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HomeMy WebLinkAbout2025-12-15 AgendaWAUKEE CITY COUNCIL REGULAR MEETING DATE: MONDAY, DECEMBER 15, 2025 TIME: 5:30 P.M. PLACE: WAUKEE CITY HALL, 230 W. HICKMAN RD., WAUKEE, IA 50263 **Full City Council meeting packet is available at https://rms.waukee.org/Public/Browse.aspx?id=162574&dbid=0&repo=Waukee *In accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council will be conducted with two different options for public participation: 1) Members of the public wishing to attend in person may do so in the Council Chambers at Waukee City Hall. 2) Members of the public wishing to participate electronically may do so via Zoom at the following link or phone numbers: https://zoom.us/j/352651371 Meeting ID: 352-651-371 Or by phone: +1 646-558-8656 or +1 312-626-6799 or +1 301-715-8592 In-person meetings are subject to change under certain circumstances, including but not limited to higher than average participation or changes in health guidelines. If the meeting shall be held electronically only, notice shall be posted to the City website (Waukee.org) and City social media. Questions regarding meeting format may also be directed to the City Clerk’s office at 515-978-7904. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. OPEN FORUM [Pursuant to City Council Rules of Procedure, presentations under Open Forum shall be limited to three (3) minutes per individual.Total input on any subject may be limited to a fixed period by the presiding officer.] E. AGENDA APPROVAL F. PRESENTATIONS: NONE G. PUBLIC HEARINGS: 1) On the vacation and disposal of public property pursuant to Iowa Code Sections 354.23 and 364.7 (2025) [Parcel 25-8 & Parcel 25-27] 2) On the authorization of the issuance of Bonds or Capital Loan Notes to evidence the obligation of the City thereunder [Not to exceed $2,500,000 General Obligation Bonds or Capital Loan Notes (ECP)] 3) On the authorization of the issuance of Bonds or Capital Loan Notes to evidence the obligation of the City thereunder [Not to exceed $9,000,000 General Obligation Urban Renewal Bonds or Capital Loan Notes (UR)] 4) On the authorization of the issuance of Bonds or Capital Loan Notes to evidence the obligation of the City thereunder [Not to exceed $934,570 General Obligation Bonds or Capital Loan Notes (GCP-1)] 5) On the authorization of the issuance of Bonds or Capital Loan Notes to evidence the obligation of the City thereunder [Not to exceed $934,570 General Obligation Bonds or Capital Loan Notes (GCP-2)] H. PUBLIC HEARING ACTION ITEMS: 1) RESOLUTION: Consideration of approval of a resolution approving the vacation and disposal of public property pursuant to Iowa Code Sections 354.23 and 364.7 (2025) [Parcel 25-8 & Parcel 25-27] 2) RESOLUTION: Consideration of approval of a resolution instituting proceedings to take additional action for the issuance of not to exceed $2,500,000 General Obligation Bonds or Capital Loan Notes (ECP) 3) RESOLUTION: Consideration of approval of a resolution instituting proceedings to take additional action for the issuance of not to exceed $9,000,000 General Obligation Urban Renewal Bonds or Capital Loan Notes (UR) 4) RESOLUTION: Consideration of approval of a resolution instituting proceedings to take additional action for the issuance of not to exceed $934,570 General Obligation Bonds or Capital Loan Notes (GCP-1) 5) RESOLUTION: Consideration of approval of a resolution instituting proceedings to take additional action for the issuance of not to exceed $934,570 General Obligation Bonds or Capital Loan Notes (GCP-2) I. ACTION ITEMS: 1) CONSENT AGENDA [Items listed as part of the Consent Agenda are considered for approval through a single motion and second. There is no discussion of individual items unless a motion is made and seconded by City Council for separate consideration.] A. Consideration of approval of 12/15/2025 Bill List; 12/05/2025 Payroll B. Consideration of approval of City Council Minutes of 12/01/2025 Regular Meeting, 12/08/2025 Work Session C. License Applications: 1. Consideration of approval of ownership updates associated with Retail Alcohol Licenses for Casey’s Marketing Company, d/b/a Casey’s [all locations] 2. Consideration of approval of ownership updates associated with Retail Alcohol License for Aldi, Inc., d/b/a Aldi #36 [1030 E. Hickman Road] 3. Consideration of approval of a motion approving renewal of 12-month Class E Retail Alcohol License (LE) for Kum & Go, LC, d/b/a Maverik #5020 [400 Prairie Bluff Drive], pending fire marshal approval D. 2026 Appointments: 1. Consideration of approval of a resolution approving official publications 2. Consideration of approval of a resolution approving official City depositories 3. Consideration of approval of a resolution approving mayor’s appointment of Police Chief 4. Consideration of approval of a resolution approving mayor’s appointment of City Health Officer E. Contracts, Agreements: 1. Consideration of approval of a resolution approving Agreement for Professional Consulting Services Agreement with Confluence, Inc. [Waukee Parks & Recreation Master Plan] 2. Consideration of approval of a resolution approving Master Service Agreement with Comdata, Inc. [Corpay Complete Services Program] 3. Consideration of approval of a resolution approving Memorandum of Understanding – Cities of Clive, Urbandale, Waukee and Windsor Heights – Fire and Emergency Medical Services Consulting 4. Consideration of approval of a resolution approving a Release and Satisfaction of Development Agreement with Indi Run West, LLC [NW Sunrise Drive Culvert] F. Change Orders, Payment Estimates, Acceptances of Public Improvements, Releases of Retainage: 1. Consideration of approval of a motion approving Payment Estimate No. 24 (Combined) for the Waukee Public Safety Building Project in the amount of $54,732.46 2. Consideration of approval of a motion approving Payment Estimate No. 23 to Landmark Structures for the 3rd Street Elevated Storage Tank Replacement Project in the amount of $47,500.00 3. Consideration of approval of a motion approving Change Order No. 1 to Max Smith Construction, LLC, for the Warrior Lane Roundabout Water Main Connection Project, increasing the contract in the amount of $19,600.80 4. Consideration of approval of a motion approving Payment Estimate No. 1 to Max Smith Construction, LLC, for the Warrior Lane Roundabout Water Main Connection Project in the amount of $147,989.80 5. Consideration of approval of a motion approving Payment Estimate No. 16 to Synergy Contracting, LLC, for the Bluestem Trunk Sewer Extension Phase 2 Project in the amount of $39,558.84 6. Consideration of approval of a motion approving Payment Estimate No. 9 to Wendler, Inc., f/k/a WRH, Inc., for the Lift Stations No. 4 & 6 Rehabilitation Project in the amount of $120,774.70 7. Consideration of approval of a motion approving Payment Estimate No. 2 to Holzworth Concrete for the NW 6th Street Culvert Over Little Walnut Creek Project in the amount of $120,081.15 8. Consideration of approval of a motion approving Payment Estimate No. 7 to Nagel Construction, LLC, for the 11th and 17th Street Culverts Project in the amount of $71,098.58 9. Consideration of approval of a motion approving Payment Estimate No. 4 to Nagel Construction, LLC, for the U Place Culvert Project in the amount of $79,535.05 10. Consideration of approval of a motion approving Payment Estimate No. 3 to SKOL Trucking, LLC, for the 2025 ADA Sidewalk Improvements Project in the amount of $6,523.25 11. Consideration of approval of a motion approving Payment Estimate No. 3 to Caliber Concrete, LLC, for the Waco Place Widening Project in the amount of $34,169.22 12. Consideration of approval of a motion approving Payment Estimate No. 9 to Elder Corporation for the University Avenue Area Improvements Phase 1 Project in the amount of $543,501.99 13. Consideration of approval of a motion approving Change Order No. 3 to Grimes Asphalt and Paving Corporation for the 10th Street Crack and Seat Project, NW Douglas Parkway to 260th Street, increasing the contract in the amount of $11,000.00 14. Consideration of approval of a motion approving Payment Estimate No. 3 (Final) to Grimes Asphalt and Paving Corporation for the 10th Street Crack and Seat Project, NW Douglas Parkway to 260th Street, in the amount of $10,450.00 15. Consideration of approval of a resolution accepting public improvements [10th Street Crack and Seat Project, NW Douglas Parkway to 260th Street] 16. Consideration of approval of a resolution accepting public improvements [Project Morgan West Plat 1 Public Improvements] 17. Consideration of approval of a motion approving Payment Estimate No. 8/partial release of retainage to Elder Corporation for Spring Crest Park Project in the amount of $28,688.36 G. Fixing Dates for Public Hearing: 1. Consideration of approval of a motion setting January 19, 2026, as the date of public hearing on the annexation of consenting and non-consenting properties by the City of Waukee, Iowa with consideration of the annexation taking place immediately thereafter [Hubbell Realty Company / New Pioneer Gun Club / Jerome Aldrich] 2. Consideration of approval of a motion setting January 19, 2026, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 [Agricultural District] to C-1 [Community and Highway Service Commercial District] (Orange Commercial Development) 3. Consideration of approval of a motion setting January 19, 2026, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 [Agricultural District] to K-RC [Kettlestone Retail Community District] (B. Krumm Farms) 4. Consideration of approval of a motion setting January 19, 2026, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from C-1A [Neighborhood Commercial District] to C-1 [Community and Highway Service Commercial District] (WCSD Admin Building Expansion) 5. Consideration of approval of a motion setting January 19, 2026, as the date of public hearing on an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from R-4 [Row Dwelling and Townhome Dwelling District] / PD-1 [Planned Development Overlay] to R-4 [Row Dwelling and Townhome Dwelling District] / PD-1 [Planned Development Overlay] (Vintage Estates of Waukee) 2) 2026 Appointments A. MAYOR’S APPOINTMENT: Of the Mayor Pro Tem and various City Council liaisons B. MAYOR’S APPOINTMENT AND RESOLUTION: Consideration of approval of a resolution approving mayor’s appointment of City Attorney C. MAYOR’S APPOINTMENT AND RESOLUTION: Consideration of approval of a resolution approving mayor’s appointment of City of Waukee liaisons to the Waukee Area Chamber of Commerce Board of Directors D. MAYOR’S APPOINTMENT AND RESOLUTION: Consideration of approval of a resolution approving mayor’s appointment of a City of Waukee representative to the Iowa Confluence Water Trails (ICON) Board of Directors E. MAYOR’S APPOINTMENT AND RESOLUTION: Consideration of approval of a resolution approving the mayor’s appointment of City of Waukee Trustees and Technical Committee Representatives to the Central Iowa Water Works (CIWW) Board F. MAYOR’S APPOINTMENT AND RESOLUTION: Consideration of approval of a resolution approving mayor’s appointment of City of Waukee representation to the Wastewater Reclamation Authority (WRA) Policy Board and Technical Board G. MAYOR’S APPOINTMENT AND RESOLUTION: Consideration of approval of a resolution approving mayor’s appointment of City of Waukee representation to the Walnut Creek Watershed Authority Board of Directors H. MAYOR’S APPOINTMENT AND RESOLUTION: Consideration of approval of a resolution approving mayor’s appointment of City of Waukee representation to the Des Moines Area Metropolitan Planning Organization (MPO) I. MAYOR’S APPOINTMENT AND RESOLUTION: Consideration of approval of a resolution approving mayor’s appointment of City of Waukee representation to the Mid- Iowa Planning Alliance (MIPA) Board of Directors J. MAYOR’S APPOINTMENT AND RESOLUTION: Consideration of approval of a resolution approving mayor’s appointment of representation to the Heart of Iowa Regional Transit Agency (HIRTA) Transportation Advisory Group (TAG) K. MAYOR’S APPOINTMENT AND RESOLUTION: Consideration of approval of a resolution approving mayor’s appointment of City of Waukee representation to the Dallas County Emergency Management Commission and E-911 Commission L. MAYOR’S APPOINTMENT AND RESOLUTION: Consideration of approval of a resolution approving mayor’s appointment of the City of Waukee primary and alternate members to the Polk County Joint 911 Service Board 3) ORDINANCE:Consideration of approval of an ordinance to adopt and establish Chapter 29, Waukee Civil Rights Commission [introduction; first reading] 4) ORDINANCE:Consideration of approval of an ordinance to amend Chapter 70, Traffic Code Enforcement Procedures, by amending Section 70.03, Parking Violations: Alternate, to amend fees [introduction; first reading] 5) ORDINANCE:Consideration of approval of an ordinance to amend Chapter 68, Parking Regulations, by amending Section 68.14(1), Snow Emergency [introduction; first, second, third (final) readings] 6) ORDINANCE:Consideration of approval of an ordinance correcting, Nunc Pro Tunc, Ordinance No. 3163 for the division of revenues under Section 403.19, Code of Iowa, for Amendment No. 1 to the Kettlestone Phase 1 Commercial Urban Renewal Plan [introduction; first, second, third (final) readings] 7) ORDINANCE:Consideration of approval of an ordinance correcting, Nunc Pro Tunc, Ordinance No. 3165 for the division of revenues under Section 403.19, Code of Iowa, for Kettlestone Phase 5 Commercial Urban Renewal Plan [introduction; first, second, third (final) readings] 8) ORDINANCE: Consideration of approval of an ordinance imposing a franchise fee of 2% of the gross revenues derived by the MidAmerican Energy Company from the transmission or distribution of electricity and natural gas to customers within the corporate limits of the city pursuant to Iowa Code section 364.2 [second reading] 9) ORDINANCE:Consideration of approval of an ordinance to amend Chapter 169, Zoning Ordinance, City of Waukee, Iowa, by rezoning certain property from A-1 to C-1A, a parcel to be known as 1926 Waukee Kwik Star [third (final) reading] 10) 2025 Pavement Patching Project A. MOTION: Consideration of approval of a motion approving Change Order No. 1 to Howser Concrete Unlimited, increasing the contract in the amount of $59,231.48 B. MOTION: Consideration of approval of a motion approving Payment Estimate No. 3 to Howser Concrete Unlimited in the amount of $75,079.75 11) RESOLUTION: Consideration of approval of a resolution adopting the 2026 City of Waukee Fee Schedule 12) RESOLUTION: Consideration of approval of a resolution recognizing the service of City of Waukee Council Member Charlie Bottenberg 13) RESOLUTION: Consideration of approval of a resolution recognizing the service of City of Waukee Council Member Ben Sinclair OATH OF OFFICE FOR COUNCIL MEMBER KALA ANDERSON OATH OF OFFICE FOR COUNCIL MEMBER LORI LYON OATH OF OFFICE FOR COUNCIL MEMBER ANNA BERGMAN PIERCE J. REPORTS ADJOURNMENT Pursuant to Iowa Code Section 21.4(2), the City has the right to amend this agenda up until 24 hours before the posted meeting time. The City of Waukee is pleased to provide accommodations to disabled individuals or groups and encourages their participation in city government. Should special accommodations be required, please contact the Clerk's office at 515-978-7904 or email bschuett@waukee.org no later than 8:00 a.m. the day of the meeting to have reasonable accommodations provided. Questions or comments for the Public Hearing portion of the meeting may be submitted in advance by emailing bschuett@waukee.org no later than 5:00 p.m. the day of the meeting. *Rules of Order and Decorum for Zoom Participation Any member of the public with questions or comments during the Open Forum or Public Hearing portions of the meeting may participate in Zoom by using the RAISE HAND feature. If participating via phone, the raise hand feature is activated by entering *9 on the keypad. Participants must be recognized by the presiding officer and must state their full name and address before addressing the City Council. The Chat and Q&A functions are turned off during the meeting.