HomeMy WebLinkAbout2025-12-15 I01F_13 NW 10th St Crack and Seat_Change Order 3AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: December 15, 2025
AGENDA ITEM:Consideration of approval of a motion approving Change Order No. 3 to
Grimes Asphalt and Paving Corporation for the 10th Street Crack & Seat
Project, NW Douglas Parkway to 260th Street, increasing the contract in
the amount of $11,000.00.
FORMAT:Consent
SYNOPSIS INCLUDING PRO & CON: This is the final zero-out change order to match
as-built quantities from the field measurements for three traffic control items that were not
accounted for in the final estimate.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS: The net result of this
Change Order increases the contract in the amount of $11,000.00.
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve Change Order No. 3
ATTACHMENTS: I. Change Order No. 3
II. Letter of Recommendation
PREPARED BY:Lisa Bauman
REVIEWED BY:Sara Kappos SKK
I1F3
106 SW 7th Street Suite 200 Des Moines, IA 50309 Phone: (515) 254-1393
December 1, 2025
Sara Kappos, P.E.
Assistant Public Works Director
805 University Avenue
Waukee, IA 50263
RE: Final Change Order #3 & Pay Request #3
10th Street Crack and Seat – NW Douglas Parkway to 260th Street
Dear Mrs. Kappos:
Attached please find a detailed Pay Request and Change Order for City Council approval on
December 15, 2025.
Submitted Quantity
Item No. Description Division Unit Quantity
7.9 FULL DEPTH PATCHES, HMA, 8 IN. 1 SY 141.6
7.9 FULL DEPTH PATCHES, HMA, 8 IN. 2 SY 58.4
8.4 TRAFFIC SIGNS, R6-1R, 54" x 18" 1 EA 2.00
8.5 REMOVE AND REINSTALL TRAFFIC SIGNS 1 EA 1.00
8.6 REMOVE AND SALVAGE TRAFFIC SIGN
ASSEMBLY
1 EA 3.00
We have reviewed the submitted quantities, and they appear to be in order with what has been
constructed in the field. If City Staff concurs with this payment, we recommend the City of
Waukee pay Grimes Asphalt of Des Moines, Iowa the amount of $10,450.00 for the work
completed to date.
Change Description:
This change order includes the zero-out change order to adjust final quantities to the measured
as-built amounts.
We recommend the City of Waukee Increase the contract price in the amount of $11,000.00 to
complete the work associated with Change Order #3.
If you have any questions, please contact me.
Sincerely,
Foth Infrastructure & Environment, LLC
Rob Kline, P.E.
Lead Civil Engineer
Encl: Final Pay Request #3 & Change Order #3 dated 12/1/2025
CHANGE ORDER 03
Distribution:
Owner - Finance ____
Owner - Public Works ____
Engineer ____
Contractor ____
Contractor:Grimes Asphalt and Paving Corporation
5550 NE 22nd Street
Des Moines, Iowa 50313 $1,254,457.62 May 6, 2024
7.9 1 7040-A-1008 SY $45.00 141.60 $6,372.00
7.9 2 7040-A-1008 SY $45.00 58.40 $2,628.00
8.4 1 8040-A-1000 EA $500.00 2.00 $1,000.00
8.5 1 8040-I-1000 EA $400.00 1.00 $400.00
8.6 1 8040-J-1000 EA $200.00 3.00 $600.00
$11,000.00
$1,254,457.62
$292,736.96
$1,547,194.58
$11,000.00
$1,558,194.58
0 Days
Recommended By:
Grimes Asphalt and Paving Corporation
Signature:
Name: Matt Younker
Title: Project Manager
Date:
Owner:City of Waukee
□ ≤$500 Department Director X_______________________________________Date___________________
□ $501 to $2,500 City Administrator X_______________________________________Date___________________
□ Date___________________
□ >$2,501 City Council approved or ratified at Council meeting on Date___________________
Signature:
The Contract Sum will be increased by this Change Order in the amount of
Net Change by previously authorized Change Orders
Foth Infrastructure & Environment, LLC
The Contract Sum prior to This Change Order was
Division
FULL DEPTH PATCHES, HMA, 8 IN.
FULL DEPTH PATCHES, HMA, 8 IN.
TRAFFIC SIGNS, R6-1R, 54" x 18"
REMOVE AND REINSTALL TRAFFIC SIGNS
REMOVE AND SALVAGE TRAFFIC SIGN ASSEMBLY
Item Code Quantity
AdjustmentUnit Price
City of Waukee
Description Unit Value Adjustment
Date:
Name: Brad Deets
Checked By: Prepared By:
Date:
The Contract Time will be increased by
CHANGE ORDER SUMMARY
NOT VALID UNTIL SIGNED BY THE CONTRACTOR, OWNER'S REPRESENTATIVE (if applicable) AND OWNER
The Original Contract Sum was
Title: Lead Civil Engineer Title: City Administrator
Name: Rob Kline, P.E.
The new Contract Sum including this Change Order will be
Signature:
Department of Public Works
805 University Avenue
Waukee, IA 50263
(515) 987-7920 Fax (515) 987-3979
THE CONTRACT IS CHANGED AS FOLLOWS: This is the final zero-out change order to match as-built quantities from the field measurements. There were three traffic control items that
were not accounted for in the final estimte.
NW 10th Street Crack and Seat
NW Douglas Parkway to 260th Street
3
23W034.00
Waukee Project File Number
September 22, 2025
Foth Project File Number
Orig. Contract Amount & Date
Date
Change Order Number
Project Title
CO3_2025_1201-Waukee 10th Crack and Seat.xlsx Change Order 1 Page 1 of 1