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HomeMy WebLinkAbout2025-02-03 I01E_10_d Professional Consulting Services Agreement_2026 Downtown StreetsAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: February 3, 2025 AGENDA ITEM:Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Shive-Hattery, Inc. [2026 Downtown Street Improvements Project]. FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: The attached PCSA with Shive-Hattery for the 2026 Downtown Street Improvements project. This project is in the draft FY 2026-30 CIP with a total budget of $2,000,000. The scope consists of reconstructing Walnut Street from 6th Street to Ashworth Drive as a flex street, the addition of angled parking spaces along existing streets in Downtown and miscellaneous associated work. The tentative project schedule is taking bids in December 2025/January 2026 with a completion date of November 2026. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: Shive-Hattery costs are $210,000 for design services and $85,000 for construction services for a total contract amount NTE $295,000. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the resolution. ATTACHMENTS: I. Resolution II. Agreement for Professional Consulting Services PREPARED BY: Rudy Koester REVIEWED BY: Rudy Koester RK I1E10d THE CITY OF WAUKEE, IOWA RESOLUTION 2025 - APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH SHIVE-HATTERY, INC. [2026 DOWNTOWN STREET IMPROVEMENTS PROJECT] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, the City desires to retain the consultant services of Shive-Hattery, Inc. for the 2026 Downtown Street Improvements Project; AND, WHEREAS, the scope of services includes reconstructing Walnut Street in Waukee from 6th Street to Ashworth Drive as a one-way flex street that can be converted to a pedestrian street as needed for events. Storm sewer improvements will be included within the reconstructed Walnut Street, and upsized outlet piping will be considered. Also included is the construction of added angled parking spaces along existing streets in the downtown area. The following locations will be considered: south side of Ashworth Drive between 7th Street and 6th Street, Locust Street west and east of 6th Street, and 6th Street south of Locust Street; AND, NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the Agreement for Professional Consulting Services between Shive-Hattery, Inc. and the City of Waukee, Iowa [2026 Downtown Street Improvements Project] is hereby approved. Passed by the City Council of the City of Waukee, Iowa, and approved the 3rd day of February, 2025. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN R. Charles Bottenberg Chris Crone Rob Grove Anna Bergman Pierce Ben Sinclair 1 AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES 2026 DOWNTOWN STREET IMPROVEMENTS This Agreement is made and entered into this ________ day of _____, 2025, by and between the City of Waukee, a municipal corporation, hereinafter referred to as "City," and Shive-Hattery, Inc., party of the second part, hereinafter referred to as "Consultant" as follows: THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS DESCRIBED IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE PROFESSIONAL SERVICES AND FURNISH THE NECESSARY DOCUMENTATION FOR THE PROJECT AS GENERALLY DESCRIBED IN THIS AGREEMENT. 1. SCOPE OF SERVICES Services provided under this Agreement shall be as further described in Attachment 1, Scope of Services. 2. SCHEDULE The schedule of the professional services to be performed shall conform to the Schedule set forth in Attachment 2. Any deviations from the Schedule shall be approved by the authorized City representative. The City agrees that the Consultant is not responsible for delays arising from a change in the scope of services, a change in the scale of the Project or delays resulting from causes not directly or indirectly related to the actions of the Consultant. 3. COMPENSATION A. In consideration of the professional services provided herein, the City agrees to pay the Consultant the following Hourly Not-to-Exceed, including any authorized reimbursable expenses, pursuant to the Schedule of Fees set forth in Attachment 3. I. Basic Services of the Consultant $210,000 II. Construction Services $85,000 Total: $295,000 B. The Consultant shall invoice the City monthly for services, any reimbursable expenses and any approved amendments to this Agreement, based upon services actually completed at the time of the invoice. Final payment shall be due and payable within 30 days of the City's acceptance of Consultant's submission of final deliverables in accordance with the Scope of Services. 2 C. In consideration of the compensation paid to the Consultant, the Consultant agrees to perform all professional services to the satisfaction of the City by performing the professional services in a manner consistent with that degree of care and skill ordinarily exercised by members of Consultant's profession currently practicing under similar circumstances. If the performance of this Agreement involves the services of others or the furnishing of equipment, supplies, or materials, the Consultant agrees to pay for the same in full. 4. INSURANCE A. Consultant understands and agrees that Consultant shall have no right of coverage under any and all existing or future City comprehensive, self or personal injury policies. Consultant shall provide insurance coverage for and on behalf of Consultant that will sufficiently protect Consultant or Consultant' representative(s) in connection with the professional services which are to be provided by Consultant pursuant to this Agreement, including protection from claims for bodily injury, death, property damage, and lost income. Consultant shall provide worker's compensation insurance coverage for Consultant and all Consultant's personnel. Consultant shall file applicable insurance certificates with the City, and shall also provide evidence of the following additional coverage. B. The Consultant shall provide evidence of comprehensive general liability coverage and contractual liability insurance by an insurance company licensed to do business in the State of Iowa in the limits of at least $1,000,000 each personal injury accident and/or death; $1,000,000 general aggregate personal injury and/or death; and $1,000,000 for each property damage accident. The evidence shall designate the City as an additional insured, and that it cannot be canceled or materially altered without giving the City at least thirty (30) days written notice by registered mail, return receipt requested. C. The Consultant shall also provide evidence of automobile liability coverage in the limits of at least $1,000,000 bodily injury and property damage combined. The evidence shall designate the City as an additional insured, and that it cannot be cancelled or materially altered without giving the City at least thirty (30) days written notice by registered mail, return receipt requested. D. The Consultant shall provide evidence of professional liability insurance, by an insurance company licensed to do business in the State of Iowa, in the limit of $1,000,000 for claims arising out of the professional liability of the Consultant. Consultant shall provide City written notice within five (5) days by registered mail, return receipt requested of the cancellation or material alteration of the professional liability policy. E. Failure of Consultant to maintain any of the insurance coverages set forth above shall constitute a material breach of this Agreement. 3 5. NOTICE Any notice to the parties required under this agreement shall be in writing, delivered to the person designated below, by United States mail or in hand delivery, at the indicated address unless otherwise designated in writing. FOR THE CITY: FOR THE CONSULTANT: Name: City of Waukee Name: Shive-Hattery, Inc.______________ Attn: Rudy Koester Attn: Nathan T. Hardisty Title: Public Works Director/City Engineer Title: Civil Engineer, Project Manager_____ Address: 805 University Ave Address: 4125 Westown Pkwy, Ste.100 City, State: Waukee, IA 50263 City, State: West Des Moines, IA 50266 6. GENERAL COMPLIANCE In the conduct of the professional services contemplated hereunder, the Consultant shall comply with applicable state, federal, and local law, rules, and regulations, technical standards, or specifications issued by the City. Consultant must qualify for and obtain any required licenses prior to commencement of work, including any professional licenses necessary to perform work within the State of Iowa. 7. STANDARD OF CARE Services provided by the Consultant under this Agreement shall be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. 8. INDEPENDENT CONTRACTOR Consultant understands and agrees that the Consultant and Consultant's employees and representatives are not City employees. Consultant shall be solely responsible for payment of salaries, wages, payroll taxes, unemployment benefits, or any other form of compensation or benefit to Consultant or Consultant's employees, representatives or other personnel performing the professional services specified herein, whether it be of a direct or indirect nature. Further, it is expressly understood and agreed that for such purposes neither Consultant nor Consultant's employees, representatives or other personnel shall be entitled to any City payroll, insurance, unemployment, worker's compensation, retirement, or any other benefits whatsoever. 4 9. NON-DISCRIMINATION Consultant will not discriminate against any employee of applicant for employment because of race, color, sex, national origin, religion, age, handicap, or veteran status. Consultant will, where appropriate or required, take affirmative action to ensure that applicants are employed, and that employees are treated, during employment, without regard to their race, color, sex, or national origin, religion, age, handicap, or veteran status. Consultant will cooperate with the City in using Consultant's best efforts to ensure that Disadvantaged Business Enterprises are afforded the maximum opportunity to compete for subcontracts of work under this Agreement. 10. HOLD HARMLESS Consultant agrees to indemnify and hold harmless the City, its officers, agents, and employees from any and all claims, settlements and judgments, to include all reasonable investigative fees, attorney's fees, and court costs for any damage or loss which is due to or arises from a breach of this Agreement, or from negligent acts, errors or omissions in the performance of professional services under this Agreement and those of its sub consultants or anyone for whom Consultant is legally liable. 11. ASSIGNMENT Consultant shall not assign or otherwise transfer this Agreement or any right or obligations therein without first receiving prior written consent of the City. 12. APPROPRIATION OF FUNDS The funds appropriated for this Agreement are equal to or exceed the compensation to be paid to Consultant. The City's continuing obligations under this Agreement may be subject to appropriation of funding by the City Council. In the event that sufficient funding is not appropriated in whole or in part for continued performance of the City's obligations under this Agreement, or if appropriated funding is not expended due to City spending limitations, the City may terminate this Agreement without further compensation to the Consultant. To the greatest extent allowed by law, the City shall compensate Consultant as provided in Section 18(6) of this Agreement. 13. AUTHORIZED AMENDMENTS TO AGREEMENT A. The Consultant and the City acknowledge and agree that no amendment to this Agreement or other form, order or directive may be issued by the City which requires additional compensable work to be performed if such work causes the aggregate amount payable under the amendment, order or directive to exceed the amount appropriated for this Agreement as listed in Section 3, above, unless the Consultant has been given a written assurance by the City that lawful appropriation to cover the costs of the additional work has been made. 5 B. The Consultant and the City further acknowledge and agree that no amendment to this Agreement or other form, order or directive which requires additional compensable work to be performed under this Agreement shall be issued by the City unless funds are available to pay such additional costs, and the Consultant shall not be entitled to any additional compensation for any additional compensable work performed under this Agreement. The Consultant expressly waives any right to additional compensation, whether in law or equity, unless prior to commencing the additional work the Consultant was given a written amendment, order or directive describing the additional compensable work to be performed and setting forth the amount of compensation to be paid, such amendment, order or directive to be signed by the authorized City representative. It is the Consultant's sole responsibility to know, determine, and ascertain the authority of the City representative signing any amendment, directive or order. 14. OWNERSHIP OF CONSULTING DOCUMENTS All sketches, tracings, plans, specifications, reports, and other data prepared under this Agreement shall become the property of the City; a reproducible set shall be delivered to the City at no additional cost to the City upon completion of the plans or termination of the services of the Consultant. All drawings and data shall be transmitted in a durable material, with electronic files provided when feasible to do so. The Consultant's liability for use of the sketches, tracings, plans, specifications, reports, and other data prepared under this Agreement shall be limited to the Project. 15. INTERPRETATION No amendment or modification of this Agreement shall be valid unless expressed in writing and executed by the parties hereto in the same manner as the execution of the Agreement. This is a completely integrated Agreement and contains the entire agreement of the parties; any prior written or oral agreements shall be of no force or effect and shall not be binding upon either party. The laws of the State of Iowa shall govern and any judicial action under the terms of this Agreement shall be exclusively within the jurisdiction of the district court for Dallas County, Iowa. 16. COMPLIANCE WITH FEDERAL LAW To the extent any federal appropriation has or will be provided for the Project, or any federal requirement is imposed on the Project, Consultant agrees that Consultant will comply with all relevant laws, rules and regulations imposed on City and/or Consultant necessary for receipt of the federal appropriation. Consultant shall provide appropriate certification regarding Consultant's compliance. 6 17. SOLICITATION AND PERFORMANCE A. The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working for the Consultant, to solicit or secure this Agreement, and that the Consultant has not paid or agreed to pay any company or person other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or contingent fee. B. The Consultant shall not engage the services of any person or persons in the employ of the City at the time of commencing such services without the written consent of the City. 18. SUSPENSION AND TERMINATION OF AGREEMENT A. The right is reserved by the City to suspend this Agreement at any time. Such suspension may be effected by the City giving written notice to the Consultant, and shall be effective as of the date established in the suspension notice. Payment for Consultant's services shall be made by the City for services performed to the date established in the suspension notice. Should the City reinstate the work after notice of suspension, such reinstatement may be accomplished by thirty (30) days written notice within a period of six (6) months after such suspension, unless this period is extended by written consent of the Consultant. B. Upon ten (10) days written notice to the Consultant, the City may terminate the Agreement at any time if it is found that reasons beyond the control of either the City or Consultant make it impossible or against the City's interest to complete the Agreement. In such case, the Consultant shall have no claims against the City except for the value of the work performed up to the date the Agreement is terminated. C. The City may also terminate this Agreement at any time if it is found that the Consultant has violated any material term or condition of this Agreement or that Consultant has failed to maintain workers' compensation insurance or other insurance provided for in this Agreement. In the event of such default by the Consultant, the City may give ten (10) days written notice to the Consultant of the City's intent to terminate the Agreement. Consultant shall have ten (10) days from notification to remedy the conditions constituting the default. D. In the event this Agreement is terminated in accordance with paragraph C of this section, the City may take possession of any work and may complete any work by whatever means the City may select. The cost of completing said work shall be deducted from the balance which would have been due to the Consultant had the Agreement not been terminated and work completed in accordance with contract documents. E. The Consultant may terminate this Agreement if it is found that the City has violated any material term or condition of this Agreement. In the event of such default by the City, the Consultant shall give ten (10) days written notice to the City of the Consultant's intent to terminate the Agreement. City shall have ten (10) days from notification to remedy the conditions constituting the default. 7 19. TAXES The Consultant shall pay all sales and use taxes required to be paid to the State of Iowa on the work covered by this Agreement. The Consultant shall execute and deliver and shall cause any sub-consultant or subcontractor to execute and deliver to the City certificates as required to permit the City to make application for refunds of said sales and use taxes as applicable. The City is a municipal corporation and not subject to state and local tax, use tax, or federal excise taxes. 20. SEVERABILITY If any portion of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Agreement shall continue in full force and effect. 21. MISCELLANEOUS HEADINGS Title to articles, paragraphs, and subparagraphs are for information purposes only and shall not be considered a substantive part of this Agreement. 22. FURTHER ASSURANCES Each party hereby agrees to execute and deliver such additional instruments and documents and to take all such other action as the other party may reasonably request from time to time in order to effect the provisions and purposes of this Agreement. 23. COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall constitute an original document, no other counterpart needing to be produced, and all of which when taken together shall constitute the same instrument. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized officers or agents on the day and year first above written. CONSULTANT CITY OF WAUKEE By: ________________________________ By: __________________________ Name: Nathan T. Hardisty, Project Manager Courtney Clarke, Mayor Shive-Hattery, Inc. 01/26/2025 8 ATTACHMENT 1 – SCOPE OF SERVICES PROJECT DESCRIPTION The project is to reconstruct Walnut Street in Waukee from 6th Street to Ashworth Drive as a “flex street” that can be converted to a pedestrian street as needed for events. Storm sewer improvements will be included within the reconstructed Walnut Street, and upsized outlet piping will be considered. Also included is the construction of added angled parking spaces along existing streets in the downtown area, the following locations will be considered: south side of Ashworth Drive between 7th Street and 6th Street; Locust Street west of 6th Street; Locust Street east of 6th Street; 6th Street south of Locust Street. The project is anticipated to be constructed in one phase with a construction budget of approximately $1.5 million. SCOPE OF SERVICES We will provide the following services for the project: Civil Engineering, Land Surveying, Unmanned Aerial Surveying, Landscape Architecture, and Construction Administration. These services will consist of the following tasks: I. Basic Services of the Consultant 1. Project Management and Coordination A. Project Meetings 1) Kickoff Meeting - The consultant shall coordinate and lead a project kickoff meeting with appropriate City of Waukee staff. 2) Progress Meetings – The consultant shall lead project progress meetings with City of Waukee staff during the design process – 5 meetings are assumed (February 2025 to November 2025) 3) Prepare meeting notes and documentation of items discussed at project meetings. B. Bi-Weekly Progress Reporting – The consultant shall provide progress reporting with action items on a bi-weekly basis throughout the design process. C. Quality Control – The Consultant will provide on-going Quality Control throughout the design process. 2. Surveys and Mapping A. The Consultant shall perform field and office tasks required to collect topographic data and right-of-way information deemed necessary to complete the project. B. The Consultant will conduct field surveys to obtain topographic data, ground elevations, and cross sections required for the development of the Project and to supplement the existing mapping available from the City. C. The Consultant shall obtain high resolution georeferenced orthomosaic map of the site (aerial photography). D. The Consultant will contact the various utility companies and collect available information on underground utility locations and incorporate such available utility information into the base mapping of the project. Utilities to be researched include sanitary sewer, storm sewer, electric, gas, water, telephone, cable vision, and fiber optic lines. 9 E. The Consultant will research city, county, and state records to establish locations of property lines, right-of-way lines, and property ownership for the properties affected by the project and incorporate this data into the base mapping of the project. F. The Consultant will prepare exhibits for temporary construction easements on up to 18 parcels. Permanent acquisition for right-of-way or permanent easements is not anticipated to be required for the project. G. The Consultant will provide staking of the right-of-way or proposed roadway project features (edge of pavement, centerline of future storm sewer, etc.) for the purposes of relocation of utilities throughout the corridor. Construction staking of the actual private utility is not included with the exception of street lighting pole locations, if needed. Additionally, construction staking during the roadway reconstruction is not included. 3. Conceptual Plan Development A. The Consultant will develop conceptual plans for Walnut Street based upon the final flex street concept option completed by Shive-Hattery in 2023. Conceptual plans will show the flex street improvements and right-of-way impacts. The conceptual plans will include project extents, pedestrian accommodations, roadway geometry, and property owner impacts. B. The conceptual plan will be reviewed, revised by the Consultant (if requested by the City), and approved by the City prior to presenting to Project Stakeholders and the Public. C. The Consultant will prepare a concept level cost opinion and submit to the City for review D. Conceptual Plans shall include up to three concepts for aesthetic treatments to be included with the project. Aesthetic treatments are anticipated to include the items listed below. Aesthetic treatments are not anticipated to include free standing signage or structures, retaining walls, aesthetic lighting, or aesthetic treatments requiring electricity. 1) Moveable planters (to allow for closure of the street) 2) Colored concrete 3) Landscape plantings 4) Furniture: benches, trash receptacles, etc. 4. Stormwater Design and Engineering A. Stormwater design and engineering will be included to collect and convey water from the Walnut Street flex street project area. The project area is highly impervious and is anticipated to remain such post construction. B. Three options for stormwater infrastructure will be included. Anticipated options are: 1) Piping and conveyance of stormwater south to approximately Northview Drive and 6th Street. 2) Installation of permeable pavers and roadway surfacing with accompanying drainage and storm sewer conveyance in Option 1. 3) On-site stormwater detention intended to result in peak outflows matching the capacity of the existing infrastructure. 5. Preliminary Design and Plans A. The Consultant will perform preliminary design services in the preparation of design plans and specifications depicting the proposed grading, drainage, paving, signing, utilities located within the proposed right-of-way, aesthetic design components, and other features of the project. The plans for the project will be approximately 60% complete upon completion of the Preliminary Design. Preliminary Design plans will include the following: 1) Title and General Information Sheets (A Sheets) 2) Preliminary Typical Cross Sections (B Sheets) 10 3) Preliminary Plan and Profile Sheets (D and E Sheets) 4) Preliminary Staging (J Sheets) 5) Preliminary Pavement Markings and Signage (K Sheets) 6) Preliminary Stormwater Drainage Design (M Sheets) 7) Preliminary Landscape and Aesthetic Enhancements Design (R Sheets), if necessary B. An Opinion of Probable Construction Cost will be completed with Preliminary Design. 6. Utility Coordination A. The Consultant shall coordinate with utility companies in the project area to discuss impacts to their facilities by the proposed roadway improvements. The anticipated utilities located within the project area are listed below: 1) Consolidated Communications 2) Lumen/CenturyLink 3) Mid-American Energy - Electric 4) Mi-Fiber 5) Mediacom Communications Corp. 6) City of Waukee B. It is anticipated up to two meetings with each of the utilities will be held to discuss their impacts to their facilities and a plan for relocation. C. The Consultant shall coordinate with the utilities during relocation of their facilities, if necessary. 7. Final Plans and Specifications A. Based upon approved preliminary design, the Consultant shall subsequently proceed with final design, contract drawings, specifications, and an opinion of probable construction cost for the award of a single contract for construction of the proposed improvements. Final Plans and Specifications to include the following: 1) Title and General Information Sheets (A Sheets) 2) Typical Cross Sections and Details (B Sheets) 3) Quantities and General Information (C Sheets) 4) Plan and Profile Sheets (D and E Sheets) 5) Reference Ties and Benchmarks (G Sheets) 6) Right-of-way Sheets (H Sheets) 7) Traffic Control and Staging (J Sheets) 8) Pavement Markings and Signage (K Sheets) 9) Geometric, Staking, and Jointing Sheets (L Sheets) 10) Stormwater Drainage Design (M Sheets) 11) Street Lighting Design Sheets (P Sheets), if needed 12) Landscape and Aesthetic Enhancements Design (R Sheets) 13) Curb Ramp, Sidewalk, and Trail Plans (S Sheets) 14) Detail Sheets (U Sheets) 15) Cross Sections (W and X Sheets) B. An Opinion of Probable Construction Cost will be completed with Final Plans and Specifications. 11 8. Permitting A. Due to the project location within existing developed roadway right-of-way, investigations and permitting associated with Wetlands and Waters of the United States (WUS) and Section 404 are not anticipated to be required. These services are not included at this time. B. The Consultant shall coordinate the publishing of the public notice of stormwater discharge and provide proof of publication to the construction contractor (if a public notice is determined to be required for the project). 9. Bidding A. The Consultant will coordinate and manage the letting process for the project including printing of plans and specifications, preparing the formal Notice of Hearing and Letting, and issuing plan clarification and addenda. Consultant will attend bid opening, prepare the bid tabulation, make recommendation of award of contract, and secure the necessary contractual documents. The project is anticipated to be let in one bid package through the local City of Waukee process. II. Construction Services 1. Construction Administration A. Construction Administration services shall consist of services to assist the City in implementing the construction contract this project. The work tasks to be performed by the Consultant with shall include the following: 1) Conduct a Pre-Construction Meeting after the award of the construction contract for the Contractor, subcontractors, utility companies, and other interested parties. 2) Review shop drawings, samples, and other data which the Contractor is required to submit. 3) Participate in weekly construction meetings and provide documentation (meeting summaries) of the discussion and decisions reached in those meetings. For budgeting purposes, it is assumed meetings will be held for 35 weeks of active construction. 4) Provide visits to the site at intervals appropriate to the various stages of construction as the Consultant deems necessary to observe as an experienced and qualified design professional the progress and quality of the various aspects of the Contractor’s work. For budgeting purposes, it is assumed one site visit per week will be completed according to the schedule listed above for weekly construction meetings 5) Issue necessary interpretations and clarifications of the plans, and in connection therewith, prepare change orders as required. For budgeting purposes, 15 hours of engineering has been included. 6) Prepare and assist in processing pay requests and change orders. The consultant shall not be responsible for determining the amount/quantity of items constructed in the field. 7) Prepare construction record drawings defining the actual location of improvements and fixtures showing those changes made during construction, based on the marked- up drawings and other data furnished by the contractor and the resident construction observer. Field survey of the constructed storm sewer for determining pipe inverts and rim elevation is included, all other as-constructed survey is not included. Sidewalk and curb ramps slopes shall be verified based on information received from the contractor and City-provided construction observer. B. Resident Construction Observation services are not included. If desired by the City, these services can be added by a mutually agreed upon supplemental agreement to this contract. 12 ADDITIONAL SERVICES The following are additional services you may require for your project. We can provide these services, but they are not part of this proposal at this time. 1. Right-of-way acquisition services 2. Environmental investigations and/or permitting, including: a. Wetlands/Waters of the United States delineation b. Preparation of documentation for NEPA CE/EA/EIS c. Cultural resources investigations/surveys d. Contaminated soils investigations e. Section 404 permitting 3. Funding/grant application assistance 4. Project development and plan preparation associated with federal-aid project or Iowa DOT letting 5. Street lighting circuit design 6. Exploration of subsurface utilities, including vacuum excavation or televising 7. Water main design and engineering 8. Electrical design and engineering 9. Structural design and engineering 10. Construction Observation 11. Construction Survey/Staking 12. Improvements to Triangle Park 13. Improvements to private property 14. Public Input and/or informational meetings. 15. Meetings with individual property owners. 13 ATTACHMENT 2 – PROJECT SCHEDULE Preliminary Design February 2025 - June 2025 Final Design June 2025 - November 2025 Construction Administration March 2026 - November 2026 14 ATTACHMENT 3 – SCHEDULE OF FEES CONSULTANT’S 2025 STANDARD HOURLY RATE SCHEDULE Hourly Rates and Reimbursable Expenses are subject to change in order to account for inflation for years beyond 2025. PROFESSIONAL STAFF: TECHNICAL STAFF: Grade 1 $111.00 Grade 1 $ 78.00 Grade 2 $133.00 Grade 2 $ 95.00 Grade 3 $148.00 Grade 3 $109.00 Grade 4 $166.00 Grade 4 $118.00 Grade 5 $184.00 Grade 5 $131.00 Grade 6 $199.00 Grade 6 $151.00 Grade 7 $216.00 Grade 7 $168.00 Grade 8 $235.00 Grade 9 $255.00 ADMIN STAFF: $ 75.00 SURVEY STAFF: One Person $170.00 Two Person $263.00 One Person with ATV $195.00 Two Person with ATV $288.00 REIMBURSABLE EXPENSES: TRAVEL IN-HOUSE SERVICES Mileage- Car/Truck $0.70/ Mile Prints/Plots: Mileage- Survey Trucks $0.80/ Mile Bond $ .30/Sq. Ft. Lodging, Meals Cost + 10% Mylar $ .75/Sq. Ft. Airfare Cost + 10% Photogloss $ .90/Sq. Ft. Car Rental Cost + 10% Color Bond $ .60/Sq. Ft. Foam Core Mounting $ 13.00 OUTSIDE SERVICES Aerial Photogrammetry Cost + 10% Color Prints: Professional Services Cost + 10% Letter Size $ 1.00 Prints/Plots/Photos Cost + 10% Legal Size $ 2.00