Loading...
HomeMy WebLinkAbout2025-08-04 I01E_02 Waukee Public Safety_Change Order 15\AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: August 4, 2025 AGENDA ITEM:Consideration of approval of Change Order No. 15 (Combined) for the Waukee Public Safety Building Project, decreasing the contract in the amount of $93,925.69 FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Substantial completion of the Waukee Public Safety Building has been completed and the contractors are finishing up punch list items to receive full certificate of occupancy. The proposed change order includes several minor changes including locksets and irrigation changes. The change order also includes two deducts for erosion control and landscaping resulting in a net decrease in the contract of $93,925.69. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:The net result of this Change Order decreases the contract price in the amount of $93,925.69. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Change Order. ATTACHMENTS: I. Change Order 15 PREPARED BY: Brad Deets, City Administrator REVIEWED BY: I1E2 Ryan Companies 111 East Grand Avenue, Suite 200 Des Moines, Iowa 50309 ph: 515-309-8500 ryancompanies.com July 23, 2025 Brad Deets, City Administrator City of Waukee 230 W. Hickman Road Waukee, IA 50263 Re: Waukee Public Safety Building: Change Order No. 15: Multiple Pricing Request Approvals Dear Brad: Change Order No. 15 for the Waukee Public Safety Building includes the following revisions: · CR 124 RFI-161 Damper and Shelter: Add $515.42 · CR 138 RFI-175 Added Irrigation: Add $2,575.00 · CR 141 Erosion Control Credit: Deduct $103,525.00 · CR 143 RFI-171 Mic and Speaker Conflict: Add $708.00 · CR 144 Planting Punchlist Credit: Deduct $1,842.00 · CR 145 Lockset 371: Add $1,811.70 · CR 147 Processing Locksets: Add $5,831.19 Ryan Companies recommends approval of the Prime Contractors for Change Order No.15 at a combined value of -$93,925.69. Please see attached Change Order No.15 individual change orders and associated back up for each individual change request (CR) for additional information. If you have any questions or comments regarding this information, please contact me at your convenience. Thank you. Sincerely, RYAN COMPANIES US, INC. Jill Boetger Project Manager Ryan Companies 111 East Grand Avenue, Suite 200 Des Moines, Iowa 50309 ph: 515-309-8500 ryancompanies.com Enclosed: WPS Prime CO No. 15 CC: Matt Van Loon, Ryan Companies Ryan Pigneri, Ryan Companies Angie Pfannkuch, Sidekick Development Danielle Hermann, OPN Architects Aaron Twedt, OPN Architects Alex Streyffeler, OPN Architects Document G731™ – 2019 Change Order, Construction Manager as Adviser Edition AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:34:31 ET on 07/29/2025 under Order No.4104251064 which expires on 08/13/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA4C) 1 PROJECT: (name and address)CONTRACT INFORMATION:CHANGE ORDER INFORMATION: Waukee Public Safety Facility (WPS)Contract For: Bid Package #16 SWPPP Change Order Number: WPS CO 13 (Absolute No. 3) 815 NW 20th Street Waukee, IA 50263 Date: 12.18.2023 Date: 07.4.2025 OWNER: (name and address)ARCHITECT: (name and address)CONSTRUCTION MANAGER: (name and address) City of Waukee OPN Architects      Ryan Companies US, Inc. 230 W Hickman Road Waukee, IA 50263      100 Court Avenue, #100 Des Moines, IA 50309 111 East Grand Avenue, Des Moines, IA 50309 CONTRACTOR: (name and address) Absolute Concrete Construction, Inc. dba Absolute Group      P.O. Box 430 Granger, IA 50109 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Scope modifications will include: WPS CR 141 Erosion Control Credit Deduct of $103,525.00 The original Contract Sum was $155,000.00 Net change by previously authorized Change Orders $0.00 The Contract Sum prior to this Change Order was $155,000.00 The Contract Sum will be decreased by this Change Order in the amount of $103,525.00 The new Contract Sum including this Change Order will be $51,475.00 The Contract Time will be increased by thirteen (13) days. The Contractor’s Work shall be substantially complete on June 18, 2025. NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONSTRUCTION MANAGER, CONTRACTOR, AND OWNER. OPN Architects Ryan Companies US, Inc. ARCHITECT (Firm name)CONSTRUCTION MANAGER (Firm name) SIGNATURE SIGNATURE Danielle Hermann, Principal Ryan Pigneri Sr. Project Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE DATE:DATE: Absolute Concrete Construction, Inc. dba Absolute Group City of Waukee Iowa CONTRACTOR (Firm name)OWNER (Firm name) Docusign Envelope ID: 05459BFF-21F1-4298-A350-FB116F7FE26F 7/29/20257/29/2025 AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:34:31 ET on 07/29/2025 under Order No.4104251064 which expires on 08/13/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA4C) 2 SIGNATURE SIGNATURE PRINTED NAME AND TITLE PRINTED NAME AND TITLE Brad Deets, City Administrator DATE:DATE: Docusign Envelope ID: 05459BFF-21F1-4298-A350-FB116F7FE26F Project Manager 7/29/2025 Katie Cashman Document G731™ – 2019 Change Order, Construction Manager as Adviser Edition AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:33:04 ET on 07/29/2025 under Order No.4104251064 which expires on 08/13/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA4B) 1 PROJECT: (name and address)CONTRACT INFORMATION:CHANGE ORDER INFORMATION: Waukee Public Safety Facility (WPS)Contract For: Bid Package #18 Landscape & Irrigation Change Order Number: WPS CO 13 (Alpha No. 4) 815 NW 20th Street Waukee, IA 50263 Date: 12.18.2023 Date: 08.04.2025 OWNER: (name and address)ARCHITECT: (name and address)CONSTRUCTION MANAGER: (name and address) City of Waukee OPN Architects      Ryan Companies US, Inc. 230 W Hickman Road Waukee, IA 50263      100 Court Avenue, #100 Des Moines, IA 50309 111 East Grand Avenue, Des Moines, IA 50309 CONTRACTOR: (name and address) Alpha Landscapes LLC 31273 510th Ave Slater, IA 50244 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Scope modifications will include: WPS CR138: RFI-175 Added Irrigation Add $2575.00. WPS CR144: Planting Punchlist Credit Deduct $1842.00 The original Contract Sum was $653,784.00 Net change by previously authorized Change Orders $-3,910.00 The Contract Sum prior to this Change Order was $649,874.00 The Contract Sum will be increased by this Change Order in the amount of $733.00 The new Contract Sum including this Change Order will be $650,607.00 The Contract Time will be increased by thirteen (13) days. The Contractor’s Work shall be substantially complete on June 18, 2025. NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONSTRUCTION MANAGER, CONTRACTOR, AND OWNER. OPN Architects Ryan Companies US, Inc. ARCHITECT (Firm name)CONSTRUCTION MANAGER (Firm name) SIGNATURE SIGNATURE Danielle Hermann, Principal Ryan Pigneri, Senior Project Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE DATE:DATE: Alpha Landscapes LLC City of Waukee Iowa CONTRACTOR (Firm name)OWNER (Firm name) Docusign Envelope ID: 0741051A-ECF4-4439-8848-AC3098BEF20B 7/29/20257/29/2025 AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:33:04 ET on 07/29/2025 under Order No.4104251064 which expires on 08/13/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA4B) 2 SIGNATURE SIGNATURE PRINTED NAME AND TITLE PRINTED NAME AND TITLE Brad Deets, City Administrator DATE:DATE: Docusign Envelope ID: 0741051A-ECF4-4439-8848-AC3098BEF20B Andrew Doyle Project Manager 7/31/2025 Document G731™ – 2019 Change Order, Construction Manager as Adviser Edition AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:32:12 ET on 07/29/2025 under Order No.4104251064 which expires on 08/13/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA49) 1 PROJECT: (name and address)CONTRACT INFORMATION:CHANGE ORDER INFORMATION: Waukee Public Safety Facility (WPS)Contract For: Bid Package #1 General Construction Change Order Number: WPS CO 13 (DDVI No. 12) 815 NW 20th Street Waukee, IA 50263 Date: 12.18.2023 Date: 8.4.2025 OWNER: (name and address)ARCHITECT: (name and address)CONSTRUCTION MANAGER: (name and address) City of Waukee OPN Architects      Ryan Companies US, Inc. 230 W Hickman Road Waukee, IA 50263      100 Court Avenue, #100 Des Moines, IA 50309 111 East Grand Avenue, Des Moines, IA 50309 CONTRACTOR: (name and address) DDVI Inc PO Box 743 Indianola, IA 50125 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Scope modifications will include: WPS CR 145 Lockset 371 ADD $1,811.70 WPS CR 147 Processing Locksets ADD $5,831.19 The original Contract Sum was $2,905,000.00 Net change by previously authorized Change Orders $106,349.50 The Contract Sum prior to this Change Order was $3,011,349.50 The Contract Sum will be increased by this Change Order in the amount of $7,642.89 The new Contract Sum including this Change Order will be $3,018,992.39 The Contract Time will be increased by (0) days. The Contractor’s Work shall be substantially complete on June 18, 2025. NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONSTRUCTION MANAGER, CONTRACTOR, AND OWNER. OPN Architects Ryan Companies US, Inc. ARCHITECT (Firm name)CONSTRUCTION MANAGER (Firm name) SIGNATURE SIGNATURE Danielle Hermann, Principal Ryan Pigneri, Sr Project Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE DATE:DATE: DDVI Inc.City of Waukee Iowa CONTRACTOR (Firm name)OWNER (Firm name) Docusign Envelope ID: E57049D0-AB01-428B-BF49-1294ACD62ED8 7/29/20257/29/2025 AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:32:12 ET on 07/29/2025 under Order No.4104251064 which expires on 08/13/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA49) 2 SIGNATURE SIGNATURE PRINTED NAME AND TITLE PRINTED NAME AND TITLE Brad Deets, City Administrator DATE:DATE: Docusign Envelope ID: E57049D0-AB01-428B-BF49-1294ACD62ED8 Rich Piper VP 7/29/2025 Document G731™ – 2019 Change Order, Construction Manager as Adviser Edition AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:30:15 ET on 07/29/2025 under Order No.4104251064 which expires on 08/13/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA4A) 1 PROJECT: (name and address)CONTRACT INFORMATION:CHANGE ORDER INFORMATION: Waukee Public Safety Facility (WPS)Contract For: Bid Package #10 Framing, Drywall, & Ceilings Change Order Number: WPS CO 13 (HSI No. 10) 815 NW 20th Street Waukee, IA 50263 Date: 12.18.2023 Date: 8.5.2025 OWNER: (name and address)ARCHITECT: (name and address)CONSTRUCTION MANAGER: (name and address) City of Waukee OPN Architects      Ryan Companies US, Inc. 230 W Hickman Road Waukee, IA 50263      100 Court Avenue, #100 Des Moines, IA 50309 111 East Grand Avenue, Des Moines, IA 50309 CONTRACTOR: (name and address) Hilsabeck Schacht, Inc.       617 S. 19th Street West Des Moines, IA 50265 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Scope modifications will include: WPS CR143 RFI-171 Mic and Speaker Conflict Add $708.00 The original Contract Sum was $2,562,500.00 Net change by previously authorized Change Orders $39,423.33 The Contract Sum prior to this Change Order was $2,601,923.33 The Contract Sum will be increased by this Change Order in the amount of $708.00 The new Contract Sum including this Change Order will be $2,602,631.33 The Contract Time will be increased by (0) days. The Contractor’s Work shall be substantially complete on June 18, 2025. NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONSTRUCTION MANAGER, CONTRACTOR, AND OWNER. OPN Architects Ryan Companies US, Inc. ARCHITECT (Firm name)CONSTRUCTION MANAGER (Firm name) SIGNATURE SIGNATURE Danielle Hermann, Principal Ryan Pigneri, Sr Project Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE DATE:DATE: Hilsabeck Schacht, Inc. City of Waukee Iowa CONTRACTOR (Firm name)OWNER (Firm name) Docusign Envelope ID: 5BA34CA9-0B90-418C-B69E-7B15B70F71F2 7/29/20257/29/2025 AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:30:15 ET on 07/29/2025 under Order No.4104251064 which expires on 08/13/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA4A) 2 SIGNATURE SIGNATURE PRINTED NAME AND TITLE PRINTED NAME AND TITLE Brad Deets, City Administrator DATE:DATE: Docusign Envelope ID: 5BA34CA9-0B90-418C-B69E-7B15B70F71F2 Project Manager 7/30/2025 Dean Hixenbaugh Document G731™ – 2019 Change Order, Construction Manager as Adviser Edition AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:31:14 ET on 07/29/2025 under Order No.4104251064 which expires on 08/13/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA4A) 1 PROJECT: (name and address)CONTRACT INFORMATION:CHANGE ORDER INFORMATION: Waukee Public Safety Facility (WPS)Contract For: Bid Package #13 Electrical & Communications      Change Order Number: WPS CO 13 (Van Maanen No. 14) 815 NW 20th Street Waukee, IA 50263 Date: 12.18.2023 Date: 8.4.2025 OWNER: (name and address)ARCHITECT: (name and address)CONSTRUCTION MANAGER: (name and address) City of Waukee OPN Architects      Ryan Companies US, Inc. 230 W Hickman Road Waukee, IA 50263      100 Court Avenue, #100 Des Moines, IA 50309 111 East Grand Avenue, Des Moines, IA 50309 CONTRACTOR: (name and address) Van Maanen Electric, Inc. 500 Iowa Speedway Dr. Newton, IA 50208 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Scope modifications will include: WPS CR124 RFI-161 Damper and Shelter SOO ADD $515.42 The original Contract Sum was $4,711,425.00 Net change by previously authorized Change Orders $189,644.23 The Contract Sum prior to this Change Order was $4,901,069.23 The Contract Sum will be increased by this Change Order in the amount of $515.42 The new Contract Sum including this Change Order will be $4,901,584.65 The Contract Time will be increased by (0) days. The Contractor’s Work shall be substantially complete on June 18, 2025. NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONSTRUCTION MANAGER, CONTRACTOR, AND OWNER. OPN Architects Ryan Companies US, Inc. ARCHITECT (Firm name)CONSTRUCTION MANAGER (Firm name) SIGNATURE SIGNATURE Danielle Hermann, Principal Ryan Pigneri, Sr. Project Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE DATE:DATE: Van Maanen Electric, Inc. City of Waukee Iowa CONTRACTOR (Firm name)OWNER (Firm name) Docusign Envelope ID: 90FAA27E-6949-4555-9026-AED4A9D19238 7/29/20257/29/2025 AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:31:14 ET on 07/29/2025 under Order No.4104251064 which expires on 08/13/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA4A) 2 SIGNATURE SIGNATURE PRINTED NAME AND TITLE PRINTED NAME AND TITLE Brad Deets, City Administrator DATE:DATE: Docusign Envelope ID: 90FAA27E-6949-4555-9026-AED4A9D19238 Project ManagerScott Handeland 7/29/2025 Waukee Public Safety - Change Request Summary 6/27/2025 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 124.0 DDVI No response $0.00 124.1 Jordison Construction No response $0.00 124.2 Enterprise Precast No response $0.00 124.3 TSF Structures No response $0.00 124.4 Northwest Steel No response $0.00 124.5 Forman Ford No response $0.00 124.6 Academy Roofing No response $0.00 124.7 Ford Metro No response $0.00 124.8 Skold Door No response $0.00 124.9 Hilsabeck Schacht No response $0.00 124.10 Elite Fire Sprinkler No response $0.00 124.11 Kruck Plumbing and Heating No cost impact per email.$0.00 124.12 Van Maanen Remove power to (1) damper and add (1) power to damper.$515.42 124.13 TriCity Electric No response $0.00 124.14 Wenthold No response $0.00 124.15 Absolute No response $0.00 124.16 Jordison Construction No response $0.00 124.17 Alpha Landscapes No response $0.00 $515.42 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)$16.75 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $532.17 Change Request 124 Summary: Damper power and storm shelter sequence of operations clarifications per RFI-161. Baker Group costs for 24V not included. Change Request 124 Subtotal Change Request 124 Cost Change Total Waukee Public Safety - Change Request Summary 7/11/2025 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 138.0 DDVI No response $0.00 138.1 Jordison Construction No response $0.00 138.2 Enterprise Precast No response $0.00 138.3 TSF Structures No response $0.00 138.4 Northwest Steel No response $0.00 138.5 Forman Ford No response $0.00 138.6 Academy Roofing No response $0.00 138.7 Ford Metro No response $0.00 138.8 Skold Door No response $0.00 138.9 Hilsabeck Schacht No response $0.00 138.10 Elite Fire Sprinkler No response $0.00 138.11 Kruck Plumbing and Heating No response $0.00 138.12 Van Maanen No response $0.00 138.13 TriCity Electric No response $0.00 138.14 Wenthold No response $0.00 138.15 Absolute No response $0.00 138.16 Jordison Construction No response $0.00 138.17 Alpha Landscapes Add irrigation zone at sod by transformer $2,575.00 $2,575.00 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)$83.69 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $2,658.69 Change Request 138 Summary: Added irrigation per RFI-175. Change Request 138 Subtotal Change Request 138 Cost Change Total ALPHA Landscapes, LLC (515) 984-2651 Riley@AlphaLandscapesIA.com 5145 NW Beaver Dr, Johnston, IA 50131 Project:Waukee Public Safety Irrigation Add Date of Proposal:6/24/2025 Date of Plans:N/A Addendum #:N/A Tax Included Y/N Y DB/Prevailing Wage Y/N N Quantity Description Unit Unit Price Extended Price 1 Irrigation System Per Provided Plans LS $2,575.00 $2,575.00 1 Zone with 4 Rotor Heads and 5 Spray Heads (Rotary Nozzles) to Provide Coverage to Sod Around Transformer Irrigation Total:$2,575.00 Irrigation -City utilities will be called in prior to installation; however, we're not responsible for locating private utilities, or other underground objects that can be impacted during the irrigation installation. We WILL NOT be held liable for any damages incurred for these being unmarked. -Proposal assumes project will be completed in one mobilization. Additional mobilization charges will apply if the project is phased out, or the site is not ready when scheduled. -Proposal excludes damages or tampering with system components caused by other trades. This cause voids warranty. Any repairs will be billed on a time & material basis. Waukee Public Safety - Change Request Summary 6/30/2025 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 141.0 DDVI No response $0.00 141.1 Jordison Construction No response $0.00 141.2 Enterprise Precast No response $0.00 141.3 TSF Structures No response $0.00 141.4 Northwest Steel No response $0.00 141.5 Forman Ford No response $0.00 141.6 Academy Roofing No response $0.00 141.7 Ford Metro No response $0.00 141.8 Skold Door No response $0.00 141.9 Hilsabeck Schacht No response $0.00 141.10 Elite Fire Sprinkler No response $0.00 141.11 Kruck Plumbing and Heating No response $0.00 141.12 Van Maanen No response $0.00 141.13 TriCity Electric No response $0.00 141.14 Wenthold No response $0.00 141.15 Absolute Credit for unused erosion control scope -$103,525.00 141.16 Jordison Construction No response $0.00 141.17 Alpha Landscapes No response $0.00 -$103,525.00 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)-$3,364.56 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 -$106,889.56 Change Request 141 Summary: Erosion control credit Change Request 141 Subtotal Change Request 141 Cost Change Total 1 Ryan Pigneri From:Katie Cashman <kcashman@ag-iowa.com> Sent:Friday, June 27, 2025 8:49 AM To:Ryan Pigneri Cc:Beth Bertlshofer Subject:RE: Waukee Public Safety Attachments:IMG_0353.jpeg; IMG_0348.jpeg; IMG_0350.jpeg; IMG_0355.jpeg EXTERNAL EMAIL: If unknown sender, DO NOT click links/attachments. NEVER give out your user ID or password. Ryan, Looks to be pretty well site wide. I have attached some pictures Mick sent me regarding. These areas will need to be 70% vegetated before the SWPPP can be discontinued. Thank you! Katie Cashman | ABSOLUTE GROUP Project Manager 1800 Burr Oak Blvd | PO Box 430 | Granger, IA 50109 Office: (515) 497-6546 | Fax: (515) 497-6547 www.ag-iowa.com | FACEBOOK | INSTAGRAM From: Ryan Pigneri <Ryan.Pigneri@RyanCompanies.com> Sent: Friday, June 27, 2025 8:43 AM To: Katie Cashman <kcashman@ag-iowa.com> Cc: Beth Bertlshofer <Beth.Bertlshofer@RyanCompanies.com> Subject: RE: Waukee Public Safety So it is seed establishment project wide or specific locations? What locations if so? From: Katie Cashman <kcashman@ag-iowa.com> Sent: Friday, June 27, 2025 8:41 AM To: Ryan Pigneri <Ryan.Pigneri@RyanCompanies.com> Cc: Beth Bertlshofer <Beth.Bertlshofer@RyanCompanies.com> Subject: RE: Waukee Public Safety EXTERNAL EMAIL: If unknown sender, DO NOT click links/attachments. NEVER give out your user ID or password. All, 2 We will likely need to inspect through September of this year to reach acceptable vegetation. The SWPPP line has a remaining balance of $6,250 currently left to bill and it would likely be cleaner for all if we just left that open until the site is stabilized. The Erosion Control line has a remaining balance of $108,525 currently and I think it might be a good idea to save some of that back in the event we need it between now and establishment. I think that it would be reasonable to do a deduction of $103,525.00 on the Erosion Control line. Thoughts? Katie Cashman | ABSOLUTE GROUP Project Manager 1800 Burr Oak Blvd | PO Box 430 | Granger, IA 50109 Office: (515) 497-6546 | Fax: (515) 497-6547 www.ag-iowa.com | FACEBOOK | INSTAGRAM From: Ryan Pigneri <Ryan.Pigneri@RyanCompanies.com> Sent: Tuesday, June 24, 2025 8:47 AM To: Katie Cashman <kcashman@ag-iowa.com> Cc: Beth Bertlshofer <Beth.Bertlshofer@RyanCompanies.com> Subject: RE: Waukee Public Safety Please provide an update when able. We would be looking for GP#2 transfer to City so we can close out WPS. Also, please provide anticipated credit for work that will not be performed so we can issue the change order in 7/7 council meeting to reconcile the contract. The draft needs submitted to the City no later than midday 7/2. From: Katie Cashman <kcashman@ag-iowa.com> Sent: Thursday, June 19, 2025 3:46 PM To: Ryan Pigneri <Ryan.Pigneri@RyanCompanies.com>; Beth Bertlshofer <Beth.Bertlshofer@RyanCompanies.com> Subject: RE: Waukee Public Safety EXTERNAL EMAIL: If unknown sender, DO NOT click links/attachments. NEVER give out your user ID or password. Ryan, I will have to get with my inspector to find out exactly what is holding up and how long it is “expected” to take. I will let you know what I find out. Thank you, 3 Katie Cashman | ABSOLUTE GROUP Project Manager 1800 Burr Oak Blvd | PO Box 430 | Granger, IA 50109 Office: (515) 497-6546 | Fax: (515) 497-6547 www.ag-iowa.com | FACEBOOK | INSTAGRAM From: Ryan Pigneri <Ryan.Pigneri@RyanCompanies.com> Sent: Wednesday, June 18, 2025 10:23 PM To: Beth Bertlshofer <Beth.Bertlshofer@RyanCompanies.com> Cc: Katie Cashman <kcashman@ag-iowa.com> Subject: Re: Waukee Public Safety What amount should be used? Also, please confirm if what is requiring it to be left open for so long is due to T Avenue work or the stockpile that the city is making agreements with other contractors to haul off. If so, what options can we present to the city to close WPS so they can handle the rest on their own? On Jun 18, 2025, at 1:52 PM, Beth Bertlshofer <Beth.Bertlshofer@ryancompanies.com> wrote: Adding Ryan to this email, see below… Thanks! Beth Bertlshofer Senior Project Coordinator beth.bertlshofer@ryancompanies.com (p) 515-412-5510 Ryan Companies US, Inc. 111 East Grand, Suite 200 Des Moines, IA 50309 ryancompanies.com <image002.png> From: Katie Cashman <kcashman@ag-iowa.com> Sent: Wednesday, June 18, 2025 1:09 PM To: Beth Bertlshofer <Beth.Bertlshofer@RyanCompanies.com> Subject: Waukee Public Safety EXTERNAL EMAIL: If unknown sender, DO NOT click links/attachments. NEVER give out your user ID or password. Beth, 4 I wanted to let you know that the SWPPP will have to go through the fall at least and the cost estimate listed will not be enough. Thank you, <image003.png> Katie Cashman | ABSOLUTE GROUP Project Manager 1800 Burr Oak Blvd | PO Box 430 | Granger, IA 50109 Office: (515) 497-6546 | Fax: (515) 497-6547 www.ag-iowa.com | FACEBOOK | INSTAGRAM Waukee Public Safety - Change Request Summary 7/7/2025 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 143.0 DDVI No response $0.00 143.1 Jordison Construction No response $0.00 143.2 Enterprise Precast No response $0.00 143.3 TSF Structures No response $0.00 143.4 Northwest Steel No response $0.00 143.5 Forman Ford No response $0.00 143.6 Academy Roofing No response $0.00 143.7 Ford Metro No response $0.00 143.8 Skold Door No response $0.00 143.9 Hilsabeck Schacht Fix wood panel ceiling after microphone and sprinkler head adjustments were complete $708.00 143.10 Elite Fire Sprinkler No response $0.00 143.11 Kruck Plumbing and Heating No response $0.00 143.12 Van Maanen No response $0.00 143.13 TriCity Electric No response $0.00 143.14 Wenthold No response $0.00 143.15 Absolute No response $0.00 143.16 Jordison Construction No response $0.00 143.17 Alpha Landscapes No response $0.00 $708.00 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)$23.01 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $731.01 Change Request 143 Summary: RFI-171 design conflict between ceiling microphone and sprinkler head. Wood panel ceiling required corrections. Change Request 143 Subtotal Change Request 143 Cost Change Total $85.00 $92.00 $340.00 $368.00 $708.00Total Labor Total Materials $0.00 $708.00Total Waukee Public Safety - Change Request Summary 7/15/2025 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 144.0 DDVI No response $0.00 144.1 Jordison Construction No response $0.00 144.2 Enterprise Precast No response $0.00 144.3 TSF Structures No response $0.00 144.4 Northwest Steel No response $0.00 144.5 Forman Ford No response $0.00 144.6 Academy Roofing No response $0.00 144.7 Ford Metro No response $0.00 144.8 Skold Door No response $0.00 144.9 Hilsabeck Schacht No response $0.00 144.10 Elite Fire Sprinkler No response $0.00 144.11 Kruck Plumbing and Heating No response $0.00 144.12 Van Maanen No response $0.00 144.13 TriCity Electric No response $0.00 144.14 Wenthold No response $0.00 144.15 Absolute No response $0.00 144.16 Jordison Construction No response $0.00 144.17 Alpha Landscapes Credit 6 plantings that were outside of specs but still healthy -$1,842.00 -$1,842.00 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)-$59.87 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 -$1,901.87 Change Request 144 Summary: Planting punchlist credit for ones outside of specs but still healthy Change Request 144 Subtotal Change Request 144 Cost Change Total ALPHA Landscapes, LLC Project Name:Waukee Public Safety Size Credit (515) 984-2651 Date of Proposal:7/1/2025 Bids@AlphaLandscapesIA.com Date of Plans:N/A 5145 NW Beaver Dr Addendum #:N/A Johnston, IA 50131 Tax Included:Y Prevailing Wage:N Quantity Description Unit Unit Price Extended Price 6 Tree Credit for Size Change Per $307.00 $1,842.00 CO Total:$1,842.00 General Notes: Pricing is good for 30 days from transmittal All line items are tied unless otherwise noted No bond/dues costs included. Add 1.8% to contract value if needed to cover bonding Clerical errors are subject to correction Site limits assumed by provided takeoff. Additional areas disturbed by others may be subject to additional charges Private utility locates will not be the responsibility of ALPHA Landscapes Additional mobilizations may result in additional charges Grading: All grades for seeded/sodded areas shall be left to +/- 0.1' of final elevations by others, ALPHA is not responsible for modifying grades more than 0.1' All grades for rock/mulch beds shall be left a minimum of 2" below adjacent concrete Site to receive suitable soils by others for landscape/seeding, no topsoil/soil amendments included unless otherwise noted in this proposal Includes removal of up to 1 skid loader bucket of weeds/rocks/debris over 1" per acre All grades shall be approved by ALPHA prior to work beginning. Any grades not meeting the above specification may result in extra charges Planting: 95% of project plant material being in-ground shall be considered substantial completion of planting and mark beginning date of the 1-year warranty One single warranty inspection and replacement mobilization shall be completed, one replacement shall constitue fulfillment of warranty If a variety of plant cannot be installed due to planting window restrictions it shall not effect substantial completion status of remaining plantings If warranty replacements are requested less than 1 year after installation the remainder of the warranty after replacements are completed will be vacated On phased projects each phase will have a seperate 1-year warranty beginning at the substantial completion of each phase When planting is requested outside specified/recommended SUDAS planting dates planting warranty may be voided Assumes specified species are zone/moisture level tolerant and will thrive in the specified locations, warranty may be void if design error is demonstrable Neglect, disease, animal/insect damage, vandalism, or any factor not related Alpha's responsibilities may void warranty ALPHA will not be held responsible for tampering, damage, or deactivation to irrigation systems or resulting plant/sod damage Seeding: When seeding is requested outside specified/recommended seeding dates the success of the seeding is not the responsibility of ALPHA Landscapes No continual maintenance (such as mowing or watering) or warranty is included unless specifically noted otherwise in this proposal Retaining Walls: Includes light excavation of wall area, site expected to be cut to back of wall backfill zone (typically 3'+ from face of wall) Includes engineering for walls over 4' in above-ground height. Assumes on site soils meet parameters of retained backfill Any items related to the fence or handrail are not included, unless noted otherwise in this proposal Geotechnical Testing of any type (M&D, Bearing, and/or Proctor), or Global Stability Engineering is not included Irrigation: City utilities will be called in prior to installation; however, we're not responsible for locating private utilities, or other underground objects that can be impacted during the irrigation installation. We WILL NOT be held liable for any damages incurred for these being unmarked. Proposal assumes project will be completed in one mobilization. Additional mobilization charges will apply if the project is phased out, or the site is not ready when scheduled. Proposal excludes damages or tampering with system components caused by other trades. This cause voids warranty. Any repairs will be billed on a time & material basis. 72 hours notice required for sleeving installation ALPHA Landscapes, LLC (Subcontractor)Contractor: _____________________ By: ___________________________By: ___________________________ Title: President Title: ___________________________ Date: _________________________Date: __________________________ Waukee Public Safety - Change Request Summary 7/7/2025 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 145.0 DDVI Replace opening 371 door hardware with lockset $1,811.70 145.1 Jordison Construction No response $0.00 145.2 Enterprise Precast No response $0.00 145.3 TSF Structures No response $0.00 145.4 Northwest Steel No response $0.00 145.5 Forman Ford No response $0.00 145.6 Academy Roofing No response $0.00 145.7 Ford Metro No response $0.00 145.8 Skold Door No response $0.00 145.9 Hilsabeck Schacht No response $0.00 145.10 Elite Fire Sprinkler No response $0.00 145.11 Kruck Plumbing and Heating No response $0.00 145.12 Van Maanen No response $0.00 145.13 TriCity Electric No response $0.00 145.14 Wenthold No response $0.00 145.15 Absolute No response $0.00 145.16 Jordison Construction No response $0.00 145.17 Alpha Landscapes No response $0.00 $1,811.70 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)$58.88 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $1,870.58 Change Request 145 Summary: Opening 371 lockset add per Police Chief Change Request 145 Subtotal Change Request 145 Cost Change Total Waukee Public Safety - Change Request Summary 7/15/2025 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 147.0 DDVI Furnish and install locksets for 332, 334, and 335.$5,831.19 147.1 Jordison Construction No response $0.00 147.2 Enterprise Precast No response $0.00 147.3 TSF Structures No response $0.00 147.4 Northwest Steel No response $0.00 147.5 Forman Ford No response $0.00 147.6 Academy Roofing No response $0.00 147.7 Ford Metro No response $0.00 147.8 Skold Door No response $0.00 147.9 Hilsabeck Schacht No response $0.00 147.10 Elite Fire Sprinkler No response $0.00 147.11 Kruck Plumbing and Heating No response $0.00 147.12 Van Maanen No response $0.00 147.13 TriCity Electric No response $0.00 147.14 Wenthold No response $0.00 147.15 Absolute No response $0.00 147.16 Jordison Construction No response $0.00 147.17 Alpha Landscapes No response $0.00 $5,831.19 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)$189.51 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $6,020.70 Change Request 147 Summary: Replace locksets for proper functioning at 332, 334, and 335 Change Request 147 Subtotal Change Request 147 Cost Change Total