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Home My WebLink About2025-09-15 H03B FY 26-27 HMA Resurfacing Program_Award ContractAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: September 15, 2025 AGENDA ITEM:Consideration of approval of resolution awarding contract [FY 26-27 HMA Resurfacing Program Project] FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: Bids were received on September 10, 2025, with four general contractors submitting bids. The engineer’s estimate for the project was $598,954.00, The apparent low bid was submitted by InRoads, LLC, of Des Moines, Iowa which included a Base Bid of $262,051.00, a Bid Alternate No. 1 of $97,128.00, and a Bid Alternate No. 2 of $65,376.00 for a total project bid (Base Bid + Bid Alt. No. 1 + Bid Alt. No. 2) of $424,555.00. This bid is approximately 29% below the engineer’s estimate of a total project bid of $598,954.00. The project engineer, Short Elliott Hendrickson Inc., recommends awarding the project for the total project bid amount of $424,555.00 (Base Bid + Bid Alt. No. 1 + Bid Alt. No. 2) to InRoads, LLC. InRoads, LLC has satisfactorily completed similar projects for Waukee, most recently the NW Meredith Dr HMA Overlay in 2022. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $424,555.00 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: Staff recommend approval of the resolution awarding the contract to InRoads LLC, of Des Moines, Iowa for the amount of $424,555.00. RECOMMENDATION: Approve the resolution. ATTACHMENTS: I. Bid Summary II. Letter of Recommendation PREPARED BY:Lisa Bauman REVIEWED BY:Rudy Koester RK H3B RESOLUTION 2025- RESOLUTION MAKING AWARD OF CONSTRUCTION CONTRACT FOR THE FY 26/27 HMA STREET RESURFACING PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WAUKEE, STATE OF IOWA: Section 1.That the following bid for the construction of certain public improvements described in general as the FY 26/27 HMA Street Resurfacing Program, described in the plans and specifications heretofore adopted by this Council on September 15, 2025, be and is hereby accepted, the same being the lowest responsive, responsible bid received for such work, as follows: Contractor:InRoads, LLC,of Des Moines, IA Amount of bid:$424,555.00 Portion of project:All construction work Section 2.That the Mayor and Clerk are hereby directed to execute the contract with the contractor for the construction of the public improvements, such contract not to be binding on the City until approved by this Council. PASSED AND APPROVED this 15th day of September, 2025. Mayor ATTEST: City Clerk Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 5414 NW 88th Street, Suite 140, Johnston, IA 50131 -1701 515.608.6000 | 888.908.8166 fax | sehinc.com SEH is 100% employee-owned | Affirmative Action –Equal Opportunity Employer September 11, 2025 RE: City of Waukee, Iowa FY 26/27 HMA Resurfacing Pro gram Project Bid Letting Honorable Mayor and City Council Members City of Waukee Waukee, Iowa 50263 Dear Mayor and Council Members: Short Elliott Hendrickson, Inc. (SEH) is providing this cover letter for the attached Tabulation of Bids for the FY 26/27 HMA Resurfacing Program in Waukee, Iowa. A total of 4 bids were received. The lowest bid was submitted by InRoads, LLC, Des Moines, Iowa. Their bid includes $262,051.00 for the Base Bid, $97,128.00 for Bid Alternate No. 1 and $65,376.00 for Bid Alternate No. 2. The Total Project bid (Base + Bid Alt. 1 + Bid Alt. 2) of $424,555.00 is $174,399.00 (29%) below the Engineer's Opinion of Probable Cost of $598,954.00. The low bid appears to be balanced and reasonable. It also appears to be both responsible and responsive. The contract documents require the bids to remain valid for 30 days following the opening. SEH recommends awarding the construction contract to InRoads, LLC, Des Moines, Iowa, for the Total Project amount of $424,555.00. To the best of SEH's knowledge, the attached Tabulation of Bids is a true and correct tabulation of the bids opened at 2:00 p.m. on September 10, 2025. It is understood that the tabulation of bids and recommended award of contract will be discussed at the September 15th, 2025 City Council meeting. If you have any questions or desire additional information, please do not hesitate to call. Sincerely, SHORT ELLIOTT HENDRICKSON INC. Michael L. Danburg, P.E. Project Manager Attachment: Tabulation of Bids – FY 26/27 HMA Resurfacing Program (2 pages) x:\uz\w\wauki\184280\6-bid-const\64-bid proposals\award_letter fy26-27 hma resurfacing 9-11-25.docx Item No.Item Unit Est. Quantity Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount 1 Clearing and Grubbing LS 1 $500.00 $500.00 $500.00 $500.00 $1,000.00 $1,000.00 $525.00 $525.00 $1,575.00 $1,575.00 2 Topsoil, Off Site CY 76 $250.00 $19,000.00 $98.00 $7,448.00 $60.00 $4,560.00 $230.00 $17,480.00 $73.50 $5,586.00 3 Manhole Adjustment, Minor EA 5 $4,000.00 $20,000.00 $2,250.00 $11,250.00 $2,000.00 $10,000.00 $2,229.00 $11,145.00 $2,625.00 $13,125.00 4 Pavement, 8" PCC SY 345 $105.00 $36,225.00 $95.00 $32,775.00 $81.00 $27,945.00 $90.60 $31,257.00 $90.30 $31,153.50 5 Curb and Gutter, PCC, 2.5'LF 177 $70.00 $12,390.00 $40.00 $7,080.00 $30.00 $5,310.00 $46.50 $8,230.50 $36.75 $6,504.75 6 HMA Pavement Samples and Testing LS 1 $2,500.00 $2,500.00 $750.00 $750.00 $1,500.00 $1,500.00 $1,100.00 $1,100.00 $6,772.50 $6,772.50 7 HMA Overlay, ST PG58-28S TON 801 $125.00 $100,125.00 $111.00 $88,911.00 $135.00 $108,135.00 $120.00 $96,120.00 $129.30 $103,569.30 8 Removal of Sidewalk SY 47 $20.00 $940.00 $18.00 $846.00 $15.00 $705.00 $24.04 $1,129.88 $15.75 $740.25 9 Sidewalk, 5" PCC SY 154 $150.00 $23,100.00 $85.00 $13,090.00 $65.00 $10,010.00 $68.50 $10,549.00 $68.25 $10,510.50 10 Sidewalk, 6" PCC SY 32 $155.00 $4,960.00 $90.00 $2,880.00 $90.00 $2,880.00 $83.00 $2,656.00 $91.88 $2,940.16 11 Detectable Warning SF 36 $75.00 $2,700.00 $59.50 $2,142.00 $60.00 $2,160.00 $54.75 $1,971.00 $68.25 $2,457.00 12 Granular Surfacing for Driveways TON 100 $50.00 $5,000.00 $70.00 $7,000.00 $37.50 $3,750.00 $62.00 $6,200.00 $62.45 $6,245.00 13 Full Depth Patch, HMA SY 121 $200.00 $24,200.00 $73.00 $8,833.00 $115.00 $13,915.00 $99.00 $11,979.00 $95.50 $11,555.50 14 Subbase Over-Excavation TON 50 $75.00 $3,750.00 $55.00 $2,750.00 $40.00 $2,000.00 $76.00 $3,800.00 $90.00 $4,500.00 15 Milling, HMA SY 6,848 $5.00 $34,240.00 $5.00 $34,240.00 $4.00 $27,392.00 $4.75 $32,528.00 $4.95 $33,897.60 16 Curb and Gutter Removal LF 40 $20.00 $800.00 $8.00 $320.00 $20.00 $800.00 $28.00 $1,120.00 $21.00 $840.00 17 Removal of Pavement SY 602 $50.00 $30,100.00 $18.00 $10,836.00 $10.00 $6,020.00 $24.50 $14,749.00 $13.15 $7,916.30 18 Painted Pavement Markings, Durable LS 1 $5,000.00 $5,000.00 $2,300.00 $2,300.00 $6,000.00 $6,000.00 $6,850.00 $6,850.00 $2,415.00 $2,415.00 19 Grooves Cut for Pavement Markings LS 1 $5,000.00 $5,000.00 $1,500.00 $1,500.00 $3,250.00 $3,250.00 $3,700.00 $3,700.00 $1,575.00 $1,575.00 20 Temporary Traffic Control LS 1 $20,000.00 $20,000.00 $13,000.00 $13,000.00 $8,500.00 $8,500.00 $16,740.00 $16,740.00 $34,125.00 $34,125.00 21 Remove and Reinstall Traffic Sign EA 1 $150.00 $150.00 $750.00 $750.00 $1,250.00 $1,250.00 $1,100.00 $1,100.00 $1,050.00 $1,050.00 22 Sod SQ 30 $250.00 $7,500.00 $150.00 $4,500.00 $115.00 $3,450.00 $160.00 $4,800.00 $80.00 $2,400.00 23 Mobilization LS 1 $22,375.00 $22,375.00 $7,450.00 $7,450.00 $12,950.00 $12,950.00 $3,700.00 $3,700.00 $25,575.00 $25,575.00 24 Maintenance of Postal Service LS 1 $2,500.00 $2,500.00 $600.00 $600.00 $1,000.00 $1,000.00 $550.00 $550.00 $1,500.00 $1,500.00 25 Maintenance of Solid Waste Collection LS 1 $2,500.00 $2,500.00 $300.00 $300.00 $1,000.00 $1,000.00 $550.00 $550.00 $1,500.00 $1,500.00 26 Subbase SY 764 $21.00 $16,044.00 $7.50 $5,730.00 $10.00 $7,640.00 $10.00 $7,640.00 $12.50 $9,550.00 27 Pavement, 7" PCC SY 181 $100.00 $18,100.00 $95.00 $17,195.00 $75.00 $13,575.00 $84.00 $15,204.00 $84.00 $15,204.00 28 HMA Pavement Samples and Testing LS 1 $1,500.00 $1,500.00 $400.00 $400.00 $1,500.00 $1,500.00 $1,100.00 $1,100.00 $6,772.50 $6,772.50 29 HMA Overlay, ST PG58-28S TON 296 $125.00 $37,000.00 $111.00 $32,856.00 $150.00 $44,400.00 $134.00 $39,664.00 $148.15 $43,852.40 30 Removal of Sidewalk SY 48 $20.00 $960.00 $18.00 $864.00 $10.00 $480.00 $24.50 $1,176.00 $15.75 $756.00 31 Sidewalk, 5" PCC SY 52 $150.00 $7,800.00 $85.00 $4,420.00 $60.00 $3,120.00 $71.75 $3,731.00 $78.75 $4,095.00 32 Granular Surfacing for Driveways TON 20 $50.00 $1,000.00 $70.00 $1,400.00 $40.00 $800.00 $56.00 $1,120.00 $59.35 $1,187.00 33 Detectable Warning SF 68 $75.00 $5,100.00 $59.50 $4,046.00 $50.00 $3,400.00 $55.00 $3,740.00 $60.00 $4,080.00 34 Milling, HMA SY 1,173 $5.00 $5,865.00 $5.00 $5,865.00 $4.00 $4,692.00 $6.75 $7,917.75 $12.00 $14,076.00 35 Pavement Removal SY 184 $50.00 $9,200.00 $18.00 $3,312.00 $10.00 $1,840.00 $24.50 $4,508.00 $15.00 $2,760.00 36 Painted Pavement Markings, Durable LS 1 $3,500.00 $3,500.00 $4,100.00 $4,100.00 $7,000.00 $7,000.00 $7,900.00 $7,900.00 $4,305.00 $4,305.00 37 Grooves Cut for Pavement Markings LS 1 $3,500.00 $3,500.00 $2,400.00 $2,400.00 $3,500.00 $3,500.00 $4,000.00 $4,000.00 $2,520.00 $2,520.00 38 Temporary Traffic Control LS 1 $2,000.00 $2,000.00 $7,500.00 $7,500.00 $5,000.00 $5,000.00 $8,850.00 $8,850.00 $4,725.00 $4,725.00 39 Sod SQ 10 $250.00 $2,500.00 $150.00 $1,500.00 $150.00 $1,500.00 $160.00 $1,600.00 $80.00 $800.00 40 Mobilization LS 1 $8,000.00 $8,000.00 $1,500.00 $1,500.00 $4,500.00 $4,500.00 $1,685.00 $1,685.00 $6,000.00 $6,000.00 41 Maintenance of Postal Service LS 1 $250.00 $250.00 $560.00 $560.00 $750.00 $750.00 $550.00 $550.00 $1,500.00 $1,500.00 42 Maintenance of Solid Waste Collection LS 1 $500.00 $500.00 $280.00 $280.00 $750.00 $750.00 $550.00 $550.00 $1,500.00 $1,500.00 43 Removal of Boulder and Backfill LS 1 $2,500.00 $2,500.00 $3,200.00 $3,200.00 $1,000.00 $1,000.00 $1,500.00 $1,500.00 $1,000.00 $1,000.00 TABULATION OF BIDS Engineer's Opinion of Probable Cost InRoads, LLC Des Moines, IA TK Concrete, Inc. Pella, IA Grimes Asphalt and Paving Corporation Des Moines, IA OMG Midwest dba Des Moines Asphalt and Paving Ankeny, IABid Date: 2:00 p.m., September 10, 2025 $385,555.00 $262,051.00 $265,482.00 $320,028.36 FY 26/27 HMA Streets Resurfacing Program City of Waukee, Iowa $290,529.38 BID ALTERNATE NO. 1 SUBTOTAL $125,319.00 $105,447.00$97,128.00 BASE BID SUBTOTAL $124,682.90$112,435.75 BASE BID BID ALTERNATE NO. 1 (SOUTH ALLEY, NORTH ALLEY, WEST ALLEY, AND WALNUT STREET) Page 1 of 2 Item No.Item Unit Est. Quantity Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount TABULATION OF BIDS Engineer's Opinion of Probable Cost InRoads, LLC Des Moines, IA TK Concrete, Inc. Pella, IA Grimes Asphalt and Paving Corporation Des Moines, IA OMG Midwest dba Des Moines Asphalt and Paving Ankeny, IABid Date: 2:00 p.m., September 10, 2025 FY 26/27 HMA Streets Resurfacing Program City of Waukee, Iowa 44 Manhole Adjustment, Minor EA 6 $4,000.00 $24,000.00 $2,250.00 $13,500.00 $2,000.00 $12,000.00 $2,229.00 $13,374.00 $2,500.00 $15,000.00 45 HMA Pavement Samples and Testing LS 1 $1,500.00 $1,500.00 $350.00 $350.00 $1,500.00 $1,500.00 $1,100.00 $1,100.00 $6,772.50 $6,772.50 46 HMA Overlay, ST PG58-28S TON 336 $125.00 $42,000.00 $111.00 $37,296.00 $135.00 $45,360.00 $125.00 $42,000.00 $110.70 $37,195.20 47 Granular Surfacing for Driveways TON 50 $50.00 $2,500.00 $70.00 $3,500.00 $40.00 $2,000.00 $55.00 $2,750.00 $46.00 $2,300.00 48 Milling, HMA SY 1,866 $5.00 $9,330.00 $5.00 $9,330.00 $3.00 $5,598.00 $4.00 $7,464.00 $6.50 $12,129.00 49 Mobilization LS 1 $8,000.00 $8,000.00 $800.00 $800.00 $2,750.00 $2,750.00 $750.00 $750.00 $5,400.00 $5,400.00 50 Maintenance of Postal Service LS 1 $250.00 $250.00 $300.00 $300.00 $400.00 $400.00 $550.00 $550.00 $1,500.00 $1,500.00 51 Maintenance of Solid Waste Collection LS 1 $500.00 $500.00 $300.00 $300.00 $400.00 $400.00 $550.00 $550.00 $1,500.00 $1,500.00 Indicates either a Unit extension error and/or sumation error I hereby certify that this is a true and correct tabulation of bids received on 9/10/2025 for the FY25/26 HMA Resurfacing Program 9/10/2025 Evan Vencil, P.E. (IA)License No. 22819 Date: $526,507.96 BID ALTERNATE NO. 2 SUBTOTAL $88,080.00 $65,376.00 $70,008.00 $68,538.00 $81,796.70 SUMMARY TOTAL BASE BID + BID ALTERNATE NO. 1 + BID ALTERNATE NO. 2 $598,954.00 $424,555.00 $440,937.00 $471,503.13 $359,179.00 $370,929.00 $402,965.13 $444,711.26 TOTAL BASE BID + BID ALTERNATE NO. 2 $473,635.00 $327,427.00 $335,490.00 $359,067.38 $401,825.06 TOTAL BASE BID $385,555.00 $262,051.00 $265,482.00 $290,529.38 $320,028.36 BID ALTERNATE NO. 2 (LAUREL STREET - 6TH STREET TO 4TH STREET) TOTAL BASE BID + BID ALTERNATE NO. 1 $510,874.00 Page 2 of 2 DRAFT