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Home My WebLink About2025-08-18 I01E_10 Transite Water Main Replacement Phase 4_Release RetainageAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: August 18, 2025 AGENDA ITEM:Consideration of approval of a motion approving Release of Retainage to Busy Bee Construction, LLC., for the Transite Water Main Replacement Phase 4 Project in the amount of $42,525.52. FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Busy Bee Construction, LLC., has completed the project and is requesting release of retainage. Veenstra & Kimm recommends release of the retainage. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:$42,525.52 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve Release of Retainage to Busy Bee Construction, LLC., for the Transite Water Main Replacement Phase 4 Project in the amount of $42,525.52 ATTACHMENTS: I. Letter of Recommendation PREPARED BY:Lisa Bauman REVIEWED BY:Sara Kappos SKK I1E10 May 14, 2025 Rudy Koester Public Works Director City of Waukee 805 University Avenue Waukee, Iowa 50263 WAUKEE, IOWA TRANSITE WATER MAIN REPLACEMENT – PHASE 4 CHANGE ORDER NO. 2 AND PARTIAL PAYMENT ESTIMATE NO. 6 (FINAL) Enclosed are three copies of Change Order No. 2 for the above-mentioned project under the contract between the City of Waukee and Busy Bee Construction LLC. Change Order No. 2 is for hydrant extensions and to adjust the plan quantities to the as-constructed quantities. Change Order No. 2 increases the contract price by a total of $20,050.59. Veenstra & Kimm, Inc. recommends approval of Change Order No. 2. Also enclosed are three copies of Partial Payment Estimate No. 6 (Final) for the period between April 11, 2025 and May 7, 2025 for the above-mentioned project. Partial Pay Estimate No. 6 (Final) is for connections to the existing system, hydrant extensions, sidewalk replacement, and surface restoration. We have checked the estimate and recommend payment to Busy Bee Construction LLC in the total amount of $53,842.64. Partial Pay Estimate No. 6 (Final) also provides that 31 days after the acceptance of the project, the retainage in the amount of $42,525.52 will be paid to Busy Bee Construction LLC provided it has submitted the necessary documentation. Please sign Change Order No. 2 and Partial Payment Estimate No. 6 (Final) in the spaces provided. Return one signed copy of each to our office and one signed copy of each to Busy Bee Construction LLC with payment. The remaining copy of each is for the City of Waukee’s records. Rudy Koester May 14, 2025 Page 2 If you have any questions or comments, please contact us at 515-225-8000. VEENSTRA & KIMM, INC. Jordan Kappos JDK 275377 Enclosures cc: Busy Bee Construction LLC – w/enclosure (email) Sara Kappos, City of Waukee – w/enclosure (email) Becky Schuett, City of Waukee – w/enclosure (email) Lisa Bauman, City of Waukee – w/enclosure (email) Rachel Bruns, City of Waukee – w/enclosure (email) Tracy Lovetinsky, City of Waukee – w/enclosure (email) QUANTITY VALUE ESTIMATED AUTHORIZED COMPLETED COMPLETED ITEM NO.DESCRIPTION UNIT (ORIG. CONT.)(INCL. C.O.'S)TO DATE UNIT PRICE TO DATE 1.1 Mobilization LS 1.00 1.00 1.00 25,000.00$ $25,000.00 1.2 Traffic Control LS 1.00 1.00 1.00 15,000.00$ $15,000.00 1.3 8" PVC Water Main Directional Bored in Place LF 4,732.00 4,732.00 4,763.00 71.69$ $341,459.47 1.4 1" Water Service Connection Each 99.00 99.00 99.00 564.23$ $55,858.77 1.5 1" Curb Stop and Box Each 99.00 99.00 99.00 582.36$ $57,653.64 1.6 1" Water Service Pipe in Open Cut LF 495.00 495.00 735.00 26.62$ $19,565.70 1.7 1" Water Service Pipe Directional Bored in Place LF 2,483.00 2,483.00 2,985.00 26.62$ $79,460.70 1.8 8" Gate Valve Each 9.00 9.00 10.00 2,973.50$ $29,735.00 1.9 Hydrant Assembly Each 13.00 13.00 14.00 9,203.28$ $128,845.92 1.10 Tapping Valve Assembly, 12"x8" Tapping Sleeve and 8" Valve Each 1.00 1.00 1.00 7,466.50$ $7,466.50 1.11 Connection to Existing System Each 3.00 3.00 6.00 5,516.46$ $33,098.76 1.12 Sidewalk Removal SY 18.00 18.00 8.00 30.00$ $240.00 1.13 PCC Sidewalk SY 223.00 223.00 36.00 170.00$ $6,120.00 1.14 Detectable Warnings SF 8.00 8.00 0.00 80.00$ $0.00 1.15 PCC Pavement SY 16.00 16.00 0.00 170.00$ $0.00 1.16 Sodding LS 1.00 1.00 1.00 40,000.00$ $40,000.00 $839,504.46 CO 1 CO 1.1 8" x 1' MJ Offset EA 0.00 2.00 2.00 1,300.00$ $2,600.00 CO 1.2 6" Gate Valve EA 0.00 1.00 1.00 1,971.00$ $1,971.00 CO 1.3 4" Gate Valve EA 0.00 1.00 1.00 1,635.00$ $1,635.00 $6,206.00 CO 2 CO 2.1 Hydrant Extensions EA 0.00 3.00 3.00 1,600.00$ $4,800.00 $4,800.00 $850,510.46 ESTIMATE OF CONSTRUCTION COMPLETED PARTIAL PAYMENT NO. 6 (FINAL) $824,253.87 Date: May 14, 2025 Change Order No. 1 Value Completed Total Value Completed - Bid Items BID ITEMS PROJECT TITLE: TRANSITE WATER MAIN REPLACEMENT - PHASE 4 Contractor: Busy Bee Construction LLC Original Contract Amount: Pay Period: April 11, 2025 to May 7, 2025 Base Bid Value Completed Change Order No. 2 Value Completed 275377 Page 1 of 2 Total Completed $839,504.46 Total Completed $6,206.00 $4,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $11,006.00 Total Completed $850,510.46 Total Completed $0.00 $850,510.46 $42,525.52 $807,984.94 $754,142.30 $53,842.64 $53,842.64 is recommended for approval for payment in accordance with the terms of the Contract. $824,253.87 $850,510.46 $53,842.64 $807,984.94 $42,525.52 100.0% Busy Bee Construction LLC Signature Signature Signature Name Jordan Kappos Name Name Title Project Engineer Title Title Date Date Date November 8, 2024 to December 31, 2024 January 1, 2025 to April 10, 2025 August 31, 2024 to October 3, 2024 October 4, 2024 to November 7, 2024 9 10 Partial Payment No. APPROVED PARTIAL PAYMENTS Revised Contract Price $26,256.59 8 $0.00 $0.00 Total Approved $850,510.46 Total Materials Stored Retainage (5%) Total Earned Less Retainage Total Completed Plus Materials Stored Total Change Orders APPROVED CHANGE ORDERS $0.00 $20,050.59 $0.00 $0.00 $0.00 4 5 Change Order No. 1 Total Approved $6,206.00 $48,980.05 $174,599.92 $0.00 $0.00 $165,293.01 Recommended By: Contractor: Note: The amount 6 7 4 5 8 2 3 $162,384.43 $202,884.89 July 30, 2024 to August 30, 2024 Period $0.00 Veenstra & Kimm, Inc. 9 10 Total Previously Approved City of Waukee Approved: CONTRACT SUMMARY $0.00 FINAL RETAINAGE (to be paid 31 days after final acceptance) ORIGINAL CONTRACT AMOUNT TOTAL PARTIAL PAYMENTS INCL THIS PAYMENT PERCENT COMPLETE TOTAL CONTRACT AMOUNT PLUS CHANGE ORDERS THIS PARTIAL PAYMENT $0.00 Amount Due This Request $0.00 SUMMARY Bid Item Subtotal $824,253.87 Original Contract 1 Description/Notes 8" x 1' MJ Offset, Gate Valves Hydrant Extensions and Balancing2 3 6 7 $0.00 Total Approved 275377 Page 2 of 2