HomeMy WebLinkAbout2025-04-21 I01F_02 PD Training Expense Reimbursement_HartAGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: April 21, 2025
AGENDA ITEM:Consideration of approval of a resolution approving Certification
Expense Reimbursement Agreement between Collin Hart and the City of
Waukee, and authorizing Chief McCluskey to execute agreement.
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: Collin Hart was recently hired by the Waukee Police
Department in the position of Police Officer. Mr. Hart will complete
basic training at the Iowa Law Enforcement Academy (ILEA) at the
City’s cost. The Certification Training Expense Agreement addresses
payment to the City if the employee is unable to complete training or if
the employee separates from the City within the first four (4) years of
employment with the City.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
The estimated total expense for Mr. Hart is $30,821.64, which includes ILEA basic training,
uniforms and equipment, and wages and benefits (above federal minimum wage).
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Proposed Resolution
II. Certification Training Expense Reimbursement Agreement
PREPARED BY:Chad McCluskey, Police Chief
REVIEWED BY:Brad Deets, City Administrator
I1F2
THE CITY OF WAUKEE, IOWA
RESOLUTION 2025-___
APPROVING CERTIFICATION TRAINING EXPENSE REIMBURSEMENT
AGREEMENT BETWEEN COLLIN HART AND THE CITY OF WAUKEE, IA.
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA
WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal
Organization; AND,
WHEREAS, as part of an approved offer of employment and in order to fulfill all the duties of a
Waukee Police Officer, Collin Hart is required to undergo training through the Iowa Law
Enforcement Academy (ILEA); AND,
WHEREAS, City staff recommends approval of a Certification Training Expense
Reimbursement Agreement to address matters related to ILEA training;
NOW THEREFORE BE RESOLVED by the City Council of the City of Waukee, Iowa on
this 21st day of April, 2025, hereby accepts and approves the Certification and Training
Reimbursement Agreement between Collin Hart and the City of Waukee, IA.
____________________________
Courtney Clarke, Mayor
Attest:
___________________________________
Rebecca D. Schuett, City Clerk
RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN
R. Charles Bottenberg
Chris Crone
Rob Grove
Anna Bergman Pierce
Ben Sinclair
Page 1 of 4
AGREEMENT
This agreement is entered into by the City of Waukee, Iowa, hereinafter referred to as “City” and
Collin Hart, hereinafter referred to as “Employee.”
THE INTENT OF THIS AGREEMENT IS TO PROVIDE FOR THE TRAINING OF COLLIN HART
AS A CERTIFIED PEACE OFFICER IN THE STATE OF IOWA, AND TO SPECIFY THE
CONSIDERATION THAT EMPLOYEE PROVIDE THE CITY IN RETURN FOR THIS TRAINING.
THIS AGREEMENT SHALL NOT BE CONSTRUED IN ANY WAY AS AN EMPLOYMENT
AGREEMENT, WHICH WOULD PROFFER A PROPERTY RIGHT OR INTEREST IN
EMPLOYMENT.
1. The City and the Employee agree the Employee will attend the Iowa Law Enforcement
Academy (ILEA) at the expense of the City to receive certification as a Law Enforcement
Officer in accordance with the Iowa Law Enforcement Academy (ILEA) training requirements.
The training at the Iowa Law Enforcement Academy (ILEA) is scheduled to begin May 5, 2025.
The City will pay all expenses of training, as well as the Employee’s regular wages during the
Iowa Law Enforcement Academy (ILEA) training. The Employee agrees to be responsible for
reimbursing the City in accordance with the rules for reimbursement as stated hereafter in this
agreement. The Employee agrees to Reimburse the City for the City’s costs incurred as a
result of employment outlined in this agreement, including wages paid (above current federal
employee minimum wage), all uniform/equipment related items purchased for the Employee,
Employee’s tuition, fees, clothing vendor costs, meal costs, supplies, travel expenses, and
incidental expenses incurred while attending the Iowa Law Enforcement Academy (ILEA). An
estimate of the costs set out above is listed in Exhibit “A” which is attached hereto and by this
reference incorporated into this agreement. Expenses will be based on the actual cost
incurred by the City, as these costs become known.
2. Employee understands and acknowledges this agreement is related to their bona fide
employment as a police officer with the City, and this agreement is not for the purpose of
achieving certification for the Employee by way of “sponsorship” through the Iowa Law
Enforcement Academy (ILEA).
3. The Employee may, at the City’s option, be required to work for the Waukee Police
Department while attending the Iowa Law Enforcement Academy (ILEA) training program and
may be required to patrol, operate the computer system, perform clerical tasks, or perform
other duties as assigned by the Chief of Police or the Chief’s designee. The hours expended
by the Employee in attendance at the Iowa Law Enforcement Academy (ILEA) training
program and service to the Police Department will be subject to the same limitations and
compensatory time policies as apply to all police officers of the City.
4. The Employee shall have a probationary period of one (1) year, consistent with the Waukee
Police Department policy and State law.
5. The Employee shall serve as a full-time officer for the City of Waukee after graduation from
the Iowa Law Enforcement Academy (ILEA) and upon meeting all criteria needed to receive
proper certification.
Page 2 of 4
6. In consideration for providing this training, the Employee agrees to work for the City of Waukee
as a police officer for at least four (4) years from the date the Employee graduates from the
Iowa Law Enforcement Academy (ILEA) and has met all criteria needed to receive
certification.
7. In the event the Employee does not successfully complete the training program at the Iowa
Law Enforcement Academy (ILEA), the Employee shall be released from employment with
the City of Waukee and the Employee shall reimburse the City for expenses outlined in this
agreement.
8. In the event the Employee’s employment is terminated from the Waukee Police Department
or the Employee resigns without having served as a certified police officer for at least four (4)
years, the Employee shall reimburse the City for expenses incurred as outlined in the following
schedule:
a. If the Employee is terminated or resigns less than one (1) year following the completion
of approved training, the Employee shall reimburse the City one hundred percent
(100%) of the total costs as outlined in this agreement, including uniforms and
equipment purchased for the Employee.
b. If the Employee is terminated or resigns after at least one (1) year but less than two
(2) years following the completion of approved training, the Employee shall reimburse
the City seventy-five percent (75%) of the total costs as outlined in this agreement,
including uniforms and equipment purchased for the Employee.
c. If the Employee is terminated or resigns after at least two (2) years but less than three
(3) years following the completion of approved training, the Employee shall reimburse
the City fifty percent (50%) of the costs as outlined in this agreement, with the
exception of uniforms / equipment purchased for which no reimbursement will be
calculated.
d. If the Employee is terminated or resigns after at least three (3) years but less than four
(4) years following the completion of approved training, the Employee shall reimburse
the City twenty-five percent (25%) of the costs as outlined in this agreement, with the
exception of uniforms / equipment purchased for which no reimbursement will be
calculated.
9. If the Employee voluntarily terminates employment after the fourth year, the Employee shall
not be responsible to reimburse any of the expenses outlined in this agreement.
10. Reimbursement shall be made within thirty (30) days of termination or voluntary resignation,
unless the parties agree, in writing, to alternate arrangements. Interest shall commence from
the date of termination or voluntary resignation at the rate of two percent (2.0%) per annum,
and shall be calculated on the unpaid principal balance after thirty (30) days from the date of
termination or voluntary resignation.
Page 3 of 4
11. It is further acknowledged if reimbursement is not made in accordance with this agreement,
the City of Waukee may petition the Iowa Law Enforcement Academy (ILEA) for decertification
of Employee, as well as seek any other remedies available to the City for collection of amounts
owed under the law. Employee agrees to reimburse the City for reasonable attorney’s fees
incurred in collecting the amounts owed under this Agreement.
12. This Contract is governed by Iowa Law and the parties hereto agree that any action, suit, or
proceeding based upon any matter, claim, or controversy arising under this agreement shall
be brought solely in the State courts located in Dallas County, Iowa.
13. This agreement may be amended or cancelled only upon agreement of both the City and the
Employee, and only when documented in writing.
14. Severability. The invalidity or unenforceability of any particular provision of this Agreement
shall not affect the other provisions hereof, and this Agreement shall be construed as if such
invalid or unenforceable provisions were omitted.
15. Restrictions on Working. Employee understands and accepts that he/she shall agree to NOT
accept employment with another law enforcement agency within four (4) years of his/her
completion of training. Employee acknowledges that this restriction is necessary to protect
Employer’s legitimate business interest, it is reasonably limited in time and space, and it is in
the public interest. Employee further acknowledges that should he/she breach this restriction
then Employer shall be entitled to injunctive relief in addition to any other remedies at law or
equity to enforce this restriction.
Executed this ________ day of __________, 2025 .
City of Waukee, by: Employee:
________________________________ ___________________________________
Courtney Clarke, Mayor Collin Hart, Employee
Attest:
________________________________ ___________________________________
Becky Schuett, City Clerk Date
Page 4 of 4
Waukee Police Department
1300 SE L.A. Grant Pkwy
Waukee, Iowa 50263
EMPLOYEE REIMBURSEMENT AGREEMENT EXHIBIT “A” – EXPENSES
Iowa Law Enforcement Academy (ILEA) Expenses (Reimbursable through Year 4)
Tuition…………………………………………………………….………...…….. $4800.00
P.I.T. Certification………………………………………………………………. $225.00
Ammunition………………………………………………………..………..….. $150.00
Meal Plan…………………………………………………………………….….. $2597.00
ILEA Uniforms………………………………………………………..………..… $230.00
TOTAL ESTIMATE OF ILEA EXPENSES…………………………………………. $8,002.00
Uniforms and Equipment for Employment (Reimbursable through Year 2 only)
Ballistic Vest………………………………………………………….............…. $1400.00
Uniform Shirts/Pants/Clothing.………………………………………………. $3,328.00
TOTAL ESTIMATE OF UNIFORM/EQUIPMENT EXPENSES…………………… $4,728.00
Wages (above Federal Minimum Wage)
ILEA Basic Academy = 16 Weeks (16 weeks x 40-hours = 640 hours)… $15,232.00
* Federal Minimum Wage = $7.25
* Non-Certified New Hire Wage = $31.05
* Wages Calculated for Reimbursement = $23.80
Benefits = 16 Weeks (assumes single plan)……………………………….$2,859.64
* City portion of premium for health/vision/dental = $714.91 per month
TOTAL ESTIMATE OF WAGES AND BENEFITS……………………………….$18,091.64
ESTIMATED TOTAL EXPENSES………………………………………………………….$30,821.64
This agreement may be amended or cancelled only upon written agreement of both
the City of Waukee and the Employee.
Executed this _______ day of ______________, 2025 .
__________________________________ __________________________________
Chad McCluskey, Chief of Police Employee – Collin Hart