Estimates, Acceptances of Public Improvements, Releases of Retainage: 1. Consideration of approval of a motion approving Change Order No. 9 (Combined) for the Waukee Public Safety Building Project, increasing the contract in the amount of $21,307.56 2. Consideration of approval of a motion approving Change Order No. 10/Construction Management Services Agreement to Ryan Companies, US, Inc., for the Waukee Public Safety Building Project, amended Schedule of Fees 3. Consideration of approval of a motion approving Payment Estimate No. 13 (Combined) for the Waukee Public Safety Building Project in the amount of $1,758,884.09 4. Consideration of approval of a motion approving Payment Estimate No. 18 to Landmark Structures for the 3rd Street Elevated Storage Tank Replacement Project in the amount of $170,221.00 5. Consideration of approval of a motion approving Payment Estimate No. 4 to Busy Bee Construction, LLC, for the Transite Water Main Replacement Phase 4 Project in the amount of $48,980.05 6. Consideration of approval of a resolution accepting public improvements [Indi Run Plat 7] 7. Consideration of approval of a resolution accepting public improvements [Parkside Plat 1 ] 8. Consideration of approval of a resolution correcting scrivener's error and amending Resolution No. 2025-026 to correct the total final construction cost [2023 Asphalt Overlay Improvements Project, Ashworth Drive from 4th Street to 10th Street] G. Consideration of approval of a resolution amending the original resolution, approved on April 3, 2023, said Resolution Approving and Authorizing a Loan and Disbursement Agreement with the Iowa Finance Authority and Authorizing and Providing for the Issuance of Sewer Revenue Capital Loan Notes, Series 2023A, in Order to Provide for the Funding of a Sponsored Project Under the Terms of a New Series 2023A Note to be Issued in the Principal Amount of $14,129,000, which includes approval of a Supplemental Tax Exemption Certificate [$14,129,000 Sewer Revenue Capital Loan Notes, Series 2023A (Little Walnut Creek - Sponsored Project)] H. Consideration of approval of a resolution designating a perpetual date and time of October 31 between the hours of 6:00 p.m. and 8:00 p.m. for Trick or Treat Night in the City of Waukee unless otherwise determined for special circumstances I. Consideration of a motion setting February 18, 2025, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from R-2 [One & Two Family Residential District] to R-2 [One & Two Family Residential District] /PD-1 [Planned Development Overlay]; and from R-2 [One & Two Family Residential District] /PD-1 [Planned Development Overlay District] to R-2 [One & Two Family Residential District] (Remington Pointe) 2) 2025 Appointments A. MAYOR'S APPOINTMENT AND RESOLUTION: Consideration of approval of a resolution approving mayor's appointment of Executive Committee Subarea nominees to the Des Moines Area Metropolitan Planning Organization (MPO) B. MAYOR'S APPOINTMENT AND RESOLUTION: Consideration of approval of a resolution approving mayor's appointment of representation to the Heart of Iowa Regional Transit Agency (HIRTA) Transportation Advisory Group (TAG) C. MAYOR'S APPOINTMENT AND RESOLUTION: Consideration of approval of a resolution approving mayor's appointment or reappointment of citizen members to the various City boards and commission 3) Kettlestone Central — Retail Phase 1 A. RESOLUTION: Consideration of approval of a resolution approving preliminary plat B. RESOLUTION: Consideration of approval of a resolution approving final plat [Kettlestone Central South Plat 2] C. RESOLUTION: Consideration of approval of a resolution approving site plan 4) Painted Woods West Townhomes Plat 3 A. RESOLUTION: Consideration of approval of a resolution approving preliminary plat B. RESOLUTION: Consideration of approval of a resolution approving final plat C. RESOLUTION: Consideration of approval of a resolution approving site plan 5) Street Resurfacing Project, Ashworth Drive from 21d Street to 4t" Street/Waco Place from Ashworth Road to Wilson Street A. MOTION: Consideration of approval of a motion approving Change Order No. 3 to Grimes Asphalt & Paving Corporation, decreasing the contract in the amount of $63,382.55 B. RESOLUTION: Consideration of approval of a resolution accepting public improvements J. REPORTS ADJOURNMENT Pursuant to Iowa Code Section 21.4(2), the City has the right to amend this agenda up until 24 hours before the posted meeting time. The City of Waukee is pleased to provide accommodations to disabled individuals or groups and encourages their participation in city government. Should special accommodations be required, please contact the Clerk's office at 515-978-7904 or email bschuett(D-waukee.orq no later than 8:00 a.m. the day of the meeting to have reasonable accommodations provided. Questions or comments for the Public Hearing portion of the meeting may be submitted in advance by emailing bschuettCa)waukee.org no later than 5:00 p.m. the day of the meeting. `Rules of Order and Decorum for Zoom Participation Any member of the public with questions or comments during the Open Forum or Public Hearing portions of the meeting may participate in Zoom by using the RAISE HAND feature. If participating via phone, the raise hand feature is activated by entering "9 on the keypad. Participants must be recognized by the presiding officer and must state their full name and address before addressing the City Council. The Chat and Q&A functions are turned off during the meeting.