HomeMy WebLinkAbout2025-08-18 I01E_09 West Area Trunk Sewer Extension Phase 3_Pmt Est 2AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: August 18, 2025
AGENDA ITEM:Consideration of approval of a motion approving Payment Estimate
No. 2 to S.M. Hentges & Sons, Inc., for the West Area Trunk Sewer
Extension Phase 3 in the amount of $72,180.20.
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: S.M. Hentges & Sons Inc. requested Payment Estimate
No. 2 for the work completed on the West Area Trunk Sewer Extension Phase 3 Project, in the
amount of $72,180.20. Veenstra & Kimm Inc., has reviewed the payment estimate and recommends
payment.
The partial payment is for the pay period June 28, 2025 to July 30, 2025. Work completed for
this pay estimate includes erosion control and stored materials.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $72,180.20
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve Payment Estimate No. 2
ATTACHMENTS: I. Payment Estimate No. 2
II. Letter of Recommendation
PREPARED BY:Lisa Bauman
REVIEWED BY:Sara Kappos SKK
I1E9
August 13, 2025
Rudy Koester
Director of Public Works
City of Waukee
805 University Avenue
Waukee, Iowa 50263
WAUKEE, IOWA
WEST AREA TRUNK SEWER EXTENSION – PHASE 3
PAYMENT ESTIMATE NO. 2
Enclosed are three signed copies of Pay Estimate No. 2 in accordance with the contract between the
City of Waukee and S. M. Hentges & Sons Co. Inc. for the West Area Trunk Sewer Extension - Phase 3
Project. The partial payment estimate is for the period June 28, 2025 through July 30, 2025.
Payment Estimate No. 2 is for erosion control and stored materials. We have checked and recommend
approval of Payment Estimate No. 2. We recommended payment to S. M. Hentges & Sons Co. Inc. in
the amount of $72,180.20.
Please sign all copies of Pay Estimate No. 2 in the spaces provided. Please return one set of signed
copies to Veenstra & Kimm, Inc. and forward one set of copies to S. M. Hentges & Sons Co. Inc. with
payment.
If you have any questions or comments, please contact us at 515-225-8000.
VEENSTRA & KIMM, INC.
Andy Willcuts, P.E.
ARW:mmc
275376
Enclosure
cc: S. M. Hentges & Sons Co. Inc. (email)
Sara Kappos, City of Waukee – w/enclosure (email)
Becky Schuett, City of Waukee – w/enclosure (email)
Lisa Bauman, City of Waukee – w/enclosure (email)
Rachel Bruns, City of Waukee – w/enclosure (email)
Tracy Lovetinsky, City of Waukee – w/enclosure (email)
Original Contract Amount:
QUANTITY VALUE
ESTIMATED AUTHORIZED COMPLETED COMPLETED
ITEM NO.DESCRIPTION UNIT (ORIG. CONT.)(INCL. C.O.'S)TO DATE UNIT PRICE TO DATE
1.1 Mobilization LS 1.00 1.00 0.25 $67,000.00 $16,750.00
1.2 Erosion Control & SWPPP LS 1.00 1.00 0.55 $20,000.00 $11,000.00
1.3 Traffic Control LS 1.00 1.00 0.25 $4,500.00 $1,125.00
1.4 Clearing and Grubbing LS 1.00 1.00 1.00 $50,000.00 $50,000.00
1.5 Seeding LS 185.00 1.00 0.00 $13,000.00 $0.00
1.6 Rock Excavation CY 750.00 750.00 0.00 $1.00 $0.00
1.7 Debris Removal TONS 10.00 10.00 0.00 $150.00 $0.00
1.8 Road Stone Backfill TONS 575.00 575.00 85.00 $60.00 $5,100.00
1.9 Steel Sheeting Left in Place SF 2,040.00 2,040.00 0.00 $40.00 $0.00
1.10 Rip-Rap TONS 631.00 631.00 0.00 $70.00 $0.00
1.11 Field Drain Lines LF 150.00 150.00 76.00 $15.00 $1,140.00
1.12 Rolled Erosion Control Product, Type 2 SY 3,500.00 3,500.00 0.00 $1.25 $0.00
1.13 Silt Fence Check Dam LF 180.00 180.00 0.00 $2.50 $0.00
1.14 8" Sanitary Sewer in Place LF 278.00 278.00 232.00 $110.00 $25,520.00
1.15 24" Sanitary Sewer Augered in Place in Steel Casing LF 90.00 90.00 0.00 $1,630.00 $0.00
1.16 24" Sanitary Sewer in Place LF 2,935.00 2,935.00 203.00 $195.00 $39,585.00
1.17 48" Standard Manholes EA 11.00 11.00 2.00 $6,000.00 $12,000.00
1.18 60" Standard Manholes EA 1.00 1.00 0.00 $9,000.00 $0.00
1.19 48" Manhole Extra Depth VF 61.00 61.00 7.00 $300.00 $2,100.00
1.20 60" Manhole Extra Depth VF 4.00 4.00 0.00 $500.00 $0.00
1.21 Connection to Existing Manhole EA 1.00 1.00 1.00 $10,000.00 $10,000.00
$174,320.00Total Value Completed - Bid Items
BID ITEMS
PROJECT TITLE: West Area Trunk Sewer Extension - Phase 3
Contractor: S.M. Hentges & Sons, Inc.
Pay Period: June 28, 2025 to July 30, 2025
ESTIMATE OF CONSTRUCTION COMPLETED
PARTIAL PAYMENT NO. 2
Date: 8/13/25
$1,179,000.00
275376 Page 1 of 3
Item No. Description Unit Quantity Unit Price Extended Cost
1.16 24"A-2000 Pipe (Core & Main INV NO. X116677)LS 1 $59,364.36 $59,364.36
1.16 24"A-2000 Pipe (Core & Main INV NO. X125277)LS 1 $39,576.24 $39,576.24
1.16 24"A-2000 Pipe (Core & Main INV NO. X130854)LS 0.69 $32,980.20 $22,836.29
1.17 Manhole Frame (Core & Main INV NO. W971537)LS 1 $5,775.00 $5,775.00
1.18 Manhole Frame (Core & Main INV NO. W971537)LS 1 $525.00 $525.00
1.17 48" Manhole (Rinker INV NO. 31356729)LS 1 $9,958.50 $9,958.50
1.16 24"A-2000 Pipe / MH Entry Piece (Core & Main INV NO. W971477)LS 1 $19,788.12 $19,788.12
1.16 24"A-2000 Pipe MH Entry Piece (Core & Main INV NO. W971477)LS 1 $6,175.00 $6,175.00
1.16 1" Bedding (Martin Marietta INV NO. 46000846)LS 1 $19,358.38 $19,358.38
1.16 1" Bedding (Martin Marietta INV NO. 46040692)LS 1 $17,368.80 $17,368.80
1.16 1" Bedding (Martin Marietta INV NO. 46054890)LS 1 $10,722.28 $10,722.28
$211,447.97
MATERIALS STORED SUMMARY
Total Materials Stored
275376 Page 2 of 3
Total Completed
$174,320.00
Total Completed
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Completed
$174,320.00
Total Completed
$211,447.97
$385,767.97
$11,573.04
$374,194.93
$302,014.73
$72,180.20
$72,180.20 is recommended for approval for payment in accordance with the terms of the Contract.
$1,179,000.00
$1,179,000.00
$72,180.20
$374,194.93
$804,805.07
32.7%
S.M. Hentges & Sons, Inc.
Signature Signature Signature
Name Name Name
Title Project Engineer Title Title
Date Date Date
$0.00
SUMMARY
Bid Item Subtotal $1,179,000.00
Original Contract
1
Description/Notes
2
3
6
7 $0.00
Total Approved
Veenstra & Kimm, Inc.
9
10
Total Previously Approved
City of Waukee
Approved by:
CONTRACT SUMMARY
BALANCE
ORIGINAL CONTRACT AMOUNT
TOTAL PARTIAL PAYMENTS INCL THIS PAYMENT
PERCENT COMPLETE
TOTAL CONTRACT AMOUNT PLUS CHANGE ORDERS
THIS PARTIAL PAYMENT
Amount Due This Request
$302,014.73
Recommended By: Contractor:
Note: The amount
6
7
4
5
8
2
3
May 19, 2025 to June 27, 2025
Period
Total Completed Plus Materials Stored
Total Change Orders
APPROVED CHANGE ORDERS
$0.00
$0.00
$0.00
$0.00
$0.00
4
5
Change Order No.
1
Total Approved
9
10
Partial Payment No.
APPROVED PARTIAL PAYMENTS
Revised Contract Price
$0.00
8 $0.00
$0.00
Total Approved
$1,179,000.00
Total Materials Stored
Retainage (3%)
Total Earned Less Retainage
275376 Page 3 of 3
City of Waukee
West Area Trunk Sewer Extension Phase 3
S. M. Hentges Sons, Inc SMH 0125-01472
PREV
QUANT QUANT AMOUNT QUANT AMOUNT
BID ITEMS
MONTH TOTALPay Item Description Unit
Quantity
Awarded Unit Price Contract
Value
7/30/25
1.16 24" A-2000 Pipe Core & Main Inv W971477 LF 396 49.97$ 19,788.12$ 396.00 $19,788.12 396.00 $19,788.12
1.16 24" A-2000 MH Entry Piece EA 19 325.00$ 6,175.00$ 19.00 $6,175.00 19.00 $6,175.00
1.16 Martin Marietta - 1" Bedding Inv 46000846 TON 435.02 44.50$ 435.02 $19,358.39 435.02 $19,358.39
1.16 Martin Marietta - 1" Bedding Inv 46040692 TON 390.31 44.50$ 390.31 $17,368.80 390.31 $17,368.80
1.16 Martin Marietta - 1" Bedding Inv 46054890 TON 240.95 44.50$ 240.95 $10,722.28 240.95 $10,722.28
SUB-TOTAL: $174,142.42 $73,412.58 $211,447.97
MONTH TOTAL
$74,412.58 $385,767.97
$2,232.38 $11,573.04
$72,180.20 $374,194.93
SUMMARY
3% Retention $35,370.00
TOTAL $1,143,630.00
GRAND TOTAL $1,179,000.00
0125-01472 City of Waukee - West Area Trunk Sewer Ph 3 Pay Estimate Page 2 of 2 7/30/2025
Page 1 of 2
46000846
FOR BILLING QUESTIONS PLEASE CALL
515-254-0030
Visit eRocks at www.martinmarietta.comTM
SOLD TO:
S M HENTGES & SONS INC
SE OF T AVE & 310TH ST
WAUKEE IA 50263
SHIP TO:
S M HENTGES & SONS INC
650 QUAKER AVENUE
JORDAN MN 55352
PAYMENT TERMS:
26326186838 23122568 SO
Product
No.
Ship Date
Car/Barge No.
Description Quantity UM Unit Price Material
Amount
Freight
Rate
Freight
Amount
Taxes &
Fees
TOTAL
Order No.Customer PO
No.
Dest.
No.
Job No.Dist Business
Unit
Business Unit Name Cust. No.Invoice
Date
Invoice No.
NET 30 DAYS- A/R
Raccoon River Sand81 6/04/25 570804604258660125-01472
SPECIAL
JOB NAME: 0125-01472 WEST AREA TRUNK SEW
P.O. Box 30013
Raleigh, NC 27622-0013
06/02/25 1" PIPE BEDDING3803
860.69 TN45067631 6.80 155.24 1,015.93 22.83 37.70
868.61 TN45067636 6.80 156.67 1,025.28 23.04 37.70
870.87 TN45067642 6.80 157.08 1,027.95 23.10 37.70
843.73 TN45067650 6.80 152.18 995.91 22.38 37.70
878.41 TN45067652 6.80 158.44 1,036.85 23.30 37.70
874.26 TN45067654 6.80 157.69 1,031.95 23.19 37.70
865.22 TN45067659 6.80 156.06 1,021.28 22.95 37.70
875.77 TN45067662 6.80 157.96 1,033.73 23.23 37.70
876.15 TN45067663 6.80 158.03 1,034.18 23.24 37.70
832.42 TN45067670 6.80 150.14 982.56 22.08 37.70
866.72 TN45067671 6.80 156.33 1,023.05 22.99 37.70
865.97 TN45067676 6.80 156.20 1,022.17 22.97 37.70
864.84 TN45067677 6.80 155.99 1,020.83 22.94 37.70
852.02 TN45067683 6.80 153.68 1,005.70 22.60 37.70
855.79 TN45067684 6.80 154.36 1,010.15 22.70 37.70
872.76 TN45067689 6.80 157.42 1,030.18 23.15 37.70
866.72 TN45067690 6.80 156.33 1,023.05 22.99 37.70
INVOICE TOTAL CONTINUED
Call or go online to report possible wrongdoing or to obtain clarification on ethical matter 1-800-209-4508 www.martinmarietta.alertline.com.
For all other questions call the billing number above.
PLEASE NOTIFY US OF ANY ALTERATIONS YOU MAKE TOWARDS THE INVOICE AMOUNT
CUSTOMER NUMBER:
PAYMENT DUE
INVOICE NUMBER:
570804
46000846
$19,358.38
REMIT TO:
MARTIN MARIETTA MATERIALS
PO Box 93186
Chicago IL 60673-3186
DETACH and Include this Return Portion with Payment
S M HENTGES & SONS I
Page 2 of 2
46000846
FOR BILLING QUESTIONS PLEASE CALL
515-254-0030
Visit eRocks at www.martinmarietta.comTM
SOLD TO:
S M HENTGES & SONS INC
SE OF T AVE & 310TH ST
WAUKEE IA 50263
SHIP TO:
S M HENTGES & SONS INC
650 QUAKER AVENUE
JORDAN MN 55352
26326186838 23122568 SO
Product
No.
Ship Date
Car/Barge No.
Description Quantity UM Unit Price Material
Amount
Freight
Rate
Freight
Amount
Taxes &
Fees
TOTAL
Order No.Customer PO
No.
Dest.
No.
Job No.Dist Business
Unit
Business Unit Name Cust. No.Invoice
Date
Invoice No.
Raccoon River Sand81 6/04/25 570804604258660125-01472
P.O. Box 30013
Raleigh, NC 27622-0013
858.05 TN45067694 6.80 154.77 1,012.82 22.76 37.70
851.27 TN45067695 6.80 153.54 1,004.81 22.58 37.70
*SUBTOTAL*16,400.27 2,958.11 19,358.38 435.02
19,358.38 2,958.11 16,400.27 435.02 TOTAL
$19,358.38
Page 1 of 2
46040692
FOR BILLING QUESTIONS PLEASE CALL
515-254-0030
Visit eRocks at www.martinmarietta.comTM
SOLD TO:
S M HENTGES & SONS INC
SE OF T AVE & 310TH ST
WAUKEE IA 50263
SHIP TO:
S M HENTGES & SONS INC
650 QUAKER AVENUE
JORDAN MN 55352
PAYMENT TERMS:
26326187492 23139936 SO
Product
No.
Ship Date
Car/Barge No.
Description Quantity UM Unit Price Material
Amount
Freight
Rate
Freight
Amount
Taxes &
Fees
TOTAL
Order No.Customer PO
No.
Dest.
No.
Job No.Dist Business
Unit
Business Unit Name Cust. No.Invoice
Date
Invoice No.
NET 30 DAYS- A/R
Raccoon River Sand81 6/06/25 570804604258660125-01472
SPECIAL
JOB NAME: 0125-01472 WEST AREA TRUNK SEW
P.O. Box 30013
Raleigh, NC 27622-0013
06/05/25 1" PIPE BEDDING3803
857.30 TN45067788 6.80 154.63 1,011.93 22.74 37.70
849.38 TN45067789 6.80 153.20 1,002.58 22.53 37.70
821.86 TN45067790 6.80 148.24 970.10 21.80 37.70
675.58 TN45067794 6.80 121.86 797.44 17.92 37.70
776.24 TN45067795 6.80 140.01 916.25 20.59 37.70
859.94 TN45067796 6.80 155.11 1,015.05 22.81 37.70
858.43 TN45067799 6.80 154.84 1,013.27 22.77 37.70
679.35 TN45067800 6.80 122.54 801.89 18.02 37.70
814.32 TN45067802 6.80 146.88 961.20 21.60 37.70
875.02 TN45067803 6.80 157.83 1,032.85 23.21 37.70
865.59 TN45067805 6.80 156.13 1,021.72 22.96 37.70
669.18 TN45067806 6.80 120.70 789.88 17.75 37.70
821.48 TN45067809 6.80 148.17 969.65 21.79 37.70
874.64 TN45067810 6.80 157.76 1,032.40 23.20 37.70
863.33 TN45067812 6.80 155.72 1,019.05 22.90 37.70
832.42 TN45067817 6.80 150.14 982.56 22.08 37.70
850.51 TN45067818 6.80 153.41 1,003.92 22.56 37.70
INVOICE TOTAL CONTINUED
Call or go online to report possible wrongdoing or to obtain clarification on ethical matter 1-800-209-4508 www.martinmarietta.alertline.com.
For all other questions call the billing number above.
PLEASE NOTIFY US OF ANY ALTERATIONS YOU MAKE TOWARDS THE INVOICE AMOUNT
CUSTOMER NUMBER:
PAYMENT DUE
INVOICE NUMBER:
570804
46040692
$17,368.80
REMIT TO:
MARTIN MARIETTA MATERIALS
PO Box 93186
Chicago IL 60673-3186
DETACH and Include this Return Portion with Payment
S M HENTGES & SONS I
Page 2 of 2
46040692
FOR BILLING QUESTIONS PLEASE CALL
515-254-0030
Visit eRocks at www.martinmarietta.comTM
SOLD TO:
S M HENTGES & SONS INC
SE OF T AVE & 310TH ST
WAUKEE IA 50263
SHIP TO:
S M HENTGES & SONS INC
650 QUAKER AVENUE
JORDAN MN 55352
26326187492 23139936 SO
Product
No.
Ship Date
Car/Barge No.
Description Quantity UM Unit Price Material
Amount
Freight
Rate
Freight
Amount
Taxes &
Fees
TOTAL
Order No.Customer PO
No.
Dest.
No.
Job No.Dist Business
Unit
Business Unit Name Cust. No.Invoice
Date
Invoice No.
Raccoon River Sand81 6/06/25 570804604258660125-01472
P.O. Box 30013
Raleigh, NC 27622-0013
870.12 TN45067820 6.80 156.94 1,027.06 23.08 37.70
*SUBTOTAL*14,714.69 2,654.11 17,368.80 390.31
17,368.80 2,654.11 14,714.69 390.31 TOTAL
$17,368.80
Page 1 of 1
46054890
FOR BILLING QUESTIONS PLEASE CALL
515-254-0030
Visit eRocks at www.martinmarietta.comTM
SOLD TO:
S M HENTGES & SONS INC
SE OF T AVE & 310TH ST
WAUKEE IA 50263
SHIP TO:
S M HENTGES & SONS INC
650 QUAKER AVENUE
JORDAN MN 55352
PAYMENT TERMS:
26326187704 23147317 SO
Product
No.
Ship Date
Car/Barge No.
Description Quantity UM Unit Price Material
Amount
Freight
Rate
Freight
Amount
Taxes &
Fees
TOTAL
Order No.Customer PO
No.
Dest.
No.
Job No.Dist Business
Unit
Business Unit Name Cust. No.Invoice
Date
Invoice No.
NET 30 DAYS- A/R
Raccoon River Sand81 6/09/25 570804604258660125-01472
SPECIAL
JOB NAME: 0125-01472 WEST AREA TRUNK SEW
P.O. Box 30013
Raleigh, NC 27622-0013
06/06/25 1" PIPE BEDDING3803
637.13 TN45067866 6.80 114.92 752.05 16.90 37.70
637.51 TN45067867 6.80 114.99 752.50 16.91 37.70
657.11 TN45067870 6.80 118.52 775.63 17.43 37.70
632.61 TN45067871 6.80 114.10 746.71 16.78 37.70
672.95 TN45067874 6.80 121.38 794.33 17.85 37.70
640.52 TN45067875 6.80 115.53 756.05 16.99 37.70
665.78 TN45067881 6.80 120.09 785.87 17.66 37.70
636.38 TN45067882 6.80 114.78 751.16 16.88 37.70
638.64 TN45067887 6.80 115.19 753.83 16.94 37.70
671.06 TN45067888 6.80 121.04 792.10 17.80 37.70
637.88 TN45067895 6.80 115.06 752.94 16.92 37.70
650.70 TN45067896 6.80 117.37 768.07 17.26 37.70
639.77 TN45067902 6.80 115.40 755.17 16.97 37.70
665.78 TN45067903 6.80 120.09 785.87 17.66 37.70
*SUBTOTAL*9,083.82 1,638.46 10,722.28 240.95
$10,722.28 INVOICE TOTAL
10,722.28 1,638.46 9,083.82 240.95 TOTAL
DETACH and Include this Return Portion with Payment
PLEASE NOTIFY US OF ANY ALTERATIONS YOU MAKE TOWARDS THE INVOICE AMOUNT
CUSTOMER NUMBER: 570804 S M HENTGES & SONS I
INVOICE NUMBER: 46054890
PAYMENT DUE $10,722.28
Call or go online to report possible wrongdoing or to obtain clarification on ethical matter 1-800-209-4508 www.martinmarietta.alertline.com.
For all other questions call the billing number above.
REMIT TO:
MARTIN MARIETTA MATERIALS
PO Box 93186
Chicago IL 60673-3186