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HomeMy WebLinkAbout2025-11-03 I06 Professional Consulting Services Agr, 6th St Functional DesignAGENDA ITEM: CITY OF WAUKEE, IOWA CITY COUNCIL MEETING COMMUNICATION MEETING DATE: November 3, 2025 AGENDA ITEM:Consideration of approval of a resolution approving Agreement for Professional Consulting Services with Foth Infrastructure and Environment, LLC [6th Street Functional Design and Traffic Study, I-80 to Ashworth Road] FORMAT:Resolution SYNOPSIS INCLUDING PRO & CON: The project includes a traffic study for approximately 2,300 acres of undeveloped land bound to the west by S Avenue, the south by Interstate 80, the east by the current edge of developed land within City of Waukee limits, and to the north by Sugar Creek. The analysis will be completed for the planning of future roadway cross sections of Prairie Bluff Drive west of 6th Street, 6th Street from I-80 to Ashworth Road, and Ashworth Road from the future western City limits to 6th Street. Included with the scope of work is the functional roadway design for 6th Street from I-80 to Ashworth Road. It is assumed the conceptual and functional design task will include the development of a 5-lane urban collector roadway section. The typical section will be verified by the traffic study task, and the development of additional alternative concepts is NOT included in this scope. The Conceptual and Functional roadway design tasks will NOT include geometric layouts for future Interstate 80 interchange or ramp terminal configurations. The project will include coordination with the Iowa DOT’s proposed bridge replacement project. FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: Basic Services are for a Not To Exceed amount of $239,500.00. COMMISSION/BOARD/COMMITTEE COMMENT: STAFF REVIEW AND COMMENT: RECOMMENDATION: Approve the resolution. ATTACHMENTS: I. Resolution II. Agreement for Professional Consulting Services PREPARED BY: Lisa Bauman REVIEWED BY: Rudy Koester RK I6 THE CITY OF WAUKEE, IOWA RESOLUTION 2025- APPROVING AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH FOTH INFRASTRUCTURE AND ENVIRONMENT, LLC [6TH STREET FUNCTIONAL DESIGN AND TRAFFIC STUDY, I-80 TO ASHWORTH ROAD] IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS, the City of Waukee, Dallas County, State of Iowa, is a duly organized Municipal Organization; AND, WHEREAS, the City desires to retain the consultant services of Foth Infrastructure and Environment, LLC for the 6th Street Functional Design and Traffic Study, I-80 to Ashworth Road; AND, WHEREAS, the scope of services includes a traffic study for approximately 2,300 acres of undeveloped land bound to the west by S Avenue, the south by Interstate 80, the east by the current edge of developed land within City of Waukee limits, and to the north by Sugar Creek. The analysis will be completed for the planning of future roadway cross sections of Prairie Bluff Drive west of 6th Street, 6th Street from I-80 to Ashworth Road, and Ashworth Road from the future western City limits to 6th Street. Included with the scope of work is the functional roadway design for 6th Street from I-80 to Ashworth Road; AND, NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waukee that the Agreement for Professional Consulting Services between Foth Infrastructure and Environment, LLC and the City of Waukee, Iowa [6th Street Functional Design and Traffic Study, I-80 to Ashworth Road] is hereby approved. Passed by the City Council of the City of Waukee, Iowa, and approved the 3rd day of November, 2025. ____________________________ Courtney Clarke, Mayor Attest: ___________________________________ Rebecca D. Schuett, City Clerk RESULTS OF VOTE: AYE NAY ABSENT ABSTAIN R. Charles Bottenberg Chris Crone Rob Grove Anna Bergman Pierce Ben Sinclair Page 1 of 21 AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES 6th Street Functional Design and Traffic Study I-80 to Ashworth Road Waukee City Project No. This Agreement is made and entered into this 3rd day of November , 2025, by and between the CITY OF WAUKEE, a municipal corporation, hereinafter referred to as “City”, and FOTH INFRASTRUCTURE AND ENVIRONMENT, LLC, (Fed. I.D. #20-5814224), a limited liability company licensed under the laws of the State of Iowa, party of the second part, hereinafter referred to as “Consultant” as follows: THE CITY HEREBY AGREES TO RETAIN THE CONSULTANT FOR THE PROJECT AS DESCRIBED IN THIS AGREEMENT AND CONSULTANT AGREES TO PERFORM THE PROFESSIONAL SERVICES AND FURNISH THE NECESSARY DOCUMENTATION FOR THE PROJECT AS GENERALLY DESCRIBED IN THIS AGREEMENT. 1. SCOPE OF SERVICES Services provided under this Agreement shall be as further described in Attachment 1, Scope of Services. 2. SCHEDULE The schedule of the professional services to be performed shall conform to the Schedule set forth in Attachment 2. Any deviations from the Schedule shall be approved by the authorized City representative. The City agrees that the Consultant is not responsible for delays arising from a change in the scope of services, a change in the scale of the Project or delays resulting from causes not directly or indirectly related to the actions of the Consultant. 3. COMPENSATION A. In consideration of the professional services provided herein, the City agrees to pay the Consultant the following sum NOT-TO-EXCEED, including any authorized reimbursable expenses, pursuant to the Schedule of Fees set forth in Attachment 3. I. Basic Services of the Consultant $ 239,500 Total Compensation $ 239,500 B. The Consultant shall invoice the City monthly for services, any reimbursable expenses and any approved amendments to this Agreement, based upon services actually completed at the time of the invoice. Final payment shall be due and payable within 30 days of the City's acceptance of Consultant's submission of final deliverables in accordance with the Scope of Services. C. In consideration of the compensation paid to the Consultant, the Consultant agrees to perform all professional services to the satisfaction of the City by performing the professional services in a manner consistent with that degree of care and skill ordinarily exercised by members of Consultant's profession currently practicing under similar circumstances. If the performance of this Agreement involves the services of others or the furnishing of equipment, supplies, or materials, the Consultant agrees to pay for the same in full. Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 2 of 21 4. INSURANCE A. Consultant understands and agrees that Consultant shall have no right of coverage under any and all existing or future City comprehensive, self or personal injury policies. Consultant shall provide insurance coverage for and on behalf of Consultant that will sufficiently protect Consultant or Consultant' representative(s) in connection with the professional services which are to be provided by Consultant pursuant to this Agreement, including protection from claims for bodily injury, death, property damage, and lost income. Consultant shall provide worker's compensation insurance coverage for Consultant and all Consultant's personnel. Consultant shall file applicable insurance certificates with the City, and shall also provide evidence of the following additional coverage. B. The Consultant shall provide evidence of comprehensive general liability coverage and contractual liability insurance by an insurance company licensed to do business in the State of Iowa in the limits of at least $1,000,000 each personal injury accident and/or death; $1,000,000 general aggregate personal injury and/or death; and $1,000,000 for each property damage accident. The evidence shall designate the City as an additional insured, and that it cannot be canceled or materially altered without giving the City at least thirty (30) days written notice by registered mail, return receipt requested. C. The Consultant shall also provide evidence of automobile liability coverage in the limits of at least $1,000,000 bodily injury and property damage combined. The evidence shall designate the City as an additional insured, and that it cannot be cancelled or materially altered without giving the City at least thirty (30) days written notice by registered mail, return receipt requested. D. The Consultant shall provide evidence of professional liability insurance, by an insurance company licensed to do business in the State of Iowa, in the limit of $1,000,000 for claims arising out of the professional liability of the Consultant. Consultant shall provide City written notice within five (5) days by registered mail, return receipt requested of the cancellation or material alteration of the professional liability policy. E. Failure of Consultant to maintain any of the insurance coverages set forth above shall constitute a material breach of this Agreement. 5. NOTICE Any notice to the parties required under this agreement shall be in writing, delivered to the person designated below, by United States mail or in hand delivery, at the indicated address unless otherwise designated in writing. FOR THE CITY: FOR THE CONSULTANT: Name: City of Waukee Name: Foth Infrastructure and Environment Attn: Rudy Koester, P.E. Attn: Joshua C. DeBower, P.E. Title: Director of Public Works Title: Senior Client Team Leader Address: 230 W. Hickman Road Address: 8191 Birchwood Court, Suite L City, State: Waukee, IA 50263 City, State: Johnston, IA 50131 Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 3 of 21 6. GENERAL COMPLIANCE In the conduct of the professional services contemplated hereunder, the Consultant shall comply with applicable state, federal, and local law, rules, and regulations, technical standards, or specifications issued by the City. Consultant must qualify for and obtain any required licenses prior to commencement of work, including any professional licenses necessary to perform work within the State of Iowa. 7. STANDARD OF CARE Services provided by the Consultant under this Agreement shall be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. 8. INDEPENDENT CONTRACTOR Consultant understands and agrees that the Consultant and Consultant's employees and representatives are not City employees. Consultant shall be solely responsible for payment of salaries, wages, payroll taxes, unemployment benefits, or any other form of compensation or benefit to Consultant or Consultant's employees, representatives or other personnel performing the professional services specified herein, whether it be of a direct or indirect nature. Further, it is expressly understood and agreed that for such purposes neither Consultant nor Consultant's employees, representatives or other personnel shall be entitled to any City payroll, insurance, unemployment, worker's compensation, retirement, or any other benefits whatsoever. 9. NON-DISCRIMINATION Consultant will not discriminate against any employee of applicant for employment because of race, color, sex, national origin, religion, age, handicap, or veteran status. Consultant will, where appropriate or required, take affirmative action to ensure that applicants are employed, and that employees are treated, during employment, without regard to their race, color, sex, or national origin, religion, age, handicap, or veteran status. Consultant will cooperate with the City in using Consultant's best efforts to ensure that Disadvantaged Business Enterprises are afforded the maximum opportunity to compete for subcontracts of work under this Agreement. 10. HOLD HARMLESS Consultant agrees to indemnify and hold harmless the City, its officers, agents, and employees from any and all claims, settlements and judgments, to include all reasonable investigative fees, attorney's fees, and court costs for any damage or loss which is due to or arises from a breach of this Agreement, or from negligent acts, errors or omissions in the performance of professional services under this Agreement and those of its sub consultants or anyone for whom Consultant is legally liable. 11. ASSIGNMENT Consultant shall not assign or otherwise transfer this Agreement or any right or obligations therein without first receiving prior written consent of the City. Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 4 of 21 12. APPROPRIATION OF FUNDS The funds appropriated for this Agreement are equal to or exceed the compensation to be paid to Consultant. The City's continuing obligations under this Agreement may be subject to appropriation of funding by the City Council. In the event that sufficient funding is not appropriated in whole or in part for continued performance of the City's obligations under this Agreement, or if appropriated funding is not expended due to City spending limitations, the City may terminate this Agreement without further compensation to the Consultant. To the greatest extent allowed by law, the City shall compensate Consultant as provided in Section 18(A) of this Agreement. 13. AUTHORIZED AMENDMENTS TO AGREEMENT A. The Consultant and the City acknowledge and agree that no amendment to this Agreement or other form, order or directive may be issued by the City which requires additional compensable work to be performed if such work causes the aggregate amount payable under the amendment, order or directive to exceed the amount appropriated for this Agreement as listed in Section 3, above, unless the Consultant has been given a written assurance by the City that lawful appropriation to cover the costs of the additional work has been made. B. The Consultant and the City further acknowledge and agree that no amendment to this Agreement or other form, order or directive which requires additional compensable work to be performed under this Agreement shall be issued by the City unless funds are available to pay such additional costs, and the Consultant shall not be entitled to any additional compensation for any additional compensable work performed under this Agreement. The Consultant expressly waives any right to additional compensation, whether in law or equity, unless prior to commencing the additional work the Consultant was given a written amendment, order or directive describing the additional compensable work to be performed and setting forth the amount of compensation to be paid, such amendment, order or directive to be signed by the authorized City representative. It is the Consultant's sole responsibility to know, determine, and ascertain the authority of the City representative signing any amendment, directive or order. 14. OWNERSHIP OF CONSULTING DOCUMENTS All sketches, tracings, plans, specifications, reports, and other data prepared under this Agreement shall become the property of the City; a reproducible set shall be delivered to the City at no additional cost to the City upon completion of the plans or termination of the services of the Consultant. All drawings and data shall be transmitted in a durable material, with electronic files provided when feasible to do so. The Consultant's liability for use of the sketches, tracings, plans, specifications, reports, and other data prepared under this Agreement shall be limited to the Project. 15. INTERPRETATION No amendment or modification of this Agreement shall be valid unless expressed in writing and executed by the parties hereto in the same manner as the execution of the Agreement. This is a completely integrated Agreement and contains the entire agreement of the parties; any prior written or oral agreements shall be of no force or effect and shall not be binding upon either party. The laws of the State of Iowa shall govern and any judicial action under Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 5 of 21 the terms of this Agreement shall be exclusively within the jurisdiction of the district court for Dallas County, Iowa. 16. COMPLIANCE WITH FEDERAL LAW To the extent any federal appropriation has or will be provided for the Project, or any federal requirement is imposed on the Project, Consultant agrees that Consultant will comply with all relevant laws, rules and regulations imposed on City and/or Consultant necessary for receipt of the federal appropriation. Consultant shall provide appropriate certification regarding Consultant's compliance. 17. SOLICITATION AND PERFORMANCE A. The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working for the Consultant, to solicit or secure this Agreement, and that the Consultant has not paid or agreed to pay any company or person other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or contingent fee. B. The Consultant shall not engage the services of any person or persons in the employ of the City at the time of commencing such services without the written consent of the City. 18. SUSPENSION AND TERMINATION OF AGREEMENT A. The right is reserved by the City to suspend this Agreement at any time. Such suspension may be effected by the City giving written notice to the Consultant, and shall be effective as of the date established in the suspension notice. Payment for Consultant's services shall be made by the City for services performed to the date established in the suspension notice. Should the City reinstate the work after notice of suspension, such reinstatement may be accomplished by thirty (30) days written notice within a period of six (6) months after such suspension, unless this period is extended by written consent of the Consultant. B. Upon ten (10) days written notice to the Consultant, the City may terminate the Agreement at any time if it is found that reasons beyond the control of either the City or Consultant make it impossible or against the City's interest to complete the Agreement. In such case, the Consultant shall have no claims against the City except for the value of the work performed up to the date the Agreement is terminated. C. The City may also terminate this Agreement at any time if it is found that the Consultant has violated any material term or condition of this Agreement or that Consultant has failed to maintain workers' compensation insurance or other insurance provided for in this Agreement. In the event of such default by the Consultant, the City may give ten (10) days written notice to the Consultant of the City's intent to terminate the Agreement. Consultant shall have ten (10) days from notification to remedy the conditions constituting the default. D. In the event that this Agreement is terminated in accordance with paragraph C of this section, the City may take possession of any work and may complete any work by whatever means the City may select. The cost of completing said work shall be deducted from the balance which would have been due to the Consultant had the Agreement not been terminated and work completed in accordance with contract documents. Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 6 of 21 E. The Consultant may terminate this Agreement if it is found that the City has violated any material term or condition of this Agreement. In the event of such default by the City, the Consultant shall give ten (10) days written notice to the City of the Consultant's intent to terminate the Agreement. City shall have ten (10) days from notification to remedy the conditions constituting the default. 19. TAXES The Consultant shall pay all sales and use taxes required to be paid to the State of Iowa on the work covered by this Agreement. The Consultant shall execute and deliver and shall cause any sub-consultant or subcontractor to execute and deliver to the City certificates as required to permit the City to make application for refunds of said sales and use taxes as applicable. The City is a municipal corporation and not subject to state and local tax, use tax, or federal excise taxes. 20. SEVERABILITY If any portion of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Agreement shall continue in full force and effect. 21. MISCELLANEOUS HEADINGS Title to articles, paragraphs, and subparagraphs are for information purposes only and shall not be considered a substantive part of this Agreement. 22. FURTHER ASSURANCES Each party hereby agrees to execute and deliver such additional instruments and documents and to take all such other action as the other party may reasonably request from time to time in order to effect the provisions and purposes of this Agreement. 23. COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall constitute an original document, no other counterpart needing to be produced, and all of which when taken together shall constitute the same instrument. Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 7 of 21 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized officers or agents on the day and year first above written. CONSULTANT CITY OF WAUKEE BY: BY: Name: Joshua C. DeBower Name: Courtney Clarke Title: Senior Client Team Leader Title: Mayor WITNESS ATTEST Name: Adam C. Juel, P.E. Name: Rebecca D. Schuett Title: Senior Transportation Engineer Title: City Clerk Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 8 of 21 ATTACHMENT 1 SCOPE OF SERVICES The work to be performed by the Consultant under this agreement shall encompass and include detailed work, services, materials, equipment and supplies necessary to complete analysis and design for the project. The project consists of a traffic study for approximately 2,300 acres of undeveloped land bound to the west by S Avenue, the south by Interstate 80, the east by the current edge of developed land within City of Waukee limits, and to the north by Sugar Creek. The analysis will be completed for the planning of future roadway cross sections of Prairie Bluff Drive west of 6th Street, 6th Street from I-80 to Ashworth Road, and Ashworth Road from the future western City limits to 6th Street. Services performed by the Consultant under this Scope of Services include performing traffic counts at the identified locations and traffic engineering analysis services. This scope of services is based on the Project Lion Draft Site Plan dated March 3, 2025, input provided by the Iowa Department of Transportation, the City of Waukee’s comprehensive plan (Imagine Waukee 2040), and conversations with City of Waukee staff. Included with the scope of work is the functional roadway design for 6th Street from I -80 to Ashworth Road. It is assumed the conceptual and functional design task will include the development of a 5-lane urban collector roadway section. The typical section will be verified by the traffic study task, and the development of additional alternative concepts is NOT included in this scope. The Conceptual and Functional roadway design tasks will NOT include geometric layouts for future Interstate 80 interchange or ramp terminal configurations. The project will include coordination with the Iowa DOT’s proposed bridge replacement project. The scope of services to be performed by the Consultant shall be completed in accordance with generally accepted standards of practice and shall include the services to complete the following tasks: I. BASIC SERVICES OF THE CONSULTANT The Consultant shall confer on a regular basis with City of Waukee staff to clarify and define the requirements for the Project and review available data. The City of Waukee agrees to furnish to the Consultant full information with respect to the City’s and Iowa Department of Transportation’s requirements, including any special or extraordinary considerations for the Project or special services needed, and to make available pertinent existing data. The Consultant shall provide the following basic services regarding the Project: A. PROJECT COORDINATION Task 1 – Maintain and Update Project Mailing List Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 9 of 21 The Consultant will maintain the project mailing list and update it as needed to include all local officials, agencies and interested parties. The City will provide the initial list of interested parties. Task 2 – Public Information Meetings The Consultant will conduct one (1) public informational meeting(s) that will be attended by a minimum of three (3) staff members of the Consultant. The purpose of the meeting will be to provide a brief overview of the proposed improvements to the surrounding property owners. The meeting will include a discussion of the construction plan, as well as gather information on the concerns, priorities and specific issues of the adjacent property owners and other affected parties. This task includes preparation of the public notification letter, display materials and hand out information for the meeting. The reserving of the meeting facility and a public notification will be completed by the City. Task 3 – Individual Property Owner Meetings The Consultant will conduct one (1) meeting with each property owner. For budgeting purposes it is assumed there are a total of thirty (30) property owners included. The meetings will be attended by a minimum of two (2) staff members of the Consultant. The purpose of the meeting will be to provide detailed information of the proposed improvements and impacts to each property. The meeting will include exhibits and an active discussion including any concerns. This task includes initial contact with the property owner, preparation of exhibits, the meeting(s) and follow-up. Task 4 – Utility Coordination The Consultant will conduct two (2) utility coordination meetings with representatives of various utility companies. The first meeting will be to advise the utility of the nature and extent of the proposed improvements and solicit mapping and input from the utility to develop an understanding of the order of magnitude and limitations of their facilities located within the project corridor. The second meeting will be to review the collected field data, identify any missing information, share with each utility the proposed functional layout of the project, and begin initial assessments of impacts to each utility. The Consultant shall document all communications and correspondence with each utility company and share with the City prior to the start of preliminary design. Known utilities in the corridor include: • MidAmerican Energy Company • Lumen Communications • Aureon Network Services • mi-fiber • Unite Private Network • Windstream Communications • Mediacom Communications Task 5 – Periodic Meetings with Local Elected Officials, City of Waukee, City of WDM and DOT Informational update presentations will be provided to the City Council on an as needed basis during the design development process. The presentations will provide an Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 10 of 21 introduction/overview of the project and project goals and objectives. It will also provide an update on design development concepts and schedule. The presentations will be held in conjunction with the Council Work Sessions. For estimating purposes, it is assumed that the Consultant will attend two (2) meetings. Task will include meetings with staff from the City of Waukee, City of West Des Moines and the Iowa DOT to discuss the forecasted traffic, proposed conceptual design and coordinate with future development and construction projects. For estimating purposes, it is assumed that the Consultant will attend two (2) meetings. Task 6 – Exhibit Preparation for Council Meetings Exhibits for the design development will consist of aerial mosaics for the project with the major project features indicated on the exhibit. Include coloring, lettering, and other techniques to delineate the proposed design and right of-way needs, including typical sections of the roadway. The figure will indicate right-of-way needs, property lines, property ownership, access control lines, structure limits, and roadway improvements. Task 7 - Project Management The project manager for the Consultant will be responsible for monthly progress reporting, minutes of meetings, interoffice memoranda, and invoicing. This task also includes scheduling of staff, coordinating with Subconsultants, review of progress, and senior review of deliverables B. Traffic Review and Counts Task 1 - Traffic Data Collection Coordinate with Iowa DOT Staff and Des Moines Area MPO staff to obtain travel demand model post-processed future daily traffic projections and truck percentages. Review data to determine if all necessary data is included. Obtain and review data and reports describing traffic volumes and patterns within the study area and review the data for possible inclusion within this study. Data sources will include previous traffic studies and reports produced by or for the Client. The Consultant will process turning movement traffic volumes at the following five (5) intersections where video data was collected in May of 2025: • Ute Avenue at Interstate Parkway • 6th Street at I-80 Eastbound Ramps • 6th Street at I-80 Westbound Ramps • 6th Street at Prairie Bluff Drive • 6th Street at Indian Ridge Drive • 6th Street at Ashworth Road The traffic count data will be reviewed and analyzed for use in the traffic study. Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 11 of 21 The City of Waukee will provide turning movement count data for the signalized intersection of 6th Street and Ashworth Road. The data provided will be reviewed and analyzed for use in the traffic study. C. Traffic Engineering Analysis The Consultant shall review the traffic counts and crashes, forecast traffic volumes, conduct traffic operation analysis, conduct a crash analysis, and develop recommendations for potential roadway and traffic control improvements. Task 1 - Traffic Project Coordination The project discipline lead will be responsible for task identification, staff scheduling and coordination, traffic project communications, and other important elements of the project. The traffic study project duration is assumed to be approximately fourteen (14) weeks from when intersection traffic data processing begins. Task 2 - Traffic Review Meetings Maintain communications with the project team and various other designated representatives. The meetings will serve to establish schedules, promote a dialog between the various entities, improve the decision-making process, and expedite recommendation development. Prepare minutes of meetings and keep documentation of other communications. For budget purposes, it is assumed two (2) meetings will be attended by the Consultant with the City of Waukee and/or the Iowa Department of Transportation by two (2) staff members of the consultant. Task 3 – Traffic Model Development & Analysis The traffic impact study shall incorporate, at a minimum, traffic engineering principles and standards from the Iowa DOT Guidelines for Traffic Impact Analysis, the Institute of Transportation Engineers (ITE), and national practices. a. Model Development The Consultant will develop a base traffic model of the study area for the AM and PM peak hours with 2025 data. Additional models will be created from the base model for future operations. The Highway Capacity Manual 7th Edition (HCM7) principles will be used to evaluate intersection capacities. The following nine (9) intersections will be included in the traffic model and analyzed: • Ute Avenue at Interstate Parkway • 6th Street at I-80 Eastbound Ramps • 6th Street at I-80 Westbound Ramps • 6th Street at Prairie Bluff Drive • 6th Street at Indian Ridge Drive • 6th Street at Ashworth Road • Prairie Bluff Drive at U Place (Future) • Ashworth Road at T Avenue (Future) • Prairie Bluff Drive at T Avenue (Future) Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 12 of 21 Intersections identified as future could potentially change based on input from the City during discussions on future lane use and the future roadway network. The following six (6) roadways will be included in the traffic model for the planning of future roadway cross sections: • Prairie Bluff Drive west of 6th Street • 6th Street/Ute Avenue from Interstate Parkway to Ashworth Road • Ashworth Road from future western city limits to 6th Street • U Place from Ashworth Road going south • 328th Place/330th Way from S Avenue to U Place • T Avenue from Ashworth Road to 328th Place/330th Way b. Background Traffic Growth and Future Roadway Improvements The Consultant will use data provided by the Des Moines Area MPO to determine future background traffic growth for the project area. Programmed improvements to roadways within the study area will be coordinated with the City of Waukee and the Iowa Department of Transportation. c. Land Use The Consultant will use City provided site plans to determine future land use that may impact traffic volumes for the project area. Programmed improvements to road capacities will also be coordinated with City Staff. Vistro, a traffic impact assessment software by PTV, will be used to create and track the trips generated from existing and potential developments. Approximately 2,365 acres of undeveloped land as shown in Attachment 2 will be included in the traffic analysis. Future land uses will be determined based on the Imagine Waukee 2040 Comprehensive Plan and input from the City. For areas where the only known information is future zoning and total acreage the following process will be used to convert the acreages to land uses with dwelling units and building square footage: • Residential units will be estimated based on dwelling units per acre with direction from the City on how many for low density, medium density, etc. • For commercial, office, and light industrial land uses building square footages will be estimated by converting gross acres to net acres, net acres to net square footage, and net square footage to building square footage. All factors will be approved by the City prior to finalizing any calculations. d. Trip Generation and Distribution – 2035 The Consultant will estimate the volume of traffic expected to be generated within the 2,365 undeveloped acres by the year 2035 based on trip generation rate data published in the ITE Trip Generation Manual, latest edition. Traffic will be generated for th e weekday AM and PM peak hours. The new traffic generation will be distributed to the Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 13 of 21 study area intersections based on existing travel patterns within the study area. The background traffic growth will be added to the 2025 traffic to get 2035 base traffic. The generated and distributed traffic will be added to the 2035 base traffic and the new volumes will be used as the basis for the 2035 operational analysis. Forecasted corridor average daily traffic (ADT) volumes will be determined using the collected traffic count data, forecasted peak hour traffic volumes, and expansion factors. e. Future Trip Generation and Distribution – Full Build (2045) The Consultant will develop traffic projections for the full study area of approximately 2,365 acres for the weekday AM and PM peak hours and the ADT volumes for routes within the study area. The Consultant will estimate the volume of traffic expected to be generated within the 2,365 undeveloped acres based on trip generation rate data published in the ITE Trip Generation Manual, latest edition. The new traffic generation will be distributed to the study area intersections based on existing travel patterns within the study area. The distributed traffic, along with background traffic growth from 2025 to 2045 will be added to the existing traffic and the new volumes will be used as the basis for the Full Build operational analysis. The Consultant will submit a summary of the trip generation, distribution, and assignment to the City for review and approval prior to conducting any traffic operational analysis. After the City accepts the traffic summary or makes recommendations and/or modifications to the trip generation, distribution, or assignment, then the Consultant may proceed with the Traffic Operational Analysis, as outlined below f. Traffic Operational Analysis – Existing (2025), 2035, Full Build 2045 The Consultant will perform an operational analysis and modeling of the project study area. The analysis will be completed for the nine (9) identified study intersections and six (6) identified study roadways for the typical weekday AM and PM peak hours fo r the following scenarios: • Existing (2025) – analysis of existing conditions without future development. • 2035 Build – analysis of the study area with background traffic growth and traffic from a partial build out of the 2,365 undeveloped acres. • 2045 Full Build – analysis of the study area with full build out of the 2,365 undeveloped acres. Prepare future traffic level of service analysis to determine the optimal traffic control and geometric treatments for the identified intersections. Traffic control treatments that will be considered include two-way stop control, all-way stop control, signalization, and roundabouts. Performance measures assessing the operation of the system will include delay, volume to capacity ratio, operations of adjacent intersections, maximum queue/storage lengths and control delay. Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 14 of 21 Recommendations on intersection geometrics, queue storage lengths, signal phasing/timing, and roadway cross sections, and other improvements will be made as required to provide acceptable service levels for major movements, the overall intersections, and roadways. Task 4 - Traffic Signal Warrant and Crash Analysis Traffic signal warrants as outlined in the Manual on Uniform Traffic Control Devices (MUTCD) will be used to evaluate traffic signal warrants for current unsignalized intersections. A crash analysis will be included that considers crash frequency, Iowa DOT potential for crash reduction (PCR) measures, and crash patterns at the study intersections. The Iowa DOT’s Crash Analysis Tool (ICAT) will be used. At high crash locations, potential causal factors and possible countermeasures will be determined. Task 5 - Recommendations The Consultant shall prepare a set of draft recommendations from all the above tasks. The Consultant will identify proposed improvements or other techniques/treatments that will mitigate potential impacts to the transportation system surrounding the proposed development. Task 6 - Traffic Study Report a. Traffic Report Outline The traffic study report submitted to the Client shall contain each of the following elements: i. Cover Page with title of the study, client and preparer’s name, address, and submittal date. ii. Certification page with an Iowa Professional Engineer’s seal and signature. iii. Executive Summary iv. Introduction v. Existing Conditions a) Land Uses, Site, and Study Boundaries b) Study Roadways and Intersections c) Traffic Count Data d) Crash Analysis vi. Future Conditions, Trip Generation, Trip Distribution, and Assignment a) Proposed Development b) Trip Generation c) Trip Distribution and Assignment d) Projected Traffic Volumes vii. Operational/Intersection Analysis a) Capacity Analysis i. Intersection ii. Roadway Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 15 of 21 b) Roadway Cross Section Recommendations c) Intersection Traffic Control Recommendations viii. Conclusions/Recommendations ix. Appendix containing supporting analysis information. D. CONCEPTUAL DESIGN The Consultant shall perform conceptual design services with the primary focus on geometric layout using section corners and rough vertical to coordinate with the development proposed along Prairie Bluff Drive. The preparation of the conceptual plans and strip map will depict the alignments, profiles and proposed grading based on a LiDAR surface and aerial. The work to be performed by the Consultant under the Conceptual Design and Plans phase will consist of the following tasks: Task 1 – Develop Typical Sections Develop typical sections for the mainline street improvements in consultation with the City. Prepare typical sections, including lane widths, curb section/type, sidewalk widths, right-of-way widths, pavement types and clear-zones. Task 2 – Develop Conceptual Roadway Geometrics Develop Conceptual roadway geometrics for the project. Intersection geometry is included for six (6) locations with this task. Interchange geometrics at the I -80 exit and entrance ramp terminals are NOT included in the scope of work. Task 3 – Develop Roadway Horizontal Alignments and Vertical Profiles Utilizing section corner information and LiDAR surface, develop horizontal alignment and vertical profile for 6th Street. Task 4 – Develop Conceptual Design Plans Prepare conceptual level strip map and plans depicting typical cross sections, proposed grading, paving, alignments and profiles, and pedestrian box locations. E. FUNCTIONAL DESIGN The Consultant shall perform functional design services with the primary focus on geometric layout with alignments and profiles. The preparation of the functional design plans will depict the alignments, profiles, and proposed grading. The work to be performed by the Consultant under the Functional Design and Plans phase will consist of the following tasks: Task 1 – Develop Typical Sections Typical sections from the Conceptual phase will be refined for the mainline street improvements. Comments from the conceptual phase will be addressed and additional details will be included to complete the proposed typical roadway section. Typical sections completed will included proposed lane widths, curb section/type, sidewalk widths, right-of-way widths, pavement types and clear-zones. Additional details Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 16 of 21 including typical underground utility, lighting or landscape feature locations will be added if requested. Task 2 – Develop Functional Roadway Geometrics Develop functional roadway and intersection geometrics for the project. Task 3 – Develop Horizontal Alignments and Vertical Profiles Utilizing functional geometrics, develop horizontal alignments and vertical profiles for the mainline, sideroads, and connections to existing trails. Task 4 – Develop Functional Public Utility Layout Utilizing functional geometrics, develop utility corridors (i.e., electric, gas, water main, street lighting, and storm sewer) to ensure appropriate horizontal spacings and necessary right of way is acquired. Task 5 – Functional Drainage Analysis and Culvert Layout The Consultant shall identify and analyze major drainage areas adjacent to the corridor from existing maps and LiDAR information. The results shall be used to determine recommended culvert type, approximate size, and location for major roadway culvert crossings. The Consultant shall perform a hydraulic analysis of the drainage areas and associated culverts under 6th Street. The culverts shall be sized to meet the capacity requirements outlined in Chapter 2 of the SUDAS Design Manual. The consultant shall complete a technical memorandum explaining the results of the hydraulic analysis and existing culvert size and condition assessment. The functional design will also incorporate any improvements found necessary by the capacity analysis and existing condition evaluation. Using the culvert footprint, the Consultant will determine the potential needs for easements and right-of-way based of existing GIS information available. Task 6 – Miscellaneous Structure Design The Consultant shall determine any needs for retaining walls within the corridor. Initial wall profiles will be created and included in the Functional Design Plan Set. Task 7 – Develop Truck Turning Movements Exhibit Turning templates and software will be utilized to model how all allowed vehicles will navigate the corridor as well as to/from the corridor from streets and accesses. An exhibit will be produced to document these movements and their functionality in the corridor. Task 8 – Develop Functional Design Plans Prepare functional level plans depicting typical cross sections, proposed grading, paving, alignments, and profiles. Task 9 – Functional Opinion of Probable Costs Prepare opinion of probable construction cost for the project. Detailed quantity takeoffs will not be developed for the functional level cost estimate. Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 17 of 21 F. ENVIRONMENTAL SERVICES The Consultant will complete the following environmental services as part of the Project. Task 1 – Wetland and Water of the U.S. Delineation The Consultant will perform a wetland and Waters of the United States (WUS) delineation of the project area. The delineation will use mandatory technical criteria, field indicators, and other sources of information to assess whether the project area has jurisdictional wetlands or WUS. The classification will be performed by an experienced biologist, environmental scientist, or engineer. If wetlands are present, the upper boundaries within the project area will be identified. WUS will also be identified and mapped during the delineation. The methods the Consultant will use in the delineation generally follow the Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Midwest Region (2010) and the Federal Manual for Identifying and Delineating Jurisdictional Wetlands (1987). Under normal circumstances, wetlands generally have three essential characteristics: hydrophytic vegetation, hydric soils, and wetland hydrology. Our proposed Scope of Work includes the following: • Assemble application information (i.e., aerial maps, soil classifications, site hydrology, vegetation type, etc.). Review previous Delineation Reports in the project area. • Perform on-site visit to gather data pertaining to the hydrophytic vegetation community, surface hydrology, and hydric soil characteristics. The following items will be performed at discrete data point locations within suspect wetland areas on- site. • Assess each stratum of vegetation (i.e., trees, saplings/shrubs, herbs, and woody vines). Vegetation will be classified by Genus species and dominance will be assessed. • Classify soil types and evaluate hydric soil indicators using shallow soil probes or spade holes. • Observe site characteristics for wetland hydrology indicators. • Utilize a hand-held GPS unit (sub-meter accuracy) to map the location and boundaries of delineated wetlands and WUS. If heavy tree cover is present, a non- GPS survey may be needed to identify wetland boundaries. Fees for standard surveying have not been included in this proposal. • Prepare maps showing the delineated wetland and WUS area(s). • Submit a Wetland and WUS Delineation Report containing the applicable data, wetland jurisdictional rationale, and proposed project information. The scope of this proposal includes one site visit to conduct a baseline delineation. The fees in this proposal do not include additional meetings or data collection/evaluation that may be requested by the U.S. Army Corps of Engineers (USACE). Task 2 - Threatened & Endangered Species Habitat Assessment Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 18 of 21 The Consultant will perform a Threatened & Endangered (T&E) Species Habitat Assessment for federally-listed T&E species. The assessment will include a review of FWS’s Planning and Consultation System (IPaC) database to identify federally-listed species of concern and records of known occurrences. The anticipated species of concern include the following based on a preliminary IPaC review: • Indiana bat (Myotis sodalis) • Northern long-eared Bat (NLEB) (Myotis septentrionalis) • Monarch Butterfly (Danaus plexippus) A walking survey of the project area will be conducted by a project biologist or environmental scientist to assess the potential for T&E species. A report will be prepared to document the findings of the database search and field survey. If suitable habitat is observed for any of the identified T&E species, additional studies, such as insect surveys, acoustic surveys, emergence surveys, or botanical surveys, may be needed. Task 3 - Phase I Cultural Resource Survey The Consultant will retain a subcontractor to perform a limited/cursory archeological survey for review by the State Historical Preservation Office (SHPO) during the permitting process. The Phase I investigation will consist of the project area. G. PRELIMINARY ALIGNMENT SURVEY The Consultant will complete the following preliminary survey services as part of the Project. Task 1 – Project Control / Section Corner Survey / Alignment Survey Establish supplemental horizontal control for the Project area based on the City permanent Horizontal Control monuments. Each permanent control point or benchmark shall have horizontal coordinates, recovery information, and monument description. This includes locating section corners, a diligent effort must be made to recover existing land corner monuments necessary to establish the existing 6th Street alignment along the project corridor. Accurate descriptions of the horizontal control points and benchmarks will be created and recorded on the plan sheets. Task 2 – Project Base Map Incorporate field control survey, section corner and alignment survey information into an electronic base map to be used for the design of the project. Incorporate section corner locations, 6th St alignment information within the project limits into the base map. Right- of-way lines and property ownership for parcels located within the corridor will be referenced into the electronic files from Dallas County GIS information. ADDITIONAL SERVICES: Additional Services are not included in this Agreement. If authorized under a Supplemental Agreement the Consultant shall furnish or obtain from others the following services: 1.) Geotechnical Exploration and Analysis Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 19 of 21 2.) Contaminated Soils Investigations 3.) Special Geotechnical Considerations 4.) Subsurface Utility Investigations 5.) Design Surveys 6.) Legal Surveys 7.) Right-of-Way Services 8.) Review Appraisals 9.) Eminent Domain Proceedings 10.) Special Assessment Calculations 11.) Additional meetings or data collection/evaluation requested by the USACE 12.) Design of a wetland or WUS mitigation area 13.) Preparation of an Alternatives Analysis Report for Section 404 Permitting 14.) Additional T&E species studies, such as mist netting, acoustic surveys, emergence surveys or botanical surveys 15.) Phase II archeological investigations 16.) Preparation of Environmental NEPA Documentation (CE/EA/EIS) 17.) Streetscape Design 18.) Landscape Lighting Design 19.) Bridge Design and/or Structural/Retaining Wall Design 20.) Additional traffic turning movement or ADT counts 21.) Coordinated Traffic Signal Timing Plans 22.) Preliminary Design Services 23.) Final Design Services 24.) Bidding Services 25.) Resident Engineering/Observation Services 26.) Construction Period Testing Services 27.) Construction Survey 28.) Storm Water Pollution Prevention Monitoring CITY’S RESPONSIBILITIES: The City shall provide the following: 1. Provide existing utility plans/record drawings and studies. 2. Provide existing traffic count data and traffic signal timings. 3. Provide existing street plans/record drawings and utility maps for the project area. 4. Provide existing topographic base mapping, aerial photo images and other available electronic files pertinent to the Project. Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 20 of 21 ATTACHMENT 2 SCHEDULE The Consultant shall complete the following phases of the Project in accordance with the schedule shown; assuming notice to proceed is issued by the City on or before October 31, 2025. I. Basic Services of the Consultant A. Project Coordination November 2025 – July 2026 B. Traffic Engineering i. Traffic Study November 2025 – December 2025 ii. Functional Design TIS January 2026 – February 2026 C. Environmental Services November 2025 – May 2026 D. Conceptual Design November 2025 – March 2026 E. Functional Design March 2026 – May 2026 ATTACHMENT 3 Foth Infrastructure & Environment, LLC 6th Street Functional Design and Traffic Study Project No. 25W040.00 I-80 to Ashworth Road Waukee, Iowa Page 21 of 21 SCHEDULE OF FEES FOTH INFRASTRUCTURE AND ENVIRONMENT, L.L.C 2025 HOURLY RATE SCHEDULE CLASSIFICATION Engineer Technician Scientist Land Surveyor Planner Construction Manager Project Administration HOURLY RATE $123 - $298 $92 - $225 $123 - $298 $153 - $253 $123 - $298 $153 - $253 $65 - $125 REIMBURSABLE EXPENSES 1. All equipment, field service vehicles, materials and supplies used in the performance of work on this project will be billed at cost. 2. Personal vehicle mileage will be reimbursed per the Internal Revenue Service standard mileage reimbursement rate. 3. Charges for outside services such as soils and materials testing, fiscal, legal and all other direct expenses will be invoiced at cost plus 10%. ADJUSTMENTS TO FEE SCHEDULE 1. Fee schedule effective January 1, 2025. Rates subject to change annually on January 1.