Loading...
HomeMy WebLinkAbout2025-01-20 Regular Minutes►,dim Waukee ,-, THE KEV TO GOOD LIVING WAUKEE CITY COUNCIL MINUTES January 20, 2025 (A) Call to Order — The regular meeting of the Waukee City Council was called to order by Mayor Clarke at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom. (B) Pledge of Allegiance (C) Roll Call — The following members were present: Mayor Courtney Clarke; Council Members Chris Crone, Rob Grove, Anna Bergman Pierce, Ben Sinclair. Absent: Council Member R. Charles Bottenberg. Also in attendance: City Administrator Brad Deets, Community Development Director Andy Kass, Planning Coordinator Melissa DeBoer, Director of Economic Development Jennifer Brown, Public Works Director/City Engineer Rudy Koester, Finance Director Linda Burkhart, Human Resources Director Michelle Lindsay, Parks & Recreation Director Matt Jermier, Police Chief Chad McCluskey, Police Officer Corby Robbins, City Clerk Rebecca D. Schuett, City Attorney Steve Brick. (D) Open Forum (E) Agenda Approval — Council Member Pierce moved to approve the agenda; seconded by Council Member Crone. Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. (F) Presentations: None (G) Public Hearings: 1) On plans, specifications, form of contract and estimate of cost [Painted Woods West Park Project] — Mayor Clarke opened the public hearing and asked if any written correspondence had been received; City Clerk Schuett replied that none had been received in the clerk's office. Parks & Recreation Director Jermier reviewed the plans for an 8.5-acre park, noting that two public input meetings were held with neighbors to help with the design. He discussed park amenities and the engineer's estimate; construction is scheduled for substantial completion by late fall 2025. No comments were made by the public in attendance. 2) On plans, specifications, form of contract and estimate of cost [Spring Crest Park Project] — Mayor Clarke opened the public hearing and asked if any written correspondence had been received; City Clerk Schuett replied that none had been received in the clerk's office. Parks & Recreation Director Jermier reviewed the project, the first phase of which is approximately 5 acres. Two public input meetings were held with neighbors to help with the park design. Mr. Jermier discussed park amenities and the engineer's estimate, adding that construction is scheduled for substantial completion by late fall 2025. He then briefly reviewed the future construction phases for the park. Council Member Crone asked if the neighbors had any concerns regarding the "hillside play" area; Mr. Jermier replied in the negative, adding that the feature was "a big hit." No comments were made by the public in attendance. 3) On the authorization of a Loan and Disbursement Agreement and the issuance of Notes to evidence the obligation of the City thereunder [Not to exceed $929,000 Sewer Revenue Capital Loan Notes] — Mayor Clarke opened the public hearing and asked if any written correspondence had been received; City Clerk Schuett replied that none had been received in the clerk's office. Public Works Director/City Engineer Koester noted that the NE Outfall Sewer Project was complete and was financed through a State Revolving Fund (SRF) low -interest loan; this type of loan allows the City to convert 1 % of the interest to use toward a sponsored project. As part of an existing 28E agreement, the City of Clive has begun restoration work for the NE Outfall Sewer Project area; Clive has submitted for their first reimbursement payment. He stated that the public hearing was required to amend the loan agreement to reflect additional debt for the project. No comments were made by the public in attendance. (H) Public Hearing Action Items: 1) Painted Woods West Park Project A. Resolution: Consideration of approval of a resolution approving plans, specifications, form of contract and estimate of cost — Council Member Sinclair moved to approve the resolution; seconded by Council Member Grove. Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. (Resolution #2025-027) B. Resolution: Consideration of approval of a resolution awarding contract — Council Member Crone moved to approve the resolution; seconded by Council Member Pierce. Parks & Recreation Director Jermier reviewed the bid tabulation, including deduct alternates. He recommended awarding contract to Concrete Connections, LLC, of Johnston, IA, in the amount of $1,674,999.00 (base bid only). Mayor Clarke stated she was grateful the project was under budget and for LOST dollars. Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. (Resolution #2025-028) C. Resolution: Consideration of approval of a resolution approving contract and bond — Council Member Sinclair moved to approve the resolution; seconded by Council Member Grove. Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. (Resolution #2025-029) 2) Spring Crest Park Project A. Resolution: Consideration of approval of a resolution approving plans, specifications, form of contract and estimate of cost — Council Member Pierce moved to approve the resolution; seconded by Council Member Crone. Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. (Resolution #2025-030) B. Resolution: Consideration of approval of a resolution awarding contract — Council Member Grove moved to approve the resolution; seconded by Council Member Sinclair. Parks & Recreation Director Jermier reviewed the bid tabulation and deduct alternates, recommending awarding contract to Elder Corporation of Des Moines, IA, in the amount of $666,470.52 (base bid only). Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. (Resolution #2025-031) C. Resolution: Consideration of approval of a resolution approving contract and bond — Council Member Crone moved to approve the resolution; seconded by Council Member Pierce. Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. (Resolution #2025-032) 3) Resolution: Consideration of approval of a resolution instituting proceedings to take additional action [Not to exceed $929,000 Sewer Revenue Capital Loan Notes] — Council Member Sinclair moved to approve the resolution; seconded by Council Member Grove. Public Works Director/City Engineer Koester noted that the action would allow the City to complete the amendment with Iowa Finance Authority (IFA). Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. (Resolution #2025-033) (1) Action Items: 1) Consent Agenda: Council Member Pierce moved to approve the Consent Agenda; seconded by Council Member Crone. Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. A. Consideration of approval of 01/20/2025 Bill List; 01/17/2025 Payroll: Total Unpaid Bills Presented for Approval: Total Checks Issued Prior to Council Approval: Regular Checks: $2,701,269.57 (A) Prior to Last Council Meeting (12/27/24) (B) Prior to Last Council Meeting (C) After Last Council Meeting 19,591.16 313,117.61 4,981.53 (D) Payroll Taxes & Reimbursements 228,425.78 (E) Utility Refunds 2,510.05 Payroll Checks Issued: (F) 01/17/2025 427,972.97 'TOTAL" $3, 697, 868.67 FY 2025 Fund Recap: Expenditures Revenues Budgeted Year To Date Budgeted Year To Date $23,512,164 $10,882,620 010 General Fund $23,563,544 $12,016,578 011 General Fund-Hotel/Motel Tax 316,050 52,920 307,500 50,631 060 Road Use Tax Fund 3,903,594 1,985,501 3,594,500 1,814,400 070 Firemen's Association _ _ 080 Library Foundation 085 Asset Forfeitures - _ 110 Debt Service Fund 13,556,578 3,245,533 17,015,460 4,269,547 111 Special Assessments Fund - - - 24,427 120 North Residential TIF 786,638 - 912,978.00 428,731 121 Hickman West Indust Park TIF 569,094 - _ _ 123 Waukee Urban Renewal Area TIF Fund 80,000 27,572 2,426,040 1,456,849 124 Gateway Urban Renewal 5,923,932 202,336 6,926,015 4,113,890 125 Autumn Ridge Urban Renewal 501,855 - 893,540 423,081 126 Waukee West Urban Renewal 2,500 - - _ 127 Southwest Business Park 142,900 99,478 151,645 97,536 128 Waukee Central URA 213,500 - - _ 129 Towne Center Commercial TIF 15,000 - - _ 130 Quarter Commercial TIF 454,600 6,730 448,117 221,645 131 Kettlestone Residential TIF 2,500 - - _ 132 Kettlestone Commercial TIF 10,000 - - _ 210 Employee Benefits Fund 2,830,000 - 2,812,319 1,467,646 211 Local Option Sales Tax 1,238,469 - 6,570,000 1,152,634 212 Public Improvement Fund - - 660,000 532,956 250 Emergency Levy Fund _ _ - 472 327 Capital Projects 70,639,750 23,213,918 46,975,000 26,731,001 510 Water Utility Fund 9,328,765 4,615,205 10,313,700 6,639,500 520 Sewer Utility Fund 10,125,823 3,784,321 8,516,000 5,840,129 521 University Ave Trunk Sewer Project - - - 14,993 522 Waste Water Treatment PI - - - 1,035 523 E Area Pump Sta Treatment - - - 3,629 540 Gas Utility Fund 10,302,714 4,487,031 10,354,500 4,689,559 560 Storm Sewer Utility Fund 1,958,460 793,082 1,903,500 1,029,742 570 Utility Bill Fund 556,400 263,908 513,500 305,302 590 Solid Waste Collect & Rcycl Fund 1,932,110 1,258,331 2,003,500 1,040,187 750 Golf Course Fund 1,023,010 607,904 849,500 565,578 810 Equipment Revolving Fund - _ _ _ $147,659,478 $73,797,719 'TOTAL* $159,977,786 $56,660,348 CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 01/20/2025: $44.52 ABADER, REHAM A UTILITY REFUND ADEMS, NA'SHAY R UTILITY REFUND 77.17 BACKYARD PARADISE UTILITY REFUND 769.46 BAIER, CURRAN D UTILITY REFUND 142.45 12/15/24 - 12/28/24 PAYROLL DUE TO BAKER, LAURIE DELAYED ACH 1,575.41 CITY OF WAUKEE HEALTH INSURANCE DEDUCTION 22,521.99 CLAYTON ENERGY CORPORATION DECEMBER 2024 RESERVATION 311,542.20 3 CORWIN, DEBRA L DEAN SNYDER CONSTRUCTION DUBANSKY,JEREMY EFTPS GRANDQUIST, JEFF J HOGUE, PARKER L ICMA RETIREMENT TRUST 457 IOWA DEPT OF HUMAN SERVICES ISOLVED BENEFIT SERVICES INC KAYKO, MARGARET D KOLLIE, MULBAH LASOURD, TERESA L MOK, BOL PETERSEN, ELLEN ROBERTS, HANNAH SCHUELER, BLAKE A TREASURER STATE OF IOWA US POSTAL SERVICE WILSON, JACOB WRICE, KENNEDY DALLAS COUNTY SHERIFF PRAIRIE VILLAGE OF IOWA LLC PRAIRIE VILLAGE OF IOWA, LLC WELLS FARGO COMMERCIAL CARD WELLS FARGO COMMERCIAL CARD *TOTAL* UTILITY REFUND UTILITY REFUND UTILITY REFUND FICA TAX WITHHOLDING UTILITY REFUND UTILITY REFUND ICMA RETIREMENT CHILD SUPPORT SECTION 125 MEDICAL DEDUCTIONS UTILITY REFUND UTILITY REFUND UTILITY REFUND UTILITY REFUND UTILITY REFUND UTILITY REFUND UTILITY REFUND STATE WITHHOLDING TAXES DECEMBER 2024 REGULAR BILLS UTILITY REFUND UTILITY REFUND CONDEMNATION HEARING - PRAIRIE VILLAGE OF I LAND CONDEMNATION - AWARD FOR TEMPORARY EASEMENT LAND CONDEMNATION - AWARD FOR FEE TITLE INTEREST WELLS FARGO CREDIT CARD WELLS FARGO CREDIT CARD UNPAID BILLS PRESENTED FOR APPROVAL 01/20/2025: PAY EST #13 PUBLIC SAFETY ABSOLUTE CONCRETE INC BUILDING BID PACKAGE #16 PAY EST #13 PUBLIC SAFETY ACADEMY ROOFING & SHEET METAL CO BUILDING BID PACKAGE #7 ACCESS SYSTEMS LEASING AIRGAS USA LLC AMAZON CAPITAL SERVICES AMAZON.COM AMERICAN SOCIETY OF COMPOSERS AUTHORS & PUBLISHERS AMERICAN TEST CENTER INC ANIL KUMAR ANKENY SANITATION INC. ATLANTIC BOTTLING CO BACKGROUND INVESTIGATION BUREAU LLC BAKER MECHANICAL INC. BAX SALES INC BIG GREEN UMBRELLA MEDIA INC BOOT BARN INC BOUND TREE MEDICAL BRICK GENTRY BOWERS SWARTZ BUSY BEE CONSTRUCTION CAPITAL SANITARY SUPPLY CARNEY & APPLEBY P.L.C. COPIER LEASE OXYGEN FLOOR STAND CELL PHONE CHARGING STATION VOLLEY-LITE VOLLEYBALLS/PORTABLE BALL CART 2025 MUSIC LICENSE ANNUAL SAFETY INSPECTION- FIRE TRUCK/GROUND LADDER THERMOSTAT REBATE JANUARY 2025 STATEMENT CITY HALL POP MACHINE 16 YOUTH BASKETBALL COACH BACKGROUND CHECKS HVAC MAINTENANCE AGREEMENT FITTINGS/CLAMPS/DRILL BITS DECEMBER 2024 WAUKEE LIVING JEANS- WARMENHOVEN EMS SUPPLIES DECEMBER 2024 STATEMENT PAY EST #4 TRANSITE WATER MAIN REPLACEMENT PHASE 4 CLEANER/TOILET PAPER/TUBE MOP & HANDLE 2025 LEGISLATIVE/LOBBYING 17.66 659.09 146.52 151,164.46 166.62 96.95 26,278.20 587.65 9,205.13 43.86 52.65 35.42 39.96 44.52 25.01 69.42 18,668.35 3,405.03 69.42 9.35 1,297.72 10, 000.00 125,800.00 4,981.53 16,186.13 $705, 723.85 $7,837.50 14,278.50 281.06 55.95 524.01 1,023.63 445.00 1,150.00 30.00 181, 545.00 68.90 231.20 6,898.00 233.36 1,759.00 94.48 550.26 27,108.05 48,980.05 121.75 6,390.00 4 2025 NREMT REFRESHER CENTRAL IOWA EMS DIRECTOR CONFERENCE- WISE 85.00 CONTRACTED PROFESSIONAL CERRIS SYSTEMS MAINTENANCE SERVICE 9,563.14 CINTAS CORPORATION MATS/SHOP TOWELS 533.10 CITY OF WAUKEE DECEMBER 2024 STATEMENT 580.94 4TH QUARTER 2024 TRAFFIC SIGNAL CITY OF WEST DES MOINES BILLING 620.64 CLAYTON ENERGY CORPORATION DECEMBER 2024 COMMODITY 798,793.18 CONSOLIDATED ELECTRICAL CODEBOOK TABS 61.56 CORE & MAIN LP GASKETS/PIPES/HEX BOLT & NUT KIT 2,551.06 CRYSTAL CLEAR BOTTLED WATER WATER 103.89 JANUARY 2025 VUE SUBSCRIPTION/MONTHLY DATA CYPRESS SOLUTIONS INC PLAN 510.00 SUBSCRIPTION RENEWAL- PUBLIC DALLAS COUNTY NEWS - SUBSCRIPTION DEPT WORKS 2.43 DALLAS COUNTY RECORDER NOVEMBER 2024 STATEMENT 2,176.00 SERVICE DOORS CABLE DAN'S OVERHEAD DOORS & MORE REPLACEMENT 1,385.80 PAY EST #13 PUBLIC SAFETY DDVI INC BUILDING BID PACKAGE #1 278,808.85 JACKET COVERS/LIQUID PLASTIC DEMCO INC. ADHESIVE 1,007.99 DENMAN & COMPANY LLP CONSULT- GAS UTILITY SALE 380.00 DEPARTMENT OF INSPECTIONS APPEALS AND OPERATING PERMIT FEE/ANNUAL LICENSING INSPECTION FEE 225.00 DES MOINES WATER WORKS JANUARY 2025 STATEMENT 508,227.55 DECEMBER 2024 STATEMENT- DIRECTV PUBLIC WORKS 247.24 EARL MAY SEED & NURSERY SPHAGNUM PEAT 124.95 PAY EST #13 PUBLIC SAFETY ELITE FIRE SPRINKLER SYSTEMS INC BUILDING BID PACKAGE #11 61,693.00 FEB '25 HEALTH INSURANCE EMPLOYEE BENEFIT SYSTEMS MONTHLY PREMIUM 248,966.76 NOVEMBER 2024 AMBULANCE EMS MANAGEMENT & CONSULTANTS INC BILLING 18,809.63 FAREWAY STORES INC. COOKIES 9.87 GLOVES/VESTS/EYEWEAR/ELECTRIC FASTENAL COMPANY AL TAPE 589.01 FASTSIGNS A FRAME SIGNS- WINTERFEST 220.00 FIRE SERVICE TRAINING BUREAU CERTIFICATION FEE- SCHUBERT 50.00 FIRST CHOICE COFFEE SERVICES COFFEE/HOT CHOCOLATE 128.00 PAY EST #13 PUBLIC SAFETY FORD METRO INC BUILDING BID PACKAGE #8 63,130.35 FRESH CUT LAWNCARE LLC GRASS CUTTING- CEMETERY 7,200.00 GALLS LLC PANTS- MCNAMEE 524.83 GANNETT IOWA LOCALIQ DECEMBER 2024 STATEMENT 2,503.80 GAS PRODUCTS SALES SPRINGS 782.40 PAINTED WOODS NEIGHBORHOOD GENUS LANDSCAPE ARCHITECTS PARK 12,125.00 GIFTS GALORE EASTER EGGS 888.00 GINA CAMPOS YOUTH BASKETBALL SHIRTS 2,961.35 NEOGOV SUBSCRIPTION MARCH GOVERNMENTJOBS.COM INC. 2025- MARCH 2O26 8,675.94 2024 CHEVROLET SILVERADO 1500 GRAHAM COLLISION REPAIRS- VIN 6121 6,112.27 DECEMBER 2024 STATEMENT - HEARTLAND CO-OP WATER 132.08 TOILET PAPER/MULTIFOLD HILLYARD INC TOWELS/TRASH LINERS 868.15 PAY EST #13 PUBLIC SAFETY HILSABECK SCHACHT INC BUILDING BID PACKAGE #10 144,146.34 HIRTA PUBLIC TRANSIT FY25- JAN/MARCH FUNDING 6,250.00 REPLACED SEALS AND CV/FIXED HOTSY CLEANING SYSTEMS INC. LEAKS/TESTED FUNCTIONS 1,367.01 HY-VEE JANUARY 2025 STATEMENT 736.88 RIDGE POINTE PARKING LOT I&S GROUP INC RECONSTRUCTION 7,831.85 INFRASOURCE CONSTRUCTION LLC PARK SIDE PLAT 1 49,722.21 INGRAM LIBRARY SERVICES BOOKS 2,936.15 SGCIS JANUARY-MARCH 2O25 IOWA ASSOCIATION OF MUNICIPAL UTILITIES SAFETY TRAINING 12,198.47 2025 SPRING TRAINING IOWA ASSOCIATION OF WOMEN POLICE CONFERENCE- VANDERMARK 100.00 FEBRUARY 2025 STATE SHARE OF IOWA DEPARTMENT OF HUMAN SERVICES GEMT 6,959.28 IOWA DEPT OF TRANSPORTATION SALT BRINE 2,997.00 IOWA LIBRARY ASSOCIATION MEMBERSHIP RENEWAL- JENNY 171.00 IOWA PLAINS SIGNING INC CITY STICKERS 1,230.00 IOWA PRISON INDUSTRIES STREET SIGNS 2,006.86 W DOUGLAS-MOVED 2 SCHOOL IOWA SIGNAL INC FLASHERS TO NEW LOCATIONS 3,280.00 IOWA STATE SHERIFFS & DEPUTIES ASSOCIATION MEMBERSHIP DUES- MCCLUSKEY 25.00 DEC '24 PEPM FEES FOR DEP ISOLVED BENEFIT SERVICES CARE/HRA/MED FSA 580.65 PAY EST #13 PUBLIC SAFETY JORDISON CONSTRUCTION INC BUILDING BID PACKAGE #2 17,029.89 KIMBALL MIDWEST FITTINGS 63.18 KONICA MINOLTA BUSINESS SOLUTIONS USA INC QUARTERLY OVERAGE COSTS 1,475.39 PAY EST #13 PUBLIC SAFETY KRUCK PLUMBING & HEATING CO INC BUILDING BID PACKAGE #12 320,150.00 PAY EST #18 3RD ST ELEVATED TANK LANDMARK STRUCTURES I LP REPLCMT 170,221.00 INDOOR WINTER TENNIS LESSONS LIFETIME ATHLETIC SESSIONS 1 & 2 1,880.00 LINE-X OF DES MOINES SPRAY IN BED LINER- VIN 5949 695.00 LUTHERAN CHURCH OF HOPE FAMILY FEST ROOM RENTAL 250.00 LYLE SUMEK ASSOCIATES INC 2024 STRATEGIC PLANNING 7,700.00 MACQUEEN EQUIPMENT LLC MESH SCREEN/NOZZLE 370.31 MARK LORBER GAS WATER HEATER REBATE 50.00 ANNUAL WELLNESS CHECK- MCCARVILLE COUNSELING SERVICES HERRERA 135.00 MIRRORS/DRYWALL MENARDS ANCHORS/CORDLESS DRILL KIT 610.29 MERCY CLINICS OCCUPATIONAL MEDICINE CLINIC EMPLOYEE PHYSICALS 893.00 MERCY WEST PHARMACY EMS MEDICATIONS 144.18 MID-IOWA ELECTRIC INC LIGHTING REPAIRS & REPLACEMENT 915.00 JANUARY 2025 STATEMENT- PUBLIC MI -FIBER LLC SAFETY 909.15 MILLER & SONS GOLF CARS LLC GOLF CART SEATS/CONTROLLERS 7,365.00 MUNICIPAL SUPPLY INC. ANNUAL RNI SAAS FEE- SENSUS 21,856.20 BRAKE ROTOR AND PAD KIT/DISC NAPA AUTO PARTS STORE BRAKE PAD 1,017.13 NELSON TECHNOLOGIES INC REGULATORS 7,845.28 NEW OPPORTUNITIES 2024 WAUKEE CARES 2,581.82 NIRANJAN REDDY SANAGARI THERMOSTAT REBATE 30.00 NYEMASTER GOODE KETTLESTONE LEGAL TRADEMARK 1,225.00 TAPE/WIPES/COFFEE/MASKS/KLEENE OFFICE DEPOT X/ENVELOPES 877.46 OMNISITE 1 YEAR WIRELESS SERVICE 2,030.00 PRE -EMPLOYMENT BACKGROUND ONE SOURCE CHECK 78.00 OPN ARCHITECTS INC NEW PUBLIC SAFETY BUILDING 33,759.63 n. CARB & CHOKE CLEANER/DEGREASER/BRAKE PEAK DISTRIBUTING CLEANER 906.78 PETDATA INC DECEMBER 2024 FEES 52.98 PLAYAWAY PRODUCTS LLC BOOKS/AUDIO BOOKS 294.44 PLAY -PRO RECREATION LLC INSTALLATION OF EQUIPMENT 224,902.00 PLUMB SUPPLY COMPANY LED TOWER LIGHTS 358.00 POMP'S TIRE SERVICE INC SCRAP DISPOSAL FEES 48.00 POWERNET DECEMBER 2024 STATEMENT 20.86 REPAIR BRACKET FOR ROAD RC WELDING GRADER 604.80 REAL FOOD 4 KIDS 2024 FALL COOKING CLUB 1,260.00 DIRECTIONAL BORE GAS REGAL UNDERGROUND CONSTRUCTION INC. SERVICE/GAS MAIN 21,000.00 RIGHTY TIGHTY VENTURES CAMP BRAINIAC 480.00 RYAN COMPANIES US INC PUBLIC SAFETY PROJECT 112,744.00 E- SARAH BAKER READERS/AUDIOBOOKS/PODCASTS 175.00 CLEANING SERVICES- PUBLIC SBS SERVICES GROUP LLC WORKS 5,153.89 SCHNEIDER GRAPHICS INC. REMOVAL OF GRAPHICS- VIN 2854 278.30 SECURITY EQUIPMENT INC BEST/EVEREST KEYS- CITY HALL 14.00 SHERWIN WILLIAMS CO PAINT/PAINTBRUSH/ROLLER COVERS 320.67 IGNITION COIL REPLACEMENT- VIN SHOTTENKIRK CHEVROLET-PONTIAC 0302 682.83 SIDEKICK DEVELOPMENT PUBLIC SAFETY BUILDING PROJECT 11,000.00 PAY EST #13 PUBLIC SAFETY SKOLD DOOR & FLOOR COMPANY INC BUILDING BID PACKAGE #9 119,375.76 SMITH FERTILIZER GRAIN BEET RTU 3,141.88 SPLAW PROPERTIES LLC FEBRUARY 2025 ANNEX LEASE 4,724.70 STAPLES BUSINESS CREDIT PAPER BOWLS/PAPER PLATES 313.81 STATE STEEL OF DES MOINES HOT ROLLED FLAT 175.84 HORN AND BRAKE LIGHT REPAIRS- STIVERS FORD VIN 7050 1,607.91 CONSTRUCTION TESTING SERVICES - TEAM SERVICES INC GOLF COURSE 2,467.56 TECH 24 - COMMERCIAL FOODSERVICE ICE MACHINE PREVENTATIVE REPAIR INC MAINTENANCE 600.29 SWITCHES/OPTI-SEAL RINGS/MINI TERMINAL SUPPLY CO. LAMP/LED BULBS 275.15 TERRACON PUBLIC SAFETY PROJECT 6,142.51 THE HOME DEPOT PRO FLOOR CHAIR MAT 77.99 LIBRARY SOLUTION SOFTWARE THE LIBRARY CORPORATION RENEWAL 14,251.63 TRANSUNION RISK AND ALTERNATIVE DATA SOLUTIONS INC TLO ACCESS 75.00 TREASURER STATE OF IOWA DEC '24 WATER EXCISE TAXES 31,047.65 TREASURER STATE OF IOWA DEC '24 SEWER SALES TAXES 5,667.73 TREASURER STATE OF IOWA DEC'24 GAS SALES TAXES 35,043.86 DEC '24 STORM WATER SALES TREASURER STATE OF IOWA TAXES 3,243.77 TRUCK EQUIPMENT INC MOUNT BASE 167.38 TRUGREEN LAWN SERVICE- LIBRARY 299.05 PAY EST #13 PUBLIC SAFETY TSF STRUCTURES INC BUILDING BID PACKAGE #4 8,312.50 REPAIRS- SEAL KIT/EXHAUST TT TECHNOLOGIES INC RING/ROLL PIN KIT/SPRING 508.00 UNITED PARCEL SERVICE SHIPPING 17.45 UNIVERSAL PRINTING SERVICES ACH DIRECT DEPOSIT STATEMENTS 964.95 UNIVERSITY OF IOWA HYGIENE TESTING FEES 1,702.50 RANDOM DRUG SCREENS/PRE- UPHDM OCCUPATIONAL MEDICINE EMPLOYMENT DRUG SCREENS 444.58 UTILITY SAFETY AND DESIGN INC. DECEMBER 2024 RETAINER FEES 540.00 7 PAY EST #13 PUBLIC SAFETY VAN MAANEN ELECTRIC INC. BUILDING BID PACKAGE #13 VAN METER INDUSTRIAL INC THERMOSTAT WIREM/IRE BAROSTAT WASTEWATER RECLAMATION AUTHORITY JANUARY 2025 FEES DECEMBER 2024 STATEMENT- WAUKEE HARDWARE & VARIETY PARKS & REC PAY EST #13 PUBLIC SAFETY WENTHOLD EXCAVATING BUILDING BID PACKAGE #15 JANUARY 2025 STATEMENT- NO 911 XENIA RURAL WATER DISTR UTE AVE LODGE `TOTAL' PAYROLL 01/17/2025: ABRAMOWITZ, LEVI $3,135.51 ADAMS, CINDY 124.55 ADKINS, COREY 2,102.88 AHRENS, ELIZA 1,659.40 ALLEN, JACKSON 864.41 ANDERSON, SARA 1,860.22 ARRIAGA, ANA 385.32 AUGELLO, DENA 27.55 AVON, JAMES 2,511.38 BAKER, LAURIE 1,578.53 BAKER, RANDY 2,251.68 BASTOW, RACHELLE 2,191.20 BATTANI, TESSA 87.04 BAUMAN, LISA 1,545.51 BEEHLER, EMILY 2,077.01 BEHRENS, HEATHER 3,353.35 BELDEN, DREW 1,004.76 BERGMAN, ANNASTASIA 679.70 BLACK, HUNTER 1,635.82 BLOOM, MEGHAN 950.94 BOTTENBERG, RICHARD 679.70 BOYD, ISAAC 1,924.90 BOYLE, GAVIN 1,983.50 BREIT, RACHEL 629.13 BROWN, ANGALEA 2,047.92 BROWN, JENNIFER 2,616.23 BROWN, NATHAN 2,626.20 BRUENING, BENJAMIN 590.99 BUNKOFSKE, NICOLE 1,540.04 BURKHART, LINDA 3,975.62 BURKHART, MARK 25.00 CAMPBELL, SCOTT 2,297.06 CARDWELL, AARON 181.54 CARPENTER, PAUL 2,057.20 CARROLL, JOSEPH 2,801.05 CHAMBERS, KYLE 2,961.07 CHRISTENSEN, AARON 1,916.34 CHRISTENSEN, ABAGAIL 1,885.35 CICHOSKI, KELLI 2,634.44 CLARKE, COURTNEY 1,180.43 CLAYTON, KRISTIN 129.08 CLEMEN, ANTHONY 2,398.67 COOPER, HOLLY 65.84 CORKREAN, JENNIFER 2,051.81 COUGHLIN, TONI 1,104.76 CRAMBLET, ELIZABETH 2,464.77 8 696,098.20 1,192.73 171, 681.25 791.85 28,259.46 293.20 $4, 706, 462.76 CRONE, CHRISTINE 584.04 CROSS, JONATHAN 1,076.41 CUNNINGHAM, SCOTT 3,542.74 DANHAUER, HARRISON 2,008.41 DANIEL, COLE 2,187.83 DEBOER, MELISSA 2,961.13 DEETS, BRADLY 5,470.08 DEZEEUW, DAVID 2,723.42 DODGE, JUSTIN 1,894.96 DOWNING, RACHEL 2,780.46 EDWARDS, DANAE 2,520.05 FITZSIMMONS, NATHAN 1,722.36 FLUGGE-SMITH, JAMIE 2,224.15 FORBES, MEGAN 45.07 FREDERICK, JUSTIN 2,565.80 FREDERICKSEN, BROCK 1,709.76 FREEMAN, MATTHEW 2,212.29 FROEHLICH, WILLIAM 375.97 FYFE, JUSTIN 2,082.17 GAVIN, HALEY 1,115.43 GEHLING, HAILEY 1,118.80 GIBBS, AUSTIN 1,922.10 GIBSON IV, WILLIAM 2,185.34 GIBSON, TALEN 84.04 GILCHRIST, NICHOLAS 2,381.89 GITZEN, ROBERT 2,399.15 GOINS, ANDREA 2,872.75 GOLAFSHAN, FARHOUD 1,958.69 GOULDEN, JENNIFER 1,797.47 GREER, CRAIG 383.73 GREIF, LOGAN 921.86 GROVE, ROBERT 679.04 GUTTENFELDER, ALEXIS 2,333.54 HACKETT, MICHAEL 2,099.25 HALL, ANDRE 120.66 HALSEY, KYLE 2,086.75 HANSEN, BROOK 2,512.25 HANSON, LAURA 1,809.92 HEIMANN, RONALD 2,181.44 HENTGES, ERIC 2,088.84 HERRERA, MELVIN 2,466.31 HIGGINS, AUDREY 1,658.71 HILDEBRAND, JORDYN 779.67 HILGENBERG, ADAM 1,499.72 HOLMES, HOLLY 1,842.33 HUSTED, TROY 2,697.88 HUTCHINSON, NICHOLAS 2,093.18 HUTTON, JOSHUA 2,879.97 JACKSON, COLE 2,498.39 JERMIER, MATTHEW 3,853.85 JOHNSON, LEVI 1,873.65 JOHNSON, WYATT 1,612.73 KAPPOS, SARA 3,490.14 KASS, ANDREW 3,534.88 KASS, LANEY 500.41 KELLER, CHRISTOPHER 2,225.56 KEPFORD, CHASE 2,071.91 KICKBUSH, CHRISTOPHER 2,340.74 KLEINWOLTERINK, COLE 2,725.60 KLEVER, JUDY 1,430.54 KNEPPER, AARON 116.18 KNUST, DANIEL 2,158.63 KOESTER, RUDY 4,312.42 KREKLAU, ROBERT 998.56 LARSON, KENNETH 647.32 LARSON, KRISTINE 3,622.89 LAUGHRIDGE, DANIEL 2,108.03 LE, SON 3,800.90 LEMKE, NEIL 3,662.41 LEVSEN, BRYAN 3,295.11 LEWIS, CLINTON 1,598.57 LINDSAY, MICHELLE 2,252.77 LOCKHART, MEGAN 746.99 LOVETINSKY, TRACY 2,081.11 LOVINGGOOD, ROBADEEN 1,024.86 LUTRICK, RACHAEL 2,255.39 LYNCH, JEREMY 1,719.43 MADURO, CHRISTINE 2,377.78 MAGEE, TYLER 888.67 MANNING, JOSHUA 2,853.77 MAREAN, JOSHUA 1,932.00 MAREK, JAMES 3,339.15 MCATEE, TALIA 1,698.45 MCCLUSKEY, ERIC 4,243.15 MCNAMEE, ISAIAH 2,118.57 MEAD, CATELYN 189.24 MEADER, LISA 248.32 MEEKER, BRYCE 2,300.44 MELLENCAMP, JEFFREY 3,760.70 MERSEAL, BRETT 2,816.27 MINIKUS, JOSHUA 2,945.15 MINTZER, LAUREN 563.81 MORAVEC, CODY 2,338.67 MORRIS, ASHLEY 2,836.13 MURRA, BRIAN 3,787.58 NEHLS, DOUGLAS 58.08 NEWBURY, NICHOLAS 2,130.47 NICHOLS, ANDREW 2,137.01 OLDHAM, JAMES 2,786.03 OSBORN, RYAN 413.27 OSBORN, SARAH 2,113.80 OSBORNE, NICHOLAS 3,338.05 OSTRING, KATHLEEN 2,230.03 PATTERSON, KEVIN 2,038.52 PAYNE, THOMAS 2,057.20 PENNING, RYAN 1,765.18 PERKINS, JACOB 2,283.97 PETTIT, BRANDON 3,729.56 PFORTS, ROGAN 1,671.50 PITT, DYLAN 1,776.32 PIZINGER, JAMES 1,785.00 PORTER, NICKOLAS 346.07 QUAM, BRADLEY 1,999.89 RASH, RONALD 2,708.06 REAMAN, ETHAN 2,398.35 RICHARDSON, DACE 1,740.18 10 ROBBINS, CORBY 2,379.25 ROBINSON, CLINT 4,058.91 ROBINSON, NATHANIEL 1,545.33 ROSENOW, MELANIE 670.15 ROTH, TITO 1,950.92 ROTSCHAFER, CARMEN 805.62 ROTTINGHAUS, BRIDGET 1,698.45 ROYER, TIMOTHY 3,618.27 RUSHER, LUCIUS 2,907.08 RYAN, AMY 157.28 SCHAUFENBUEL, KARI 1,629.06 SCHUBERT, JOSEPH 697.82 SCHUETT, REBECCA 2,986.88 SCHULTZ, JEFFREY 2,573.53 SEDDON, JOSH 3,112.82 SEELY, AUSTEN 433.14 SHAFFER, CHET 2,819.07 SHIELDS, JOHN 2,276.39 SINCLAIR, BENJAMIN 679.04 SLYCORD, JASON 2,302.01 SMITH, BLAKE 2,595.59 SMOLIK, MEGAN 1,991.74 SNOW, SUSAN 180.72 SOFEN, NATASHA 38.73 SPOSETO, CADEN 2,252.00 SPOSETO, MACKENZIE 3,324.98 STANISH, LAURA 1,896.63 STEENHOEK, ANDREW 1,805.79 STEINKE, KURT 1,234.66 STEPHENS, CLINT 208.88 STEVENS, NATALIE 179.03 STEWARD, ERIC 1,849.19 STIFEL, DALTON 2,162.28 STOCKTON, BRIAN 2,683.38 SUTTON, STEFANIE 120.48 SWANSON, JOSHUA 1,957.33 TAYLOR, CHRISTINA 159.63 TAYLOR, RILEY 91.44 THAYER, CHANDLER 2,247.58 THOMPSON, JACOB 65.84 TOMLINSON, WALTER 25.61 TOWNSEND, MCKENNA 2,904.40 TRENT, JARED 1,389.62 TRIBOLET, MARIN 90.04 TYSDAL, THOMAS 3,544.61 VANDEKAMP, JOSHUA 2,999.58 VANDER WILT, MARIE 627.57 VANDERMARK, REBECCA 2,164.37 VENTO, NICHOLAS 1,935.46 VIZCARRA, RICARDO 25.00 WALKER, ZACHARY 2,388.61 WALTERS, JACOB 935.19 WARMENHOVEN, MICHAEL 1,600.73 WERNIMONT, THOMAS 538.38 WERTS, DANIEL 2,518.51 WESTON STOLL, KERI 2,412.81 WHITE, JASON 1,922.76 WHITE, KATHERINE 1,603.83 11 WILLIAMS, SUSAN 2,273.97 WISE, NATHAN 3,942.27 WOOD, DANIEL 1,000.28 WRIGHT, MICHAEL 2,530.18 YOUNG, DAWN 1,731.93 YOUNG, JOHNATHAN 2,625.86 YOUNG, NOLAN 2,434.53 YOUSO, ANTHONY 1,702.38 "TOTAL' $427, 972.97 B. Consideration of approval of City Council Minutes of 01/06/2025 Regular Meeting, 01/13/2025 Work Session C. Consideration of approval of motion approving 12/25/2024 legal services invoice D. Consideration of approval of receipt and file of a Mayor's Proclamation of Slavery and Human Trafficking Prevention and Awareness Month E. Contracts, Agreements: 1. Consideration of approval of a resolution approving Overhead Door Maintenance Services Proposal [Waukee Public Works Facility] (Resolution #2025-034) 2. Consideration of approval of a resolution approving Amended Service Provider Agreement with Stratus Building Solutions [Custodial Services] (Resolution #2025-035) 3. Consideration of approval of a resolution approving Ahlers & Cooney, P.C., Engagement Agreement, 2025 Public Improvement Contract Proceedings (Resolution #2025-036) 4. Consideration of approval of a resolution approving contract and bond [University Avenue Area Improvements Phase 1 Project] (Resolution #2025-037) 5. Consideration of approval of a resolution approving Farm Lease — Fixed Cash Rent [Mike Erdman] (Resolution #2025-038) 6. Consideration of approval of a resolution approving Partial Release of Development Agreement with Temple Holdings, LP [NW Douglas Parkway Agreement] (Resolution #2025-039) F. Change Orders, Payment Estimates, Acceptances of Public Improvements, Releases of Retainage: 1. Consideration of approval of a motion approving Change Order No. 9 (Combined) for the Waukee Public Safety Building Project, increasing the contract in the amount of $21,307.56 2. Consideration of approval of a motion approving Change Order No. 10/Construction Management Services Agreement to Ryan Companies, US, Inc., for the Waukee Public Safety Building Project, amended Schedule of Fees 3. Consideration of approval of a motion approving Payment Estimate No. 13 (Combined) for the Waukee Public Safety Building Project in the amount of $1,758,884.09 4. Consideration of approval of a motion approving Payment Estimate No. 18 to Landmark Structures for the 3rd Street Elevated Storage Tank Replacement Project in the amount of $170,221.00 5. Consideration of approval of a motion approving Payment Estimate No. 4 to Busy Bee Construction, LLC, for the Transite Water Main Replacement Phase 4 Project in the amount of $48,980.05 6. Consideration of approval of a resolution accepting public improvements [Indi Run Plat 7] (Resolution #2025-040) 7. Consideration of approval of a resolution accepting public improvements [Parkside Plat 1 ] (Resolution #2025-041) 8. Consideration of approval of a resolution correcting scrivener's error and amending Resolution No. 2025-026 to correct the total final construction cost [2023 Asphalt Overlay Improvements Project, Ashworth Drive from 4"' Street to 10"' Street] (Resolution #2025-042) G. Consideration of approval of a resolution amending the original resolution, approved on April 3, 2023, said Resolution Approving and Authorizing a Loan and Disbursement Agreement with the Iowa Finance Authority and Authorizing and Providing for the Issuance of Sewer Revenue Capital Loan Notes, Series 2023A, in Order to Provide for the Funding of a Sponsored Project Under the Terms of a New Series 2023A Note to be Issued in the Principal Amount of $14,129,000, which includes approval of a Supplemental Tax Exemption Certificate [$14,129,000 Sewer Revenue Capital Loan Notes, Series 2023A (Little Walnut Creek - Sponsored Project)] (Resolution #2025-043) H. Consideration of approval of a resolution designating a perpetual date and time of October 31 between the hours of 6:00 p.m. and 8:00 p.m. for Trick or Treat Night in the City of Waukee unless otherwise determined for special circumstances (Resolution #2025-044) I. Consideration of a motion setting February 18, 2025, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from R-2 [One & Two Family Residential District] to R-2 [One & Two Family Residential District] /PD-1 [Planned Development Overlay]; and from R-2 [One & Two Family Residential District] /PD-1 [Planned Development Overlay District] to R-2 [One & Two Family Residential District] (Remington Pointe) 12 2) 2025 Appointments A. Mayor's Appointment and Resolution: Consideration of approval of a resolution approving mayor's appointment of Executive Committee Subarea nominees to the Des Moines Area Metropolitan Planning Organization (MPO) — Mayor Clarke appointed herself and Mike Jones of Windsor Heights to the committee. Council Member Crone moved to approve the resolution; seconded by Council Member Pierce. Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. (Resolution #2025-045) B. Mayor's Appointment and Resolution: Consideration of approval of a resolution approving mayor's appointment of representation to the Heart of Iowa Regional Transit Agency (HIRTA) Transportation Advisory Group (TAG) — Mayor Clarke appointed Director of Economic Development Brown as primary representative and Assistant City Administrator Osborne as alternate. Council Member Sinclair moved to approve the resolution; seconded by Council Member Grove. Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. (Resolution #2025-046) C. Mayor's Appointment and Resolution: Consideration of approval of a resolution approving mayor's appointment or reappointment of citizen members to the various City boards and commissions — Mayor Clarke made the following appointments: Board of Adjustment, term ending 01/31/2030: Cole Bisgard Board of Appeals, term ending 01/31/2030: Michael Prospero Park Board, terms ending 01/31/2028: Keshia Fields, Melissa Stotz, Chris Backstrom Planning & Zoning Commission, terms ending 01/31/2030: Jason Tuel, Megan Bankole Public Art Advisory Commission, terms ending 01/31/2028: Weston Mallgren, Kathryn Murray, Abbey Christiansen Council Member Grove moved to approve the resolution; seconded by Council Member Sinclair. Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. (Resolution #2025-047) 3) Kettlestone Central — Retail Phase 1 A. Resolution: Consideration of approval of a resolution approving preliminary plat — Council Member Pierce moved to approve the resolution; seconded by Council Member Crone. Planning Coordinator DeBoer reviewed the preliminary plat, final plat and site plan for two retail buildings. The final plat consists of six lots and two outlots; the proposed retail buildings are on Lots 1 and 3. Ms. DeBoer noted site parking, signage, ingress/egress, privately -owned utilities, stormwater detention and exterior building elevations. Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. (Resolution #2025-048) B. Resolution: Consideration of approval of a resolution approving final plat [Kettlestone Central South Plat 4 — Council Member Crone moved to approve the resolution; seconded by Council Member Grove. Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. (Resolution #2025-049) C. Resolution: Consideration of approval of a resolution approving site plan — Council Member Sinclair moved to approve the resolution; seconded by Council Member Grove. Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. (Resolution #2025-050) 4) Painted Woods West Townhomes Plat 3 A. Resolution: Consideration of approval of a resolution approving preliminary plat — Council Member Sinclair moved to approve the resolution; seconded by Council Member Grove. Planning Coordinator DeBoer reviewed the preliminary plat, final plat and site plan for 42 two-story townhome units, each on individual lots and with a two -car attached garage. The development includes private interior streets and utilities. Ms. DeBoer reviewed stormwater detention, landscape buffers and exterior building 13 elevations. Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. (Resolution #2025-051) B. Resolution: Consideration of approval of a resolution approving final plat [Kett/estone Central South Plat 4 — Council Member Crone moved to approve the resolution; seconded by Council Member Pierce. Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. (Resolution #2025-052) C. Resolution: Consideration of approval of a resolution approving site plan — Council Member Grove moved to approve the resolution; seconded by Council Member Sinclair. Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. (Resolution #2025-053) 5) Street Resurfacing Project, Ashworth Drive from 2"d Street to 4tn Street/Waco Place from Ashworth Road to Wilson Street A. Motion: Consideration of approval of a motion approving Change Order No. 3 to Grimes Asphalt & Paving Corporation, decreasing the contract in the amount of $63,382.55 — Council Member Pierce moved to approve; seconded by Council Member Crone. Public Works Director/City Engineer Koester summarized the project change orders. Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. B. Resolution: Consideration of approval of a resolution accepting public improvements — Council Member Crone moved to approve the resolution; seconded by Council Member Grove. Results of vote: Ayes: Crone, Grove, Pierce, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4 — 0 — 1. (Resolution #2025-054) (J) Reports — Reports made by City Administrator Deets, Council Member Crone. Council Member Sinclair moved to adjourn; seconded by Council Member Grove. Ayes: All. Nays: None. Motion carried 4 — 0. Meeting Adjourned at 6:04 p.m. Courtney Clarke, Mayor Attest: V' J&A&&Vf Rebecca D. Schuett, City Clerk 14