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HomeMy WebLinkAbout2025-01-20 I01E_01 Overhead Door Maintenance ServicesAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: January 20, 2025 AGENDA ITEM:Public Works Building Overhead Door Maintenance Services FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: The Public Works Building requires maintenance services for the overhead door systems in the main and cold storage building. Skold Door has provided a proposal for these services. This maintenance services contract is valid from January 20, 2025 through December 31, 2025. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: The cost for these services will be billed annually to Public Works. The cost for the Public Works and Public Works Cold Storage Buildings will be $2500 and includes preventative maintenance services for twenty-six (26) overhead door systems. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Staff recommends approval ATTACHMENTS: I. Proposed Resolution II. Proposal PREPARED BY: Christine Maduro REVIEWED BY: Christine Maduro PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: I1E1 THE CITY OF WAUKEE, IOWA RESOLUTION 2025- APPROVING OVERHEAD DOOR MAINTENANCE SERVICES PROPOSAL [WAUKEE PUBLIC WORKS FACILITY] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Iowa is a duly organized municipality within Dallas County; AND, WHEREAS, Waukee City staff solicited proposals for maintenance services for the Waukee Public Works Building overhead door systems in the main and cold storage buildings; AND, WHEREAS, City staff recommend approval of a proposal from Skold Door to provide the needed maintenance services; NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council on this 20th day of January, 2025, that the Overhead Door Maintenance Services Proposal [Waukee Public Works Facility] is hereby approved. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN R. Charles Bottenberg Chris Crone Rob Grove Anna Bergman Pierce Ben Sinclair CONTACT 515.264.8420 skoldcompanies.com 5730 NE 17th St Des Moines, IA 50313 PREVENTATIVE MAINTENANCE PROGRAM Skold Door Company strongly recommends the implementation of a regular preventative maintenance program. Proper inspection and regular maintenance of your facility’s specialty doors and equipment means less downtime, reliable operation, and a safer working environment for building personnel. Preventative Maintenance Program Includes Overhead Doors & Drive Through Doors Inspection of safety equipment, rollers, cables, bearings, motor operators and related equipment Adjustment, level and/or tighten attachment bolts, springs, door panels and accessories Lubricate chains, rollers, sprockets and moving parts as recommended by manufacturer Operate doors and all equipment to test functionality and adjust limit settings Test and tag out coiling fire door per NFPA 80 – required annually Preventative Maintenance Rates City of Waukee, Public Works Building 1 o $1,500 Annually o (21) Drive-In Doors City of Waukee, Public Works Cold Storage o $1,000 Annually o (1) ArmRLite Door o (4) Sectional Doors TOTAL: $2,500 annually (includes all equipment costs) CONTACT 515.264.8420 skoldcompanies.com 5730 NE 17th St Des Moines, IA 50313 Point of Contact Skold Door Company requires a main point of contact for your facility. We will schedule all work with your facility representative, as well as provide a summary of all work performed. Please provide the name, title, phone number and email address for your facility representative. Facility Representative: __Christine Maduro__________ Title:_Facility Maintenance Manager____________ Phone Number: _515-978-7929________ Email Address: __cmaduro@waukee.org________________ Extra work / Repair parts If additional replacement parts or service are required after preventative maintenance is performed, your facility representative will be notified so a decision can be made on how to proceed before any work takes place. Preventative Maintenance Program discounted labor rates are as follows: Service Rates (2025) Hourly Rate: $175/hour (two-person crew) Scissor lift rental: $150.00/day Emergency after-hours rate: $160.00/hour (one-person crew) MINIMUM 3 HOUR CHARGE Terms of this Agreement Skold Door Company will schedule an inspection and provide preventative maintenance on your doors and dock equipment per the schedule on the previous page. All work will be performed during normal business hours (M-F 7am-4pm). Parts are subject to availability and shipping schedules of manufacturers. Emergency and/or expedited shipping of parts may incur additional costs. Payment Terms: Net 30 days - 1 ½% per month penalty for late payments. Standard service rates are subject to change on an annual basis. Accepted by: ______________________________ Signature: ________________________________ Title: ____________________________________ Date: ____________________________________ Skold Door Company Contacts: Miranda Ewald, Service Coordinator, 515-669-8968, Mewald@skoldcompanies.com Joe Hunter, Business Development Manager, 515-499-0097, Jhunter@skoldcompanies.com