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Home My WebLink About2025-02-18 I01H_02 Waukee Public Safety_Change Order 11_Ryan Contract\AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: February 18, 2025 AGENDA ITEM:Consideration of approval of Change Order No. 11 Construction Management Services Agreement to Ryan Companies, US, Inc., for the Waukee Public Safety Building Project, amended Schedule of Fees FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON:Change Order No. 11 relates to the cost of professional fees for the construction Management Services contract with Ryan Companies which is based upon a percentage of the cost of the total project. The change reflects an accounting update based upon the approval of Construction Change Order No. 10 for additional work associated with the project. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:The net result of this Change Order increases the contract price in the amount of $445.00. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Change Order. ATTACHMENTS: I. Construction Management Change Order No. 11 PREPARED BY: Brad Deets, City Administrator REVIEWED BY: I1H2 Ryan Companies 111 E Grand Avenue, Suite 200 Des Moines, IA 50309 ph: 515-309-8500 ryancompanies.com February 10, 2025 Brad Deets, City Administrator City of Waukee 230 W. Hickman Road Waukee, IA 50263 Re: Waukee Public Safety Building Construction Management Proposal as per AIA C132 Agreement: CO No. 11 Dear Brad: Thank you for the opportunity to work with you and your team on the Waukee Public Safety Building project. We respectfully submit the following Change Order No. 10 to our agreement for Construction Management Services dated December 18, 2023. This change order reflects an accounting update on the construction management fee as a percentage of the cost of work based on executed AIA Document C132-2019 dated December 18, 2023 (the “CMA Agreement”). Attachment 3 Schedule of Fees to the CMA Agreement is updated to the Attachment 3 hereto. The cost change associated with this CO No. 11 is $445.00. It includes 3.25% fee on Prime CO 10 cost of work. Thanks again for the opportunity to be a part of this exciting project. Sincerely, RYAN COMPANIES US, INC. Jill Boetger Project Manager Ryan Companies 111 E Grand Avenue, Suite 200 Des Moines, IA 50309 ph: 515-309-8500 ryancompanies.com Cc: Matt Van Loon, Ryan Co. Ryan Pigneri, Ryan Co. Beth Bertlshofer, Ryan Co. Angie Pfannkuch, Sidekick Development Agreed to this ___________ day of January, 2025. City of Waukee, Iowa Ryan Companies US, Inc. By:______________________ By:______________________ Its: City Administrator Its: Matt Hillis, VP of Construction Ryan Companies US, Inc Waukee Public Safety Facility CMa Fee and Anticipated Staffing / General Conditions Costs 1.20.2025 CMa Fees Proposed CMa and Change Order Fee 3.25% Fee on Cost of Work (Prime Contracts)3.25% 28,868,515$ 938,227$ Based on 11.21.23 Bid Effort Fee on Ryan Co. Management Time & GCs 3.25% 1,617,514$ 52,569$ Fee on Cost of Work (Prime Contracts) Prime CO No. 1 3.25% 38,675$ 1,257$ Ryan Co. CO No. 2 (03.18.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 2 3.25% 15,620$ 508$ Ryan Co. CO No. 3 (05.06.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 3 3.25% 21,130$ 687$ Ryan Co. CO No. 4 (06.17.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 4 3.25% 2,895$ 94$ Ryan Co. CO No. 5 (07.15.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 5 3.25% 67,171$ 2,183$ Ryan Co. CO No. 6 (08.19.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 6 3.25% 9,831$ 320$ Ryan Co. CO No. 7 (09.16.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 7 3.25% 18,705$ 608$ Ryan Co. CO No. 8 (10.21.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 8 3.25% 23,749$ 772$ Ryan Co. CO No. 9 (12.16.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 9 3.25% 21,308$ 692$ Ryan Co. CO No. 10 (1.20.2025) Fee on Cost of Work (Prime Contracts) Prime CO No. 10 3.25% 13,691$ 445$ Ryan Co. CO No. 11 (2.18.2025) Subtotal 998,361$ PRECONSTRUCTION SERVICES Unit Rate Unit Qty Cost Comments Preconstruction Management 137$ hr 555 75,880$ Average (6) hrs week July Budget 22,000$ ea 1 22,000$ Assumes (4) week effort Schematic Design+/Design Document-33,000$ ea 1 33,000$ Assumes (6) week effort. VE Process. Construction Documents 33,000$ ea 1 33,000$ Assumes (6) week effort. Bid Set/GMP. Subtotal 163,880$ CONSTRUCTION SERVICES Unit Rate Unit Qty Cost Comments Superintendent 117.00$ hr 3,293 385,281$ Onsite full time Assistant Superintendent 96.00$ hr 2,080 199,680$ Onsite full time after structure Project Manager 137.00$ hr 1,603 219,611$ Onsite as needed Project Engineer 76.00$ hr 2,600 197,600$ Onsite full time Subtotal 1,002,172$ Unit Rate Unit Qty Cost Comments Project Manager 137.00$ hr 1,603 219,611$ Adjust Ryan PM II to full time. Onsite as needed VDC Manager 158.00$ hr 192 30,336$ Subtotal 249,947$ GENERAL CONDITIONS Unit Rate Unit Qty Cost Comments Site Mobilization / Set-up / Staging / Trailer 2,200.00$ mo 20 44,000$ PM / Superintendent Cellular Phones 375.00$ mo 20 7,500$ Field Office Furniture / Printer / Copier / Supplies 450.00$ mo 20 9,000$ Field Office Computers / Monitors / Plan Stations 550.00$ mo 20 11,000$ Superintendent Fuel 500.00$ mo 20 10,000$ Jobsite Travel/Mileage 200.00$ mo 20 4,000$ Project Signage 450.00$ ls 1 450$ Water/Ice/Cups 275.00$ mo 20 5,500$ Portable Toilets 600.00$ mo 20 12,000$ Postage & Currier Service 60.00$ mo 20 1,200$ As-Built Documents (Mark-ups & Recording) 500.00$ ls 1 500$ Construction Debris /Recycling Dumpsters 475.00$ ea 95 45,125$ First Aid Services 50.00$ mo 20 1,000$ Safety Supplies 125.00$ mo 20 2,500$ Technology / Software Fees 0.20% % 1,319,827$ 2,640$ General Liability Insurance 1.15% % 1,319,827$ 15,178$ Subtotal 171,593$ Unit Rate Unit Qty Cost Comments Site Mobilization / Set-up / Staging / Trailer 1,350.00$ mo 15 20,250$ Change from single to 24x60 trailer PM / Superintendent Cellular Phones 125.00$ mo 15 1,875$ Jobsite Connectivity for Added Staff Safety Inspector - 3rd Party / OSHA 275.00$ mo 15 4,125$ Technology / Software Fees 0.20% % 272,072$ 544$ General Liability Insurance 1.15% % 272,072$ 3,129$ Subtotal 29,923$ Unit Rate Unit Qty Cost Comments Ryan Fan Rental 55.57$ day 11 611$ 4 fans Temporary Generator & Fuel Extension 38,306.00$ ls 1 38,306$ Primary power activated 11/14/2024 Subtotal 38,917$ Anticipated Staffing and General Conditions Budget:2,654,793$ CHANGE ORDER NO. 9: FAN RENTAL & TEMP GENERATOR Budget Summary CHANGE ORDER NO. 1: ADDITIONAL GENERAL CONDITIONS CHANGE ORDER NO. 1: ADDITIONAL CONSTRUCTION SERVICES ATTACHMENT 3: SCHEDULE OF FEES