Loading...
HomeMy WebLinkAbout2025-07-07 I01H_06 West Area Trunk Sewer Extension Phase 3_Pmt Est 1AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: July 7, 2025 AGENDA ITEM:Consideration of approval of a motion approving Payment Estimate No. 1 to S.M. Hentges & Sons Inc. for the West Area Trunk Sewer Extension Phase 3 in the amount of $302,014.73. FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: S.M. Hentges & Sons Inc. requested Payment Estimate No. 1 for the work completed on the West Area Trunk Sewer Extension Phase 3 Project, in the amount of $302,014.73. Veenstra & Kimm Inc., has reviewed the payment estimate and recommends payment. The partial payment is for the pay period May 19, 2025 to June 27, 2025. Work completed for this pay estimate is sewer construction and stored materials. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $302,014.73 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve Payment Estimate No. 1 ATTACHMENTS: I. Payment Estimate No. 1 II. Letter of Recommendation PREPARED BY:Lisa Bauman REVIEWED BY:Sara Kappos SKK I1H6 July 1, 2025 Rudy Koester Director of Public Works City of Waukee 805 University Avenue Waukee, Iowa 50263 WAUKEE, IOWA WEST AREA TRUNK SEWER EXTENSION – PHASE 3 PAYMENT ESTIMATE NO. 1 Enclosed are three signed copies of Pay Estimate No. 1 in accordance with the contract between the City of Waukee and S. M. Hentges & Sons Co. Inc. for the West Area Trunk Sewer Extension - Phase 3 Project. The partial payment estimate is for the period May 19, 2025 through June 27, 2025. Payment Estimate No. 1 is for sewer construction and stored materials. We have checked and recommend approval of Payment Estimate No. 1. We recommended payment to S. M. Hentges & Sons Co. Inc. in the amount of $302,014.73. Please sign all copies of Pay Estimate No. 1 in the spaces provided. Please return one set of signed copies to Veenstra & Kimm, Inc. and forward one set of copies to S. M. Hentges & Sons Co. Inc. with payment. If you have any questions or comments, please contact us at 515-225-8000. VEENSTRA & KIMM, INC. Andy Willcuts, P.E. ARW:paj 275376 Enclosure cc: S. M. Hentges & Sons Co. Inc. (email) Sara Kappos, City of Waukee – w/enclosure (email) Becky Schuett, City of Waukee – w/enclosure (email) Lisa Bauman, City of Waukee – w/enclosure (email) Rachel Bruns, City of Waukee – w/enclosure (email) Tracy Lovetinsky, City of Waukee – w/enclosure (email) Original Contract Amount: QUANTITY VALUE ESTIMATED AUTHORIZED COMPLETED COMPLETED ITEM NO.DESCRIPTION UNIT (ORIG. CONT.)(INCL. C.O.'S)TO DATE UNIT PRICE TO DATE 1.1 Mobilization LS 1.00 1.00 0.25 $67,000.00 $16,750.00 1.2 Erosion Control & SWPPP LS 1.00 1.00 0.50 $20,000.00 $10,000.00 1.3 Traffic Control LS 1.00 1.00 0.25 $4,500.00 $1,125.00 1.4 Clearing and Grubbing LS 1.00 1.00 1.00 $50,000.00 $50,000.00 1.5 Seeding LS 185.00 1.00 0.00 $13,000.00 $0.00 1.6 Rock Excavation CY 750.00 750.00 0.00 $1.00 $0.00 1.7 Debris Removal TONS 10.00 10.00 0.00 $150.00 $0.00 1.8 Road Stone Backfill TONS 575.00 575.00 85.00 $60.00 $5,100.00 1.9 Steel Sheeting Left in Place SF 2,040.00 2,040.00 0.00 $40.00 $0.00 1.10 Rip-Rap TONS 631.00 631.00 0.00 $70.00 $0.00 1.11 Field Drain Lines LF 150.00 150.00 76.00 $15.00 $1,140.00 1.12 Rolled Erosion Control Product, Type 2 SY 3,500.00 3,500.00 0.00 $1.25 $0.00 1.13 Silt Fence Check Dam LF 180.00 180.00 0.00 $2.50 $0.00 1.14 8" Sanitary Sewer in Place LF 278.00 278.00 232.00 $110.00 $25,520.00 1.15 24" Sanitary Sewer Augered in Place in Steel Casing LF 90.00 90.00 0.00 $1,630.00 $0.00 1.16 24" Sanitary Sewer in Place LF 2,935.00 2,935.00 203.00 $195.00 $39,585.00 1.17 48" Standard Manholes EA 11.00 11.00 2.00 $6,000.00 $12,000.00 1.18 60" Standard Manholes EA 1.00 1.00 0.00 $9,000.00 $0.00 1.19 48" Manhole Extra Depth VF 61.00 61.00 7.00 $300.00 $2,100.00 1.20 60" Manhole Extra Depth VF 4.00 4.00 0.00 $500.00 $0.00 1.21 Connection to Existing Manhole EA 1.00 1.00 1.00 $10,000.00 $10,000.00 $173,320.00Total Value Completed - Bid Items BID ITEMS PROJECT TITLE: West Area Trunk Sewer Extension - Phase 3 Contractor: S.M. Hentges & Sons, Inc. Pay Period: May 19, 2025 to June 27, 2025 ESTIMATE OF CONSTRUCTION COMPLETED PARTIAL PAYMENT NO. 1 Date: 6/30/25 $1,179,000.00 275376 Page 1 of 3 Item No. Description Unit Quantity Unit Price Extended Cost 1.16 24"A-2000 Pipe (Core & Main INV NO. X116677) LS 1 $59,364.36 $59,364.36 1.16 24"A-2000 Pipe (Core & Main INV NO. X125277) LS 1 $39,576.24 $39,576.24 1.16 24"A-2000 Pipe (Core & Main INV NO. X130854) LS 0.69 $32,980.20 $22,836.29 1.17 Manhole Frame (Core & Main INV NO. W971537) LS 1 $5,775.00 $5,775.00 1.18 Manhole Frame (Core & Main INV NO. W971537) LS 1 $525.00 $525.00 1.17 48" Manhole (Rinker INV NO. 31356729) LS 1 $9,958.50 $9,958.50 $138,035.39 MATERIALS STORED SUMMARY Total Materials Stored 275376 Page 2 of 3 Total Completed $173,320.00 Total Completed $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Completed $173,320.00 Total Completed $138,035.39 $311,355.39 $9,340.66 $302,014.73 $0.00 $302,014.73 $302,014.73 is recommended for approval for payment in accordance with the terms of the Contract. $1,179,000.00 $1,179,000.00 $302,014.73 $302,014.73 $876,985.27 26.4% S.M. Hentges & Sons, Inc. Signature Signature Signature Name Name Name Title Project Engineer Title Title Date Date Date $0.00 SUMMARY Bid Item Subtotal $1,179,000.00 Original Contract 1 Description/Notes 2 3 6 7 $0.00 Total Approved Veenstra & Kimm, Inc. 9 10 Total Previously Approved City of Waukee Approved by: CONTRACT SUMMARY BALANCE ORIGINAL CONTRACT AMOUNT TOTAL PARTIAL PAYMENTS INCL THIS PAYMENT PERCENT COMPLETE TOTAL CONTRACT AMOUNT PLUS CHANGE ORDERS THIS PARTIAL PAYMENT Amount Due This Request Recommended By: Contractor: Note: The amount 6 7 4 5 8 2 3 Period Total Completed Plus Materials Stored Total Change Orders APPROVED CHANGE ORDERS $0.00 $0.00 $0.00 $0.00 $0.00 4 5 Change Order No. 1 Total Approved 9 10 Partial Payment No. APPROVED PARTIAL PAYMENTS Revised Contract Price $0.00 8 $0.00 $0.00 Total Approved $1,179,000.00 Total Materials Stored Retainage (3%) Total Earned Less Retainage 275376 Page 3 of 3 Joe Miller Project Manager 07.01.2025 INVOICE INVOICE NO. 31356729 Page No. 1 of 3 R E M I T T O RINKER MATERIALS P.O. BOX 936217 ATLANTA, GA 31193-6217 B Y E F T ABA:121000248 (Wells Fargo) ACCOUNT: 2052700385107 SWIFT: WFBIUS6S CHIPS 0407 REMIT INFO: ACH@Quikrete.com B I L L T O 793676 SM HENTGES & SONS INC. 650 QUAKER AVE JORDAN MN 55352 S H I P T O 951118 WAUKEE, IA - WEST AREA TRUCK SEWER PHASE T AVENUE & 310TH ST JASON 515-829-9687 7725097MH1 CALL WITH ETA CUSTOMER P.O.NUMBER ORDER DATE REF NO.DATE DUE DUNS NUMBER 7725097MH1 05/29/25 07/05/25 INVOICE SHIP DATE SHIP VIA TERMS TAX ID 06/05/25 .Net 30 ORDERED SHIPPED PIECES SO #ITEM NO.DESCRIPTION PRICE U/M AMOUNT 2 26532066 20480130100000030 48x3.0 BBL P2 S 405.000 EA 810.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-1 1 26532066 20480934100000030 48x3.0 Cone 27in Ecc P2 S 405.000 EA 405.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-1 3 26532066 9015048000000 Gasket P2 48 inch .000 EA .00 PRO#:7725097MH1 SB#:00931122 SC#: SA-1 2 26532066 9021008550000 MH Connector A-Lok 855 300.000 EA 600.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-1 1 26532066 9090100270400 Adjusting Ring 27x 4 inch 63.000 EA 63.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-1 1 26532066 20480430100000840 J48x4.0 MonoIn1/2 P2 S 1044.000 EA 1,044.00 PRO#:7725097MH1 SB#:00931122 Continued On Next Page THIS MATERIAL SHIPPED FROM PLANT NUMBER: 6335 MARSHALLTOWN PRECAST 2002 E OLIVE ST MARSHALLTOWN IA 50158 Tel: (641)753-8518 Fax: (000)000-0000 SUB-TOTAL ►16,380.00 This invoice incorporates herein by reference Buyer©s previously executed Credit Application, If any, Seller©s Standard Terms and Conditions (available at: https://www.rinkerpipe.com/terms/), Seller©s Quotation, if any, and Seller©s Order Confirmation (including limitations of warranties) as fully set forth on this invoice (as amended, modified, supplemented, restated and/or supplemented, restated and/or replaced by mutual written Agreement). Buyer agrees that, unless otherwise noted herein all quantities and items were delivered as indicated and further expressly agrees to pay in accordance with this Agreement. Interest shall accrue on late payments. INVOICE TOTAL ►16,380.00 USD DOLLARS PLEASE PAY FROM THIS INVOICE Items Billed for on Estimate: 2922.00 1620.00 1879.50 <6,421.50> 9,958.50 INVOICE Page No. 2 of 3 ORDERED SHIPPED PIECES SO #ITEM NO.DESCRIPTION PRICE U/M AMOUNT SC#: SA-1 1 26532066 20480130100000050 48x5.0 BBL P2 S 675.000 EA 675.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-2 1 26532066 20480934100000030 48x3.0 Cone 27in Ecc P2 S 405.000 EA 405.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-2 2 26532066 9015048000000 Gasket P2 48 inch .000 EA .00 PRO#:7725097MH1 SB#:00931122 SC#: SA-2 2 26532066 9021008550000 MH Connector A-Lok 855 300.000 EA 600.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-2 1 26532066 9090100270600 Adjusting Ring 27x 6 inch 72.000 EA 72.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-2 1 26532066 20480430100000840 J48x4.0 MonoIn1/2 P2 S 1044.000 EA 1,044.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-2 1 26532066 20480130100000040 48x4.0 BBL P2 S 540.000 EA 540.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-3 1 26532066 20480130100000050 48x5.0 BBL P2 S 675.000 EA 675.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-3 1 26532066 20480934100000030 48x3.0 Cone 27in Ecc P2 S 405.000 EA 405.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-3 3 26532066 9015048000000 Gasket P2 48 inch .000 EA .00 PRO#:7725097MH1 SB#:00931122 SC#: SA-3 2 26532066 9021008550000 MH Connector A-Lok 855 300.000 EA 600.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-3 1 26532066 9090100270600 Adjusting Ring 27x 6 inch 72.000 EA 72.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-3 1 26532066 20480430100000840 J48x4.0 MonoIn1/2 P2 S 1044.000 EA 1,044.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-3 1 26532075 20480130100000030 48x3.0 BBL P2 S 405.000 EA 405.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-11 1 26532075 20480130100000040 48x4.0 BBL P2 S 540.000 EA 540.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-11 1 26532075 20480934100000030 48x3.0 Cone 27in Ecc P2 S 405.000 EA 405.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-11 3 26532075 9015048000000 Gasket P2 48 inch .000 EA .00 Continued On Next Page INVOICE NO. 31356729 INVOICE Page No. 3 of 3 ORDERED SHIPPED PIECES SO #ITEM NO.DESCRIPTION PRICE U/M AMOUNT PRO#:7725097MH1 SB#:00931122 SC#: SA-11 1 26532075 9021003200000 MH Connector A-Lok 320 96.000 EA 96.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-11 2 26532075 9090100270400 Adjusting Ring 27x 4 inch 63.000 EA 126.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-11 1 26532075 20480330100000825 J48x2.5 Mono P2 S 577.500 EA 577.50 PRO#:7725097MH1 SB#:00931122 SC#: SA-11 2 26532075 20480130100000040 48x4.0 BBL P2 S 540.000 EA 1,080.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-12 1 26532075 20480934100000030 48x3.0 Cone 27in Ecc P2 S 405.000 EA 405.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-12 3 26532075 9015048000000 Gasket P2 48 inch .000 EA .00 PRO#:7725097MH1 SB#:00931122 SC#: SA-12 1 26532075 9021003200000 MH Connector A-Lok 320 96.000 EA 96.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-12 2 26532075 9090100270400 Adjusting Ring 27x 4 inch 63.000 EA 126.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-12 1 26532075 20480330100000830 J48x3.0 Mono P2 S 645.000 EA 645.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-12 1 26532075 20480130100000050 48x5.0 BBL P2 S 675.000 EA 675.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-4 1 26532075 20480934100000030 48x3.0 Cone 27in Ecc P2 S 405.000 EA 405.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-4 2 26532075 9015048000000 Gasket P2 48 inch .000 EA .00 PRO#:7725097MH1 SB#:00931122 SC#: SA-4 1 26532075 9021003200000 MH Connector A-Lok 320 96.000 EA 96.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-4 2 26532075 9021008550000 MH Connector A-Lok 855 300.000 EA 600.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-4 1 26532075 9090100270600 Adjusting Ring 27x 6 inch 72.000 EA 72.00 PRO#:7725097MH1 SB#:00931122 SC#: SA-4 1 26532075 20480430100000835 J48x3.5 MonoIn1/2 P2 S 976.500 EA 976.50 PRO#:7725097MH1 SB#:00931122 SC#: SA-4 INVOICE NO. 31356729