HomeMy WebLinkAbout2025-12-15 I01F_04 Warrior Ln Roundabout Water Main Connection_Pmt Est 1AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: December 15, 2025
AGENDA ITEM:Consideration of approval of a motion approving Payment Estimate
No. 1 to Max Smith Construction, LLC for the Warrior Lane Roundabout
Water Main Connection project in the amount of $147,989.80.
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON: Max Smith Construction, LLC requested Payment
Estimate No. 1 in the amount of $147,989.80. Veenstra & Kimm, Inc., has reviewed the payment
estimate and recommends payment.
The partial payment is for the pay period October 23, 2025 to November 25, 2025. This pay
estimate is for water main installation and partial surface restoration.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: $147,989.80
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve Payment Estimate No.1
ATTACHMENTS: I. Letter of Recommendation
II.Payment Estimate No. 1
PREPARED BY:Lisa Bauman
REVIEWED BY:Sara Kappos SKK
I1F4
December 10, 2025
Rudy Koester
Public Works Director
City of Waukee
805 University Avenue
Waukee, Iowa 50263
WAUKEE, IOWA
WARRIOR LANE ROUNDABOUT WATER MAIN CONNECTION
CHANGE ORDER NO. 1 AND PARTIAL PAYMENT ESTIMATE NO. 1
Attached is a copy of Change Order No. 1 for the above-mentioned project under the contract
between the City of Waukee and Max Smith Construction, LLC. Change Order No. 1 is for
connections to the existing system at approximately 9.5’ deep instead of 5.5’ deep as expected
and to adjust the plan quantities to the as-constructed quantities. Change Order No. 1 increases
the contract price by a total of $19,600.80. Veenstra & Kimm, Inc. recommends approval of
Change Order No. 1.
Also attached is a copy of Partial Payment Estimate No. 1 for the period between October 23,
2025 and November 25, 2025 for the above-mentioned project. Partial Pay Estimate No. 1 is for
water main and partial surface restoration. We have checked the estimate and recommend
payment to Max Smith Construction, LLC in the total amount of $147,989.80.
Please sign Change Order No. 1 and Partial Payment Estimate No. 1 in the spaces provided.
Return one signed copy of each to our office and one signed copy of each to Max Smith
Construction, LLC with payment.
Rudy Koester
December 10, 2025
Page 2
If you have any questions or comments, please contact us at 515-225-8000.
VEENSTRA & KIMM, INC.
Jordan Kappos
JDK
275385
Enclosures
cc: Max Smith Construction, LLC (email)
Sara Kappos, City of Waukee (email)
Becky Schuett, City of Waukee (email)
Lisa Bauman, City of Waukee (email)
Rachel Downing, City of Waukee (email)
Tracy Lovetinsky, City of Waukee (email)
QUANTITY VALUE
ESTIMATED AUTHORIZED COMPLETED COMPLETED
ITEM NO.DESCRIPTION UNIT (ORIG. CONT.)(INCL. C.O.'S)TO DATE UNIT PRICE TO DATE
1.1 Mobilization LS
1.00 1.00 0.80 30,000.00$ $24,000.00
1.2 Traffic Control LS
1.00 1.00 0.80 7,500.00$ $6,000.00
1.3 12" PVC Water Main Directional Bored in Place LF
325.00 384.00 384.00 193.00$ $74,112.00
1.4 12" PVC Water Main in Place LF
26.00 28.00 28.00 105.00$ $2,940.00
1.5 8" PVC Water Main in Place LF
43.00 34.00 34.00 80.00$ $2,720.00
1.6 Tapping Valve Assembly, 12"x12" Tapping Sleeve and 12" Valve EA 2.00 2.00 2.00 10,700.00$ $21,400.00
1.7 8" Gate Valve EA
1.00 1.00 1.00 4,014.00$ $4,014.00
1.8 Connection to Existing System EA
1.00 1.00 0.00 8,700.00$ $0.00
1.9 6" PCC Trail SY
83.00 12.20 12.20 79.00$ $963.80
1.10 4" PCC Sidewalk SY
13.00 13.00 0.00 75.00$ $0.00
1.11 Detectable Warning, Cast Iron SF
20.00 0.00 0.00 30.00$ $0.00
1.12 Remove Plant Material & Restore Bed LS
1.00 1.00 0.50 3,000.00$ $1,500.00
1.13 Sodding LS
1.00 1.00 0.00 10,000.00$ $0.00
$137,649.80
CO 1
CO 1.1 Deep Connections to Existing LS 0.00 1.00 1.00 14,917.00$ $14,917.00
$14,917.00
$152,566.80
ESTIMATE OF CONSTRUCTION COMPLETED
PARTIAL PAYMENT NO. 1
$161,641.00
Date: December 10, 2025
Total Value Completed - Bid Items
BID ITEMS
PROJECT TITLE: WARRIOR LANE ROUNDABOUT WATER MAIN CONNECTION
Contractor: Max Smith Construction, LLC
Original Contract Amount:
Pay Period: October 23, 2025 to November 25, 2025
Base Bid Value Completed
Change Order No. 1 Value Completed
275383 Page 1 of 2
Total Completed
$137,649.80
Total Completed
$14,917.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$14,917.00
Total Completed
$152,566.80
Total Completed
$0.00
$152,566.80
$4,577.00
$147,989.80
$0.00
$147,989.80
$147,989.80 is recommended for approval for payment in accordance with the terms of the Contract.
$161,641.00
$181,241.80
$147,989.80
$147,989.80
$33,252.00
84.2%
Max Smith Construction, LLC
Signature Signature Signature
Name Jordan Kappos Name Name
Title Project Engineer Title Title
Date Date Date
9
10
Partial Payment No.
APPROVED PARTIAL PAYMENTS
Revised Contract Price
$19,600.80
8 $0.00
$0.00
Total Approved
$181,241.80
Total Materials Stored
Retainage (3%)
Total Earned Less Retainage
Total Completed Plus Materials Stored
Total Change Orders
APPROVED CHANGE ORDERS
$0.00
$0.00
$0.00
$0.00
$0.00
4
5
Change Order No.
1
Total Approved
$19,600.80
$0.00
$0.00
$0.00
$0.00
$0.00
Recommended By: Contractor:
Note: The amount
6
7
4
5
8
2
3
$0.00
$0.00
Period
$0.00
Veenstra & Kimm, Inc.
9
10
Total Previously Approved
City of Waukee
Approved:
CONTRACT SUMMARY
$0.00
BALANCE
ORIGINAL CONTRACT AMOUNT
TOTAL PARTIAL PAYMENTS INCL THIS PAYMENT
PERCENT COMPLETE
TOTAL CONTRACT AMOUNT PLUS CHANGE ORDERS
THIS PARTIAL PAYMENT
$0.00
Amount Due This Request
$0.00
SUMMARY
Bid Item Subtotal $161,641.00
Original Contract
1
Description/Notes
Deep Connections to Existing and Balancing
2
3
6
7 $0.00
Total Approved
275381 Page 2 of 2