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HomeMy WebLinkAbout2025-10-20 I01F_02 Waukee Public Safety_Change Order 18\AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: October 20, 2025 AGENDA ITEM:Consideration of approval of Change Order No. 18 (Combined) for the Waukee Public Safety Building Project, increasing the contract in the amount of $1,781.37 FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Substantial completion of the Waukee Public Safety Building has been completed. As the project has begun to wrap up there are several small change orders that are necessary. Change Order No. 18 relates to some roof repairs and door hardware with a credit also being provided for locksets. This project is close to wrapping up and staff does not anticipate any significant change orders moving forward. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:The net result of this Change Order increases the contract price in the amount of $1,781.37. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the Change Order. ATTACHMENTS: I. Change Order 18 PREPARED BY: Brad Deets, City Administrator REVIEWED BY: I1F2 Ryan Companies 111 East Grand Avenue, Suite 200 Des Moines, Iowa 50309 ph: 515-309-8500 ryancompanies.com October 2, 2025 Brad Deets, City Administrator City of Waukee 230 W. Hickman Road Waukee, IA 50263 Re: Waukee Public Safety Building: Change Order No. 18: Multiple Pricing Request Approvals Dear Brad: Change Order No.18 for the Waukee Public Safety Building includes the following revisions: · CR 149 Processing Room Locksets Reconcile: Deduct $1,464.00 · CR 165 Roof Repairs: Add $2,500.00 · CR 166 EX-322D Hardware: Add $745.37 Ryan Companies recommends approval of the Prime Contractors for Change Order No.18 at a combined value of $1781.37. Please see attached Change Order No.18 individual change orders and associated back up for each individual change request (CR) for additional information. If you have any questions or comments regarding this information, please contact me at your convenience. Thank you. Sincerely, RYAN COMPANIES US, INC. Jill Boetger Project Manager Enclosed: WPS Prime CO No. 18 CC: Matt Van Loon, Ryan Companies Ryan Companies 111 East Grand Avenue, Suite 200 Des Moines, Iowa 50309 ph: 515-309-8500 ryancompanies.com Ryan Pigneri, Ryan Companies Angie Pfannkuch, Sidekick Development Danielle Hermann, OPN Architects Aaron Twedt, OPN Architects Alex Streyffeler, OPN Architects Document G731™ – 2019 Change Order, Construction Manager as Adviser Edition AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:14:34 ET on 10/13/2025 under Order No.4104251064 which expires on 12/31/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA40) 1 PROJECT: (name and address)CONTRACT INFORMATION:CHANGE ORDER INFORMATION: Waukee Public Safety Facility (WPS)Contract For: Bid Package #7 Roofing Change Order Number: WPS CO 18 (Academy No. 8) 815 NW 20th Street Waukee, IA 50263 Date: 12.18.2023 Date: 10.20.2025 OWNER: (name and address)ARCHITECT: (name and address)CONSTRUCTION MANAGER: (name and address) City of Waukee OPN Architects      Ryan Companies US, Inc. 230 W Hickman Road Waukee, IA 50263      100 Court Avenue, #100 Des Moines, IA 50309 111 East Grand Avenue, Des Moines, IA 50309 CONTRACTOR: (name and address) Academy Roofing & Sheet Metal Co. 6361 NE 14th Street Des Moines, IA 50313 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Scope modifications will include: WPS CR 165 EC-322D Hardware Add of $2500.00 The original Contract Sum was $998,000.00 Net change by previously authorized Change Orders $3,030.75 The Contract Sum prior to this Change Order was $1,001,030.75 The Contract Sum will be increased by this Change Order in the amount of $2,500.00 The new Contract Sum including this Change Order will be $1,003,530.75 The Contract Time will be increased by (0) days. The Contractor’s Work shall be substantially complete on June 18, 2025. NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONSTRUCTION MANAGER, CONTRACTOR, AND OWNER. OPN Architects Ryan Companies US, Inc. ARCHITECT (Firm name)CONSTRUCTION MANAGER (Firm name) SIGNATURE SIGNATURE Danielle Hermann, Principal Ryan Pigneri, Sr. Project Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE DATE:DATE: Academy Roofing & Sheet Metal Co.      City of Waukee Iowa CONTRACTOR (Firm name)OWNER (Firm name) Docusign Envelope ID: 4BC91CE9-9952-4B71-AFFC-45FD5F8B8AAA 10/13/2025 10/14/2025 Sr Project ManagerJill Boetger AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:14:34 ET on 10/13/2025 under Order No.4104251064 which expires on 12/31/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA40) 2 SIGNATURE SIGNATURE PRINTED NAME AND TITLE PRINTED NAME AND TITLE Brad Deets, City Administrator DATE:DATE: Docusign Envelope ID: 4BC91CE9-9952-4B71-AFFC-45FD5F8B8AAA VP 10/14/2025 Nick Parenza Document G731™ – 2019 Change Order, Construction Manager as Adviser Edition AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:14:30 ET on 10/13/2025 under Order No.4104251064 which expires on 12/31/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA3C) 1 PROJECT: (name and address)CONTRACT INFORMATION:CHANGE ORDER INFORMATION: Waukee Public Safety Facility (WPS)Contract For: Bid Package #1 General Construction Change Order Number: WPS CO 18 (DDVI No. 15) 815 NW 20th Street Waukee, IA 50263 Date: 12.18.2023 Date: 10.20.2025 OWNER: (name and address)ARCHITECT: (name and address)CONSTRUCTION MANAGER: (name and address) City of Waukee OPN Architects      Ryan Companies US, Inc. 230 W Hickman Road Waukee, IA 50263      100 Court Avenue, #100 Des Moines, IA 50309 111 East Grand Avenue, Des Moines, IA 50309 CONTRACTOR: (name and address) DDVI Inc PO Box 743 Indianola, IA 50125 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Scope modifications will include: WPS CR 149 Processing Room Locksets Reconcile Deduct $-1464.00 WPS CR 166 EX-322D Hardware Add $745.37 The original Contract Sum was $2,905,000.00 Net change by previously authorized Change Orders $138092.85 The Contract Sum prior to this Change Order was $3,043,092.85 The Contract Sum will be decreased by this Change Order in the amount of $718.63 The new Contract Sum including this Change Order will be $3,042,374.22 The Contract Time will be increased by (0) days. The Contractor’s Work shall be substantially complete on June 18, 2025. NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONSTRUCTION MANAGER, CONTRACTOR, AND OWNER. OPN Architects Ryan Companies US, Inc. ARCHITECT (Firm name)CONSTRUCTION MANAGER (Firm name) SIGNATURE SIGNATURE Danielle Hermann, Principal Ryan Pigneri, Sr Project Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE DATE:DATE: DDVI Inc.City of Waukee Iowa CONTRACTOR (Firm name)OWNER (Firm name) Docusign Envelope ID: DC216F8F-DBEF-4894-B0A5-DCEA79683E20 10/13/2025 10/14/2025 Sr Project ManagerJill Boetger AIA Document G731 – 2019 (formerly G701™CMa – 1992). Copyright © 1992 and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:14:30 ET on 10/13/2025 under Order No.4104251064 which expires on 12/31/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA3C) 2 SIGNATURE SIGNATURE PRINTED NAME AND TITLE PRINTED NAME AND TITLE Brad Deets, City Administrator DATE:DATE: Docusign Envelope ID: DC216F8F-DBEF-4894-B0A5-DCEA79683E20 VP 10/15/2025 Rich Piper Waukee Public Safety - Change Request Summary 9/29/2025 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 149.0 DDVI CR-147 Walsh Credit at 432, 434, and 435. Sales Order #591732 -$4,746.00 149.1 DDVI CR-149 Walsh Add at 432,434, and 435. Quote #458845 $3,282.00 -$1,464.00 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)-$47.58 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 -$1,511.58 Change Request 149 Summary: Processing room lockset reconciliation from CO issued in CR-147. Change Request 149 Subtotal Change Request 149 Cost Change Total 591732Sales Order # Order Date Jul 16, 2025: : Sales Order Walsh Door & Security 2600 Delaware Ave Des Moines, IA 50317 Tel: 515-262-9822 Fax: 515-262-8315 DDVI, Inc P.O. Box 743, 18Th Ave West Indianola, IA 50125 Customer:Ship To: 1-23258 Waukee Public Safety Building 815 NW 20th Street Waukee, IA 50263 Account Code : : 1062 Terms Salesperson : Net15 Benjamin Hatten : : Purchase Order # Quote # Order Name :1-23258 WAUKEE PUBLIC SAFETY INTERVIEW ROOM LOCKS Customer Job #: PCO#27 458845 Date Requested :Aug 13/2025 :Contact Ian Thomas Crankshaw 3EA ELECTRIC LOCKSETS AND DUMMY CYLINDERS INSTALLATION BY OTHERS. Qty Product Description 0 Electro Mechanical Lockset 60(2) 8273 LNP 24V RH 32D 3 Dummy Cylinder 7180DC 26D Openings: 432, 434, 435 3 Mortise Lockset 60 8204 LNP RH 32D Openings: 432, 434, 435 4,746.00Pre-Tax Total : 004 - IA-POLK - 7%0.00: Order Total 4,746.00: Page 1 of 1 Printed Aug 11, 2025 10:11 AM VALUE FROM CR-147 458845Quote # Quote Date Jul 14, 2025: : Expiration Date Aug 13, 2025: Quote Walsh Door & Security 2600 Delaware Ave Des Moines, IA 50317 Tel: 515-262-9822 Fax: 515-262-8315 DDVI, Inc P.O. Box 743, 18Th Ave West Indianola, IA 50125 Customer:Ship To: Denis Della Vedova, Inc. 7 Benton Ave. East Albia, IA 52531 Tel: (641) 932-2176 Fax: (641) 932-2179 Attn: Rich 249-1666 John 402-7607 A/P Gina Account Code : : 1062 Terms Salesperson : Net15 Ian Thomas Crankshaw : : Purchase Order # Shipped Via Order Name :1-23258 WAUKEE PUBLIC SAFETY Customer Job #: PCO#27 Our Truck Prepaid 3EA ELECTRIC LOCKSETS AND DUMMY CYLINDERS INSTALLATION BY OTHERS. Qty Product Description 3 Mortise Lockset 60 8204 LNP RH 32D Openings: 432, 434, 435 3 Dummy Cylinder 7180DC 26D Openings: 432, 434, 435 3,282.00Pre-Tax Total : 004 - IA-POLK - 7%0.00: Quote Total 3,282.00: The above prices are quoted subject to acceptance prior to expiration date listed above and credit approval by an officer of our company. By accepting material you acknowledge that you have read and agree to the terms and conditions posted at www.WalshDoor.com/Terms. State and local taxes are not included unless specifically noted. Material will be billed proportionately as shipped. Full amount of invoice due when rendered, retainage is not acceptable. On shipments made by common carrier consigned to the customer, all claims for damages in transit must be filed by consignee. We do not include cost of unloading, storage or protection of material at jobsite. Credit card fees may apply. Page 1 of 1 Printed Jul 18, 2025 11:35 AM REVISED VALUE FOR RECONCILE Waukee Public Safety - Change Request Summary 9/19/2025 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 165.0 DDVI No response $0.00 165.1 Jordison Construction No response $0.00 165.2 Enterprise Precast No response $0.00 165.3 TSF Structures No response $0.00 165.4 Northwest Steel No response $0.00 165.5 Forman Ford No response $0.00 165.6 Academy Roofing Repair roof and add penetration boots.$2,500.00 165.7 Ford Metro No response $0.00 165.8 Skold Door No response $0.00 165.9 Hilsabeck Schacht No response $0.00 165.10 Elite Fire Sprinkler No response $0.00 165.11 Kruck Plumbing and Heating No response $0.00 165.12 Van Maanen No response $0.00 165.13 TriCity Electric No response $0.00 165.14 Wenthold No response $0.00 165.15 Absolute No response $0.00 165.16 Jordison Construction No response $0.00 165.17 Alpha Landscapes No response $0.00 $2,500.00 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)$81.25 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $2,581.25 Change Request 165 Summary: Repair roof damage by unknown parties and add penetration boots for added scope. Change Request 165 Subtotal Change Request 165 Cost Change Total ____________________________________________________________________________________________________ 6361 N.E. 14th Street | Des Moines, IA 50313 |Phone: 515-964-2345 | Fax: 515-964-5514 www.academyroofing.com 1 Des Moines, Iowa 50313 Phone: 515-964-2345 Fax: 515-964-5514 www.Academyroofing.com TO: Ryan Companies 111 E Grand Ave Suite 200 Des Moines, IA 50309 515-309-8500 DATE: September 19, 2025 RE: Waukee Public Safety Building 815 NW 20th St. Waukee, IA 50263 Change Order 08 We hereby propose to furnish all labor, materials and equipment necessary to perform the following scope of work on the facility mentioned above, in accordance with manufactures specifications: Description of Change: Reworked penetrations and Holes in Membrane SCOPE OF WORK: Reworked penetrations and holes found causing leaks 1. Additional Material a. Pipe Boots, cleaner, adhesive, flashing, etc. $1,150.00 2. Additional Labor a. 15 additional labor hours @ $90.00/ Hr. $1,350.00 3. SUBTOTAL $2,500.00 COST OF SERVICES: 1. Total Change Order Sum: Two Thousand Five Hundred Dollars $2,500.00 Notes: 1. If there is an increase in the actual cost of the labor or materials charge to Academy Roofing & Sheet Metal Co. (ARC) in the excess of 5% subsequent to making this agreement, the price set forth in this agreement shall be increased without the need for a written change order or amendment to the contract to reflect the price increase and additional cost to ARC. ARC will submit written documentation of the increased changes to the Prime Contractor/Owner upon request. As and additional remedy, if the actual cost of any line item increases more than 10% subsequent to the making of this agreement, ARC, at its sole discretion, may terminate the contract for convenience. 2. We reserve the right to update this proposal after 10 days. 3. TERMS: Final payment due at completion of project, Manufacture’s Warranty will be provided after final payment, 18% annual interest charged for all overdue balances. 4. This change order shall be subject to the same terms and conditions as the project contract between Ryan Companies and Academy Roofing & Sheet Metal Co. Acceptance of this proposal shall constitute a contract. GENERAL CONTRACTOR: SUBCONTRACTOR: ACCEPTED: Respectfully Submitted, PRINT NAME: DATE: ACADEMY ROOFING & SHEET METAL CO. Waukee Public Safety - Change Request Summary 9/23/2025 Ryan Companies US, Inc. Change Request Subcontractor Comments Cost Change 166.0 DDVI EX-322D threshold and bottom sweep.$745.37 166.1 Jordison Construction No response $0.00 166.2 Enterprise Precast No response $0.00 166.3 TSF Structures No response $0.00 166.4 Northwest Steel No response $0.00 166.5 Forman Ford No response $0.00 166.6 Academy Roofing No response $0.00 166.7 Ford Metro No response $0.00 166.8 Skold Door No response $0.00 166.9 Hilsabeck Schacht No response $0.00 166.10 Elite Fire Sprinkler No response $0.00 166.11 Kruck Plumbing and Heating No response $0.00 166.12 Van Maanen No response $0.00 166.13 TriCity Electric No response $0.00 166.14 Wenthold No response $0.00 166.15 Absolute No response $0.00 166.16 Jordison Construction No response $0.00 166.17 Alpha Landscapes No response $0.00 $745.37 Builders Risk (.23% Cost of Work (Estimated)) Excluded per City $0.00 CMa Fee on Cost of Work (3.25%)$24.22 CMa Project Manager Time $0.00 CMa Project Superintendent Time $0.00 $769.59 Change Request 166 Summary: Add door hardware to EX-322D to help mitigate water infiltration issues. Change Request 166 Subtotal Change Request 166 Cost Change Total