HomeMy WebLinkAbout2025-02-03 I01E_10_b Professional Consulting Services Agreement_Waco Pl WideningAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: February 3, 2025
AGENDA ITEM:Consideration of approval of a resolution approving Agreement for
Professional Consulting Services with Bolton & Menk, Inc. [Waco Place
Widening Project]
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: The PCSA with Bolton & Menk is for the widening of SE
Waco Pl (aka 98th Street in West Des Moines as the street is the shared corporate boundary) from the
Union Pacific Railroad tracks south about 360 feet. This project is in the draft FY 2026-30 CIP with a
total budget of $400,000. The tentative project schedule is taking bids in May 2025 with a substantial
completion date of November 2025 and turf restoration completed in spring 2026.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: Bolton and Menk costs are
$36,000 for design services, $2,400 for property acquisition services and $16,000 for construction
services for a total contract amount NTE $54,400.
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Resolution
II. Agreement for Professional Consulting Services
PREPARED BY: Rudy Koester
REVIEWED BY: Rudy Koester RK
I1E10b
THE CITY OF WAUKEE, IOWA
RESOLUTION 2025 -
APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH
BOLTON & MENK, INC. [WACO PLACE WIDENING PROJECT]
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, the City desires to retain the consultant services of Bolton & Menk, Inc. for the
Waco Place Widening Project; AND,
WHEREAS, the scope of services includes professional services required for the engineering
design of SE Waco Place Widening from the Union Pacific Railroad tracks to the south about
360 feet. The scope is divided into three tasks, Design Services, Property Acquisition Services
and Construction Services; AND,
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the
Agreement for Professional Consulting Services between Bolton & Menk, Inc. and the City of
Waukee, Iowa [Waco Place Widening Project] is hereby approved.
Passed by the City Council of the City of Waukee, Iowa, and approved the 3rd day of February,
2025.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
R. Charles Bottenberg
Chris Crone
Rob Grove
Anna Bergman Pierce
Ben Sinclair
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AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
Waco Place Widening
City Project No. _______
This Agreement is made and entered into this 3rd day of February, 2025, by and between City of
Waukee, a municipal corporation, hereinafter referred to as "City," and Bolton & Menk, Inc.,
(Fed. ID #41-0832249), a corporation incorporated and licensed under the laws of the State of
Iowa, party of the second part, hereinafter referred to as "Consultant" as follows:
THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS
DESCRIBED IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE
PROFESSIONAL SERVICES AND FURNISH THE NECESSARY DOCUMENTATION FOR
THE PROJECT AS GENERALLY DESCRIBED IN THIS AGREEMENT.
1. SCOPE OF SERVICES
Services provided under this Agreement shall be as further described in Attachment 1, Scope
of Services.
2. SCHEDULE
The schedule of the professional services to be performed shall conform to the Schedule set
forth in Attachment 2. Any deviations from the Schedule shall be approved by the authorized
City representative. The City agrees that the Consultant is not responsible for delays arising
from a change in the scope of services, a change in the scale of the Project or delays resulting
from causes not directly or indirectly related to the actions of the Consultant.
3. COMPENSATION
A. In consideration of the professional services provided herein, the City agrees to pay the
Consultant the following sum NOT-TO-EXCEED, including any authorized
reimbursable expenses, pursuant to the Schedule of Fees set forth in Attachment 3.
I. Basic Services of the Consultant
A. Task 1 – Design Services $ 36,000
B. Task 2 – Property Acquisition Services $ 2,400
C. Task 3 – Construction Services $ 16,000
Total $ 54,400
B. The Consultant shall invoice the City monthly for services, any reimbursable expenses
and any approved amendments to this Agreement, based upon services actually
completed at the time of the invoice. Final payment shall be due and payable within 30
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days of the City's acceptance of Consultant's submission of final deliverables in
accordance with the Scope of Services.
C. In consideration of the compensation paid to the Consultant, the Consultant agrees to
perform all professional services to the satisfaction of the City by performing the
professional services in a manner consistent with that degree of care and skill ordinarily
exercised by members of Consultant's profession currently practicing under similar
circumstances. If the performance of this Agreement involves the services of others or the
furnishing of equipment, supplies, or materials, the Consultant agrees to pay for the same
in full.
4. INSURANCE
A. Consultant understands and agrees that Consultant shall have no right of coverage under
any and all existing or future City comprehensive, self or personal injury policies.
Consultant shall provide insurance coverage for and on behalf of Consultant that will
sufficiently protect Consultant or Consultant' representative(s) in connection with the
professional services which are to be provided by Consultant pursuant to this Agreement,
including protection from claims for bodily injury, death, property damage, and lost
income. Consultant shall provide worker's compensation insurance coverage for
Consultant and all Consultant's personnel. Consultant shall file applicable insurance
certificates with the City, and shall also provide evidence of the following additional
coverage.
B. The Consultant shall provide evidence of comprehensive general liability coverage and
contractual liability insurance by an insurance company licensed to do business in the
State of Iowa in the limits of at least $1,000,000 each personal injury accident and/or
death; $1,000,000 general aggregate personal injury and/or death; and $1,000,000 for
each property damage accident. The evidence shall designate the City as an additional
insured, and that it cannot be canceled or materially altered without giving the City at
least thirty (30) days written notice by registered mail, return receipt requested.
C. The Consultant shall also provide evidence of automobile liability coverage in the limits
of at least $1,000,000 bodily injury and property damage combined. The evidence shall
designate the City as an additional insured, and that it cannot be cancelled or materially
altered without giving the City at least thirty (30) days written notice by registered mail,
return receipt requested.
D. The Consultant shall provide evidence of professional liability insurance, by an insurance
company licensed to do business in the State of Iowa, in the limit of $1,000,000 for
claims arising out of the professional liability of the Consultant. Consultant shall provide
City written notice within five (5) days by registered mail, return receipt requested of the
cancellation or material alteration of the professional liability policy.
E. Failure of Consultant to maintain any of the insurance coverages set forth above shall
constitute a material breach of this Agreement.
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5. NOTICE
Any notice to the parties required under this agreement shall be in writing, delivered to the
person designated below, by United States mail or in hand delivery, at the indicated address
unless otherwise designated in writing.
FOR THE CITY: FOR THE CONSULTANT:
Name: City of Waukee Name: Bolton & Menk, Inc.
Attn: Rudy Koester Attn: Justin Ernst
Title: Director of Public Works Title: Municipal Assistant Group Leader, Principal
Address: 230 W. Hickman Road Address: 430 E Grand Ave, Suite 101
City, State: Waukee, IA 50263 City, State: Des Moines, IA 50309
6. GENERAL COMPLIANCE
In the conduct of the professional services contemplated hereunder, the Consultant shall
comply with applicable state, federal, and local law, rules, and regulations, technical
standards, or specifications issued by the City. Consultant must qualify for and obtain any
required licenses prior to commencement of work, including any professional licenses
necessary to perform work within the State of Iowa.
7. STANDARD OF CARE
Services provided by the Consultant under this Agreement shall be performed in a manner
consistent with that degree of care and skill ordinarily exercised by members of the same
profession currently practicing under similar circumstances.
8. INDEPENDENT CONTRACTOR
Consultant understands and agrees that the Consultant and Consultant's employees and
representatives are not City employees. Consultant shall be solely responsible for payment of
salaries, wages, payroll taxes, unemployment benefits, or any other form of compensation or
benefit to Consultant or Consultant's employees, representatives or other personnel
performing the professional services specified herein, whether it be of a direct or indirect
nature. Further, it is expressly understood and agreed that for such purposes neither
Consultant nor Consultant's employees, representatives or other personnel shall be entitled to
any City payroll, insurance, unemployment, worker's compensation, retirement, or any other
benefits whatsoever.
9. NON-DISCRIMINATION
Consultant will not discriminate against any employee of applicant for employment because
of race, color, sex, national origin, religion, age, handicap, or veteran status. Consultant will,
where appropriate or required, take affirmative action to ensure that applicants are employed,
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and that employees are treated, during employment, without regard to their race, color, sex,
or national origin, religion, age, handicap, or veteran status. Consultant will cooperate with
the City in using Consultant's best efforts to ensure that Disadvantaged Business Enterprises
are afforded the maximum opportunity to compete for subcontracts of work under this
Agreement.
10. HOLD HARMLESS
Consultant agrees to indemnify and hold harmless the City, its officers, agents, and
employees from any and all claims, settlements and judgments, to include all reasonable
investigative fees, attorney's fees, and court costs for any damage or loss which is due to or
arises from a breach of this Agreement, or from negligent acts, errors or omissions in the
performance of professional services under this Agreement and those of its sub consultants or
anyone for whom Consultant is legally liable.
11. ASSIGNMENT
Consultant shall not assign or otherwise transfer this Agreement or any right or obligations
therein without first receiving prior written consent of the City.
12. APPROPRIATION OF FUNDS
The funds appropriated for this Agreement are equal to or exceed the compensation to be
paid to Consultant. The City's continuing obligations under this Agreement may be subject to
appropriation of funding by the City Council. In the event that sufficient funding is not
appropriated in whole or in part for continued performance of the City's obligations under
this Agreement, or if appropriated funding is not expended due to City spending limitations,
the City may terminate this Agreement without further compensation to the Consultant. To
the greatest extent allowed by law, the City shall compensate Consultant as provided in
Section 18(6) of this Agreement.
13. AUTHORIZED AMENDMENTS TO AGREEMENT
A. The Consultant and the City acknowledge and agree that no amendment to this
Agreement or other form, order or directive may be issued by the City which requires
additional compensable work to be performed if such work causes the aggregate amount
payable under the amendment, order or directive to exceed the amount appropriated for
this Agreement as listed in Section 3, above, unless the Consultant has been given a
written assurance by the City that lawful appropriation to cover the costs of the additional
work has been made.
B. The Consultant and the City further acknowledge and agree that no amendment to this
Agreement or other form, order or directive which requires additional compensable work
to be performed under this Agreement shall be issued by the City unless funds are
available to pay such additional costs, and the Consultant shall not be entitled to any
additional compensation for any additional compensable work performed under this
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Agreement. The Consultant expressly waives any right to additional compensation,
whether in law or equity, unless prior to commencing the additional work the Consultant
was given a written amendment, order or directive describing the additional compensable
work to be performed and setting forth the amount of compensation to be paid, such
amendment, order or directive to be signed by the authorized City representative. It is the
Consultant's sole responsibility to know, determine, and ascertain the authority of the
City representative signing any amendment, directive or order.
14. OWNERSHIP OF CONSULTING DOCUMENTS
All sketches, tracings, plans, specifications, reports, and other data prepared under this
Agreement shall become the property of the City; a reproducible set shall be delivered to the
City at no additional cost to the City upon completion of the plans or termination of the
services of the Consultant. All drawings and data shall be transmitted in a durable material,
with electronic files provided when feasible to do so. The Consultant's liability for use of the
sketches, tracings, plans, specifications, reports, and other data prepared under this
Agreement shall be limited to the Project.
15. INTERPRETATION
No amendment or modification of this Agreement shall be valid unless expressed in writing
and executed by the parties hereto in the same manner as the execution of the Agreement.
This is a completely integrated Agreement and contains the entire agreement of the parties;
any prior written or oral agreements shall be of no force or effect and shall not be binding
upon either party. The laws of the State of Iowa shall govern and any judicial action under
the terms of this Agreement shall be exclusively within the jurisdiction of the district court
for Dallas County, Iowa.
16. COMPLIANCE WITH FEDERAL LAW
To the extent any federal appropriation has or will be provided for the Project, or any federal
requirement is imposed on the Project, Consultant agrees that Consultant will comply with all
relevant laws, rules and regulations imposed on City and/or Consultant necessary for receipt
of the federal appropriation. Consultant shall provide appropriate certification regarding
Consultant's compliance.
17. SOLICITATION AND PERFORMANCE
A. The Consultant warrants that it has not employed or retained any company or person,
other than a bona fide employee working for the Consultant, to solicit or secure this
Agreement, and that the Consultant has not paid or agreed to pay any company or person
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or
contingent fee.
B. The Consultant shall not engage the services of any person or persons in the employ of
the City at the time of commencing such services without the written consent of the City.
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18. SUSPENSION AND TERMINATION OF AGREEMENT
A. The right is reserved by the City to suspend this Agreement at any time. Such suspension
may be effected by the City giving written notice to the Consultant, and shall be effective
as of the date established in the suspension notice. Payment for Consultant's services
shall be made by the City for services performed to the date established in the suspension
notice. Should the City reinstate the work after notice of suspension, such reinstatement
may be accomplished by thirty (30) days written notice within a period of six (6) months
after such suspension, unless this period is extended by written consent of the Consultant.
B. Upon ten (10) days written notice to the Consultant, the City may terminate the
Agreement at any time if it is found that reasons beyond the control of either the City or
Consultant make it impossible or against the City's interest to complete the Agreement. In
such case, the Consultant shall have no claims against the City except for the value of the
work performed up to the date the Agreement is terminated.
C. The City may also terminate this Agreement at any time if it is found that the Consultant
has violated any material term or condition of this Agreement or that Consultant has
failed to maintain workers' compensation insurance or other insurance provided for in
this Agreement. In the event of such default by the Consultant, the City may give ten (10)
days written notice to the Consultant of the City's intent to terminate the Agreement.
Consultant shall have ten (10) days from notification to remedy the conditions
constituting the default.
D. In the event that this Agreement is terminated in accordance with paragraph C of this
section, the City may take possession of any work and may complete any work by
whatever means the City may select. The cost of completing said work shall be deducted
from the balance which would have been due to the Consultant had the Agreement not
been terminated and work completed in accordance with contract documents.
E. The Consultant may terminate this Agreement if it is found that the City has violated any
material term or condition of this Agreement. In the event of such default by the City, the
Consultant shall give ten (10) days written notice to the City of the Consultant's intent to
terminate the Agreement. City shall have ten (10) days from notification to remedy the
conditions constituting the default.
19. TAXES
The Consultant shall pay all sales and use taxes required to be paid to the State of Iowa on
the work covered by this Agreement. The Consultant shall execute and deliver and shall
cause any sub-consultant or subcontractor to execute and deliver to the City certificates as
required to permit the City to make application for refunds of said sales and use taxes as
applicable. The City is a municipal corporation and not subject to state and local tax, use tax,
or federal excise taxes.
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20. SEVERABILITY
If any portion of this Agreement is held invalid or unenforceable by a court of competent
jurisdiction, the remaining portions of this Agreement shall continue in full force and effect.
21. MISCELLANEOUS HEADINGS
Title to articles, paragraphs, and subparagraphs are for information purposes only and shall
not be considered a substantive part of this Agreement.
22. FURTHER ASSURANCES
Each party hereby agrees to execute and deliver such additional instruments and documents
and to take all such other action as the other party may reasonably request from time to time
in order to effect the provisions and purposes of this Agreement.
23. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall
constitute an original document, no other counterpart needing to be produced, and all of
which when taken together shall constitute the same instrument.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly
authorized officers or agents on the day and year first above written.
CONSULTANT CITY OF WAUKEE
By: ________________________________ By: __________________________
Name: Justin Ernst, P.E. Courtney Clarke, Mayor
Title: Municipal Assistant Group Leader, Principal
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ATTACHMENT 1
SCOPE OF SERVICES
The work to be performed by the Consultant under this agreement shall encompass and include
detailed work, services, materials, equipment and supplies necessary to complete analysis and
design for the project.
Bolton & Menk, Inc., hereafter known as CONSULTANT, agrees to provide professional services
required for the engineering design of Waco Place Widening from the railroad track to approximately 360
feet south on the west side. The scope is divided into three tasks, Design Services, Property Acquisition
Services and Construction Services, and the work included is as follows:
TASK I – DESIGN SERVICES
For purposes of this specific project, Design Services to be provided by CONSULTANT are as
follows:
Subtask A – Project Initiation and Project Management
1. CONSULTANT will facilitate a project kick-off meeting with CLIENT staff to
accomplish the following:
a. Review and confirm the scope of the project
b. Review available information relative to the project
c. Review and discuss specific infrastructure issues and CLIENT’S current design
standards as they relate to the proposed improvements on this project
d. Review and verify project schedules
e. Conduct a field review of project area by CONSULTANT and CLIENT
representatives
2. CONSULANT will coordinate progress with CLIENT after the initial kickoff meeting.
These meetings will discuss findings, issues, schedule, and needs to keep the project
progressing.
3. CONSULTANT will provide project and contract administration services throughout the
duration of the project.
4. CONSULTANT will facilitate project communication throughout the duration of the
project. (Including distributing meeting minutes in a timely manner).
5. CONSULTANT will identify private utility conflicts and required relocation during
design. It is understood that existing utility locations will be taken from as constructed
information or as marked in the field.
a. During the field data collection phase, CONSULTANT will complete an Iowa
One Call to identify the utilities within the project corridor. CONSULTANT will
attend up to two (2) utility coordination meetings with affected utilities to review
the proposed construction and identify conflicts and required relocation. Utility
coordination will be discussed again at the preconstruction meeting.
b. CONSULTANT will prepare existing conditions mapping, and project public
utility removal plans for inclusion in the construction documents.
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Subtask B – Data Collection
1. CONSULTANT will collect a topographic survey of the corridor public ROW which will
include:
a. Horizontal and vertical location of existing surface improvements
b. Horizontal and vertical location of CLIENT utilities – sanitary sewer, watermain
and storm sewer
c. Locate private utilities (natural gas, telephone, CATV, electric, watermain, etc.)
based on field marking or other information from utility owners
d. Identify property corners to determine ROW limits
e. Survey existing ground to create a surface model and contours for the site.
f. CAD drafting to create project mapping of the project area.
2. CONSULTANT will identify any necessary temporary and permanent easements and/or
acquisitions along the project during the design process.
Deliverables:
Base map in PDF and CAD format
Subtask C – Construction Drawings
1. CONSULTANT will complete all aspects of design needed for the construction of the
Waco Place Widening. 60% (Preliminary) and 90% (Final) plans and specifications will
be provided to the City for review and approval. The plan elements include:
a. Title and General Information Sheets (A Sheets). The title sheets will include
the following: index of sheets, revisions, legend, location map, project number,
design traffic data.
b. Typical Cross Sections (B Sheets). The typical Cross Sections will include but
not be limited to typical sections for the proposed grading, drainage and paving
improvements. The Typical Cross Sections will be used for the proposed
improvements as well as determination of the limits that each section will apply.
c. Estimate of Quantities (C Sheets). This includes determination of the bid items
to be included in the project, along with an estimate of quantities for each item.
Estimate Reference Notes (ERN) will be developed to assist the contractor in
bidding the project.
d. Mainline Plan and Profiles (D Sheets). Plan and profile sheets will show the
existing and proposed horizontal and vertical roadway alignment of the corridor.
Proposed Right-of-Way and Construction Easement limits based on the catch
point lines will be shown. The scale of these sheets will be 1” =20’.
e. Removal Plans (F Sheets). This includes the design and drafting of the removal
limits of the existing infrastructure inside of the project area. The plan includes
the removals of pavement, and underground utilities.
f. Right-of-Way Plans (H Sheets). This includes the design and drafting of the
showing existing and proposed right-of-way and easements.
g. Survey Plans (G Sheets). This includes the drafting of the survey information
for the project. The plan includes benchmarks, control points main centerline
data, alignment data table and control point data table
h. Traffic Control and Staging (J Sheets). The plan includes anticipated
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construction scheduling and staging of the Project, highlighting traffic control
measures to be implemented during construction. Staging plans shall include
provisions for maintaining access to adjacent properties during construction. The
traffic control devices, procedures, and layouts shall be as per the Manual of
Uniform Traffic Control Devices (MUTCD).
i. Landscaping Sheets (K Sheets). This includes any landscaping items associated
with turf establishments, plantings and other project corridor enhancements. The
scale of these plan sheets will be 1” =20’.
j. Geometrics and Jointing Sheets (L Sheets). Plans will refine geometric layouts
and provide additional horizontal and vertical survey information needed to
construct the areas and jointing. The scale of these plan sheets will be 1” =20’.
k. Underground Utilities (M Sheets). Plans include storm sewer design. These
drawings will show identified locations of franchise utilities and critical crossings.
Sheets may be combined depending on clarity of the plans.
i. Storm Sewer Sheets (M1 Sheets). Storm sewer layout and sizing based
on proposed improvements and existing drainage patterns utilizing
Chapter 2 of the SUDAS Design Manual. Plans show storm sewer
horizontal and vertical profiles, unless shown on applicable D sheets, that
will show the existing topography, proposed improvements, storm sewer
profile, and structure locations. Structure tables and storm sewer cross
will be included. The scale of these plan sheets will be 1” =20’.
l. Lighting Layout Sheets (P Sheets). This task consists of determining street light
pole location from the south project limits up to University Avenue. Design will
follow SUDAS Design Manual Chapter 11C – Facility Design, with the
assumptions; local roadway, low pedestrian classification and R1 surface
classification.
m. Erosion and Sediment Sheets (R Sheets). This task consists of design and
drafting associated with erosion and sediment control.
n. Trail Design (S Sheets). The trail layout will be in accordance with Chapter 12
of Iowa SUDAS Design Manual. Pedestrian ramp geometric configurations
alternatives, identify surface requirements, review general horizontal curb
opening, cross slopes, running slope, and identify sidewalk width and passing
space within the corridor.
o. Detailed Cross Sections (W & X Sheets). This task consists of design and
drafting associated with the assembly of detailed cross sections (25’ increments)
to illustrate typical conditions, drainage designs, and non-typical conditions as
needed for guidance during design, review, and quantity estimating purposes.
2. Project Manual: CONSULTANT will prepare a project manual for the project in
accordance with Iowa SUDAS and City of Waukee standards. The Project Manual will
be provided at the 90% design phase.
3. Engineer’s Estimate: CONSULTANT will prepare an Opinion of Probable Cost (OPC)
with breakdowns provided for the various construction elements. An OPC will be
provided at the 60% and 90% Design phases.
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4. CLIENT Review: Plans will be reviewed with CLIENT at the 60%, and 90% complete
stages. The project manual will be reviewed with CLIENT at the 90% complete stage. If
required, changes will be made to the contract documents based on CLIENT’s review and
comments. It is assumed that easement and right-of-way design will commence at the
60% complete stage of plan set production. The final contract documents will be
presented to the CLIENT for approval.
Subtask D – Bidding Phase
CONSUTLANT will provide the following assistance:
1. Assist CLIENT in the preparation of advertisement for bids and submittal to the local
newspaper and other required publications, secure affidavits of publication
2. Post advertisement for bids on CONSULTANT’s website.
3. Upon request by prospective bidders, subcontractors or suppliers, CONSULTANT will
distribute copies of the contract/bidding documents – hard copy or electronic documents,
or both. A nominal refundable fee may be charged for bidding documents.
4. Maintain and update plan holders list throughout bidding period.
5. Address questions from prospective bidders, subcontractors and suppliers, and prepare
and issue addenda as required.
6. Assist CLIENT with the public opening and reading of the bids.
7. Review bids and prepare bid tabulation and abstract of all bid items.
8. Conduct pre-award review of the low bidder and significant subcontractors and perform
other research to investigation capabilities and qualifications of the low bidder.
9. Assist CLIENT in preparing a recommendation for CLIENT Council regarding the award
of the bid. CONSULTANT will attend the CLIENT Council meeting to answer any
questions regarding the recommendation.
TASK II – ACQUISITION SERVICES
Acquisition Services consist of the following:
1. Easement Documents: CONSULTANT will provide the following easement services and
documents for two (2) properties:
a. Review CLIENT provided current title commitment and supporting documents.
b. Assemble the land title survey into a preliminary draft form for CLIENT to
review and provide comments back.
c. Final ALTA/NSPS Land Title Survey
Assumptions: The proposal is based on the following assumptions:
1. CLIENT to provide current title commitment and supporting documents.
2. Fees include allowing one CLIENT requested revised survey.
3. Title issues that may arise (gaps/overlaps, poor legal description, etc.) shall be
considered “Additional Services” and will be invoiced on a negotiated price.
4. Only utilities that are marked in the field along with utility maps provided by
utility companies will be graphically shown on the survey map.
5. Survey services and CLIENT obligations will be in accordance with “A Minimum
Standard Detail Requirements for ALTA/NSPS Land Title Survey’s” as adopted
by American Land Title Association and National Society of Professional
Surveyors, 2021 edition, hereinafter referred to as ALTA/NSPS Standards.
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TASK III – CONSTRUCTION SERVICES
Construction Services consist of the following:
1. Construction Administration: CONSULTANT will provide the following construction
administration activities:
a. Prepare the required contract documents, with the assistance of CLIENT’S
attorney and staff, after award of contract.
b. Convene and preside over the preconstruction conference to be attended by
CLIENT, contractors and any affected utility companies.
c. Provide supervision and support to CLIENT’S construction observation staff.
d. Attend construction project meetings as required (Assume 6).
e. Prepare change orders and written directives.
f. Review, for conformance with design concept only, any shop drawings required
to be furnished by the Contractor.
g. Review any material lists, supplier’s lists, or other submittals required to be
furnished by the Contractor.
h. Obtain additional information or clarifications from CLIENT when required for
the proper execution of the work.
i. Review and make a recommendation on the Contractor's request for partial
payments. Such a review will be based upon CLIENT'S on-site observations and
such written documentation as may be available to CONSULTANT at the time of
review. Such a review will not include verification of unit price contract
quantities by physical measurement of individual work items.
2. Construction Closeout and Record Drawings:
a. CONSULTANT will conduct an inspection of the project in the company of
CLIENT and the Contractor for conformance with contract documents. A punch
list will be developed from the inspection and be used to track completion of
those items.
b. CONSULTANT will prepare record drawings reflecting constructed conditions
from information observed by CLIENT or supplied by others and furnish one
reproducible copy and one electronic copy of the plans to CLIENT.
II. ADDITIONAL SERVICES
Additional Services not included as part of this Scope. If authorized, under a supplemental
agreement, the Consultant shall furnish or obtain from others the following services:
1. Subsurface utility investigation
2. Real estate acquisition services
3. Construction observation
4. Geotechnical services.
5. Construction materials testing
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ATTACHMENT 2
PROJECT SCHEDULE
The time of completion of the scope of services under this Agreement shall be as follows:
• Notice to Proceed: February 4, 2025
• Topographic Survey: February 2025
• 60% Design Review: February/March 2025
• 90% Design Review: March/April 2025
• Bidding Phase: April/May 2025
• Construction Award: May/June 2025
• Construction Start: July-November 2025
• Construction Completion/Project Closeout: December 2025
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ATTACHMENT 3
SCHEDULE OF FEES