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Home My WebLink About2025-11-03 I01G_01 Bluestem Trunk Sewer Phase 2_Pmt Est 15AGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: November 3, 2025 AGENDA ITEM:Consideration of approval of a motion approving Payment Estimate No. 15 to Synergy Contracting, LLC, for the Bluestem Trunk Sewer Phase 2 Project in the amount of $0. FORMAT:Consent Agenda SYNOPSIS INCLUDING PRO & CON: Synergy Contracting, LLC, requested Payment Estimate No. 15 for the work completed on the Bluestem Trunk Sewer – Phase 2 project in the amount of $136,508.43 Veenstra & Kimm, Inc. has reviewed the payment estimate and recommends payment. The partial payment is for the pay period August 27, 2025 to October 23, 2025. This pay estimate is for lift station demolition. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $0 COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve Payment Estimate No. 15 ATTACHMENTS: I. Letter of Recommendation II.Payment Estimate No. 15 PREPARED BY:Lisa Bauman REVIEWED BY:Sara Kappos SKK I1G1 October 31, 2025 Rudy Koester Director of Public Works City of Waukee 805 University Avenue Waukee, Iowa 50263 WAUKEE, IOWA BLUESTEM TRUNK SEWER EXTENSION – PHASE 2 PAYMENT ESTIMATE NO. 15 Attached is a copy of Pay Estimate No. 15 in accordance with the contract between the City of Waukee and Synergy Contracting, LLC for the Bluestem Trunk Sewer – Phase 2 project. The partial payment estimate is for the period August 27, 2025 through October 23, 2025. Payment Estimate No. 15 is for lift station demolition. We have reviewed and recommend approval of Payment Estimate No. 15. Pursuant to Section 28.1 of the General Conditions of the Bluestem Trunk Sewer Extension – Phase 2 project specifications, we recommend that payments to Synergy Contracting, LLC be withheld to protect the City of Waukee from loss due to defective work not remedied and reasonable evidence indicating probable filing of claim. Listed below are the specific grounds for withholding of payments along with their actual or estimated cost. 1. Unpaid water bill $14,507.14 2. Damaged fiber repair $18,280.00 3. Fire hydrant repair $500.00 4. Bike trail replacement calculated at 6” PCC Bid Price $4,620.00 5. Ashworth Road pavement replacement calculated at 8” PCC Bid Price $2,730.00 6. Removal of two large cottonwood trees from lift station property $10,000.00 7. Additional sewer cleaning required because of pipe sags, per previously shared estimate $91,465.42 Total Unpaid Claims to be Withheld $142,102.56 Rudy Koester October 31, 2025 Page 2 The contract completion date for the project established with Change Order No. 1 was June 30, 2025. The City may assess damages in the amount of $500 per calendar day for each day that the project is not complete after June 30, 2025. To date, $61,500 (123 days x $500/day) in damages may be assessed. We recommend the City of Waukee withhold further payments until the above grounds are resolved. Please sign Pay Estimate No. 15 in the space provided. Please return one signed copy to Veenstra & Kimm, Inc. and forward one signed copy to Synergy Contracting, LLC. If you have any questions or comments, please contact us at 225-8000. VEENSTRA & KIMM, INC. Andy Willcuts ARW 275370 cc: Synergy Contracting, LLC – w/enclosure (email) Sara Kappos, City of Waukee – w/enclosure (email) Becky Schuett, City of Waukee – w/enclosure (email) Lisa Bauman, City of Waukee – w/enclosure (email) Rachel Bruns, City of Waukee – w/enclosure (email) Tracy Lovetinsky, City of Waukee – w/enclosure (email) Original Contract Amount: QUANTITY VALUE ESTIMATED AUTHORIZED COMPLETED COMPLETED ITEM NO.DESCRIPTION UNIT (ORIG. CONT.)(INCL. C.O.'S)TO DATE UNIT PRICE TO DATE 1.1 Mobilization LS 1.00 1.00 0.95 $459,200.00 $436,240.00 1.2 Erosion Control & SWPPP LS 1.00 1.00 0.95 $31,200.00 $29,640.00 1.3 Traffic Control LS 1.00 1.00 1.00 $8,400.00 $8,400.00 1.4 Clearing and Grubbing LS 1.00 1.00 1.00 $21,000.00 $21,000.00 1.5 Stabilizing Material TONS 185.00 185.00 142.00 $56.00 $7,952.00 1.6 Off-Site Topsoil CY 160.00 160.00 0.00 $21.00 $0.00 1.7 Steel Sheeting Left in Place SF 500.00 500.00 500.00 $77.00 $38,500.00 1.8 Seeding LS 1.00 1.00 0.55 $32,400.00 $17,820.00 1.9 Rip-Rap TONS 129.00 129.00 145.67 $77.00 $11,216.59 1.10 Field Drain Lines LF 200.00 200.00 0.00 $35.00 $0.00 1.11 8" Sanitary Sewer in Place LF 827.00 827.00 827.00 $119.00 $98,413.00 1.12 12" Sanitary Sewer in Place LF 575.00 537.50 408.00 $133.00 $54,264.00 1.13 12" Sanitary Sewer, Trenchless LF 2,100.00 2,100.00 2231.25 $259.00 $577,893.75 1.14 Sewer Service Connection EA 1.00 1.00 1.00 $7,000.00 $7,000.00 1.15 48" Manhole EA 7.00 7.00 7.00 $9,800.00 $68,600.00 1.16 60" Manhole EA 4.00 4.00 5.00 $11,200.00 $56,000.00 1.17 48" Manhole Extra Depth VF 30.00 30.00 22.50 $280.00 $6,300.00 1.18 60" Manhole Extra Depth VF 121.00 121.00 136.00 $420.00 $57,120.00 1.19 Connection to Existing Manhole EA 2.00 2.00 2.00 $10,500.00 $21,000.00 1.20 8" External Drop Connection EA 1.00 1.00 1.00 $10,500.00 $10,500.00 1.21 24" RCP Culvert LF 40.00 40.00 0.00 $175.00 $0.00 1.22 24" CMP Culvert LF 59.00 59.00 59.00 $168.00 $9,912.00 1.23 24" RCP Apron EA 2.00 2.00 0.00 $4,620.00 $0.00 1.24 24" CMP Apron EA 2.00 2.00 2.00 $2,401.00 $4,802.00 1.25 6" PCC Driveway SY 13.00 13.00 0.00 $105.00 $0.00 1.26 8" PCC Driveway SY 220.00 220.00 0.00 $91.00 $0.00 1.27 Lift Station Demolition LS 1.00 1.00 1.00 $60,000.00 $60,000.00 Total Value Completed - Original Contract $1,602,573.34 2.1 Trenchless Sewer Under Culvert LS 0.00 1.00 1.00 $18,228.51 $18,228.51 Total Value Completed - Change Order No. 1 $18,228.51 3.1 Turf Reinforcement Matting SY 0.00 400.00 400.00 $6.50 $2,600.00 3.2 Curlex Matting SY 0.00 750.00 750.00 $4.75 $3,562.50 Total Value Completed - Change Order No. 2 $6,162.50 BID ITEMS PROJECT TITLE: Bluestem Trunk Sewer - Phase 2 Contractor: Synergy Contracting, LLC Pay Period: August 27, 2025 to October 23, 2025 ESTIMATE OF CONSTRUCTION COMPLETED PARTIAL PAYMENT NO. 15 Date: 10/31/25 $1,663,600.00 275370 Page 1 of 2 Total Completed $1,602,573.34 Total Completed $18,228.51 $6,162.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $24,391.01 Total Completed $1,626,964.35 Total Completed $0.00 $1,626,964.35 $142,102.56 $75,754.09 $1,409,107.70 May 24, 2025 to June 27, 2025 June 28, 2025 to July 30, 2025 July 31, 2025 to August 26, 2025 $1,409,107.70 $0.00 $0.00 is recommended for approval for payment in accordance with the terms of the Contract. $1,663,600.00 $1,683,003.51 $0.00 $1,409,107.70 $273,895.81 96.7% Synergy Contracting, LLC Signature Signature Signature Name Name Name Title Project Engineer Title Title Date Date Date SUMMARY Bid Item Subtotal $1,663,600.00 Original Contract 1 Description/Notes Trenchless Sewer Under Culvert Erosion Control Matting2 3 6 7 $0.00 Veenstra & Kimm, Inc. 9 Total Previously Approved City of Waukee Approved by: CONTRACT SUMMARY December 1, 2024 to December 20, 2024 December 21, 2024 to April 11, 2025 $28,419.48 BALANCE ORIGINAL CONTRACT AMOUNT TOTAL PARTIAL PAYMENTS INCL THIS PAYMENT PERCENT COMPLETE TOTAL CONTRACT AMOUNT PLUS CHANGE ORDERS THIS PARTIAL PAYMENT $44,305.35 Amount Due This Request 11 April 12, 2025 to May 23, 2025 $15,562.67 $16,399.38 Recommended By: Contractor: $37,262.42 14 September 21, 2024 to October 25, 2024 October 26, 2024 to November 8, 2024 $156,674.00 $219,835.70 $298,057.75 $216,071.51 $42,838.35 12 November 9, 2024 to November 30, 2024 10 APPROVED CHANGE ORDERS $0.00 $6,162.50 $0.00 $0.00 $0.00 4 5 Change Order No. 1 Total Approved $13,241.01 8 $0.00 Total Approved $1,683,003.51 Total Materials Stored Note: The amount 6 7 4 5 8 March 23, 2024 to April 30, 2024 May 1, 2024 to May 31, 2024 Partial Payment No. APPROVED PARTIAL PAYMENTS March 1, 2024 to March 22, 2024 Period $134,718.56 June 1, 2024 to June 30, 2024 July 1, 2024 to September 20, 2024 13 $41,773.63 Unpaid Claims Witholding Retainage Total Earned Less Retainage and Unpaid Claims Withholding Total Completed Plus Materials Stored Total Change Orders 2 3 $6,184.50 $151,004.40 Revised Contract Price $19,403.51 Total Approved 275370 Page 2 of 2