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Home My WebLink About2025-11-03 I01C Receipt-File_PD FY26 Fleet VehiclesAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: November 3, 2025 AGENDA ITEM:Consideration of approval of receipt and file of the purchase of three (3) Chevrolet Tahoe Police Vehicles from Karl Chevrolet, included in the FY26 approved budget and via State contract pricing, in the amount of $5,1464.20 each, for a total of $154,392.60. [Waukee Police Department]. FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: The Waukee Police Department regularly rotates police fleet vehicles based on use, age, and mileage to keep our fleet operational, maintenance costs lower, and resale value higher. The FY26 approved budget includes funding for three (3) police fleet vehicles. This cost is for the actual vehicle, additional costs for equipment installation are also funded within the approved FY26 budget. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: Police vehicles are considered severe duty vehicles as they sometimes run 24/7 and they experience much more rigorous use than a normal vehicle. As such, these vehicles must be rotated on a scheduled basis as maintenance costs increase with mileage/age and resale value significantly decreases with mileage/age. The Waukee Police Department currently rotates two fleet vehicles per year out of the patrol rotation, and we currently budget to add an additional fleet vehicle each year to balance our growing department. The vehicles rotated off patrol typically get handed down to other assignments, which reduces mileage and use to the vehicles until they are rotated out, such as School Resource Officer Vehicles. The FY26 approved budget includes funding for three (3) police fleet vehicles. One current fleet vehicle will be decommissioned this year and will be resold, a 2020 Ford Explorer (352) with over 123,000 miles and one vehicle will be rotated to a School Resource Officer, a 2021 Chevrolet Tahoe (439) with over 100,500 miles. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve Agreement. ATTACHMENTS: I. Karl Chevrolet Purchase Documentation PREPARED BY:Chad McCluskey, Chief of Police REVIEWED BY:Brad Deets, City Administrator I1C 1I01 S.E. ORALABOR ROAD ANKENY, IOWA 50021 www.karlchovrolct.com PHONE (515) 964.4255 TOLL FREE 1 -800.622-8264 FAX (51s) e64.0845 L2 I szoqr itl\'.ii,, rcNseuspesnao46so,_--___[8il'. saesoa iorA, v^rus po$--* -- --- l?-4-9! .-q-Q.:- --.-6,9!9: eo-:-lolva law requires us to give you You undcrsland that liability insurance coveragc !vhich would protect you rrnder the lovra Motor Vehicle and Salety Responsibility Act lS NOT INCLUDED in your purchase ol this molor vehicle. lt is cuslonter's responsibility to notify lheir insurance company ol any DOCUIvIENTABY FEE. A DOCUMENTARY FEE tS NOT AN OFFICIAL FEE. A DOCUIUENTARY FEE IS NOT REOUIRED BY LAW BUT MAY BE CHARGED TO A BUYER FOR THE PREPARATION OF DOCUMENTS AND THE PERFORMANCE OF BELATED SERVICES. THE MAXIMUM AN4OUNT THAT MAY BE CHARGED FOR A DOCUMENTARY FEE IS DETERMINED BY IOWA CODE SECTION 322.19A, THIS NOTICE IS REQUIBED BY LAW. The vohicle is nol being purchased lor exporl or resale and allows a refund from the customer ol any GM moneys paid should lhat cuslomer resell or export a GM vohiclc without the dcalels Qpv.gr4qye1!,Q.1!qs I Coltrm Fle{! We agree that: (1) lransaclions lvhere multiple cars are pLrrchased by a single pLrrchaser and payment is delayed ( 'Bulk Delerred Transactons') are not ordinary course lransaclions; (2) lhe Dealership's lender, Ally Bank (along with its allitiales, ("Lendca)), has not authorized the Dealership to sell or othenvise dispose of (and has not consenled to lhe sale or other disposition ol) vehicles in Bulk Deferred Transactions free of ils securily interesl in the vehicles; (3) the purchase ol vehicles in Bulk Deferred Transactrons free o[ the securily inlerest of Lender woukj violate the ternrs of the Dealership's financing documenls wrth Lender and the righls of Lender lvould violate lhe ternrs ol tlte Dealership's linancing docuntents with Lender and the rights ol Lender in the vehicles; (4) the Purchaser is not a "buyer in ordinary course of business" as delined in lhe Unifornr Comntercial Code; and (5) accordingly, the sals of vehicles by the Dealership to lhe Purchaser in Bulk Deferred Transactions will not extinguish Lender's security interest in lhe vehicles. Lenders seculty inlerest in a vehiclc will automactically extinguish when payrnent is nrade for lhat vehicle. This provision may only be changed by v,/ritten notice from Lender. vtHtcrE aLtowitrcE tMDE 2 or tn,\Dtn:l vtHtctE attowltrcE rnAoE ! of T&roct! r.poFL You undersland that this agreemenl (including the terms on the back) is an oller to purchase the vehicle described vJhich v/ill become a llinding contract once the dealer has signed il. This document represenls the complete agreement between you and the dealer regardloss ol any other oral, wrillen or prior agreemenls 0r representations. Howevor, if you are buying a used vehicle, the infonlalion you see on the rvindoyr fornr lor llris vehicle is part ot the conlract and the infonnation on the $/indor,v form overrides any corrlrary provisions in this contract, By signing this contracl, you are certifying thal you are at least 1B years old (if there are two buyers, that at least one of you is 18 years old), lhat you have read this conlract lronl and back, and agree to its lerms, and that you have received a copy ol it. tsUYUR .n.a!r.ord'Co,.p.or fL&623_o O (0OlE) 11OI S.E. ORALABOR ROAD ANKENY, IOWA 50021 www.ka llchovrolot.com PHONE (515) 964.4255 TOLL FREE t-800.622-8264 FAX (515) 964.0845 lo|a larv requires us to give you ttle You understand that liability insurancc covcrage !vhich would prolecl you Lrnder lhe lowa Molor Vehicle and Safety Responsibility Act lS NOT INCLUDED in your purchase ol this motor vehicle. lt is custonter's Iesponsibility to notify lheir insurance company ol any DOCUMENTARY FEE. A DOCUMENTARY FEE IS NOT AN OFFICIAL FEE. A DOCUMENTARY FEE IS NOT REQUIRED BY LAW BUT MAY BE CHABGED TO A BUYER FOR THE PREPABATION OF DOCUMENTS AND THE PERFORI4ANCE OF RELATED SEHVICES, THE MAXIMUM AMOUNT THAT MAY BE CHARGED FOR A DOCUMENTARY FEE IS DETEBMINED BY IOWA CODE SECTION 322.19A. THIS NOTICE IS REOUIBED BY LAW. The vehicle is not being purchased lor exporl or resale and allo$/s a refund from lhe customer ol any GM nloneys paid shoLrkl that cuslomer resell or export a GM vehicle wilhout tho dealer's Go1rc1npq1! Sales / Comm Fteel We agree thal: (1) transaclions where multiple cars are purchased by a single purchaser and payment is delayed (-Bulk Delerred Transactons") are not ordinary course transactions; (2) the Dealership's lender, Ally Bank (along rvith its alliliates, ("Lender')), has not authorized the Dealership lo sell or othervJise riispose of (and has nol consenled to lhe sale or other disposation of) vehicles in BLrlk Deferred Transactions free of its secirrity inlerest in the vehiclesi (3) lhe purchase of vehicles in Brrlk Deferred Transactions free of the security interest of Lender would violate lhe terrns of tlre Dealership's linancing docuntenls u/ith Lender and the rights of Lender woLrld violale the ternrs of the Dealership's financing documents y/ilh Lender and lhe rights of Lender in the vehicles; (4) the Purchaser is nol a ,brryer in ordinary course of business" as defined in lhe Unifornr Comnlercial Code: and (5) accordingly, the sale of vehicles by the Dealership to lhe Purchaser in Bulk De,erred Transaclions will not extinguish Lender's secLtrity interest in the vehicles. Lenders security interest in a vehicle will aulornactically extinguish when paynrent is rnade for that vehicle. This provision nray only be changed by v/ritten notice kom Lender. , s1q6i.eo velirct(aLtotgatcI tnaoE, Qt tn,\u!tt You Lrndersland that this agreement (including the teilns on the back) is an offer to purchase lhe vehicle descrjbed which will beconre a binding contract once the dealer has signed it. This document represents the complete agreement between you and the dealer regardless of any other oral, wrilten or prior agreemenls 0r represenlations. Hovrever. if you are buying a used vehicle, the intonnation you see on lhe windorv fornr lor lhis vehicle is part ol the contract and lhe infonnation on the windoy/ form overrides any conlrary provisions in this contracl. By signing this conlract, you are certifying thal you are at least 18 years old (if there are two buyers, that al least one o{ you is 18 years old), lhal you have read this contract lronl and back, and agree lo ils terms, and lhal you have received a copy ol it. toli.TAil0Lt ffi urr€xrATr0{ r t€ lor r 0EttrantD Pltc€ BI]YIR r..tri, / r !o ;.i,,LrrlilC23 oO rt,i tf 11OI S.E. OEALABOR ROAO ANKENY IOWA 50021 www.karlchevrolct.com PHONE (515) 964-425s TOLL FBEE 1-800.622.8264 FAX (515) 964.0845 s749s.00 - 6030.80 = ' 38630s 51464.20 lolva la| requires us to gNe you the You understand that liability insurancc covcragc !!hich would protect you under the lowa Molor Vehicle and Salety Fesponsibility Act lS NOT INCLUDED in your purchase of this ntolor vehicle. ll is custonter's responsibility to notify their insurance conrpany of any DOCUMENTARY FEE. A DOCUi/ENTARY FEE IS NOT AN OFFICIAL FEE, A DOCUMENIARY FEE IS NOT REOUIBED BY LAW. BUT MAY BE CHARGED TO A BUYER FOR THE PBEPARATION OF DOCUI4ENTS AND THE PEBFORMANCE OF RELATED SERVICES, THE I,/AXIMUM AI4OUNT THAT MAY BE CHARGED FOB A DOCUi'ENTARY FEE IS DETERMINED BY IOWA CODE SECT|ON 322,19A. THIS NOTICE IS HEOUIRED BY I-AW, r 51464. The vehicle is not being purchased for export or resale and allolvs a relund from the customer of any Gh4 moneys paid shoul(l that customer resell or export a GM vchicle y/ithout the dealars Governnrenl Sales / _Celrn1fLqe! We agree lhal: (1) lransactions rvhere mulliple cars are purchased by a single purchaser ancl paynrent is delayed ("Bulk Deferred Transactons") are nol ordinary course lransaclions; (2) the Dealership's lender, Ally Bank (along vrith its afliliates, ("Lendei')). has not authoflzed the Dealership to sell or othenirse disposeof (and has not consented to the sale or olher disposition of) vehicles in BLrlk Defened Transactions lree of its security inlerest in lhe vehicles; (S) the purchase ol vehicles in Bulk Deferred Transacljons free ol the security interest of Lendemoukl violale the lernrs ot lhe Dealership's fina0cing docunlenls wilh Lender and the rights ol Lender \Joutd violale lhe ternls ol lhe Dealership'S financing docrrnrenls with Lender and the rights of Lender in the vehicles: (4) lhe PLrrchaser is nol a buyer in ordinary course of business" as delined in the Unifornr Commercial Code: and (5) accordingly, the sale of vehicles by the Dealership to the Purchaser in Bulk Deferred Transaclions uiill not extinguish Lenders securily inleresl in tho vohicles. Lcndefs sccurily interest in a vehicle will autontactically extinguish !vhen payntent is nlade for thal vehicle. This provision nray only be changed by vrritlen notice fronr Lender. You understand that this agreemenl (including the tetnts on the back)is an offer to purchase the vehicle described vrlrich will become a binding contract once the dealer has signed it.This documonl represenls lhe cotnplete agreement between you and the dealer rcgardless o[ any other oral, rvriilen or prior agreemenls or represenlations. However, rf yorr are buying a used vehicle, thc infornralion yoLl see on the window fornr for lhis vehicle is part of the contract and the information on the windovr form ovenides any contrary provisions in this contracl. By signing this contract, you are cerlitying that you are at least 1B years old (il there are hvo buyers, lhal al least one of you is 18 years old), lhat you have read lhis conlract lronl and back, and agree lo ils ternls, and that you have received a copy of it. sralr ! r€^L rarrs N/A ,i.,,r 1n\,1(rr lr.luili,rnrll,l r I I S N/A s 51464-2O tsUYEI{ !-'tr.1rr 1,,.1P.,,11..,,rL6{N?J o O 10018)