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HomeMy WebLinkAbout2025-02-03 I01E_10_a Professional Consulting Services Agreement, Little Walnut Creek Greenway Trail SegmentAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: February 3, 2025 AGENDA ITEM:Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Bolton & Menk, Inc. [Little Walnut Creek Greenway Trail Segment Between NW 10th Street and Triumph Park] FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: This agreement for professional services is for the design services to construct a trail segment between NW 10th Street and Triumph Park. Bolton & Menk will provide a cost opinion, preliminary design, and bridge/culvert design options. The proposed trail project will be constructed within the floodplain and will require the necessary permitting through the DNR. Construction of the trail is anticipated in FY2027 and FY2028 with a total estimated project cost of $2,500,000. It is anticipated that an addendum to this agreement will be requested at a later date for construction administration. Construction of this trail segment is consistent with the Waukee Trails Master Plan. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $196,800 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the resolution. ATTACHMENTS: I. Proposed Resolution II. Little Walnut Creek Greenway Trail Professional Services Agreement PREPARED BY: Matt Jermier REVIEWED BY: PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: I1E10a THE CITY OF WAUKEE, IOWA RESOLUTION 2025- APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH BOLTON & MENK, INC. [LITTLE WALNUT CREEK GREENWAY TRAIL SEGMENT BETWEEN NW 10TH STREET AND TRIUMPH PARK] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, the City desires to retain the consultant services of Bolton & Menk, Inc. for the Little Walnut Creek Greenway Trail Segment Between NW 10th Street and Triumph Park]; AND, WHEREAS, the scope of services includes a cost opinion, preliminary design, and bridge/culvert design options; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the approving Agreement for Professional Consulting Services with Bolton & Menk, Inc. [Little Walnut Creek Greenway Trail Segment Between NW 10th Street and Triumph Park] is hereby approved. Passed by the City Council of the City of Waukee, Iowa, and approved the 3rd day of February, 2025. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN R. Charles Bottenberg Chris Crone Rob Grove Anna Bergman Pierce Ben Sinclair 1 AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES __ Little Walnut Creek Greenway Trail Segment Location between NW 10th Street and Triumph Park__ City Project No. _______ This Agreement is made and entered into this __24th day of __January__, 2025, by and between City of Waukee, a municipal corporation, hereinafter referred to as "City," and Bolton & Menk, Inc., (Fed. ID #41-0832249), a corporation incorporated and licensed under the laws of the State of Iowa, party of the second part, hereinafter referred to as "Consultant" as follows: THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS DESCRIBED IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE PROFESSIONAL SERVICES AND FURNISH THE NECESSARY DOCUMENTATION FOR THE PROJECT AS GENERALLY DESCRIBED IN THIS AGREEMENT. 1. SCOPE OF SERVICES Services provided under this Agreement shall be as further described in Attachment 1, Scope of Services. 2. SCHEDULE The schedule of the professional services to be performed shall conform to the Schedule set forth in Attachment 2. Any deviations from the Schedule shall be approved by the authorized City representative. The City agrees that the Consultant is not responsible for delays arising from a change in the scope of services, a change in the scale of the Project or delays resulting from causes not directly or indirectly related to the actions of the Consultant. 3. COMPENSATION A. In consideration of the professional services provided herein, the City agrees to pay the Consultant the following sum NOT-TO-EXCEED, including any authorized reimbursable expenses, pursuant to the Schedule of Fees set forth in Attachment 3. I. Basic Services of the Consultant A. Desing Phase Services $_196,800______ B. Construction Phase Services $_Future_______ Total $_196,800______ B. The Consultant shall invoice the City monthly for services, any reimbursable expenses and any approved amendments to this Agreement, based upon services actually completed at the time of the invoice. Final payment shall be due and payable within 30 2 days of the City's acceptance of Consultant's submission of final deliverables in accordance with the Scope of Services. C. In consideration of the compensation paid to the Consultant, the Consultant agrees to perform all professional services to the satisfaction of the City by performing the professional services in a manner consistent with that degree of care and skill ordinarily exercised by members of Consultant's profession currently practicing under similar circumstances. If the performance of this Agreement involves the services of others or the furnishing of equipment, supplies, or materials, the Consultant agrees to pay for the same in full. 4. INSURANCE A. Consultant understands and agrees that Consultant shall have no right of coverage under any and all existing or future City comprehensive, self or personal injury policies. Consultant shall provide insurance coverage for and on behalf of Consultant that will sufficiently protect Consultant or Consultant' representative(s) in connection with the professional services which are to be provided by Consultant pursuant to this Agreement, including protection from claims for bodily injury, death, property damage, and lost income. Consultant shall provide worker's compensation insurance coverage for Consultant and all Consultant's personnel. Consultant shall file applicable insurance certificates with the City, and shall also provide evidence of the following additional coverage. B. The Consultant shall provide evidence of comprehensive general liability coverage and contractual liability insurance by an insurance company licensed to do business in the State of Iowa in the limits of at least $1,000,000 each personal injury accident and/or death; $1,000,000 general aggregate personal injury and/or death; and $1,000,000 for each property damage accident. The evidence shall designate the City as an additional insured, and that it cannot be canceled or materially altered without giving the City at least thirty (30) days written notice by registered mail, return receipt requested. C. The Consultant shall also provide evidence of automobile liability coverage in the limits of at least $1,000,000 bodily injury and property damage combined. The evidence shall designate the City as an additional insured, and that it cannot be cancelled or materially altered without giving the City at least thirty (30) days written notice by registered mail, return receipt requested. D. The Consultant shall provide evidence of professional liability insurance, by an insurance company licensed to do business in the State of Iowa, in the limit of $1,000,000 for claims arising out of the professional liability of the Consultant. Consultant shall provide City written notice within five (5) days by registered mail, return receipt requested of the cancellation or material alteration of the professional liability policy. E. Failure of Consultant to maintain any of the insurance coverages set forth above shall constitute a material breach of this Agreement. 3 5. NOTICE Any notice to the parties required under this agreement shall be in writing, delivered to the person designated below, by United States mail or in hand delivery, at the indicated address unless otherwise designated in writing. FOR THE CITY: FOR THE CONSULTANT: Name: City of Waukee Name: Bolton & Menk Attn: Matt Jermier Attn: Jim Harbaugh Title: Parks & Recreation Director Title: Principal Landscape Architect Address: 805 University Ave Address: 420 E. Grand Suite 101 City, State: Waukee, IA 50263 City, State: Des Moines, IA 50309 6. GENERAL COMPLIANCE In the conduct of the professional services contemplated hereunder, the Consultant shall comply with applicable state, federal, and local law, rules, and regulations, technical standards, or specifications issued by the City. Consultant must qualify for and obtain any required licenses prior to commencement of work, including any professional licenses necessary to perform work within the State of Iowa. 7. STANDARD OF CARE Services provided by the Consultant under this Agreement shall be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. 8. INDEPENDENT CONTRACTOR Consultant understands and agrees that the Consultant and Consultant's employees and representatives are not City employees. Consultant shall be solely responsible for payment of salaries, wages, payroll taxes, unemployment benefits, or any other form of compensation or benefit to Consultant or Consultant's employees, representatives or other personnel performing the professional services specified herein, whether it be of a direct or indirect nature. Further, it is expressly understood and agreed that for such purposes neither Consultant nor Consultant's employees, representatives or other personnel shall be entitled to any City payroll, insurance, unemployment, worker's compensation, retirement, or any other benefits whatsoever. 9. NON-DISCRIMINATION Consultant will not discriminate against any employee of applicant for employment because of race, color, sex, national origin, religion, age, handicap, or veteran status. Consultant will, where appropriate or required, take affirmative action to ensure that applicants are employed, 4 and that employees are treated, during employment, without regard to their race, color, sex, or national origin, religion, age, handicap, or veteran status. Consultant will cooperate with the City in using Consultant's best efforts to ensure that Disadvantaged Business Enterprises are afforded the maximum opportunity to compete for subcontracts of work under this Agreement. 10. HOLD HARMLESS Consultant agrees to indemnify and hold harmless the City, its officers, agents, and employees from any and all claims, settlements and judgments, to include all reasonable investigative fees, attorney's fees, and court costs for any damage or loss which is due to or arises from a breach of this Agreement, or from negligent acts, errors or omissions in the performance of professional services under this Agreement and those of its sub consultants or anyone for whom Consultant is legally liable. 11. ASSIGNMENT Consultant shall not assign or otherwise transfer this Agreement or any right or obligations therein without first receiving prior written consent of the City. 12. APPROPRIATION OF FUNDS The funds appropriated for this Agreement are equal to or exceed the compensation to be paid to Consultant. The City's continuing obligations under this Agreement may be subject to appropriation of funding by the City Council. In the event that sufficient funding is not appropriated in whole or in part for continued performance of the City's obligations under this Agreement, or if appropriated funding is not expended due to City spending limitations, the City may terminate this Agreement without further compensation to the Consultant. To the greatest extent allowed by law, the City shall compensate Consultant as provided in Section 18(6) of this Agreement. 13. AUTHORIZED AMENDMENTS TO AGREEMENT A. The Consultant and the City acknowledge and agree that no amendment to this Agreement or other form, order or directive may be issued by the City which requires additional compensable work to be performed if such work causes the aggregate amount payable under the amendment, order or directive to exceed the amount appropriated for this Agreement as listed in Section 3, above, unless the Consultant has been given a written assurance by the City that lawful appropriation to cover the costs of the additional work has been made. B. The Consultant and the City further acknowledge and agree that no amendment to this Agreement or other form, order or directive which requires additional compensable work to be performed under this Agreement shall be issued by the City unless funds are available to pay such additional costs, and the Consultant shall not be entitled to any additional compensation for any additional compensable work performed under this 5 Agreement. The Consultant expressly waives any right to additional compensation, whether in law or equity, unless prior to commencing the additional work the Consultant was given a written amendment, order or directive describing the additional compensable work to be performed and setting forth the amount of compensation to be paid, such amendment, order or directive to be signed by the authorized City representative. It is the Consultant's sole responsibility to know, determine, and ascertain the authority of the City representative signing any amendment, directive or order. 14. OWNERSHIP OF CONSULTING DOCUMENTS All sketches, tracings, plans, specifications, reports, and other data prepared under this Agreement shall become the property of the City; a reproducible set shall be delivered to the City at no additional cost to the City upon completion of the plans or termination of the services of the Consultant. All drawings and data shall be transmitted in a durable material, with electronic files provided when feasible to do so. The Consultant's liability for use of the sketches, tracings, plans, specifications, reports, and other data prepared under this Agreement shall be limited to the Project. 15. INTERPRETATION No amendment or modification of this Agreement shall be valid unless expressed in writing and executed by the parties hereto in the same manner as the execution of the Agreement. This is a completely integrated Agreement and contains the entire agreement of the parties; any prior written or oral agreements shall be of no force or effect and shall not be binding upon either party. The laws of the State of Iowa shall govern and any judicial action under the terms of this Agreement shall be exclusively within the jurisdiction of the district court for Dallas County, Iowa. 16. COMPLIANCE WITH FEDERAL LAW To the extent any federal appropriation has or will be provided for the Project, or any federal requirement is imposed on the Project, Consultant agrees that Consultant will comply with all relevant laws, rules and regulations imposed on City and/or Consultant necessary for receipt of the federal appropriation. Consultant shall provide appropriate certification regarding Consultant's compliance. 17. SOLICITATION AND PERFORMANCE A. The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working for the Consultant, to solicit or secure this Agreement, and that the Consultant has not paid or agreed to pay any company or person other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or contingent fee. 6 B. The Consultant shall not engage the services of any person or persons in the employ of the City at the time of commencing such services without the written consent of the City. 18. SUSPENSION AND TERMINATION OF AGREEMENT A. The right is reserved by the City to suspend this Agreement at any time. Such suspension may be effected by the City giving written notice to the Consultant, and shall be effective as of the date established in the suspension notice. Payment for Consultant's services shall be made by the City for services performed to the date established in the suspension notice. Should the City reinstate the work after notice of suspension, such reinstatement may be accomplished by thirty (30) days written notice within a period of six (6) months after such suspension, unless this period is extended by written consent of the Consultant. B. Upon ten (10) days written notice to the Consultant, the City may terminate the Agreement at any time if it is found that reasons beyond the control of either the City or Consultant make it impossible or against the City's interest to complete the Agreement. In such case, the Consultant shall have no claims against the City except for the value of the work performed up to the date the Agreement is terminated. C. The City may also terminate this Agreement at any time if it is found that the Consultant has violated any material term or condition of this Agreement or that Consultant has failed to maintain workers' compensation insurance or other insurance provided for in this Agreement. In the event of such default by the Consultant, the City may give ten (10) days written notice to the Consultant of the City's intent to terminate the Agreement. Consultant shall have ten (10) days from notification to remedy the conditions constituting the default. D. In the event that this Agreement is terminated in accordance with paragraph C of this section, the City may take possession of any work and may complete any work by whatever means the City may select. The cost of completing said work shall be deducted from the balance which would have been due to the Consultant had the Agreement not been terminated and work completed in accordance with contract documents. E. The Consultant may terminate this Agreement if it is found that the City has violated any material term or condition of this Agreement. In the event of such default by the City, the Consultant shall give ten (10) days written notice to the City of the Consultant's intent to terminate the Agreement. City shall have ten (10) days from notification to remedy the conditions constituting the default. 19. TAXES The Consultant shall pay all sales and use taxes required to be paid to the State of Iowa on the work covered by this Agreement. The Consultant shall execute and deliver and shall cause any sub-consultant or subcontractor to execute and deliver to the City certificates as required to permit the City to make application for refunds of said sales and use taxes as 7 applicable. The City is a municipal corporation and not subject to state and local tax, use tax, or federal excise taxes. 20. SEVERABILITY If any portion of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Agreement shall continue in full force and effect. 21. MISCELLANEOUS HEADINGS Title to articles, paragraphs, and subparagraphs are for information purposes only and shall not be considered a substantive part of this Agreement. 22. FURTHER ASSURANCES Each party hereby agrees to execute and deliver such additional instruments and documents and to take all such other action as the other party may reasonably request from time to time in order to effect the provisions and purposes of this Agreement. 23. COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall constitute an original document, no other counterpart needing to be produced, and all of which when taken together shall constitute the same instrument. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized officers or agents on the day and year first above written. CONSULTANT CITY OF WAUKEE By: ____Bolton & Menk By: __________________________ Name: __Jim Harbaugh Courtney Clarke, Mayor Title: Principal Landscape Architect 8 ATTACHMENT 1 SCOPE OF SERVICES The work to be performed by the Consultant under this agreement shall encompass and include detailed work, services, materials, equipment and supplies necessary to complete analysis and design for the project. Bolton & Menk, Inc. (CONSULTANT) agrees to provide professional services for the design of Little Walnut Creek Greenway Trail Segment between NW 10th Street and Triumph Park. The scope includes Design Phase Services Only: TASK I – DESIGN PHASE SERVICES The Design Phase Services to be provided by the CONSULTANT for this specific project are as follows: Subtask A – Project Initiation and Project Management 1. CONSULTANT will facilitate a project kick-off meeting with CLIENT staff to accomplish the following: a. Review and confirm the scope of the project b. Review available information relative to the project c. Review and discuss specific infrastructure issues and CLIENT’S current design standards as they relate to the proposed improvements on this project d. Review and verify project schedules e. Conduct a field review of project area by CONSULTANT and CLIENT representatives 2. CONSULANT will coordinate progress with CLIENT after the initial kickoff meeting. These meetings will discuss findings, issues, schedule, and needs to keep the project progressing. 3. CONSULTANT will provide project and contract administration services throughout the duration of the project. 4. CONSULTANT will facilitate project communication throughout the duration of the project. (Including distributing meeting minutes in a timely manner). 5. CONSULTANT will manage any required subconsultant contracts needed to complete the design and construction of the project. 6. CONSULTANT will coordinate with adjacent project design consultants as needed to complete the design and construction of the project. 7. CONSULTANT will identify private utility conflicts and required relocation during design. It is understood that existing utility locations will be taken from as constructed information or as marked in the field. a. During the field data collection phase, CONSULTANT will complete an Iowa One Call to identify the utilities within the project corridor. CONSULTANT will 9 attend up to two (2) utility coordination meetings with affected utilities to review the proposed construction and identify conflicts and required relocation. Utility coordination will be discussed again at the preconstruction meeting. Subtask B – Data Collection 1. CONSULTANT will collect topographic survey of the project area as identified in Attachment 3 – Project Extents which will include: a. Establish horizontal and vertical survey control. b. Ground contours (1 foot) and spot elevations; elevations will be measured on a 50-ft grid with spot elevations at important points including building corners, curbs, culverts, walks, road centerlines, and all manhole inverts c. Horizontal and vertical location of existing surface improvements d. Horizontal and vertical location of CLIENT utilities – sanitary sewer, watermain and storm sewer e. Locate private utilities (natural gas, telephone, CATV, electric, watermain, etc.) based on field marking or other information from utility owners i. Upon the completion of the initial design drawing, a review copy will be distributed to all the utility companies identified through Iowa One Call process requesting review and comments. f. Landscaping and individual trees with diameters over 6 inches will be located and identified. i. Trees with diameters under 6 inches will be located, but the diameter will not be included. ii. Areas that include multiple small trees will be clustered together and only the exterior limits will be displayed (tree lines). g. Identify property corners and boundaries of adjacent developments h. Normal water level of Little Walnut Creek and of overflow channel from Triumph Park Ponds. i. Survey existing ground to create surface models and contours for the site. j. CAD drafting to create project mapping of the project area. 2. CONSULTANT will perform a boundary survey which will include: a. Establish a boundary of the property based on legal description provided. b. Find any survey markers. c. Establish existing easements and/or mitigation area limits based on the field monumentation, observed prescriptive easement limits, and title reports provided by the County. 3. CONSULTANT will identify any necessary temporary and permanent easements and/or acquisitions along with the project during the design process. Supporting documentation and plats to be provided at a negotiated fee. Upon CLIENT Request, CONSULTANT shall provide proposed lump sum fee per acquisition request for CONSULTANT to develop necessary acquisition plats to CLIENT to support acquisition activities. 4. CONSULTANT will complete an aquatic resource delineation to include: a. Review of previous studies and delineation reports, review of historical imagery, 10 and on-site field reconnaissance for the purpose of identifying and delineating aquatic resources (i.e. wetlands and streams). Data collected as part of the analysis of wetland and/or stream signatures will determine possible locations of wetlands and/or streams to focus during the field delineation. The collected data will be presented in the delineation report as GIS-based figures. b. Consultant will visit the site to delineate all aquatic resource boundaries within the designated study area. The delineation will include performing transects and sampling in the vicinity of those wetlands and/or streams, placing a 3-foot pin flag at the limits of any found wetlands. Delineator will use a sub-meter GPS unit to accurately locate and map each point. c. An Aquatic Resources Delineation Report will be prepared, detailing the results of the investigation. Consultant will submit the report to the Corps of Engineers to have the report approved under the Clean Water Act. Deliverables: Base map in PDF and CAD format Wetland Delineation Documentation in PDF format Subtask C – Preliminary Design and Estimating 1. Preliminary Grading and Trail Alignment: a. CONSULTANT to prepare initial geometric layout and conceptual grading of the trail, bridge/culvert crossings, and trail access points. CONSULTANT to reference CLIENT provided adjacent design documentation by OTHERS for trail connection locations and elevations. b. CONSULTANT shall provide two options for culvert/bridge crossing that may include a traditional box culvert, a small concrete slab bridge, and/or a Contech ConSpan structure, among others. c. Bridge/culvert sizes and configurations to be evaluated with grading, alignment, and floodplain modeling to find the most cost-effective solutions that meet regulatory criteria and CLIENT vision for the project. 2. Preliminary Bridge Design & Floodplain Modeling: Project exists within the Zone AE flood hazard area, CONSULTANT will provide modeling and analysis to ensure the proposed project does not create a rise in the regulatory base flood elevations. a. CONSULTANT shall prepare a hydraulic model for the stream crossings using HEC-RAS software. The crossings are expected to impact the floodway of a Zone AE flood hazard area and a Zone A flood hazard area. b. CONSULTANT will request an effective flood model from FEMA and/or the Iowa DNR to be used as a basis to evaluate the impact of the proposed project. c. Within the Zone A flood hazard area, an existing conditions model will serve as 11 the basis to evaluate the effect of the proposed bridge/culvert crossing. The crossing must comply with Iowa DNR backwater and freeboard criteria. 3. Preliminary Engineer’s Estimate: CONSULTANT will prepare a Preliminary Opinion of Probable Cost (OPC) with breakdowns provided for the various construction elements and Trail Phases. An OPC will be provided early in the planning process for 2026 CIP budgeting and at the end of Preliminary Design Phase. 4. City Parks Board Review: CONSULTANT will provide CITY Preliminary Trail Alignment as a Plan Graphic with incorporation of CLIENT input for final approval by Park Board prior to City Council Adoption of proposed plans 5. City Council Presentation: CONSULTANT will support CITY in a presentation to inform City Council on the direction of the project and seek adoption of the proposed project improvements to proceed into Final Construction Documentation. 6. Graphic Plan: CONSULTANT will develop a Final Proposed Improvements Plan Graphic to be used for CLIENT managed project website and community member communications. Deliverables: Planning Level Engineer’s Estimate for 2026 CIP budgeting Preliminary Design Trail Alignment and Greenway Improvements in PDF format Bridge/Culvert Design options Preliminary Engineer’s Estimate Preliminary Design Trail Alignment Graphic Plan in PDF format Subtask D – Final Design Drawings 1. Permitting: The proposed project will impact Zone A and Zone AE floodplains. As such, the project is required to obtain both a Floodplain Development Permit and a Section 404 Nationwide Permit. CONSULTANT will prepare a Joint Application Permit Form along with the required hydraulic calculations, models, and attachments to obtain the permits. a. Floodplain development Permit items: i. Use the HEC-RAS hydraulic model to evaluate the proposed bridge/culvert crossing and ensure compliance with FEMA and DNR regulatory criteria, ii. Prepare a certified hydraulic report, iii. Prepare a Joint Application form, iv. Provide certified plans, v. Submit the completed application packet to the DNR, and vi. Respond to inquiries from the DNR. b. Section 404 Nationwide Permit items 12 vii. Prepare a Joint Application form, viii. Provide preliminary construction plans, ix. Submit a copy of the aquatic resource delineation report, x. Submit the completed application packet to the U.S. Army Corps of Engineers for review, and xi. Respond to inquiries from the Corps. c. Items provided by client: xii. Permit application fees, when applicable. xiii. Designate CONSULTANT to act as an “authorizing agent” on the City’s behalf for permit applications. Note that, as part of the 404 Nationwide Permit process, the owner may be required to purchase mitigation credits from a mitigation bank, depending on the quantified impacts to existing aquatic resources. 2. Final Construction Document Design Plans: CONSULTANT will complete all aspects of design needed for the construction of the Little Walnut Creek Greenway Trail Segment 60% (Preliminary) and 90% (Final) plans and specifications will be provided to the City for review and approval. The plan elements include: a. Title and General Information Sheets (A Sheets). The title sheets will include the following: index of sheets, revisions, legend, location map, project number, design traffic data. b. Typical Cross Sections (B Sheets). The typical Cross Sections will include but not be limited to typical sections for the proposed grading, drainage and paving improvements. The Typical Cross Sections will be used for the proposed improvements as well as determination of the limits that each section will apply. c. Estimate of Quantities (C Sheets). This includes determination of the bid items to be included in the project, along with an estimate of quantities for each item. Estimate Reference Notes (ERN) will be developed to assist the contractor in bidding the project. Erosion Control and Restoration sheets will be included in the C sheets. Sheets include the design of erosion control measures and surface restoration to be provided on the Project. d. Mainline Plan and Profiles (D Sheets). The trail layout will be in accordance with Chapter 12 of Iowa SUDAS Design Manual. Pedestrian ramp geometric configurations alternatives, identify surface requirements, review general horizontal curb opening, cross slopes, running slope, and identify sidewalk width and passing space within the corridor. e. Removal Plans (F Sheets). This includes the design and drafting of the removal limits of the existing infrastructure inside of the project area. The plan includes the removals of pavement and underground utilities. f. Right-of-way Plans (H Sheets). This includes the design and drafting of the showing existing and proposed right-of-way and easements. g. Survey Plans (G Sheets). This includes the drafting of the survey information for the project. The plan includes benchmarks, control points main centerline 13 data, alignment data table and control point data table h. Traffic Control and Staging (J Sheets). The plan includes anticipated construction scheduling and staging of the Project, highlighting traffic control measures to be implemented during construction. Staging plans shall include provisions for maintaining access to adjacent properties during construction. The traffic control devices, procedures, and layouts shall be as per the Manual of Uniform Traffic Control Devices (MUTCD). i. Landscaping Sheets (K Sheets). This includes any landscaping items associated with turf establishments, plantings and other project corridor enhancements. The scale of these plan sheets will be 1” =20’. j. Storm Sewer Sheets (M Sheets). Storm sewer layout and sizing based on proposed improvements and existing drainage patterns utilizing Chapter 2 of the SUDAS Design Manual. The scale of these plan sheets will be 1” =20’. k. Erosion and Sediment Sheets (R Sheets). This task consists of design and drafting associated with erosion and sediment control. l. Curb Ramp Design (S Sheets). Curb ramp layout will be in accordance with Chapter 12 of Iowa SUDAS Design Manual. Design ramp geometric configurations alternatives, identify surface requirements, review general horizontal curb opening, cross slopes, running slope, and identify sidewalk width and passing space within the corridor. m. Bridge and Culvert Design (V Sheets). Bridge approach panel and culvert replacement plans will be developed in accordance with applicable codes and standards. The scale of these plan sheets will be 1” =20’. It is assumed all bridge and culvert products will utilize prefabricated products with design and structural engineering provided by the manufacturer. Bridge abutments and/or footings are utilize precast concrete as designed and specified by the bridge manufacturer. n. Detailed Cross Sections (W & X Sheets). This task consists of design and drafting associated with the assembly of detailed cross sections (25’ increments) to illustrate typical conditions, drainage designs, and non-typical conditions as needed for guidance during design, review, and quantity estimating purposes. 3. Project Manual: CONSULTANT will prepare a project manual for the project in accordance with Iowa SUDAS and City of Waukee standards. The Project Manual will be provided at the 90% design phase. 4. Engineer’s Estimate: CONSULTANT will prepare an Opinion of Probable Cost (OPC) with breakdowns provided for the various construction elements. An OPC will be provided at the 60% and 90% Design phases. 5. CLIENT Review: Plans will be reviewed with CLIENT at the 60%, and 90% complete stages. The project manual will be reviewed with CLIENT at the 90% complete stage. If required, changes will be made to the contract documents based on CLIENT’s review and comments. It is assumed that easement and right-of-way design will commence at the 60% complete stage of plan set production. The final contract documents will be presented to the CLIENT for approval. 14 Deliverables: Construction Document Review Sets at 60% and 90% Complete Final Engineer’s Estimate Final Project Manual Signed and Sealed Construction Document Set Subconsultant: Geotechnical Investigation and Analysis 1. CONSULTANT will subcontract a Geotechnical subconsultant to perform geotechnical exploration program including field investigations and laboratory testing. The geotechnical services for this task shall consist of: d. Up to Eight (8) soil borings at proposed location of two pedestrian bridges abutments up to 15 feet in depth per boring. Subconsultant scope to cover two (2) water/stream crossing locations. e. Preparation of Geotechnical Report. SUBCONSULTANT will prepare a draft geotechnical report summarizing results of field exploration and laboratory testing programs, boring logs, lab test data, and soil information for bridge abutment design. Deliverables: Final Geotechnical Report: submitted electronically in PDF format II. ADDITIONAL SERVICES Additional Services not included as part of this Scope. If authorized, under a supplemental agreement, the Consultant shall furnish or obtain from others the following services: 1. Subsurface utility investigation F. Private utility investigations beyond One-Call design locate G. Real estate acquisition services H. Platting I. Environmental Studies or Assessments J. Site Electrical or Lighting K. Architectural Design L. Irrigation Plans and Specifications M. Full Stream Restoration N. Water and Sanitary Design O. Bidding and Construction Contracts P. Construction Observation and Administration Q. Modifications to the City’s regulatory FEMA FIRM map, including any LOMCs. R. Evaluation of upstream or downstream flood mitigation measures. 15 ATTACHMENT 2 PROJECT SCHEDULE The time of completion of the scope of services under this Agreement shall be as follows: • Notice to Proceed: February 2025 • Topographic Survey: March 2025 • Planning Level CIP Estimate: March 2025 • Wetland Delineation: May 2025 • Floodplain Modeling – July 2025 • Preliminary Design Completion – August 2025 • Final Design Completion – April 2026 • Bidding Phase: Future 16 ATTACHMENT 3 SCHEDULE OF FEES 0'125'250'500' N LITTLE WALNUT CREEK TRAIL EXTENTION Attachment 4 - CONCEPTUAL TRAIL EXTENSION LIMITS TRIUMPH PARK CONNECT TO EXISTING TRIUMPH PARK TRAIL 6TH STREET AT GRADE CROSSING AND CULVERT BY OTHERS 10TH STREET UNDERPASS AND CULVERT BY OTHERS BRIDGE CROSSING BRIDGE/CULVERT CROSSING CONCEPT TRAIL ALIGNMENT INVESTIGATE POSSIBILITY OF DOUGLAS PKWY TRAIL