HomeMy WebLinkAbout2025-12-01 I01F_01 Little Walnut Creek Dr Water Main Improvements_Pmt Est 1AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: December 1, 2025
AGENDA ITEM:Consideration of approval of a motion approving Payment Estimate
No. 1 to Max Smith Construction, LLC. for Little Walnut Creek Drive
Water Main Improvements project in the amount of $76,520.92.
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: Max Smith Construction, LLC. requested Payment
Estimate No. 1 for the work completed on the Little Walnut Creek Drive Water Main Improvements
project in the amount of $76,520.92. Veenstra & Kimm, Inc., has reviewed the payment estimate
and recommends payment.
The partial payment is for the pay period September 25, 2025 to November 25, 2025. This pay
estimate is for stored materials.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $76,520.92
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve Payment Estimate No.1
ATTACHMENTS: I. Letter of Recommendation
II.Payment Estimate No. 1
PREPARED BY:Lisa Bauman
REVIEWED BY:Sara Kappos
I1F1
November 25, 2025
Rudy Koester
Public Works Director
City of Waukee
805 University Avenue
Waukee, Iowa 50263
WAUKEE, IOWA
LITTLE WALNUT CREEK DRIVE WATER MAIN IMPROVEMENTS
PARTIAL PAYMENT ESTIMATE NO. 1
Attached is a copy of Partial Payment Estimate No. 1 for the period between September 25,
2025 and November 25, 2025 for the above-mentioned project. Partial Pay Estimate No. 1 is for
stored materials. We have checked the estimate and recommend payment to Max Smith
Construction, LLC in the total amount of $76,520.92.
Please sign Partial Payment Estimate No. 1 in the space provided. Return one signed copy to our
office and one signed copy to Max Smith Construction, LLC with payment.
If you have any questions or comments, please contact us at 515-225-8000.
VEENSTRA & KIMM, INC.
Jordan Kappos
JDK
275381
Enclosures
cc: Max Smith Construction, LLC – w/enclosure (email)
Sara Kappos, City of Waukee – w/enclosure (email)
Becky Schuett, City of Waukee – w/enclosure (email)
Lisa Bauman, City of Waukee – w/enclosure (email)
Rachel Bruns, City of Waukee – w/enclosure (email)
Tracy Lovetinsky, City of Waukee – w/enclosure (email)
QUANTITY VALUE
ESTIMATED AUTHORIZED COMPLETED COMPLETED
ITEM NO.DESCRIPTION UNIT (ORIG. CONT.)(INCL. C.O.'S)TO DATE UNIT PRICE TO DATE
1.1 Mobilization LS
1.00 1.00 0.00 24,000.00$ $0.00
1.2 Traffic Control LS
1.00 1.00 0.00 7,500.00$ $0.00
1.3 8" PVC Water Main Directional Bored in Place LF
2,590.00 2,590.00 0.00 98.00$ $0.00
1.4 1" Water Service Connection EA
15.00 15.00 0.00 1,030.00$ $0.00
1.5 1" Curb Stop and Box EA
15.00 15.00 0.00 1,070.00$ $0.00
1.6 1" Water Service Pipe in Open Cut LF 66.00 66.00 0.00 38.00$ $0.00
1.7 1" Water Service Pipe Directional Bored in Place LF
770.00 770.00 0.00 33.00$ $0.00
1.8 8" Gate Valve EA
4.00 4.00 0.00 3,800.00$ $0.00
1.9 Hydrant Assembly EA
9.00 9.00 0.00 9,400.00$ $0.00
1.10 Remove and Reinstall Existing Hydrant EA
1.00 1.00 0.00 5,000.00$ $0.00
1.11 Connection to Existing System EA
2.00 2.00 0.00 7,700.00$ $0.00
1.12 PCC Pavement SY
15.00 15.00 0.00 138.00$ $0.00
1.13 Sodding LS
1.00 1.00 0.00 18,000.00$ $0.00
$0.00Total Value Completed - Bid Items
BID ITEMS
PROJECT TITLE: LITTLE WALNUT CREEK DRIVE WATER MAIN IMPROVEMENTS
Contractor: Max Smith Construction, LLC
Original Contract Amount:
Pay Period: September 25, 2025 to November 25, 2025
ESTIMATE OF CONSTRUCTION COMPLETED
PARTIAL PAYMENT NO. 1
$485,008.00
Date: November 25, 2025
275381 Page 1 of 3
Item No. Description Unit Quantity Unit Price Extended Cost
1 8" DI MJ 90° Bend - American Invoice #S100064681.003 EA 4 $208.42 $833.68
2 1" Corp Stop - American Invoice #S100064681.003 EA 15 $90.83 $1,362.45
3 1" Curb Stop - American Invoice #S100064681.003 EA 15 $155.24 $2,328.60
4 8" Gate Valve - American Invoice #S100064681.003 EA 4 $1,464.35 $5,857.40
5 8" x 6" DI MJ Tee - American Invoice #S100064681.003 EA 10 $298.92 $2,989.20
6 2" Corp Stop - American Invoice #S100064681.003 EA 1 $336.66 $336.66
7 2" Copper Pipe - American Invoice #S100064681.003 FT 60 $25.61 $1,536.60
8 4" DI MJ Cap - American Invoice #S100064681.003 EA 2 $33.78 $67.56
9 8" DI MJ 11-1/4° Bend - American Invoice #S100064681.003 EA 1 $151.05 $151.05
10 8" DI MJ 22-1/2° Bend - American Invoice #S100064681.003 EA 1 $166.35 $166.35
11 8" PVC Water Main - American Invoice #S100064681.004 FT 2600 $24.33 $63,258.00
$78,887.55
MATERIALS STORED SUMMARY
Total Materials Stored
275381 Page 2 of 3
Total Completed
$0.00
Total Completed
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Completed
$0.00
Total Completed
$78,887.55
$78,887.55
$2,366.63
$76,520.92
$0.00
$76,520.92
$76,520.92 is recommended for approval for payment in accordance with the terms of the Contract.
$485,008.00
$485,008.00
$76,520.92
$76,520.92
$408,487.08
16.3%
Max Smith Construction, LLC
Signature Signature Signature
Name Jordan Kappos Name Name
Title Project Engineer Title Title
Date Date Date
$0.00
SUMMARY
Bid Item Subtotal $485,008.00
Original Contract
1
Description/Notes
2
3
6
7 $0.00
Total Approved
Veenstra & Kimm, Inc.
9
10
Total Previously Approved
City of Waukee
Approved:
CONTRACT SUMMARY
$0.00
BALANCE
ORIGINAL CONTRACT AMOUNT
TOTAL PARTIAL PAYMENTS INCL THIS PAYMENT
PERCENT COMPLETE
TOTAL CONTRACT AMOUNT PLUS CHANGE ORDERS
THIS PARTIAL PAYMENT
$0.00
Amount Due This Request
$0.00
$0.00
$0.00
$0.00
$0.00
Recommended By: Contractor:
Note: The amount
6
7
4
5
8
2
3
$0.00
$0.00
Period
$0.00
Total Completed Plus Materials Stored
Total Change Orders
APPROVED CHANGE ORDERS
$0.00
$0.00
$0.00
$0.00
$0.00
4
5
Change Order No.
1
Total Approved
$0.00
9
10
Partial Payment No.
APPROVED PARTIAL PAYMENTS
Revised Contract Price
$0.00
8 $0.00
$0.00
Total Approved
$485,008.00
Total Materials Stored
Retainage (3%)
Total Earned Less Retainage
275381 Page 3 of 3