HomeMy WebLinkAbout2025-09-02 I01F_03 Spring Crest Park_Change Order 2AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: September 2, 2025
AGENDA ITEM:Consideration of approval of Change Order No. 2 to Elder Corporation, for
Spring Crest Park Project increasing the contract in the amount of $3,620.00.
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: Change Order No. 2 to Elder Corporation is for
percolation holes to be drilled and filled with pea gravel on each tree within
the project. Percolation tests were done on locations of trees and due to the
high clay content the percolation tests did not pass. The recommendation is to
add a 4’ perc hole at all trees to make sure the trees drain and will have the
best chance for survival. The change order also includes an augured 4’6” hole
behind a curbed area that city staff have concerns regarding drainage in the
future. Change Order No. 2 will increase the overall contract in the amount of
$3,620.00.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT: Approve Payment
RECOMMENDATION: Approve the resolution.
ATTACHMENTS: I. Letter of Recommendation
II. Change Order No. 2
PREPARED BY: Matt Jermier
REVIEWED BY:
PUBLIC NOTICE INFORMATION –
NAME OF PUBLICATION:
DATE OF PUBLICATION:
I1F3
gēnus [ landscape architects ]
520 42ND S T R E E T
SUITE 400
DES MOINES, IA 50312
T 515 284 1010
WWW.GENUS-LA.COM
Monday, August 25, 2025
Mr. Matt Jermier
Parks and Recreation Director
City of Waukee
805 University Avenue
Waukee, IA 50263
Re: SPRING CREST PARK – CHANGE ORDER #2
Genus Project No. 24008
Dear Mr. Jermier:
Please find Change Order #2 attached in the amount of $3,620.00 for
the above-referenced project. This work is associated with:
1) Auger 4’ perc holes at all trees
2) Auger 4’6” hole in triangle area to improve drainage
Genus recommends that the City of Waukee approve Change Order
#2 to Elder Corporation. Don’t hesitate to reach out if you have
questions or need additional information.
Sincerely,
Sincerely,
Brett Douglas, ASLA
Principal
CC: Nick Yeast, Elder Corporation
Dalton Stifel, City of Waukee
Emily Siler, Genus
11:51 am
Tuesday, August 19, 2025
Spring Crest Park Auger Trees/North Seeding CO
Waukee, IA
City of Waukee
Project:
Location:
Owner:
Plans Dated:
Phone 515-266-3111 Fax 515-265-4565
5088 E. University Ave. Des Moines, Iowa 50327
25-0630NY
Addenda:
Project Notes
Estimator:
Phone:
DESCRIPTION AMOUNTUNIT PRICEUNITQUANTITYITEM
$3,350.00LS 1.005001 $3,350.00Auger 4' Perc Holes @ All Trees
$270.00LS 1.005002 $270.00Auger 4'6" Hole in Triangle Area
GRAND TOTAL $3,620.00
NOTES: If, after the date of this proposal, any new or increased tariffs, duties, or other government-imposed costs on
materials used in the work becomes effective, the Contract Price shall be adjusted to reflect the actual increased
cost. Elder Corporation will promptly notify the Client of any such cost impact. Failure to agree on a price
adjustment shall not relieve the Client obligation to pay the increased cost, and Elder Corporation shall be entitled
to an extension of time if such tariffs result in material shortages or may permanently suspend performance
because of a delay or the inability of the parties to agree upon an adjusted price.
1. GENERAL EXCLUSIONS:
A.We exclude in our scope of work: bonds, permits and AGC dues, liquidated damages, cost of inspection,
layout staking/surveying, compaction tests, soil testing, utility cut-offs, saw cuts, damage to utilities or conduits
embedded in concrete, dewatering, abandoning or removal of intakes or manholes, temporary access roads,
sheeting or shoring, handling of contaminated soils, unacceptable soil removal or replacement, frost excavation,
frost removal, work when temps are 10 degrees or below, over excavation or recompaction, soil stabilization,
foundation or footing excavation, backfill of foundation walls, removal of foundation spoil, excavation or backfill of
retaining walls, handling of other contractor's soil, import or export of soil, import or export of granular materials,
import of topsoil or black dirt, well abandonment, under cutting fill areas, fine grading, hand excavation, grading for
sidewalks, repair to any work damaged by others, traffic control, hand tamping, silt fences, erosion control,
mowing, seeding or sodding, connection fees, pavement removal or replacement for utilities unless stated above,
boxout paving around intakes or steel plates to cover intakes and adjustment of fixtures, System Development
Fee, As-Built Drawing.
2. SPECIAL CONSIDERATIONS:
A.All service lines stop 5' away from building. Utility items tied to Earthwork items. All utilities backfilled with
trench spoils - Compaction to be with existing soil to 95% Standard Proctor.
B. Insurance limits include the following...
GL $1,000,000 (Ea Occurrence)
GL $2,000,000 (Aggregate)
XL $10,000,000 (Aggregate)
GA $2,000,000 Pollution Liability (Ea Condition)
Additional Fees apply for requirements exceeding the above limits .
C. This Proposal may be withdrawn by us if not accepted within 14 days . Payment to be made in monthly
draws. Nothing shall obligate Elder Corporation outside the scope listed herein.
D. We are not responsible for locating or notifying private utilities .
E. Contractor shall accept pad or parking grades prior to work done by other trades. Grading tolerances to be
within plus or minus two tenths of a foot.
3. The Agreement may be withdrawn by Elder Corporation without notice at any time prior to receipt by Elder
Corporation at its home office of a fully executed copy of same.
4. The laws of the State of Iowa shall apply to all claims and disputes arising out of or related to this Agreement
and/or the Project.
ACCEPTANCE OF PROPOSAL
We have carefully read and reviewed and hereby accept the foregoing Proposal for Construction Agreement from
Elder Corporation.
By: _________________________________________________ Date: _____________________
Title: ____________________________
This Agreement is not binding on Elder Corporation unless and until signed by an officer of Elder Corporation in the
space indicated below and delivered to the Owner.
By:__________________________________________________ Date:______________________
Title:_____________________________
Nick Yeast 8/19/25
Project Manager/Estimator
8.22.25
Principal