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Home My WebLink About2025-08-04 I01E_01 Waukee Public Safety_Change Order 16_Ryan Contract\AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: August 4, 2025 AGENDA ITEM:Consideration of approval of Change Order No. 16 Construction Management Services Agreement to Ryan Companies, US, Inc., for the Waukee Public Safety Building Project, amended Schedule of Fees FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON:Change Order No. 16 relates to the cost of professional fees for the construction Management Services contract with Ryan Companies which is based upon a percentage of the cost of the total project. The change reflects an accounting update based upon the approval of Construction Change Order No. 15 for additional work associated with the project. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:The net result of this Change Order increases the contract price in the amount of $354.00. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Change Order. ATTACHMENTS: I. Construction Management Change Order No. 16 PREPARED BY: Brad Deets, City Administrator REVIEWED BY: I1E1 Ryan Companies 111 E Grand Avenue, Suite 200 Des Moines, IA 50309 ph: 515-309-8500 ryancompanies.com July 23, 2025 Brad Deets, City Administrator City of Waukee 230 W. Hickman Road Waukee, IA 50263 Re: Waukee Public Safety Building Construction Management Proposal as per AIA C132 Agreement: CO No. 16 Dear Brad: Thank you for the opportunity to work with you and your team on the Waukee Public Safety Building project. We respectfully submit the following Change Order No.16 to our agreement for Construction Management Services dated December 18, 2023. This change order reflects an accounting update on the construction management fee as a percentage of the cost of work based on executed AIA Document C132-2019 dated December 18, 2023 (the “CMA Agreement”). Attachment 3 Schedule of Fees to the CMA Agreement is updated to the Attachment 3 hereto. The cost change associated with this CO No. 16 is $354.00. It includes 3.25% fee on Prime CO 15 cost of work. Thanks again for the opportunity to be a part of this exciting project. Sincerely, RYAN COMPANIES US, INC. Jill Boetger Project Manager Cc: Matt Van Loon, Ryan Co. Docusign Envelope ID: 4691F393-E848-4A53-B454-EEBF839B0864 Ryan Companies 111 E Grand Avenue, Suite 200 Des Moines, IA 50309 ph: 515-309-8500 ryancompanies.com Ryan Pigneri, Ryan Co. Beth Bertlshofer, Ryan Co. Angie Pfannkuch, Sidekick Development Agreed to this ___________ day of August, 2025. City of Waukee, Iowa Ryan Companies US, Inc. By:______________________ By:______________________ Its: City Administrator Its: Matt Hillis, VP of Construction Docusign Envelope ID: 4691F393-E848-4A53-B454-EEBF839B0864 Ryan Companies US, Inc Waukee Public Safety Facility CMa Fee and Anticipated Staffing / General Conditions Costs 8.4.2025 CMa Fees Proposed CMa and Change Order Fee 3.25% Fee on Cost of Work (Prime Contracts)3.25% 28,868,515$ 938,227 Based on 11.21.23 Bid Effort Fee on Ryan Co. Management Time & GCs 3.25% 1,617,514$ 52,569 Fee on Cost of Work (Prime Contracts) Prime CO No. 1 3.25% 38,675$ 1,257 Ryan Co. CO No. 2 (03.18.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 2 3.25% 15,620$ 508 Ryan Co. CO No. 3 (05.06.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 3 3.25% 21,130$ 687 Ryan Co. CO No. 4 (06.17.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 4 3.25% 2,895$ 94 Ryan Co. CO No. 5 (07.15.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 5 3.25% 67,171$ 2,183 Ryan Co. CO No. 6 (08.19.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 6 3.25% 9,831$ 320 Ryan Co. CO No. 7 (09.16.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 7 3.25% 18,705$ 608 Ryan Co. CO No. 8 (10.21.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 8 3.25% 23,749$ 772 Ryan Co. CO No. 9 (12.16.2024) Fee on Cost of Work (Prime Contracts) Prime CO No. 9 3.25% 21,308$ 692 Ryan Co. CO No. 10 (1.20.2025) Fee on Cost of Work (Prime Contracts) Prime CO No. 10 3.25% 13,691$ 445 Ryan Co. CO No. 11 (2.18.2025) Fee on Cost of Work (Prime Contracts) Prime CO No. 11 3.25% 12,592$ 409 Ryan Co. CO No. 12 (3.17.2025) Fee on Cost of Work (Prime Contracts) Prime CO No. 12 3.25% 63,250$ 2,056 Ryan Co. CO No. 13 (4.21.2025) Fee on Cost of Work (Prime Contracts) Prime CO No. 13 3.25% 96,176$ 3,126 Ryan Co. CO No. 14 (6.2.2025) Fee on Cost of Work (Prime Contracts) Prime CO No. 14 3.25% 19,033$ 619 Ryan Co. CO No. 15 (7.7.2025) Fee on Cost of Work (Prime Contracts) Prime CO No. 15 3.25% (93,926)$ (3,053) Ryan Co. CO No. 16 (8.4.2025) Subtotal 1,003,953 PRECONSTRUCTION SERVICES Unit Rate Unit Qty Cost Comments Preconstruction Management 137$ hr 555 75,880 Average (6) hrs week July Budget 22,000$ ea 1 22,000 Assumes (4) week effort Schematic Design+/Design Document-33,000$ ea 1 33,000 Assumes (6) week effort. VE Process. Construction Documents 33,000$ ea 1 33,000 Assumes (6) week effort. Bid Set/GMP. Subtotal 163,880 CONSTRUCTION SERVICES Unit Rate Unit Qty Cost Comments Superintendent 117.00$ hr 3,293 385,281 Onsite full time Assistant Superintendent 96.00$ hr 2,080 199,680 Onsite full time after structure Project Manager 137.00$ hr 1,603 219,611 Onsite as needed Project Engineer 76.00$ hr 2,600 197,600 Onsite full time Subtotal 1,002,172 Unit Rate Unit Qty Cost Comments Project Manager 137.00$ hr 1,603 219,611 Adjust Ryan PM II to full time. Onsite as needed VDC Manager 158.00$ hr 192 30,336 Subtotal 249,947 GENERAL CONDITIONS Unit Rate Unit Qty Cost Comments Site Mobilization / Set-up / Staging / Trailer 2,200.00$ mo 20 44,000 PM / Superintendent Cellular Phones 375.00$ mo 20 7,500 Field Office Furniture / Printer / Copier / Supplies 450.00$ mo 20 9,000 Field Office Computers / Monitors / Plan Stations 550.00$ mo 20 11,000 Superintendent Fuel 500.00$ mo 20 10,000 Jobsite Travel/Mileage 200.00$ mo 20 4,000 Project Signage 450.00$ ls 1 450 Water/Ice/Cups 275.00$ mo 20 5,500 Portable Toilets 600.00$ mo 20 12,000 Postage & Currier Service 60.00$ mo 20 1,200 As-Built Documents (Mark-ups & Recording) 500.00$ ls 1 500 Construction Debris /Recycling Dumpsters 475.00$ ea 95 45,125 First Aid Services 50.00$ mo 20 1,000 Safety Supplies 125.00$ mo 20 2,500 Technology / Software Fees 0.20% % 1,319,827$ 2,640 General Liability Insurance 1.15% % 1,319,827$ 15,178 Subtotal 171,593 Unit Rate Unit Qty Cost Comments Site Mobilization / Set-up / Staging / Trailer 1,350.00$ mo 15 20,250 Change from single to 24x60 trailer PM / Superintendent Cellular Phones 125.00$ mo 15 1,875 Jobsite Connectivity for Added Staff Safety Inspector - 3rd Party / OSHA 275.00$ mo 15 4,125 Technology / Software Fees 0.20% % 272,072$ 544 General Liability Insurance 1.15% % 272,072$ 3,129 Subtotal 29,923 Unit Rate Unit Qty Cost Comments Ryan Fan Rental 55.57$ day 11 611 4 fans Temporary Generator & Fuel Extension 38,306.00$ ls 1 38,306 Primary power activated 11/14/2024 Subtotal 38,917 Unit Rate Unit Qty Cost Comments Date change from 6/5/25 to 6/18/25 -$ ls 1 - Per 5/14 email approval Subtotal - Unit Rate Unit Qty Cost Comments Terracon Base Contract Overage 3,407.00$ ls 1 3,407 Per CR 120 Anticipated Staffing and General Conditions Budget: 2,663,791 CHANGE ORDER NO. 16: CR 120 Terracon Tests CHANGE ORDER NO. 14: SUBSTANTIAL COMPLETION ATTACHMENT 3: SCHEDULE OF FEES CHANGE ORDER NO. 9: FAN RENTAL & TEMP GENERATOR Budget Summary CHANGE ORDER NO. 1: ADDITIONAL GENERAL CONDITIONS CHANGE ORDER NO. 1: ADDITIONAL CONSTRUCTION SERVICES Docusign Envelope ID: 4691F393-E848-4A53-B454-EEBF839B0864 Waukee Public Safety - Change Request Summary 7/17/2025 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 120.0 RYAN Terracon base contract overage $3,300.00 $0.00 $0.00 $3,300.00 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)$107.25 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $3,407.25 Change Request 120 Summary: Cover added testing costs from Terracon's original contract estimated trips. Change Request 120 Subtotal Change Request 120 Cost Change Total Docusign Envelope ID: 4691F393-E848-4A53-B454-EEBF839B0864 INVOICE Des Moines, IA 515-244-3184 Project Mgr:Steve Kostal Ryan Companies US Inc Attn: Ryan Pigneri 111 East Grand Suite 200 Des Moines, IA 50309 Invoice Number: TN99282 Terracon Consultants, Inc. PO Box 959673 St Louis, MO 63195-9673 Federal E.I.N.: 42-1249917 REMIT TO: To: 08251204 $1,960.00 6/09/2025 5/31/2025 Project Number: Billed to Date: Invoice Date: Services Through: Project:Ryan Companies Waukee PSB Concrete Testing 815 NW 20th St Waukee, IA Quantity TotalRateDescription of Services TASK: Portland Cement Concrete Testing 3.00 $97.50 Testing Technician, per hour - OT $292.50 5.00 $65.00 Testing Technician, per hour $325.00 2.50 $75.00 Special Inspection Technician, per hour $187.50 5.00 $20.00 Trip Charge, each $100.00 15.00 $20.00 Compressive Strength of Concrete (made by Terracon), each $300.00 Task Total $1,205.00 TASK: Project Management 4.75 $150.00 Senior Project Manager, per hour $712.50 0.50 $85.00 Administrative Staff II, per hour $42.50 Task Total $755.00 Invoice Total $1,960.00 TERMS: DUE UPON PRESENTATION OF INVOICE Page 1 of 1 Client #48068Created on 6/5/2025 Docusign Envelope ID: 4691F393-E848-4A53-B454-EEBF839B0864 INVOICE Des Moines, IA 515-244-3184 Project Mgr:Steve Kostal Ryan Companies US Inc Attn: Ryan Pigneri 111 East Grand Suite 200 Des Moines, IA 50309 Invoice Number: TP20706 Terracon Consultants, Inc. PO Box 959673 St Louis, MO 63195-9673 Federal E.I.N.: 42-1249917 REMIT TO: To: 08251204 $3,300.00 7/17/2025 6/28/2025 Project Number: Billed to Date: Invoice Date: Services Through: Project:Ryan Companies Waukee PSB Concrete Testing 815 NW 20th St Waukee, IA Date Quantity TotalRateReportDescription of Services TASK: IECC Inspections 6/28/25 $100.00 10.75Billing Period IECC Compliance Inspector, per hour $1,075.00 6/28/25 $20.00 2.00Billing Period Trip Charge, each $40.00 Task Total $1,115.00 TASK: Project Management 6/28/25 $150.00 1.50Billing Period Senior Project Manager, per hour $225.00 Task Total $225.00 Invoice Total $1,340.00 TERMS: DUE UPON PRESENTATION OF INVOICE Page 1 of 1 Client #48068Created on 7/2/2025 Docusign Envelope ID: 4691F393-E848-4A53-B454-EEBF839B0864