Loading...
HomeMy WebLinkAbout2025-09-15 I01F_02 Waukee Public Safety_Change Order 17\AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: September 15, 2025 AGENDA ITEM:Consideration of approval of Change Order No. 17 (Combined) for the Waukee Public Safety Building Project, increasing the contract in the amount of $26,147.25 FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Substantial completion of the Waukee Public Safety Building has been completed. As the project has begun to wrap up there are several small change orders that are necessary. Changer Order No. 17 relates to fan replacements within the fire department bay. This project is close to wrapping up and staff does not anticipate any significant change orders moving forward. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:The net result of this Change Order increases the contract price in the amount of $26,147.25. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Change Order. ATTACHMENTS: I. Change Order 17 PREPARED BY: Brad Deets, City Administrator REVIEWED BY: I1F2 Ryan Companies 111 East Grand Avenue, Suite 200 Des Moines, Iowa 50309 ph: 515-309-8500 ryancompanies.com September 5, 2025 Brad Deets, City Administrator City of Waukee 230 W. Hickman Road Waukee, IA 50263 Re: Waukee Public Safety Building: Change Order No. 17: Multiple Pricing Request Approvals Dear Brad: Change Order No.17 for the Waukee Public Safety Building includes the following revisions: · CR 150 PR-24 HVLS Fans: Add $26,147.25 · Correction from WPS CO 16 Deduct $15,309.69 (DDVI) · Correction from WPS CO 16 Add $15,309.69 (Van Maanen) Ryan Companies recommends approval of the Prime Contractors for Change Order No.17 at a combined value of $26,147.25. Please see attached Change Order No.17 individual change orders and associated back up for each individual change request (CR) for additional information. If you have any questions or comments regarding this information, please contact me at your convenience. Thank you. Sincerely, RYAN COMPANIES US, INC. Jill Boetger Project Manager Enclosed: WPS Prime CO No. 17 CC: Matt Van Loon, Ryan Companies Ryan Companies 111 East Grand Avenue, Suite 200 Des Moines, Iowa 50309 ph: 515-309-8500 ryancompanies.com Ryan Pigneri, Ryan Companies Angie Pfannkuch, Sidekick Development Danielle Hermann, OPN Architects Aaron Twedt, OPN Architects Alex Streyffeler, OPN Architects AIA ® Document G731™ – 2019 Change Order, Construction Manager as Adviser Edition AIA Document G731™ – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 12:27:48 ET on 09/23/2021 under Order No.2200100983 which expires on 03/01/2022, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA4A) 1 PROJECT: (name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: Waukee Public Safety Facility (WPS) Contract For: Bid Package #1 General Construction Change Order Number: WPS CO 17 (DDVI No. 14) 815 NW 20th Street Waukee, IA 50263 Date: 12.18.2023 Date: 9.15.2025 OWNER: (name and address) ARCHITECT: (name and address) CONSTRUCTION MANAGER: (name and address) City of Waukee OPN Architects Ryan Companies US, Inc. 230 W Hickman Road Waukee, IA 50263 100 Court Avenue, #100 Des Moines, IA 50309 111 East Grand Avenue, Des Moines, IA 50309 CONTRACTOR: (name and address) DDVI Inc PO Box 743 Indianola, IA 50125 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Scope modifications will include: WPS CR 150 PR-24 HVLS Fans Add $1201.97 Correction from WPS CO 16 CR 160 Misc Electrical Deduct $-15,309.69 The original Contract Sum was $ 2,905,000.00 Net change by previously authorized Change Orders $ 152200.57 The Contract Sum prior to this Change Order was $ 3,057,200.57 The Contract Sum will be decreased by this Change Order in the amount of $ 14,107.72 The new Contract Sum including this Change Order will be $ 3,043,092.85 The Contract Time will be increased by (0) days. The Contractor’s Work shall be substantially complete on June 18, 2025. NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONSTRUCTION MANAGER, CONTRACTOR, AND OWNER. OPN Architects Ryan Companies US, Inc. ARCHITECT (Firm name) CONSTRUCTION MANAGER (Firm name) SIGNATURE SIGNATURE Danielle Hermann, Principal Ryan Pigneri, Sr Project Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE DATE: DATE: DDVI Inc. City of Waukee Iowa CONTRACTOR (Firm name) OWNER (Firm name) AIA Document G731™ – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 12:27:48 ET on 09/23/2021 under Order No.2200100983 which expires on 03/01/2022, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA4A) 2 SIGNATURE SIGNATURE PRINTED NAME AND TITLE PRINTED NAME AND TITLE Brad Deets, City Administrator DATE: DATE: AIA ® Document G731™ – 2019 Change Order, Construction Manager as Adviser Edition AIA Document G731™ – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 12:27:48 ET on 09/23/2021 under Order No.2200100983 which expires on 03/01/2022, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA4A) 1 PROJECT: (name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: Waukee Public Safety Facility (WPS) Contract For: Bid Package #12 Mechanical & Plumbing Change Order Number: WPS CO 17 (Kruck No. 8) 815 NW 20th Street Waukee, IA 50263 Date: 12.18.2023 Date: 9.15.2025 OWNER: (name and address) ARCHITECT: (name and address) CONSTRUCTION MANAGER: (name and address) City of Waukee OPN Architects Ryan Companies US, Inc. 230 W Hickman Road Waukee, IA 50263 100 Court Avenue, #100 Des Moines, IA 50309 111 East Grand Avenue, Des Moines, IA 50309 CONTRACTOR: (name and address) Kruck Plumbing & Heating Co., Inc. 734 7th Street, P.O. Box 189 Boone, IA 50036 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Scope modifications will include: WPS CR 150 PR-24 HVLS Fans Add of $19,866.59 The original Contract Sum was $ 5,947,000.00 Net change by previously authorized Change Orders $ 47,809.92 The Contract Sum prior to this Change Order was $ 5,994,809.92 The Contract Sum will be increased by this Change Order in the amount of $ 19,866.59 The new Contract Sum including this Change Order will be $ 6,014,676.51 The Contract Time will be increased by (0) days. The Contractor’s Work shall be substantially complete on June 18, 2025. NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONSTRUCTION MANAGER, CONTRACTOR, AND OWNER. OPN Architects Ryan Companies US, Inc. ARCHITECT (Firm name) CONSTRUCTION MANAGER (Firm name) SIGNATURE SIGNATURE Danielle Hermann, Principal Ryan Pigneri, Sr. Project Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE DATE: DATE: Kruck Plumbing & Heating Co., Inc. City of Waukee Iowa CONTRACTOR (Firm name) OWNER (Firm name) AIA Document G731™ – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 12:27:48 ET on 09/23/2021 under Order No.2200100983 which expires on 03/01/2022, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA4A) 2 SIGNATURE SIGNATURE PRINTED NAME AND TITLE PRINTED NAME AND TITLE Brad Deets, City Administrator DATE: DATE: AIA ® Document G731™ – 2019 Change Order, Construction Manager as Adviser Edition AIA Document G731™ – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 12:27:48 ET on 09/23/2021 under Order No.2200100983 which expires on 03/01/2022, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA4A) 1 PROJECT: (name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: Waukee Public Safety Facility (WPS) Contract For: Bid Package #13 Electrical & Communications Change Order Number: WPS CO 17 (Van Maanen No. 16) 815 NW 20th Street Waukee, IA 50263 Date: 12.18.2023 Date: 9.15.2025 OWNER: (name and address) ARCHITECT: (name and address) CONSTRUCTION MANAGER: (name and address) City of Waukee OPN Architects Ryan Companies US, Inc. 230 W Hickman Road Waukee, IA 50263 100 Court Avenue, #100 Des Moines, IA 50309 111 East Grand Avenue, Des Moines, IA 50309 CONTRACTOR: (name and address) Van Maanen Electric, Inc. 500 Iowa Speedway Dr. Newton, IA 50208 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Scope modifications will include: WPS CR150 PR-24 HVLS Fans ADD $5078.69 Correction from WPS CO 16 CR 160 Misc Electrical ADD $15,309.69 The original Contract Sum was $ 4,711,425.00 Net change by previously authorized Change Orders $ 198573.94 The Contract Sum prior to this Change Order was $ 4,909,998.94 The Contract Sum will be increased by this Change Order in the amount of $ 20,388.38 The new Contract Sum including this Change Order will be $ 4,930,387.32 The Contract Time will be increased by (0) days. The Contractor’s Work shall be substantially complete on June 18, 2025. NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONSTRUCTION MANAGER, CONTRACTOR, AND OWNER. OPN Architects Ryan Companies US, Inc. ARCHITECT (Firm name) CONSTRUCTION MANAGER (Firm name) SIGNATURE SIGNATURE Danielle Hermann, Principal Ryan Pigneri, Sr. Project Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE DATE: DATE: Van Maanen Electric, Inc. City of Waukee Iowa CONTRACTOR (Firm name) OWNER (Firm name) AIA Document G731™ – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 12:27:48 ET on 09/23/2021 under Order No.2200100983 which expires on 03/01/2022, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA4A) 2 SIGNATURE SIGNATURE PRINTED NAME AND TITLE PRINTED NAME AND TITLE Brad Deets, City Administrator DATE: DATE: Waukee Public Safety - Change Request Summary 8/11/2025 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 150.0 DDVI Paint exposed conduit for added fans.$1,201.97 150.1 Jordison Construction No response $0.00 150.2 Enterprise Precast No response $0.00 150.3 TSF Structures No response $0.00 150.4 Northwest Steel No response $0.00 150.5 Forman Ford No response $0.00 150.6 Academy Roofing No response $0.00 150.7 Ford Metro No response $0.00 150.8 Skold Door No response $0.00 150.9 Hilsabeck Schacht No response $0.00 150.10 Elite Fire Sprinkler No response $0.00 150.11 Kruck Plumbing and Heating Furnish HVLS fans per PR-24.$19,866.59 150.12 Van Maanen Furnish and install conduit, wire, and fire alarm relay to HVLS fans per PR-24. $5,078.69 150.13 TriCity Electric No response $0.00 150.14 Wenthold No response $0.00 150.15 Absolute No response $0.00 150.16 Jordison Construction No response $0.00 150.17 Alpha Landscapes No response $0.00 $26,147.25 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)$849.79 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $26,997.04 Change Request 150 Summary: Apparatus bay HVLS fans. Baker Group controls excluded. Change Request 150 Subtotal Change Request 150 Cost Change Total KRUCK Plumbing & Heating Company Inc. Mechanical Contractors Since 1941 ________________________________________________________________________________________________ OFFICE & PLUMBING DEPT. - 732-734 Seventh Street TELEPHONE: 515-432-2210 POST OFFICE BOX 189 SHEET METAL DEPT. - 812-816 Sixth Street FAX: 515-432-2227 BOONE, IOWA 50036 WAREHOUSE - 807 Sixth Street 8/8/25 Ryan Companies US Inc. 111 East Grand, Suite 200 Des Moines, Iowa 50309 RE: Waukee Public safety Building PR024 changes Attn: Ryan Pigneri Our proposal for Waukee Public Safety Building PR024 add Big Ass Fans to apparatus bay is an add of: $19,866.59. lead time on these fans are 4 weeks. We exclude any electrical or control wiring. Please see the attached breakdown of material and labor. Let me know if you have any questions or concerns. Sincerely, Kruck Plumbing & Heating Gary Lewis Gary Lewis Vice President COMMERCIAL – INDUSTRIAL – RESIDENTAIL – PLUMBING – HEATING – SHEET METAL – AIR CONDITIONING - VENTILATION Project Waukee Public Safety Building Section:RFI#87 ACOMP-2 piping changes Date:12/20/2024 Labor Labor Quantity Description Cost Total %Net unit Total 1 HVLS-2A 6625.00 6625.00 1 6625.00 16.00 16.00 1 HVLS-2B 6625.00 6625.00 1.00 6625.00 16.00 16.00 1 Hanger material 300.00 300.00 1 300.00 2.00 2.00 1 mobalize & demobilize scissor lift 400.00 400.00 1 400.00 4.00 4.00 2 trip charge 65.00 130.00 1 130.00 0.00 0.00 Totals 14080.00 38.00 Total Material Credit Total Material Add $14,080.00 Sales Tax Exempt $0.00 Material Total $14,080.00 Total Labor Credit $0.00 Total Labor Add $2,850.00 Labor Subtotal $2,850.00 Project Manager $90.00 Expendable Tools $0.00 Equipment Rental $0.00 Subtotal $17,020.00 Overhead Fee (15%)$2,553.00 Thorpe Well Drilling (Sub- Contractor)$0.00 Iowa Pipe & Grading (Sub- Contractor)$0.00 Iowa Insulation (Sub- Contractor)$0.00 Precision TAB (Sub-Contractor)$0.00 Iowa Water Mngt (Sub-Contractor)$0.00 Overhead Fee on Sub-contractors (5%)$0.00 Insurance & Bond (1.5 %)$293.59 Total $19,866.59