HomeMy WebLinkAbout2026-01-05 I01F_01 Waukee Public Safety_Change Order 22_Ryan Contract\AGENDA ITEM:
CITY OF WAUKEE, IOWA
CITY COUNCIL MEETING COMMUNICATION
MEETING DATE: January 5, 2026
AGENDA ITEM:Consideration of approval of Change Order No. 22 Construction
Management Services Agreement to Ryan Companies, US, Inc., for the
Waukee Public Safety Building Project, amended Schedule of Fees
FORMAT:Consent Agenda
SYNOPSIS INCLUDING PRO & CON:Change Order No. 22 relates to the cost of
professional fees for the construction Management Services contract with Ryan Companies which is
based upon a percentage of the cost of the total project. The change reflects an accounting update
based upon the approval of Construction Change Order No. 21 for additional work associated with the
project.
FISCAL IMPACT INCLUDING COST/BENEFIT ANALYSIS:The net result of this
Change Order increases the contract price in the amount of $205.00.
COMMISSION/BOARD/COMMITTEE COMMENT:
STAFF REVIEW AND COMMENT:
RECOMMENDATION: Approve the Change Order.
ATTACHMENTS: I. Construction Management Change Order No. 22
PREPARED BY: Brad Deets, City Administrator
REVIEWED BY:
I1F1
Ryan Companies
111 E Grand Avenue, Suite 200
Des Moines, IA 50309
ph: 515-309-8500
ryancompanies.com
December 16, 2025
Brad Deets, City Administrator
City of Waukee
230 W. Hickman Road
Waukee, IA 50263
Re: Waukee Public Safety Building
Construction Management Proposal as per AIA C132 Agreement: CO No. 22
Dear Brad:
Thank you for the opportunity to work with you and your team on the Waukee Public Safety Building project.
We respectfully submit the following Change Order No. 22 to our agreement for Construction Management
Services dated December 18, 2023.
This change order reflects an accounting update on the construction management fee as a percentage of
the cost of work based on executed AIA Document C132-2019 dated December 18, 2023 (the “CMA
Agreement”). Attachment 3 Schedule of Fees to the CMA Agreement is updated to the Attachment 3
hereto.
The cost change associated with this CO No.22 is $205.00. It includes 3.25% fee on Prime CO 21
cost of work.
Thanks again for the opportunity to be a part of this exciting project.
Sincerely,
RYAN COMPANIES US, INC.
Jill Boetger
Project Manager
Cc: Matt Van Loon, Ryan Co.
Ryan Companies
111 E Grand Avenue, Suite 200
Des Moines, IA 50309
ph: 515-309-8500
ryancompanies.com
Ryan Pigneri, Ryan Co.
Beth Bertlshofer, Ryan Co.
Angie Pfannkuch, Sidekick Development
Agreed to this ___________ day of January, 2026.
City of Waukee, Iowa Ryan Companies US, Inc.
By:______________________ By:______________________
Its: City Administrator Its: Matt Hillis, VP of Construction
Ryan Companies US, Inc Waukee Public Safety Facility
CMa Fee and Anticipated Staffing / General Conditions Costs 1.05.2026
CMa Fees
Proposed CMa and Change Order Fee 3.25%
Fee on Cost of Work (Prime Contracts)3.25% $ 2 8,868,515 938,227 Based on 11.21.23 Bid Effort
Fee on Ryan Co. Management Time & GCs 3.25% $ 1 ,617,514 52,569
Fee on Cost of Work (Prime Contracts) Prime CO
No. 1
3.25% $ 3 8,675 1,257 Ryan Co. CO No. 2 (03.18.2024)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 2
3.25% $ 1 5,620 508 Ryan Co. CO No. 3 (05.06.2024)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 3
3.25% $ 2 1,130 687 Ryan Co. CO No. 4 (06.17.2024)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 4
3.25% $ 2 ,895 94 Ryan Co. CO No. 5 (07.15.2024)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 5
3.25% $ 6 7,171 2,183 Ryan Co. CO No. 6 (08.19.2024)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 6
3.25% $ 9 ,831 320 Ryan Co. CO No. 7 (09.16.2024)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 7
3.25% $ 1 8,705 608 Ryan Co. CO No. 8 (10.21.2024)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 8
3.25% $ 2 3,749 772 Ryan Co. CO No. 9 (12.16.2024)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 9
3.25% $ 2 1,308 692 Ryan Co. CO No. 10 (1.20.2025)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 10
3.25% $ 1 3,691 445 Ryan Co. CO No. 11 (2.18.2025)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 11
3.25% $ 1 2,592 409 Ryan Co. CO No. 12 (3.17.2025)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 12
3.25% $ 6 3,250 2,056 Ryan Co. CO No. 13 (4.21.2025)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 13
3.25% $ 9 6,176 3,126 Ryan Co. CO No. 14 (6.2.2025)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 14
3.25% $ 1 9,033 619 Ryan Co. CO No. 15 (7.7.2025)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 15
3.25% $ (93,926) ( 3,053) Ryan Co. CO No. 16 (8.4.2025)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 16
3.25% $ 4 5,669 1,484 Ryan Co. CO No. 17 (9.2.2025)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 17
3.25% $ 2 6,147 850 Ryan Co. CO No. 18 (9.15.2025)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 18
3.25% $ 1 ,781 58 Ryan Co. CO No. 19 (10.20.2025)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 19
3.25% $ 1 1,570 376 Ryan Co. CO No. 20 (11.17.2025)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 20
3.25% $ 1 5,060 489 Ryan Co. CO No. 21 (11.17.2025)
Fee on Cost of Work (Prime Contracts) Prime CO
No. 21
3.25% $ 6 ,315 205 Ryan Co. CO No. 22 (1.05.2026)
Subtotal 1,003,853
PRECONSTRUCTION SERVICES Unit Rate Unit Qty Cost Comments
Preconstruction Management $ 1 37 hr 555 75,880 Average (6) hrs week
July Budget $ 22,000 ea 1 22,000 Assumes (4) week effort
Schematic Design+/Design Document-$ 3 3,000 ea 1 33,000 Assumes (6) week effort. VE Process.
Construction Documents
$ 3 3,000 ea 1 33,000 Assumes (6) week effort. Bid Set/GMP.
Subtotal 163,880
CONSTRUCTION SERVICES Unit Rate Unit Qty Cost Comments
Superintendent $ 117.00 hr 3,293 385,281 Onsite full time
Assistant Superintendent $ 96.00 hr 2,080 199,680 Onsite full time after structure
Project Manager $ 137.00 hr 1,603 219,611 Onsite as needed
Project Engineer $ 7 6.00 hr 2,600 197,600 Onsite full time
Subtotal 1,002,172
Unit Rate Unit Qty Cost Comments
Project Manager
$ 1 37.00 hr 1,603 219,611 Adjust Ryan PM II to full time. Onsite as
needed
VDC Manager $ 1 58.00 hr 192 30,336
Subtotal 249,947
GENERAL CONDITIONS Unit Rate Unit Qty Cost Comments
Site Mobilization / Set-up / Staging / Trailer $ 2 ,200.00 mo 20 44,000
PM / Superintendent Cellular Phones $ 3 75.00 mo 20 7,500
Field Office Furniture / Printer / Copier / Supplies $ 4 50.00 mo 20 9,000
Field Office Computers / Monitors / Plan Stations $ 5 50.00 mo 20 11,000
Superintendent Fuel $ 5 00.00 mo 20 10,000
Jobsite Travel/Mileage $ 2 00.00 mo 20 4,000
Project Signage $ 4 50.00 ls 1 450
Water/Ice/Cups $ 2 75.00 mo 20 5,500
Portable Toilets $ 600.00 mo 20 12,000
Postage & Currier Service $ 6 0.00 mo 20 1,200
As-Built Documents (Mark-ups & Recording) $ 5 00.00 ls 1 500
Construction Debris /Recycling Dumpsters $ 4 75.00 ea 95 45,125
First Aid Services $ 5 0.00 mo 20 1,000
Safety Supplies $ 1 25.00 mo 20 2,500
Technology / Software Fees 0.20% % $ 1 ,319,827 2,640
General Liability Insurance 1.15% % $ 1 ,319,827 15,178
Subtotal 171,593
Unit Rate Unit Qty Cost Comments
Site Mobilization / Set-up / Staging / Trailer $ 1 ,350.00 mo 15 20,250 Change from single to 24x60 trailer
PM / Superintendent Cellular Phones $ 1 25.00 mo 15 1,875 Jobsite Connectivity for Added Staff
Safety Inspector - 3rd Party / OSHA $ 2 75.00 mo 15 4,125
Technology / Software Fees 0.20% % $ 2 72,072 544
General Liability Insurance 1.15% % $ 2 72,072 3,129
Subtotal 29,923
Unit Rate Unit Qty Cost Comments
Ryan Fan Rental $ 5 5.57 day 11 611 4 fans
Temporary Generator & Fuel Extension $ 3 8,306.00 ls 1 38,306 Primary power activated 11/14/2024
Subtotal 38,917
Unit Rate Unit Qty Cost Comments
Date change from 6/5/25 to 6/18/25 $ - ls 1 - Per 5/14 email approval
Subtotal -
Unit Rate Unit Qty Cost Comments
Terracon Base Contract Overage $ 3,407.00 ls 1 3,407 Per CR 120
Anticipated Staffing and General Conditions Budget: 2,663,691
CHANGE ORDER NO. 16: CR 120 Terracon Tests
CHANGE ORDER NO. 14: SUBSTANTIAL COMPLETION
ATTACHMENT 3: SCHEDULE OF FEES
CHANGE ORDER NO. 9: FAN RENTAL & TEMP
Budget Summary
CHANGE ORDER NO. 1: ADDITIONAL GENERAL
CHANGE ORDER NO. 1: ADDITIONAL CONSTRUCTION