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Home My WebLink About2025-08-18 I01G_02 FY 26-27 HMA Resurfacing Program_Set PHAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: August 18, 2025 AGENDA ITEM:Consideration of approval of a resolution ordering construction of FY 26-27 HMA Resurfacing Program Project and fixing a date for hearing thereon and taking of bids therefor. FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Resolution. ATTACHMENTS: I. Notice of Public Hearing II. Resolution PREPARED BY:Lisa Bauman REVIEWED BY:Rudy Koester I1G2 RESOLUTION 2025- RESOLUTION ORDERING CONSTRUCTION OF THE FY 26/27 HMA STREET RESURFACING PROGRAM, AND FIXING A DATE FOR HEARING THEREON AND TAKING OF BIDS THEREFOR WHEREAS, it is deemed advisable and necessary to construct certain public improvements described in general as the FY 26/27 HMA Street Resurfacing Program; and WHEREAS, the City has caused to be prepared plans, specifications and form of contract, together with estimate of cost, which are now on file in the office of the City Clerk for public inspection, for the construction of the public improvements; and WHEREAS, the plans, specifications and form of contract are deemed suitable for the making of the public improvements; and WHEREAS, final grades have been established by ordinance, consistent with the plans for all street improvements included in the proposed construction; and WHEREAS, before the plans, specifications, form of contract and estimate of cost may be adopted, and a contract for the construction of the public improvements is entered into, it is necessary, pursuant to Chapter 26, Code of Iowa, to hold a public hearing and to advertise for bids: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WAUKEE, STATE OF IOWA: Section 1.That it is hereby determined that it is necessary and advisable to construct certain public improvements described in general as the FY 26/27 HMA Street Resurfacing Program, in the manner set forth in the plans and specifications and form of contract, above referred to, the cost thereof to be paid in accordance with the provisions as set out in the posted Notice to Bidders and published Notice of Public Hearing; the public improvements being more generally described as follows: The extent of the work on this project is the furnishing of all labor, equipment, and materials for the construction of improvements in Waukee generally described as follows: Base Bid: The Base Bid project generally consists of a Hot Mix Asphalt (HMA) overlay with milling of the existing asphalt surface, curb and gutter replacement, sidewalk ramp construction, manhole adjustments, and associated cleanup and restoration on the following street segments: • 4th Street – Ashworth Drive to approximately 250’ east of Laurel Street • 5th Street – Ashworth Drive to Laurel Street • Maple Street – 5th Street to 4th Street Bid Alternate No. 1: Bid Alternate No. 1 generally consists of an HMA overlay with milling of the existing asphalt surface, curb and gutter replacement, sidewalk construction, manhole adjustments, and associated cleanup and restoration on the following street and alley segments: • N-S Alley – between Locust Street and Walnut Street and 6th Street and 7th Street • N-S Alley – between Walnut Street and Ashworth Drive and 6th Street and 7th Street • E-W Alley - between Walnut Street and Ashworth Drive and 6th Street and 7th Street • Walnut Street – N-S Alley to 6th Street Bid Alternate No. 2: Bid Alternate No. 2 generally consists of an HMA overlay with milling of the existing asphalt surface, curb and gutter replacement, sidewalk construction, manhole adjustments, and associated cleanup and restoration on the following street and alley segments: • Laurel Street - 6th Street and 4th Street The kinds of materials, estimated quantities, and work to be done for the project on which bids will be received are as shown on the bid proposal for said project. Section 2.That the amount of the bid security to accompany each bid shall be in an amount which shall conform to the provisions of the notice to bidders approved as a part of the specifications. BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to post a notice to bidders once in a relevant contractor plan room service with statewide circulation and a relevant construction lead generating service with statewide circulation and on an internet site sponsored by either the City or a statewide association that represents the City. Posting shall be not less than thirteen clear days nor more than forty-five days prior to September 10, 2025, which is hereby fixed as the date for receiving bids. The bids are to be filed prior to 2:00 P.M., on such date. The City Council hereby delegates to the City Administrator or his designee the duty of receiving, opening and tabulating bids for construction of the Project. Bids shall be received and opened as provided in the public notice and the results of the bids shall be considered at the meeting of this Council on September 15, 2025, at 5:30 P.M. BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to publish notice of hearing once in a legal newspaper, printed wholly in the English language, published at least once weekly and having general circulation in this City. Publication shall be not less than four clear days nor more than twenty days prior to the date hereinafter fixed as the date for a public hearing on the plans, specifications, form of contract and estimate of costs for the project, the hearing to be at 5:30 P.M. on September 15, 2025. PASSED AND APPROVED this 18th day of August, 2025. Mayor ATTEST: City Clerk NOPH Page 1 of 2 NOTICE OF PUBLIC HEARING FY 26/27 HMA STREET RESURFACING PROGRAM The City Council of Waukee, Iowa, will hold a public hearing on the proposed Plans, Specifications, Form of Contract and Estimate of Costs for the construction of the above referenced public improvements at 5:30 p.m. on September 15, 2025 at the Council Chamber in City Hall, 230 West Hickman Road, Waukee, Iowa 50263. At said hearing, any interested person may appear and file objections thereto or to the cost of the improvements. This project includes the furnishing of all labor, equipment, and materials for the construction of the FY 26/27 HMA STREET RESURFACING PROGRAM, generally described as follows: Base Bid: The Base Bid project generally consists of a Hot Mix Asphalt (HMA) overlay with milling of the existing asphalt surface, curb and gutter replacement, sidewalk ramp construction, manhole adjustments, and associated cleanup and restoration on the following street segments: 4th Street – Ashworth Drive to approximately 250’ east of Laurel Street 5th Street – Ashworth Drive to Laurel Street Maple Street – 5th Street to 4th Street Bid Alternate No. 1: Bid Alternate No. 1 generally consists of an HMA overlay with milling of the existing asphalt surface, curb and gutter replacement, sidewalk construction, manhole adjustments, and associated cleanup and restoration on the following street and alley segments: N-S Alley – between Locust Street and Walnut Street and 6th Street and 7th Street N-S Alley – between Walnut Street and Ashworth Drive and 6th Street and 7th Street E-W Alley - between Walnut Street and Ashworth Drive and 6th Street and 7th Street Walnut Street – N-S Alley to 6th Street Bid Alternate No. 2: Bid Alternate No. 2 generally consists of an HMA overlay with milling of the existing asphalt surface, curb and gutter replacement, sidewalk construction, manhole adjustments, and associated cleanup and restoration on the following street and alley segments: Laurel Street - 6th Street and 4th Street In accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council will be conducted with two different options for public participation: 1) Members of the public wishing to attend in person may do so in the Council Chambers at Waukee City Hall. 2) Members of the public wishing to participate electronically may do so via Zoom at the following link or phone numbers: https://zoom.us/j/352651371 Meeting ID: 352-651-371 Or by phone: NOPH Page 2 of 2 +1 646-558-8656 or +1 312-626-6799 or +1 301-715-8592 In-person meetings are subject to change under certain circumstances, including but not limited to higher than average participation or changes in health guidelines. If the meeting shall be held electronically only, notice shall be posted to the City website (Waukee.org) and City social media. Questions regarding meeting format may also be directed to the City Clerk’s office at 515-978-7904. All persons wishing to observe or participate in this meeting may do so via Zoom or telephone. Please contact the City Clerk’s office at 515-978-7904 or bschuett@waukee.org if you have questions or electronic accessibility issues. This notice is given by order of the Council of the City of Waukee, Iowa. _____________________________ Courtney Clarke, Mayor ATTEST: ______________________________ Rebecca D. Schuett, City Clerk