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Home My WebLink About2025-04-07 I05B 10th St Crack and Seat_Pmt Est 2AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: April 7, 2025 AGENDA ITEM:Consideration of approval of a motion approving Payment Estimate No. 2 to Grimes Asphalt and Paving Corporation in the amount of $136,568.40. FORMAT:Motion SYNOPSIS INCLUDING PRO & CON: Grimes Asphalt and Paving Corporation requested Payment Estimate No. 2 for the work completed on the NW 10th Street Crack and Seat, NW Douglas Parkway to 260th Street Project in the amount of $136,568.40. Foth Infrastructure has reviewed the payment estimate and recommends payment. The partial payment is for the pay period October 1, 2024 to October 31, 2024. All work on the project has been completed and this payment is for balancing bid items for as built quantities. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $136,568.40 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve Payment Estimate No. 2 ATTACHMENTS: I. Payment Estimate No. 2 II. Letter of Recommendation PREPARED BY:Lisa Bauman REVIEWED BY:Sara Kappos SKK PUBLIC NOTICE INFORMATION – NAME OF PUBLICATION: DATE OF PUBLICATION: I5B 8191 Birchwood Court, Suite L Johnston, IA 50131 Phone: (515) 254-1393 March 31, 2025 Sara Kappos, P.E. Assistant Public Works Director 805 University Avenue Waukee, IA 50263 RE: Change Order #2 & Pay Request #2 10th Street Crack and Seat – NW Douglas Parkway to 260th Street Dear Mrs. Kappos: Attached please find a detailed Pay Request and Change Order for City Council approval on April 7, 2025. Submitted Quantity Item No. Description Division Unit Quantity 2.1 TOPSOIL, OFF-SITE 1 CY 420.00 2.3 CLASS 13 EXCAVATION 1 CY 47.10 2.3 CLASS 13 EXCAVATION 2 CY 16.90 7.3 GRANULAR SURFACING 1 TON 400.4 7.3 GRANULAR SURFACING 2 TON 318.30 7.4 ASPHALT PAVEMENT SAMPLES AND TESTING 1 LS 0.50 7.4 ASPHALT PAVEMENT SAMPLES AND TESTING 2 LS 0.50 7.5 HMA PAVEMENT, HIGH TRAFFIC, SURFACE COURSE, PG 58-28H, 1/2" MIX 1 TON 192.26 7.5 HMA PAVEMENT, HIGH TRAFFIC, SURFACE COURSE, PG 58-28H, 1/2" MIX 2 TON 192.26 7.6 HMA PAVEMENT, STANDARD TRAFFIC, INTERMEDIATE COURSE, PG 58-28S, 1/2" MIX 1 TON 10.00 7.6 HMA PAVEMENT, STANDARD TRAFFIC, INTERMEDIATE COURSE, PG 58-28S, 1/2" MIX 2 TON 10.00 7.15 JOINT CONTROL FABRIC 1 LF 500.00 7.15 JOINT CONTROL FABRIC 2 LF 500.00 7.16 HMA PAVEMENT, 1/2" INTERMEDIATE AND SURFACE MIX, 6 IN. 1 TON 385.10 7.16 HMA PAVEMENT, 1/2" INTERMEDIATE AND SURFACE MIX, 6 IN. 2 TON 109.16 . We have reviewed the submitted quantities, and they appear to be in order with what has been constructed in the field. If City Staff concurs with this payment, we recommend the City of Waukee pay Grimes Asphalt of Des Moines, Iowa the amount of $136,568.40 for the work completed to date. C:\pw_workdir\pw_ie\fvd_amw2\d0822601\Ltr_2025-0210_Waukee 10th Crack and Seat - Recommend CO2 and PR2.docx Change Description: This change order includes the zero-out change order to adjust final quantities to the measured as-built amounts. We recommend the City of Waukee Increase the contract price in the amount of $239,985.96 to complete the additional work associated with Change Order #2. If you have any questions, please contact me. Sincerely, Foth Infrastructure & Environment, LLC Rob Kline, P.E. Lead Civil Engineer Encl: Final Pay Request #2 & Change Order #2 dated 03/31/2025 Department of Public Works 805 University Avenue Waukee, Iowa 50263 Phone (515) 987-4363 Contractor: Division 1 Division 2 Item Item Div. 1 Div. 2 Unit Div. 1 Div. 2 Div. 1 Qty.Div. 2 Qty.Div. 1 Val.Div. 2 Val.Total Value No.Code Qty.Qty.Price Cost Cost Completed Completed Completed Completed Completed DIVISION 1 - GENERAL 1.1 NOT USED $0.00 $0.00 $0.00 $0.00 $0.00 DIVISION 2 - EARTHWORK, SUBGRADE AND SUBBASE 2.1 2010-D-1003 TOPSOIL, OFF-SITE CY 420.0 0.0 $50.00 $21,000.00 $0.00 420.00 0.00 $21,000.00 $0.00 $21,000.00 2.2 2010-G-1012 SUBGRADE PREPARATION, 12 IN.SY 0.0 280.0 $2.75 $0.00 $770.00 0.00 280.00 $0.00 $770.00 $770.00 2.3 Special CLASS 13 EXCAVATION CY 76.6441 27.3559 $64.00 $4,905.22 $1,750.78 47.1000 16.9000 $3,014.40 $1,081.60 $4,096.00 DIVISION 3 - TRENCH AND TRENCHLESS CONSTRUCTION 3.1 NOT USED $0.00 $0.00 $0.00 $0.00 $0.00 DIVISION 4 - SEWERS AND DRAINS 4.1 4040-A-1004 SUBDRAIN, PVC, 4 IN.LF 8781.0 11034.0 $5.77 $50,666.37 $63,666.18 8781.00 11034.00 $50,666.37 $63,666.18 $114,332.55 4.2 4040-D-1000 SUBDRAIN, OUTLET, CMP EA 22.0 33.0 $275.00 $6,050.00 $9,075.00 22.00 33.00 $6,050.00 $9,075.00 $15,125.00 DIVISION 5 - WATER MAIN AND APPURTENANCES 5.1 NOT USED $0.00 $0.00 $0.00 $0.00 $0.00 DIVISION 6 - STRUCTURES FOR SANITARY AND STORM SEWER 6.1 NOT USED $0.00 $0.00 $0.00 $0.00 $0.00 DIVISION 7 - STREETS & RELATED WORK 7.1 7010-E-1003 CURB AND GUTTER, 3 FT, 10 IN. LF 370.0 0.0 $32.00 $11,840.00 $0.00 370.00 0.00 $11,840.00 $0.00 $11,840.00 7.2 SPECIAL 12 IN. CIP PCC BLOCK BEHIND EXISTING CURB LF 256.0 0.0 $26.00 $6,656.00 $0.00 256.00 0.00 $6,656.00 $0.00 $6,656.00 7.3 7010-J-1004 GRANULAR SURFACING TON 1500.0 1742.0 $36.50 $54,750.00 $63,583.00 2703.67 3022.13 $98,683.96 $110,307.75 $208,991.70 7.4 7020-I-1000 ASPHALT PAVEMENT SAMPLES AND TESTING LS 0.5 0.5 $550.00 $275.00 $275.00 0.50 0.50 $275.00 $275.00 $550.00 7.5 7020-A-1000 HMA PAVEMENT, HIGH TRAFFIC, SURFACE COURSE, PG 58-28H, 1/2" MIXTON1034.0 1257.0 $93.00 $96,162.00 $116,901.00 1248.26 1471.26 $116,088.18 $136,827.18 $252,915.36 7.6 7020-A-1010 HMA PAVEMENT, STANDARD TRAFFIC, INTERMEDIATE COURSE, PG 58-28S, 1/2" MIXTON2217.0 2630.0 $86.00 $190,662.00 $226,180.00 2735.50 3242.00 $235,253.00 $278,812.00 $514,065.00 7.7 7020-A-1021 HMA OVERLAY, INTERLAYER BASE COURSE, PG 58-34E, 3/8" MIXTON 645.0 801.0 $121.00 $78,045.00 $96,921.00 805.90 1000.40 $97,513.90 $121,048.40 $218,562.30 7.8 7030-H-3000 DRIVEWAY, GRANULAR, CLASS-A CRUSHED STONE, DRIVEWAY OR ROADWAY, 4 IN.TON 18.0 31.0 $36.50 $657.00 $1,131.50 0.00 0.00 $0.00 $0.00 $0.00 7.9 7040-A-1008 FULL DEPTH PATCHES, HMA, 8 IN.SY 215.0 266.0 $45.00 $9,675.00 $11,970.00 0.00 0.00 $0.00 $0.00 $0.00 7.10 7040-B-1006 SUBBASE OVER-EXCAVATION TON 68.0 84.0 $56.00 $3,808.00 $4,704.00 0.00 0.00 $0.00 $0.00 $0.00 7.11 7040-G-1000 MILLING SY 296.0 183.0 $11.00 $3,256.00 $2,013.00 296.00 183.00 $3,256.00 $2,013.00 $5,269.00 7.12 7040-H-1000 PAVEMENT REMOVAL SY 771.0 0.0 $16.50 $12,721.50 $0.00 771.00 0.00 $12,721.50 $0.00 $12,721.50 7.13 7092-A-1000 CRACK AND SEAT OF PCC PAVEMENT SY 10735.8 13305.3 $1.15 $12,346.17 $15,301.10 10735.80 13305.30 $12,346.17 $15,301.10 $27,647.27 7.14 7092-C-1000 FULL DEPTH SAW CUT LF 308.0 308.0 $3.50 $1,078.00 $1,078.00 550.00 550.00 $1,925.00 $1,925.00 $3,850.00 7.15 7092-H-1000 JOINT CONTROL FABRIC LF 308.0 308.0 $2.50 $770.00 $770.00 500.00 500.00 $1,250.00 $1,250.00 $2,500.00 7.16 SPECIAL HMA PAVEMENT, 1/2" INTERMEDIATE AND SURFACE MIX, 6 IN.TON 305.8394 109.1606 $105.00 $32,113.14 $11,461.86 385.0994 109.1606 $40,435.44 $11,461.86 $51,897.30 DIVISION 8 - TRAFFIC SIGNALS AND TRAFFIC CONTROL 8.1 8020-C-1000 PAINTED PAVEMENT MARKINGS, DURABLE STA 137.9400 132.8600 $90.00 $12,414.60 $11,957.40 123.0000 127.6000 $11,070.00 $11,484.00 $22,554.00 8.2 8020-M-1000 GROOVES CUT FOR PAVEMENT MARKINGS STA 137.9400 132.8600 $36.00 $4,965.84 $4,782.96 123.0000 127.6000 $4,428.00 $4,593.60 $9,021.60 8.3 8030-A-1000 TEMPORARY TRAFFIC CONTROL LS 0.5 0.5 $17,600.00 $8,800.00 $8,800.00 0.50 0.50 $8,800.00 $8,800.00 $17,600.00 8.4 8040-A-1000 TRAFFIC SIGNS, R6-1R, 54" x 18"EA 2.0 0.0 $500.00 $1,000.00 $0.00 0.00 0.00 $0.00 $0.00 $0.00 8.5 8040-I-1000 REMOVE AND REINSTALL TRAFFIC SIGNS EA 1.0 0.0 $400.00 $400.00 $0.00 0.00 0.00 $0.00 $0.00 $0.00 8.6 8040-J-1000 REMOVE AND SALVAGE TRAFFIC SIGN ASSEMBLY EA 3.0 0.0 $200.00 $600.00 $0.00 0.00 0.00 $0.00 $0.00 $0.00 DIVISION 9 - SITEWORK AND LANDSCAPING 9.1 9010-A-1100 HYDRAULIC SEEDING, FERTILIZING & MULCHING, TYPE 6 (SALT-RESISTANT MIXTURE)AC 0.2 0.0 $14,500.00 $2,900.00 $0.00 0.14 0.00 $2,030.00 $0.00 $2,030.00 9.2 9040-T-1000 INLET PROTECTION DEVICE, DROP-IN TYPE EA 12.0 0.0 $175.00 $2,100.00 $0.00 0.00 0.00 $0.00 $0.00 $0.00 9.3 9040-T-2000 INLET PROTECTION DEVICE, MAINTENANCE EA 12.0 0.0 $25.00 $300.00 $0.00 0.00 0.00 $0.00 $0.00 $0.00 5/20/2024 Estimated Completion Date 8/9/2024 Pay Period Pay Request Number Date Contract ID 10/1/2024 to 10/31/2024 2 3/31/2025 5550 NE 22nd Street Des Moines, Iowa 50313 (515)266-5173 City of Waukee Dallas County FINAL PAY REQUEST Purchase Order Number: Original Contract Amount & Date $1,254,457.62 5/6/2024 Notice to Proceed Date BID ITEMS Description Unit 2 Project Title:NW 10th Street Crack and Seat NW Douglas Parkway to 260th Street Project Number:0023W034.00Project File Number: Grimes Asphalt and Paving Corporation c:\pw_workdir\pw_ie\fvd_amw2\d0862684\PA2_2025_0210_Waukee 10th Crack and Seat.xlsb PA2_2025_0210_Waukee 10th Crack and Seat.xlsb Page 1 of 2 DIVISION 10 - DEMOLITION 10.1 NOT USED $0.00 $0.00 $0.00 $0.00 $0.00 DIVISION 11 - MISCELLANEOUS 11.1 11020-A-1000 MOBILIZATION LS 0.5 0.5 $22,200.00 $11,100.00 $11,100.00 0.50 0.50 $11,100.00 $11,100.00 $22,200.00 11.2 11030-A-1000 MAINTENANCE OF POSTAL SERVICE LS 0.5 0.5 $500.00 $250.00 $250.00 0.50 0.50 $250.00 $250.00 $500.00 11.3 11030-B-1000 MAINTENANCE OF SOLID WASTE COLLECTION LS 0.5 0.5 $500.00 $250.00 $250.00 0.50 0.50 $250.00 $250.00 $500.00 DIVISION 12 - STRUCTURES 12.1 NOT USED $0.00 $0.00 $0.00 $0.00 $0.00 Div. 1 Div. 2 Div. 1 Div. 2 Ext. Cost Ext. Cost $0.00 $0.00 $0.00 The amount Pay Request 5 Pay Request 6 Pay Request 8 Pay Request 9 SUBTOTAL Description # of Units Total Units Total CostUnit Price Pay Request 2 Pay Request 3 Retainage 5.0% Amount Due This Request Percent Complete Percent of Contract Period Utilized (In Calendar Days, Based on Notice to Proceed Date & Contract Completion Date) is recommended for approval for payment in accordance with the terms of the Contract.$136,568.40 Pay Request 4 $664,691.78 $756,902.91 $790,291.66 Pay Request 1 100.0% $136,568.40 388.9% $1,333,266.45 Total Earned Less Retainage Pay Request 7 Approved Change Order 1 Approved Change Order 2 Approved Change Order 3 Revised Contract Price $52,751.00 Total Previously Approved $0.00 $1,469,834.85 $1,547,194.58 $77,359.73 Total Previously Approved (list each) $1,547,194.58 Contract Price Total Approved $1,254,457.62 $239,985.96 $0.00 $1,547,194.58 Materials Stored Pay Request 10 $1,333,266.45 Total Completed PAY REQUEST SUMMARY MATERIALS STORED SUMMARY SUBTOTAL $642,516.84 $1,547,194.58 c:\pw_workdir\pw_ie\fvd_amw2\d0862684\PA2_2025_0210_Waukee 10th Crack and Seat.xlsb PA2_2025_0210_Waukee 10th Crack and Seat.xlsb Page 2 of 2