HomeMy WebLinkAbout2025-03-03 I01F_03 Professional Consulting Services Agreement_LA Grant Pkwy-SE Esker Ridge Dr Traffic SignalAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: March 3, 2025
AGENDA ITEM:Consideration of approval of a resolution approving Agreement for
Professional Consulting Services with Snyder & Associates, Inc.
[SE L.A. Grant Parkway-SE Esker Ridge Drive Traffic Signal Project]
FORMAT:Resolution
SYNOPSIS INCLUDING PRO & CON: The project includes traffic signal design for SE LA Grant
Parkway-SE Esker Ridge Drive traffic signal. The project will replace the existing span wire signal
with a permanent traffic signal including permanent traffic signal poles, underground conduit/cables,
and other pertinent items to convert this span wire signal to a permanent traffic signal. The tentative
project schedule for bids is June 2025 with a completion date of August 2026.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: Basic Services are $37,600.00
and Construction Phase Services are $19,700.00 for a Not To Exceed amount of $57,300.00.
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Resolution
II. Agreement for Professional Consulting Services
PREPARED BY: Lisa Bauman
REVIEWED BY: Rudy Koester RK
I1F3
THE CITY OF WAUKEE, IOWA
RESOLUTION 2025-
APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH
SNYDER & ASSOCIATES, INC. [SE L.A. GRANT PARKWAY-SE ESKER RIDGE
DRIVE TRAFFIC SIGNAL PROJECT]
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, the City desires to retain the consultant services of Snyder & Associates, Inc. for
the SE L.A. Grant Parkway-SE Esker Ridge Drive Traffic Signal Project; AND,
WHEREAS, the scope of services includes traffic signal design for SE L.A. Grant Parkway-SE
Esker Ridge Drive Traffic Signal. The project will replace the existing span wire signal with a
permanent traffic signal including permanent traffic signal poles, underground conduit/cables,
and other pertinent items to convert this span wire signal to a permanent signal.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the
Agreement for Professional Consulting Services between Snyder & Associates, Inc. and the City
of Waukee, Iowa [SE L.A. Grant Parkway-SE Esker Ridge Drive] is hereby approved.
Passed by the City Council of the City of Waukee, Iowa, and approved the 3rd day of March,
2025.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
R. Charles Bottenberg
Chris Crone
Rob Grove
Anna Bergman Pierce
Ben Sinclair
1
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
SE LA Grant Pkwy-SE Esker Ridge Dr Traffic Signal
City Project No. _______
This Agreement is made and entered into this ____ day of ____________, 2025, by and between
City of Waukee, a municipal corporation, hereinafter referred to as "City," and Snyder &
Associates, Inc, (Fed. ID #42-1379015), an Iowa corporation incorporated and licensed under the
laws of the State of Iowa, party of the second part, hereinafter referred to as "Consultant" as
follows:
THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS
DESCRIBED IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE
PROFESSIONAL SERVICES AND FURNISH THE NECESSARY DOCUMENTATION FOR
THE PROJECT AS GENERALLY DESCRIBED IN THIS AGREEMENT.
1. SCOPE OF SERVICES
Services provided under this Agreement shall be as further described in Attachment 1, Scope
of Services.
2. SCHEDULE
The schedule of the professional services to be performed shall conform to the Schedule set
forth in Attachment 2. Any deviations from the Schedule shall be approved by the authorized
City representative. The City agrees that the Consultant is not responsible for delays arising
from a change in the scope of services, a change in the scale of the Project or delays resulting
from causes not directly or indirectly related to the actions of the Consultant.
3. COMPENSATION
A. In consideration of the professional services provided herein, the City agrees to pay the
Consultant the following sum NOT-TO-EXCEED, including any authorized
reimbursable expenses, pursuant to the Schedule of Fees set forth in Attachment 3.
I. Basic Services of the Consultant
A. Project Management $4,100
B. Topographic and Boundary Survey $8,700
C. Traffic Signal Design $24,800
SUBTOTAL $37,600 (Hourly Rate + Expenses)
2
II. Construction Phase Services of the Consultant
A. Bidding $3,500
B. Construction Administration $3,600
C. Traffic Signal Construction Phase Services $5,800
D. Construction Survey $3,600
E. Record Drawings $3,200
SUBTOTAL $19,700 (Hourly Rate + Expenses)
TOTAL $57,300 (Hourly Rate + Expenses)
B. The Consultant shall invoice the City monthly for services, any reimbursable expenses
and any approved amendments to this Agreement, based upon services actually
completed at the time of the invoice. Final payment shall be due and payable within 30
days of the City's acceptance of Consultant's submission of final deliverables in
accordance with the Scope of Services.
C. In consideration of the compensation paid to the Consultant, the Consultant agrees to
perform all professional services to the satisfaction of the City by performing the
professional services in a manner consistent with that degree of care and skill ordinarily
exercised by members of Consultant's profession currently practicing under similar
circumstances. If the performance of this Agreement involves the services of others or the
furnishing of equipment, supplies, or materials, the Consultant agrees to pay for the same
in full.
4. INSURANCE
A. Consultant understands and agrees that Consultant shall have no right of coverage under
any and all existing or future City comprehensive, self or personal injury policies.
Consultant shall provide insurance coverage for and on behalf of Consultant that will
sufficiently protect Consultant or Consultant' representative(s) in connection with the
professional services which are to be provided by Consultant pursuant to this Agreement,
including protection from claims for bodily injury, death, property damage, and lost
income. Consultant shall provide worker's compensation insurance coverage for
Consultant and all Consultant's personnel. Consultant shall file applicable insurance
certificates with the City, and shall also provide evidence of the following additional
coverage.
B. The Consultant shall provide evidence of comprehensive general liability coverage and
contractual liability insurance by an insurance company licensed to do business in the
State of Iowa in the limits of at least $1,000,000 each personal injury accident and/or
death; $1,000,000 general aggregate personal injury and/or death; and $1,000,000 for
each property damage accident. The evidence shall designate the City as an additional
insured, and that it cannot be canceled or materially altered without giving the City at
least thirty (30) days written notice by registered mail, return receipt requested.
3
C. The Consultant shall also provide evidence of automobile liability coverage in the limits
of at least $1,000,000 bodily injury and property damage combined. The evidence shall
designate the City as an additional insured, and that it cannot be cancelled or materially
altered without giving the City at least thirty (30) days written notice by registered mail,
return receipt requested.
D. The Consultant shall provide evidence of professional liability insurance, by an insurance
company licensed to do business in the State of Iowa, in the limit of $1,000,000 for
claims arising out of the professional liability of the Consultant. Consultant shall provide
City written notice within five (5) days by registered mail, return receipt requested of the
cancellation or material alteration of the professional liability policy.
E. Failure of Consultant to maintain any of the insurance coverages set forth above shall
constitute a material breach of this Agreement.
5. NOTICE
Any notice to the parties required under this agreement shall be in writing, delivered to the
person designated below, by United States mail or in hand delivery, at the indicated address
unless otherwise designated in writing.
FOR THE CITY: FOR THE CONSULTANT:
Name: City of Waukee Name: Snyder and Associates, Inc.
Attn: Rudy Koester Attn: David N. Moeller, P.E.
Title: Director of Public Works Title: President
Address: 230 W. Hickman Road Address: 2727 SW Snyder Blvd.
City, State: Waukee, IA 50263 City, State: Ankeny, IA 50023
6. GENERAL COMPLIANCE
In the conduct of the professional services contemplated hereunder, the Consultant shall
comply with applicable state, federal, and local law, rules, and regulations, technical
standards, or specifications issued by the City. Consultant must qualify for and obtain any
required licenses prior to commencement of work, including any professional licenses
necessary to perform work within the State of Iowa.
7. STANDARD OF CARE
Services provided by the Consultant under this Agreement shall be performed in a manner
consistent with that degree of care and skill ordinarily exercised by members of the same
profession currently practicing under similar circumstances.
4
8. INDEPENDENT CONTRACTOR
Consultant understands and agrees that the Consultant and Consultant's employees and
representatives are not City employees. Consultant shall be solely responsible for payment of
salaries, wages, payroll taxes, unemployment benefits, or any other form of compensation or
benefit to Consultant or Consultant's employees, representatives or other personnel
performing the professional services specified herein, whether it be of a direct or indirect
nature. Further, it is expressly understood and agreed that for such purposes neither
Consultant nor Consultant's employees, representatives or other personnel shall be entitled to
any City payroll, insurance, unemployment, worker's compensation, retirement, or any other
benefits whatsoever.
9. NON-DISCRIMINATION
Consultant will not discriminate against any employee of applicant for employment because
of race, color, sex, national origin, religion, age, handicap, or veteran status. Consultant will,
where appropriate or required, take affirmative action to ensure that applicants are employed,
and that employees are treated, during employment, without regard to their race, color, sex,
or national origin, religion, age, handicap, or veteran status. Consultant will cooperate with
the City in using Consultant's best efforts to ensure that Disadvantaged Business Enterprises
are afforded the maximum opportunity to compete for subcontracts of work under this
Agreement.
10. HOLD HARMLESS
Consultant agrees to indemnify and hold harmless the City, its officers, agents, and
employees from any and all claims, settlements and judgments, to include all reasonable
investigative fees, attorney's fees, and court costs for any damage or loss which is due to or
arises from a breach of this Agreement, or from negligent acts, errors or omissions in the
performance of professional services under this Agreement and those of its sub consultants or
anyone for whom Consultant is legally liable.
11. ASSIGNMENT
Consultant shall not assign or otherwise transfer this Agreement or any right or obligations
therein without first receiving prior written consent of the City.
12. APPROPRIATION OF FUNDS
The funds appropriated for this Agreement are equal to or exceed the compensation to be
paid to Consultant. The City's continuing obligations under this Agreement may be subject to
appropriation of funding by the City Council. In the event that sufficient funding is not
appropriated in whole or in part for continued performance of the City's obligations under
this Agreement, or if appropriated funding is not expended due to City spending limitations,
the City may terminate this Agreement without further compensation to the Consultant. To
5
the greatest extent allowed by law, the City shall compensate Consultant as provided in
Section 18(6) of this Agreement.
13. AUTHORIZED AMENDMENTS TO AGREEMENT
A. The Consultant and the City acknowledge and agree that no amendment to this
Agreement or other form, order or directive may be issued by the City which requires
additional compensable work to be performed if such work causes the aggregate amount
payable under the amendment, order or directive to exceed the amount appropriated for
this Agreement as listed in Section 3, above, unless the Consultant has been given a
written assurance by the City that lawful appropriation to cover the costs of the additional
work has been made.
B. The Consultant and the City further acknowledge and agree that no amendment to this
Agreement or other form, order or directive which requires additional compensable work
to be performed under this Agreement shall be issued by the City unless funds are
available to pay such additional costs, and the Consultant shall not be entitled to any
additional compensation for any additional compensable work performed under this
Agreement. The Consultant expressly waives any right to additional compensation,
whether in law or equity, unless prior to commencing the additional work the Consultant
was given a written amendment, order or directive describing the additional compensable
work to be performed and setting forth the amount of compensation to be paid, such
amendment, order or directive to be signed by the authorized City representative. It is the
Consultant's sole responsibility to know, determine, and ascertain the authority of the
City representative signing any amendment, directive or order.
14. OWNERSHIP OF CONSULTING DOCUMENTS
All sketches, tracings, plans, specifications, reports, and other data prepared under this
Agreement shall become the property of the City; a reproducible set shall be delivered to the
City at no additional cost to the City upon completion of the plans or termination of the
services of the Consultant. All drawings and data shall be transmitted in a durable material,
with electronic files provided when feasible to do so. The Consultant's liability for use of the
sketches, tracings, plans, specifications, reports, and other data prepared under this
Agreement shall be limited to the Project.
15. INTERPRETATION
No amendment or modification of this Agreement shall be valid unless expressed in writing
and executed by the parties hereto in the same manner as the execution of the Agreement.
This is a completely integrated Agreement and contains the entire agreement of the parties;
any prior written or oral agreements shall be of no force or effect and shall not be binding
upon either party. The laws of the State of Iowa shall govern and any judicial action under
the terms of this Agreement shall be exclusively within the jurisdiction of the district court
for Dallas County, Iowa.
6
16. COMPLIANCE WITH FEDERAL LAW
To the extent any federal appropriation has or will be provided for the Project, or any federal
requirement is imposed on the Project, Consultant agrees that Consultant will comply with all
relevant laws, rules and regulations imposed on City and/or Consultant necessary for receipt
of the federal appropriation. Consultant shall provide appropriate certification regarding
Consultant's compliance.
17. SOLICITATION AND PERFORMANCE
A. The Consultant warrants that it has not employed or retained any company or person,
other than a bona fide employee working for the Consultant, to solicit or secure this
Agreement, and that the Consultant has not paid or agreed to pay any company or person
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or
contingent fee.
B. The Consultant shall not engage the services of any person or persons in the employ of
the City at the time of commencing such services without the written consent of the City.
18. SUSPENSION AND TERMINATION OF AGREEMENT
A. The right is reserved by the City to suspend this Agreement at any time. Such suspension
may be effected by the City giving written notice to the Consultant, and shall be effective
as of the date established in the suspension notice. Payment for Consultant's services
shall be made by the City for services performed to the date established in the suspension
notice. Should the City reinstate the work after notice of suspension, such reinstatement
may be accomplished by thirty (30) days written notice within a period of six (6) months
after such suspension, unless this period is extended by written consent of the Consultant.
B. Upon ten (10) days written notice to the Consultant, the City may terminate the
Agreement at any time if it is found that reasons beyond the control of either the City or
Consultant make it impossible or against the City's interest to complete the Agreement. In
such case, the Consultant shall have no claims against the City except for the value of the
work performed up to the date the Agreement is terminated.
C. The City may also terminate this Agreement at any time if it is found that the Consultant
has violated any material term or condition of this Agreement or that Consultant has
failed to maintain workers' compensation insurance or other insurance provided for in
this Agreement. In the event of such default by the Consultant, the City may give ten (10)
days written notice to the Consultant of the City's intent to terminate the Agreement.
Consultant shall have ten (10) days from notification to remedy the conditions
constituting the default.
D. In the event that this Agreement is terminated in accordance with paragraph C of this
section, the City may take possession of any work and may complete any work by
whatever means the City may select. The cost of completing said work shall be deducted
7
from the balance which would have been due to the Consultant had the Agreement not
been terminated and work completed in accordance with contract documents.
E. The Consultant may terminate this Agreement if it is found that the City has violated any
material term or condition of this Agreement. In the event of such default by the City, the
Consultant shall give ten (10) days written notice to the City of the Consultant's intent to
terminate the Agreement. City shall have ten (10) days from notification to remedy the
conditions constituting the default.
19. TAXES
The Consultant shall pay all sales and use taxes required to be paid to the State of Iowa on
the work covered by this Agreement. The Consultant shall execute and deliver and shall
cause any sub-consultant or subcontractor to execute and deliver to the City certificates as
required to permit the City to make application for refunds of said sales and use taxes as
applicable. The City is a municipal corporation and not subject to state and local tax, use tax,
or federal excise taxes.
20. SEVERABILITY
If any portion of this Agreement is held invalid or unenforceable by a court of competent
jurisdiction, the remaining portions of this Agreement shall continue in full force and effect.
21. MISCELLANEOUS HEADINGS
Title to articles, paragraphs, and subparagraphs are for information purposes only and shall
not be considered a substantive part of this Agreement.
22. FURTHER ASSURANCES
Each party hereby agrees to execute and deliver such additional instruments and documents
and to take all such other action as the other party may reasonably request from time to time
in order to effect the provisions and purposes of this Agreement.
23. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall
constitute an original document, no other counterpart needing to be produced, and all of
which when taken together shall constitute the same instrument.
8
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly
authorized officers or agents on the day and year first above written.
CONSULTANT CITY OF WAUKEE
By: ________________________________ By: __________________________
Name: David N. Moeller, P.E. Courtney Clarke, Mayor
Title: President
9
ATTACHMENT 1
SCOPE OF SERVICES
The work to be performed by the Consultant under this agreement shall encompass and include detailed
work, services, materials, equipment and supplies necessary to complete analysis and design for the
project.
I. GENERAL
The project includes traffic signal design for SE LA Grant Pkwy-SE Esker Ridge Dr Traffic
Signal. The project will replace the existing span wire signal with a permanent traffic signal
including permanent traffic signal poles, underground conduit/cables, and other pertinent items to
convert this span wire signal to a permanent traffic signal.
II. BASIC SERVICES
A. Project Management
The Consultant shall perform the following management services during design of the
Project:
1. Monthly progress reports to the City.
2. Monthly invoices.
3. Project coordination with the City, adjacent projects, and utility companies.
4. Project design review.
5. Meetings, four (4) meetings anticipated with City.
a. Initial review/kickoff.
b. Preliminary plan review.
c. Initial utility coordination meeting, subsequent individual utility coordination.
d. Check plan review
6. City Council presentation, as necessary.
B. Topographic and Boundary Survey
The Consultant shall provide topographic survey within the project area. This service
includes:
1. Horizontal Datum will be provided using the Stage Plane Iowa South (1402) NAD
83.
2. Vertical Datum will be provided using the North American Vertical Datum of 1988
(NAVD88).
3. Set a minimum of one permanent benchmark on site with description and elevation to
the nearest 0.01 foot. Larger sites will require benchmarks at intervals not to exceed
1000 feet horizontal or 25 feet vertical.
4. Spot elevations displayed to the nearest 0.01 feet to be included for shots and are to
be shown on a separate CAD drawing level to view when applicable. An approximate
50 grid will be used to create topography map along with other grade breaks such as
tops, toes, drainage ways, tops and bottoms of retaining walls, etc.
5. Contours shall be shown at 1-foot intervals.
10
6. Perform a field survey locating visible improvements such as structures, parking,
signs, sidewalks and other visible features above grade will be shown. Below grade
non-visible structures or improvements will be shown from information as provided
by site owner and would be approximate. Below grade non-visible structures may
require further investigation if potentially in conflict with proposed site
improvements. Existing building structure shown are not intended for architectural
design or civil site plan design. Specific information required for that purpose should
be provided by a specific scope of services. However, this service can be provided
upon request with additional fees.
7. Rim elevations for existing utility structures will be provided, if accessible. The
surveyor will use their experience and judgment in obtaining the inverts, pipe
diameter, pipe material and condition of structure obtained by using reasonable
survey equipment and visual inspection of the structure. Due to the nature of
underground utilities, the surveyor cannot guarantee accuracy when physical
measurements cannot be obtained.
8. Should it be determined that more investigation of the utility is necessary, the City
shall contact Consultant to authorize additional investigation of a specific utility. This
may include but not limited to geophysical locating, opening manholes rims that have
been paved over/locked down/unable to open, private utilities, entering a structure
that is considered a confined space, etc. This service is not included with the base fee
amount and will be considered extra services.
9. Location of trees 6 inches and greater not lying with wooded area will be noted as
deciduous or coniferous.
10. The drip line or perimeter outline of wooded/brush areas will be shown.
11. Consultant shall field verify the existing boundary line(s) to facilitate design, or
concept needs and enable creation of said construction documents. This service
includes: research the public records in the county courthouse to acquire the current
recorded deed(s), subdivision plat(s), recorded survey(s) and section corner
certificate(s); perform a field survey locating existing monuments and the best
available evidence needed to re-establish the record boundary lines; graphically show
the boundary on the construction documents for design purposes only. The Client
shall provide or disclose all known information pertaining to the property. This
would include but is not limited to boundary conflicts with adjoining owners, deeds,
surveys concepts drawings and easements. This work does not constitute a certified
boundary survey and missing monuments will not be set.
C. Roadway Layout
The Roadway geometrics existing are not planned to changed and surveyed features will be
used for the design.
D. Right-of-Way Services
Right-of-way has already been or will be acquired by the City.
11
E. Traffic Signal Design
The Consultant shall perform the following tasks:
1. Preliminary Traffic Signal Design and Plans:
a. Develop a design criteria memo for the traffic signalization functionality for
approval by the City prior to final design.
b. Traffic Signal Design: Utilize project base mapping and the Traffic Signal
Concept Drawing dated May 25, 2021 provided by the Consultant to prepare
traffic signal plans, using applicable design standards and specifications of the
City, SUDAS, and the MUTCD.
c. Traffic Signal Plan Sheets: Traffic signal preliminary plans are anticipated to
include the following sheets. Signal layout sheets will include proposed signal
poles and signal head placement. The existing controller cabinet will be reused
for the project.
i. Signal Layout Sheet for the intersection
ii. Signal Wiring and Phasing Sheet for the intersection
d. Prepare preliminary opinion of probable traffic signal cost.
2. Final Traffic Signalization Design and Plans:
a. Upon receipt of preliminary plan review comments from the City, the Consultant
will complete traffic signal construction documents for the Project.
b. Final Design Plans and Specifications:
i. Complete the final traffic signal design, plans, and specifications for
incorporation into the contract documents. Specifications may include
Special Provisions, plan notes or estimate reference information to
supplement City and/or Iowa SUDAS specifications.
ii. Final plans are anticipated to include the following plan sheets
incorporated into the overall project plans.
· Title Sheet
· Legend and Utility Contacts Sheet
· Signal Notes and Quantities Sheet
· Signal Layout Sheet
· Signal Wiring and Phasing Sheet
· Signal Detail Sheet(s)
i. Provide final plans, specifications and bid documents for the project
letting documents.
ii. Prepare final opinion of probable traffic signal cost to incorporate into
the project cost opinion.
III. CONSTRUCTION PHASE SERVICES
Upon receipt of authorization under the Final Design Phase as described herein, the Consultant
shall perform the following services:
12
A. Bidding
1. Construction Contract Documents: It is anticipated the Project will be let as a single
project by the City and the Consultant shall coordinate the letting and supply the
necessary documents for this process.
2. Advertising: The Consultant shall advertise the Project to potential contractors and
respond to questions received during the bidding phase.
3. Letting: The Consultant shall conduct a public bid letting at a location chosen by City,
and prepare the bid tabulation. The Consultant shall attend the City Council meeting, as
requested, and make recommendations to the City regarding the awarding of the
construction contract to the lowest qualified bidder. A contract and bonds with bid
information will be prepared by the Consultant for execution by the City and the
contractor.
B. Construction Administration
Upon award of the initial construction contract, the Consultant shall perform the following
administrative services during construction of the project:
1. Preconstruction Conference: The Consultant shall arrange and conduct a preconstruction
conference with the Contractor, City and utility companies to review the contract
requirements, details of construction, utility conflicts and work schedule prior to
construction.
2. Contractor Payment Requests: The Consultant shall review the requests of the contractor
for progress payments and shall approve a request, based upon site observations
provided by the City, which authorizes payments and is a declaration that the
contractor's work has progressed to the point indicated.
3. Notification of Nonconformance: It is understood the City will observe construction and
shall determine if any observed work does not conform to the construction contract. The
Consultant shall make recommendations to the City for the correction of nonconforming
work. It is understood the City will see that these recommendations are implemented by
the contractor.
4. Change Orders: The Consultant shall prepare change orders.
5. If the Contractor exceeds the estimated working and/or calendar days in completing
construction of the Project, or if change orders or Project additions require additional
working days, the Consultant will be compensated for administration, including any
authorized reimbursable expenses, pursuant to the Schedule of Fees set forth in
Attachment 3.
C. Traffic Signalization Construction Services
The Consultant shall perform construction services specifically related to the traffic signals as
follows:
a. Review shop drawings, test reports, catalog cuts and materials certifications for
compliance with the project specifications.
b. Observe construction activities as requested by the City. Anticipated activities include
pouring mast arm pole foundations.
c. Review traffic signal timing plans for the proposed traffic signal. Provide plans to City
for review. Traffic Signal Timing Plans will be based on existing traffic signal timing
plans with adjustments to meet current standard if needed.
13
d. Attend initial turn-on of traffic signals and assist with timing operation adjustments.
Conduct field review of implemented timings, and make adjustments.
e. Conduct an on-site review of the constructed improvements with the City prior to final
acceptance of the Project.
D. Construction Survey
The Consultant will be responsible for providing construction staking for the Project. The
Consultant will set stakes needed for installation of the traffic signals. It is anticipated that
two trips will be necessary. Staking needed for roadway and other utilities is not included in
this scope of work. Any staking that is destroyed due to construction activates and needs to be
replaced will be at the Contractor’s Expense. Construction documents will contain notes
indicating the scope of construction staking to be provided.
E. Record Drawings
The Consultant shall furnish electronic reproducible record documents for Project according
to City requirements. Electronic files are anticipated to be in Portable Document Format
(PDF). Such record drawings may contain a waiver of liability phrase in regard to unknown
changes made by the Contractor without City/Consultant approval.
14
ATTACHMENT 2
PROJECT SCHEDULE
The time of completion of the scope of services under this Agreement shall be as follows:
Notice to Proceed March 4, 2025
Preliminary Design April 30, 2025
Construction Documents May 31, 2025
Bid Letting June, 2025
Construction period July 2025 – August 2026
15
ATTACHMENT 3