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HomeMy WebLinkAbout2025-05-19 I01H_09 University Ave Area Improvements Phase 1_Pmt Est 2AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: May 19, 2025 AGENDA ITEM:Consideration of approval of a motion approving Payment Estimate No. 2 to Elder Corporation for the University Avenue Area Improvements Phase 1 Project in the amount of $1,464,013.63. FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Elder Corporation requested Payment Estimate No. 2 for the work completed on the University Avenue Area Improvements Phase 1 Project in the amount of $1,464,013.63. Shive-Hattery, Inc. has reviewed the payment estimate and recommends payment. The partial payment is for the pay period ending April 30, 2025. Work completed for this pay estimate includes topsoil stripping and earthwork, water main and appurtenances, asphalt overlay pavement and granular shoulders, SWPPP and erosion control measures, box culvert structural concrete and reinforcing steel, stored traffic signal materials, removals, and mobilization. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $1,464,013.63 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve Payment Estimate No. 2 ATTACHMENTS: I. Payment Estimate No. 2 II. Letter of Recommendation PREPARED BY:Lisa Bauman REVIEWED BY:Sara Kappos SKK I1H9 S-H Project No.: 4203290 May 9, 2025 Rudy Koester, Public Works Director City of Waukee 805 University Avenue Waukee, IA 50263 RE: Pay Request #2 – Review and Recommendation to Approve University Avenue Area Improvements - Phase 1 Dear Mr. Koester: Attached please find a detailed pay request for the University Avenue Area Improvements - Phase 1 project. The pay request includes the following items: • Topsoil Stripping and Earthwork Grading • Removals • Water Main and Appurtenances • Asphalt Overlay Pavement and Granular Shoulders • SWPPP and Erosion Control Measures • Mobilization • Box Culvert Structural Concrete and Reinforcing Steel • Stored Traffic Signal Materials We have reviewed the detailed quantities, and they are in line with the work completed. If City staff concurs with this payment, we recommend the City of Waukee issue payment to Elder Corporation of Des Moines, IA in the amount of $1,464,013.63 for the work completed to date. Sincerely, SHIVE-HATTERY, INC. Blake Peterson, PE Civil Engineer Enc. Pay Request #2 CITY OF WAUKEE230 W HICKMAN ROADWAUKEE, IOWA 50263 Contractor: Elder Corporation 5088 E. University Avenue 1/20/2025 Des Moines, IA 50327 Item Estimated Unit Extended Quantity Value No. Quantity Price Price Completed Completed 1 LS 1 15,100.00$ 15,100.00$ 1.00 15,100.00$ 2 CY 35,690 5.80$ 207,002.00$ 17,454.00 101,233.20$ 3 CY 62,303 3.40$ 211,830.20$ 33,564.00 114,117.60$ 4 CY 77,033 3.70$ 285,022.10$ -$ 5 CY 1,050 4.25$ 4,462.50$ -$ 6 CY 2,400 28.75$ 69,000.00$ -$ 7 CY 16,640 3.45$ 57,408.00$ 15,989.00 55,162.05$ 8 SY 14,415 3.10$ 44,686.50$ -$ 9 TON 74 311.00$ 23,014.00$ -$ 10 SY 18,570 0.65$ 12,070.50$ 18,570.00 12,070.50$ 11 TON 527 285.00$ 150,195.00$ 457.80 130,473.00$ 12 SY 13,805 10.20$ 140,811.00$ -$ 13 LF 131 27.00$ 3,537.00$ -$ 14 LF 1,380 14.00$ 19,320.00$ 1,380.00 19,320.00$ 15 LS 1 2,275.00$ 2,275.00$ 0.75 1,706.25$ 16 LF 36 69.00$ 2,484.00$ 36.00 2,484.00$ 17 LF 423 97.50$ 41,242.50$ 423.00 41,242.50$ 18 LF 466 37.75$ 17,591.50$ 466.00 17,591.50$ 19 LF 1,239 72.50$ 89,827.50$ -$ 20 LF 450 76.00$ 34,200.00$ -$ 21 LF 301 96.00$ 28,896.00$ -$ 22 LF 930 149.00$ 138,570.00$ -$ 23 LF 147 145.50$ 21,388.50$ -$ 24 LF 208 212.50$ 44,200.00$ -$ EXCAVATION, CLASS 10, AREA 2 EXCAVATION, CLASS 10, CHANNEL EXCAVATION, CLASS 12, BOULDERS AND ROCK FRAGMENTS EXCAVATION, CLASS 20 REMOVAL OF SANITARY SEWER, ANY TYPE OR SIZE STORM SEWER, TRENCHED, RCP, 15 IN. STORM SEWER, TRENCHED, RCP, 18 IN. STORM SEWER, TRENCHED, RCP, 24 IN. REMOVAL OF KNOWN PIPE CULVERT, CMP, 96 IN. REMOVAL OF KNOWN PIPE AND CONDUIT, GAS MAIN REMOVALS, AS PER PLAN SANITARY SEWER G-MAIN, TRENCHED, 6 IN. SANITARY SEWER G-MAIN, TRENCHED, 8 IN. PAY REQUEST Project Title University Avenue Area Improvements - Phase 1 4203290 Date May 9, 2025 $10,068,807.00 Pay Period End Date April 30, 2025 Pay Request Number 2 Original Contract Amount & Date Estimated Completion Date November 21, 2025 BID ITEMS SUBGRADE PREPARATION SUBGRADE TREATMENT, CEMENT STABILIZATION, 4% SUBGRADE PREPARATION FOR OVERLAY SUBGRADE TREATMENT, CEMENT STABILIZATION FOR OVERLAY, 6% MODIFIED SUBBASE EXCAVATION, CLASS 10, AREA 1 S-H Project File Number UnitDescription CLEARING AND GRUBBING TOPSOIL STRIP, SALVAGE, & RE-SPREAD STORM SEWER, TRENCHED, RCP, 30 IN. STORM SEWER, TRENCHED, RCP, 36 IN. STORM SEWER, TRENCHED, RCP, 48 IN. P:\Projects\DM\4203290\Construction\_University Avenue Phase 1\CASupport\Pay Requests\02\PayRequest02_UniversityAvenuePhase1.xlsx Pay Request 2Page 1 of 6 25 LF 248 243.00$ 60,264.00$ -$ 26 LF 146 288.00$ 42,048.00$ -$ 27 LF 352 357.00$ 125,664.00$ -$ 28 LF 286 51.50$ 14,729.00$ 90.00 4,635.00$ 29 EA 3 1,850.00$ 5,550.00$ -$ 30 EA 2 2,350.00$ 4,700.00$ -$ 31 EA 1 3,200.00$ 3,200.00$ -$ 32 LF 4,637 18.50$ 85,784.50$ -$ 33 EA 12 750.00$ 9,000.00$ -$ 34 EA 33 360.00$ 11,880.00$ -$ 35 LF 180 10.00$ 1,800.00$ -$ 36 LF 19 97.00$ 1,843.00$ 19.00 1,843.00$ 37 LF 530 83.50$ 44,255.00$ -$ 38 LF 882 117.00$ 103,194.00$ 882.00 103,194.00$ 39 LF 320 479.00$ 153,280.00$ 320.00 153,280.00$ 40 EA 12 711.50$ 8,538.00$ -$ 41 EA 19 2,341.00$ 44,479.00$ 19.00 44,479.00$ 42 LF 1,105 23.50$ 25,967.50$ 1,105.00 25,967.50$ 43 EA 4 4,900.00$ 19,600.00$ 3.00 14,700.00$ 44 LS 1 10,550.00$ 10,550.00$ 1.00 10,550.00$ 45 EA 1 2,275.00$ 2,275.00$ -$ 46 EA 2 4,025.00$ 8,050.00$ 2.00 8,050.00$ 47 EA 6 20,550.00$ 123,300.00$ 6.00 123,300.00$ 48 EA 4 500.00$ 2,000.00$ -$ 49 EA 5 8,850.00$ 44,250.00$ -$ 50 EA 2 1,850.00$ 3,700.00$ -$ 51 EA 5 1,050.00$ 5,250.00$ -$ 52 EA 4 6,015.00$ 24,060.00$ 4.00 24,060.00$ 53 EA 2 5,800.00$ 11,600.00$ -$ 54 EA 1 7,815.00$ 7,815.00$ -$ 55 EA 1 12,325.00$ 12,325.00$ -$ 56 EA 1 17,325.00$ 17,325.00$ -$ 57 EA 4 10,875.00$ 43,500.00$ -$ 58 EA 1 3,800.00$ 3,800.00$ -$ 59 EA 11 5,125.00$ 56,375.00$ -$ 60 EA 3 8,275.00$ 24,825.00$ -$ VALVE BOX ADJUSTMENT FIRE HYDRANT ASSEMBLY FIRE HYDRANT ADJUSTMENT FIRE HYDRANT ASSEMBLY REMOVAL MANHOLE, SW-301, 48 IN. WATER MAIN, TRENCHED, PVC, 18 IN. WATER MAIN WITH CASING PIPE, TRENCHED, PVC, 18 IN. FITTING, DUCTILE IRON, 12 IN. FITTING, DUCTILE IRON, 18 IN. WATER MAIN REMOVAL, ANY TYPE OR SIZE CONNECTION TO EXISTING WATER SYSTEM TEMPORARY CONNECTION TO EXISTING WATER SYSTEM VALVE, GATE, 8 IN. VALVE, GATE, 12 IN. VALVE, GATE, 18 IN. MANHOLE, SW-401, 60 IN. MANHOLE, SW-401, 72 IN. MANHOLE, SW-401, 84 IN. MANHOLE, SW-404, MODIFIED, 11 FT. X 11 FT. MANHOLE, SW-406, MODIFIED, 4.5 FT. X 4.5 FT STORM SEWER, TRENCHED, RCP, 54 IN. STORM SEWER, TRENCHED, RCP, 60 IN. STORM SEWER, TRENCHED, RCP, 66 IN. REMOVAL OF STORM SEWER, ANY TYPE OR SIZE PIPE APRON, RCP, 24 IN. PIPE APRON, RCP, 30 IN. PIPE APRON, RCP, 36 IN. SUBDRAIN, 6 IN. SUBDRAIN CLEANOUT SUBDRAIN CONNECTION REMOVAL OF SUBDRAIN WATER MAIN, TRENCHED, PVC, 8 IN. WATER MAIN, TRENCHED, PVC, 12 IN. INTAKE, SW-502, 48 IN. INTAKE, SW-505 INTAKE, SW-506 P:\Projects\DM\4203290\Construction\_University Avenue Phase 1\CASupport\Pay Requests\02\PayRequest02_UniversityAvenuePhase1.xlsx Pay Request 2Page 2 of 6 61 EA 4 11,450.00$ 45,800.00$ -$ 62 EA 3 2,300.00$ 6,900.00$ -$ 63 EA 2 2,800.00$ 5,600.00$ -$ 64 EA 0 10,900.00$ -$ -$ 65 EA 8 14,150.00$ 113,200.00$ -$ 66 EA 1 16,450.00$ 16,450.00$ -$ 67 EA 2 6,250.00$ 12,500.00$ 2.00 12,500.00$ 68 EA 1 2,700.00$ 2,700.00$ -$ 69 EA 3 6,060.00$ 18,180.00$ 3.00 18,180.00$ 70 EA 2 14,100.00$ 28,200.00$ 2.00 28,200.00$ 71 EA 2 1,000.00$ 2,000.00$ -$ 72 EA 3 2,050.00$ 6,150.00$ -$ 73 SY 774 75.70$ 58,591.80$ -$ 74 SY 11,361 70.50$ 800,950.50$ -$ 75 TON 2,628 91.75$ 241,119.00$ 2,587.17 237,372.85$ 76 TON 1,333 93.75$ 124,968.75$ 1,543.87 144,737.81$ 77 TON 1,333 98.00$ 130,634.00$ 1,403.26 137,519.48$ 78 TON 814 42.25$ 34,391.50$ 860.70 36,364.58$ 79 SY 520 12.20$ 6,344.00$ -$ 80 SY 3,988 48.95$ 195,212.60$ -$ 81 SY 720 85.00$ 61,200.00$ -$ 82 SY 5,819 2.65$ 15,420.35$ -$ 83 SY 647 47.25$ 30,570.75$ -$ 84 SF 274 56.75$ 15,549.50$ -$ 85 SY 4,940 6.50$ 32,110.00$ 4,541.00 29,516.50$ 86 LS 1 305,000.00$ 305,000.00$ -$ 87 STA 28.97 56.65$ 1,641.15$ -$ 88 STA 331.82 103.00$ 34,177.46$ -$ 89 EA 16 216.00$ 3,456.00$ -$ 90 STA 315.84 51.50$ 16,265.76$ -$ 91 EA 16 195.75$ 3,132.00$ -$ 92 LS 1 18,250.00$ 18,250.00$ 0.15 2,737.50$ 93 SF 302.88 36.00$ 10,903.68$ -$ 94 EA 59 206.00$ 12,154.00$ -$ 95 EA 12 155.00$ 1,860.00$ -$ 96 AC 41.2 685.00$ 28,222.00$ -$ INTAKE, SW-506, MODIFIED TYPE B INTAKE, SW-512, 24 IN. INTAKE, SW-512, 30 IN. INTAKE, SW-516 INTAKE, SW-516, MODIFIED TYPE A INTAKE, SW-516, MODIFIED TYPE C EXTERNAL DROP CONNECTION INTAKE ADJUSTMENT, MINOR MANHOLE ADJUSTMENT, MAJOR CONNECTION TO EXISTING MANHOLE REMOVE MANHOLE OR INTAKE CONNECTION TO EXISTING STORM SEWER SYSTEM PAVEMENT, PCC, 8 IN. PAVEMENT, PCC, 9 IN. PAVEMENT, ASPHALT, BASE, 3/4 IN. MIX PAVEMENT, ASPHALT, INTERMEDIATE, 1/2 IN. MIX PAVEMENT, ASPHALT, SURFACE, 1/2 IN. MIX GRANULAR SHOULDERS, TYPE B REMOVAL OF DRIVEWAY SHARED USE PATH, PCC, 6 IN. SHARED USE PATH, REINFORCED PCC, 6 IN. SPECIAL SUBGRADE PREPARATION FOR SHARED USE PATH SIDEWALK, PCC, 4 IN. DETECTABLE WARNING PAVEMENT REMOVAL TRAFFIC SIGNAL PAINTED PAVEMENT MARKINGS, SOLVENT/WATERBORNE PAINTED PAVEMENT MARKINGS, DURABLE PAINTED SYMBOLS AND LEGENDS, DURABLE GROOVES CUT FOR PAVEMENT MARKINGS GROOVES CUT FOR SYMBOLS AND LEGENDS TEMPORARY TRAFFIC CONTROL TRAFFIC SIGNS POSTS, PERFORATED SQUARE STEEL TUBE DELINEATOR CONVENTIONAL SEEDING, SEEDING, FERTILIZING, AND MULCHING, HAY & FORAGE MIX P:\Projects\DM\4203290\Construction\_University Avenue Phase 1\CASupport\Pay Requests\02\PayRequest02_UniversityAvenuePhase1.xlsx Pay Request 2Page 3 of 6 97 AC 4.8 4,900.00$ 23,520.00$ -$ 98 AC 4.7 4,400.00$ 20,680.00$ -$ 99 AC 78.5 670.00$ 52,595.00$ 1.23 824.10$ 100 AC 19 2,625.00$ 49,875.00$ -$ 101 SQ 25.18 103.00$ 2,593.54$ -$ 102 EA 14 422.00$ 5,908.00$ -$ 103 EA 10 422.00$ 4,220.00$ -$ 104 EA 13 510.00$ 6,630.00$ -$ 105 LS 1 1,500.00$ 1,500.00$ 1.00 1,500.00$ 106 LS 1 6,185.00$ 6,185.00$ 0.15 927.75$ 107 LF 4,800 1.70$ 8,160.00$ 3,690.00 6,273.00$ 108 LF 4,800 0.25$ 1,200.00$ -$ 109 SY 5,800 1.25$ 7,250.00$ -$ 110 TON 1,135 78.00$ 88,530.00$ 58.18 4,538.04$ 111 LF 61,000 1.50$ 91,500.00$ 8,093.00 12,139.50$ 112 LF 61,000 0.01$ 610.00$ 1,752.00 17.52$ 113 TON 350 35.20$ 12,320.00$ 134.55 4,736.16$ 114 AC 17.4 2,500.00$ 43,500.00$ -$ 115 EA 29 155.00$ 4,495.00$ -$ 116 EA 58 10.50$ 609.00$ -$ 117 LF 2,650 2.70$ 7,155.00$ 2,000.00 5,400.00$ 118 LS 1 73,000.00$ 73,000.00$ 0.25 18,250.00$ 119 LS 1 4,900.00$ 4,900.00$ -$ 120 LS 1 226,699.11$ 226,699.11$ 0.50 113,349.56$ 121 LS 1 18,000.00$ 18,000.00$ -$ 122 CY 1,583 865.25$ 1,369,690.75$ -$ 123 LF 320 2,600.00$ 832,000.00$ -$ 124 LS 1 214,910.00$ 214,910.00$ -$ 125 SY 1,485 54.00$ 80,190.00$ -$ 126 LF 580 161.00$ 93,380.00$ -$ 127 LB 180,666 1.50$ 270,999.00$ 139,387.48 209,081.22$ 128 CY 987 669.50$ 660,796.50$ 352.00 235,664.00$ 129 TON 3,835 29.10$ 111,598.50$ 1,432.09 41,673.82$ 130 TON 6,010 22.75$ 136,727.50$ -$ 131 CY 1,055 50.70$ 53,488.50$ -$ 132 LS 1 8,900.00$ 8,900.00$ 0.60 5,340.00$ CONVENTIONAL SEEDING, SEEDING, FERTILIZING, AND HYDROMULCHING, TYPE 1 (URBAN) CONVENTIONAL SEEDING, SEEDING, FERTILIZING, AND HYDROMULCHING, ECO-GRASS CONVENTIONAL SEEDING, SEEDING, FERTILIZING, AND MULCHING, TYPE 5 (TEMP.) HYDRAULIC SEEDING, SEEDING, FERTILIZING, AND MULCHING, TYPE 4 (TEMP.) SOD DECIDUOUS OVERSTORY TREES, 1.75 IN. CAL., FURNISHED AND INSTALLED (WITH WARRANTY) DECIDUOUS UNDERSTORY TREES, 6 FT. HEIGHT, FURNISHED AND INSTALLED (WITH WARRANTY) EVERGREEN TREES, 6 FT. HEIGHT, FURNISHED AND INSTALLED (WITH WARRANTY) SWPPP PREPARATION SWPPP MANAGEMENT FILTER SOCK, 8 IN. FILTER SOCK, REMOVAL TEMPORARY RECP, TYPE 2D RIP RAP, CLASS E SILT FENCE SILT FENCE, REMOVAL STABILIZED CONSTRUCTION ENTRANCE EROSION CONTROL MULCHING, HYDROMULCHING INLET PROTECTION DEVICE INLET PROTECTION DEVICE, MAINTENANCE REMOVAL OF FENCE CONSTRUCTION SURVEY MONUMENT PRESERVATION AND REPLACEMENT MOBILIZATION CONCRETE WASHOUT STRUCTURAL CONCRETE (PEDESTRIAN UNDERPASS) PRECAST CONCRETE ARCH, 16'-0" SPAN X 5'-0" RISE PEDESTRIAN UNDERPASS LIGHTING CONCRETE COATING ORNAMENTAL METAL RAILING REINFORCING STEEL (BOX CULVERT) STRUCTURAL CONCRETE (BOX CULVERT) SPECIAL BACKFILL GRANULAR BACKFILL FLOODED BACKFILL TEMPORARY STREAM FLOW MANAGEMENT P:\Projects\DM\4203290\Construction\_University Avenue Phase 1\CASupport\Pay Requests\02\PayRequest02_UniversityAvenuePhase1.xlsx Pay Request 2Page 4 of 6 133 LS 1 6,700.00$ 6,700.00$ 1.00 6,700.00$ 134 LS 1 1,600.00$ 1,600.00$ 0.10 160.00$ 135 LS 1 3,000.00$ 3,000.00$ -$ 136 LF 120 55.75$ 6,690.00$ -$ 137 LF 1,870 20.75$ 38,802.50$ -$ 138 LF 18,700 1.30$ 24,310.00$ -$ 139 LF 3,740 3.55$ 13,277.00$ -$ 140 LF 501 14.45$ 7,239.45$ -$ 141 EA 31 1,670.00$ 51,770.00$ -$ 142 EA 1 515.00$ 515.00$ -$ 143 LF 1,870 0.60$ 1,122.00$ -$ 144 LF 22,640 0.25$ 5,660.00$ -$ 145 LF 2,670 2.95$ 7,876.50$ -$ 146 SY 783 43.25$ 33,864.75$ -$ CO-1.1 EA 1.0 4,800.00$ 4,800.00$ -$ CO-2.1 LS 1.0 577.50$ 577.50$ 1.00 577.50$ CO-2.2 TON 30.54 75.65$ 2,310.35$ 30.54 2,310.35$ CO-2.3 LS 1.0 2,300.00$ 2,300.00$ 1.00 2,300.00$ CO-2.4 LS 1.0 1,400.00$ 1,400.00$ 1.00 1,400.00$ CO-2.5 EA 2 630.00$ 1,260.00$ 2.00 1,260.00$ 10,080,105.05$ 2,346,110.34$ TOTAL CHANGE ORDER #1 TEMPORARY SEDIMENT BASIN TEMPORARY SEDIMENT BASIN MAINTENANCE SITE LIGHTING MODIFICATIONS UTILITY SLEEVE JOINT UTILITY TRENCH INSTALLATION CONDUIT, 2 IN., HDPE, SDR13.5 (JUT) CONDUIT, 4 IN. (JUT) CONDUIT, 4 IN. (ELECTRIC) HANDHOLE, TYPE IV, FURNISH AND INSTALL HANDHOLE AND JUNCTION BOX, INSTALL ONLY TRACER WIRE PULL ROPE FIBER OPTIC CABLE, 144 COUNT, SM TRANSITION PAVEMENT MANHOLE, SW-401, 48 IN. CHANGE ORDER #2 TEMPORARY TRAFFIC CONTROL FOR FLAGGERS ROCK CHECK DAM TILE LINE REPAIR WATER MAIN VALVE BOX, REPAIR AND BACKFILL WATER MAIN FITTING, 45 DEGREE BEND, 8 IN. P:\Projects\DM\4203290\Construction\_University Avenue Phase 1\CASupport\Pay Requests\02\PayRequest02_UniversityAvenuePhase1.xlsx Pay Request 2Page 5 of 6 $1,464,013.63 is recommended for approval for payment in accordance with the terms of the Contract 29,107.73$ Contractor: Elder Corporation Signature: Name: Title: Date: Recommended By: Shive-Hattery, Inc. Signature: Name: Title: Date: Total Approved Approved Change Order 3 Percent Complete 23% Percent of Contract Period Utilized 33% Liquidated Damages PAY REQUEST SUMMARY Date: Approved By: City of Waukee Signature: Name: Title: TOTAL 29,107.73$ MATERIALS STORED SUMMARY # of Units Unit Price Extended Cost 1 Total Completed Contract Price 10,068,807.00$ 2,346,110.34$ 2,256,457.17$ Total Previously Approved (list each)Pay Request 1 $792,443.54 Pay Request 2 Pay Request 3 Pay Request 4 Pay Request 7 Pay Request 8 The amount of: Pay Request 10 Total Previously Approved 792,443.54$ Amount Due This Request 1,464,013.63$ Approved Change Order 1 Total Earned Less Retainage Pay Request 9 Description STORED TRAFFIC SIGNAL MATERIALS Revised Contract Price 10,080,105.05$ Materials Stored Retainage (5%) Pay Request 6 29,107.73$ 3,450.20$ Approved Change Order 2 7,847.85$ 2,346,110.34$ 29,107.73$ 118,760.90$ Pay Request 5 P:\Projects\DM\4203290\Construction\_University Avenue Phase 1\CASupport\Pay Requests\02\PayRequest02_UniversityAvenuePhase1.xlsx Pay Request 2Page 6 of 6 Nick Tometich Project Manager Blake Peterson, PE Project Engineer Brad Deets City Administrator Date: 2025.05.13 13:56:27-05'00' 05/13/2025